SP470220R0014 Section L.pdf

AUTOMATED FUEL HANDLING EQUIPMENT (AFHE)

SITE SUPPORT MANTENANCE

Section L SP4702-20-R-0014

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

GENERAL INFORMATION

Solicitation Provisions by Reference

The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

52.212-1 Instructions to Offerors-Commercial Items 52.215-16 Facilities Capital Cost of Money (JUNE 2003) 52.215-22 Limitations on Pass-Through Charges—Identification of Subcontract Effort

(OCT 2009)

52.216-1 Type of Contract (Apr 1984) 52.216-27 Single or Multiple Awards (Oct 1995) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (FEB 1999) 52.222-26 Equal Opportunity 52.222-46 Evaluation of Compensation for Professional Employees (FEB 1993) 52.233-2 Service of Protest (Sep 2006) 52.237-10 Identification of Uncompensated Overtime (MAR 2015) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-5 Authorized Deviations in Provisions (Apr 1984) 252.215-7012 Requirements for Submission of Proposals via Electronic Media. Basic (Jan 2018)

General Instructions

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, the Offeror is able, willing, and competent to devote the resources necessary to meet the requirements, and has valid and practical solutions for all requirements and potential risk areas. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Volume III Price, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible for presenting enough information to allow the Government to evaluate the proposed work effort, support, and approach, and the cost/price proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

Section L SP4702-20-R-0014

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor clearly may be considered a deficiency and/or may result in the factor being rated unacceptable. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the solicitation. The Government advises the Offeror that taking exception or deviating from any term or condition of the solicitation may make an offer technically unacceptable and rejected without further consideration. Any request to tailor FAR Clause 52.212-4 per FAR 12.302 must be clearly identified by the Offeror in its Executive Summary;

however, the Government advises the Offeror that it is not required to consider and accept any requests to tailor FAR 52.212-4. Any exception or deviation from any terms and conditions of the solicitation will be provided in Vol I, Cover Letter.

Questions

Offerors may submit questions requesting clarification of solicitation requirements by emailing:

The Contract Specialist at Trevor.Webb@dla.mil The Contracting Officer at Julie.Miller@dla.mil

The Government:

• Requires that all questions be received within 10 business days from the date this solicitation is issued

• Will not accept phone calls

• Will post answers to the questions received Beta.Sam website (beta.sam.gov) via amendment

• Recommends listing questions on MS Excel spreadsheet with document name, page number, paragraph or section number, context, and question or comment

Sample:

Document Name Page # Paragraph, Section # or context Question/Comment RFP (1449) 7 Paragraph 6 or last paragraph:

Contract Maximum Dollar Value Typo

PROPOSAL SUBMISSION

The submission date for all volumes shall be no later than the date and time specified in the solicitation.

Electronic Submissions Only

The Offeror shall use Electronic means (Email) of sending the proposal. No mailed copies required. The Electronic documents should be clearly marked with the solicitation number and appropriate volume number.

Section L SP4702-20-R-0014

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

Late Submissions

Proposals submitted after the closing date and time specified for receipt of offers are “late” and will not be considered for award.

The Government will process late submissions of proposals in accordance with FAR 52.212-1. If the electronic copy is received late it is not eligible for consideration in accordance with FAR 52.212-1 and Alternate I, the Government will reject that proposal without evaluation.

Proposal Submission

Solicitation No: SP4702-20-R-0014 Opening/Closing Date and Time: 17 June 2020 – 03 August 2020 at 16:00 EST Note: Proposals will be accepted any time before the closing date.

The Offeror shall submit one Electronic copy of the proposal as shown in paragraph 2.6.5 of Section L and must be emailed to Julie.Miller@dla.mil and Trevor.Webb@dla.mil and received no later than the solicitation close date.

CAUTION NOTICE – EMAIL DELAYS

Submission of proposals via electronic mail (email) is authorized. However, the Defense Information Systems Agency (DISA) has informed all DoD Activities that all email traffic from Non-DoD sources is experiencing delays upon entry to the Enterprise Email Security Gateway (EEMSG). Therefore, it should be anticipated that any proposal submitted via email in response to this solicitation will experience some level of delay. All potential Offerors are hereby cautioned that any proposal, modification, or revision that is received at the designated Government office AFTER the exact time specified for receipt of proposals is “late” and will not be considered. For purposes of this solicitation only, any proposal, modification, or revision that is submitted via email to the designated Government office AND received by DISA/EEMSG no later than the time specified by this solicitation will be considered to have been timely received at the designated Government office. It is highly encouraged that an email with no attachment is sent to those indicated above to alert them your proposal has been sent via email and to request confirmation of receipt.

Classified Data

All proposals must be UNCLASSIFIED.

Document Requirement

All volumes of the proposal shall be delivered to the email addresses provided prior to the closing date/time stated in this solicitation. There shall be no reference to pricing in the Non-Price proposal or in the cover letter or executive summary.

mailto:Julie.Miller@dla.mil mailto:Trevor.Webb@dla.mil

Section L SP4702-20-R-0014

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

The Offeror shall mark each page of its proposal with the legend “Source Selection Information – See FAR 2.101 and 3.104.” This includes the cover page and every page that may contain source selection information. Note: the Offeror has an independent requirement to mark anything deemed to be bid or proposal information, protected proprietary information, or other information that is to be protected from disclosure to ensure that the information is protected.

Proposal Content and Volumes

Cover Page Each volume shall contain the following items in addition to the non-price and price proposal data required by the solicitation.

Cover Page: The cover should indicate the following:

Proposal Title Proposal Volume Volume Number Offeror Name and Address Principal Point Of Contact Name and Phone Number

CAGE / DUNS

Table of Contents: The table of contents shall provide sufficient detail as to allow the important elements to be easily located.

Note: The Cover Page and Table of Contents are not included in page counts with respect to page limitations.

Cover Letter and Executive Summary The cover letter should be on company letterhead and must contain a statement committing the Offeror to the proposal and stating its validity for a period of at least 180 days. This letter should also include the name, title, phone number, and e-mail address for the persons authorized to negotiate with the Government in connection with the solicitation. The letter must be signed by a responsible officer or partner/principal of the Offeror who is authorized to bind the firm contractually. The letter must also contain a statement that the proposal meets the specifications of each subsection of the solicitation.

An Executive Summary of the Offeror’s entire proposal is required. This summary will not be evaluated but will be used to gain an understanding of the overall proposal contents. It should identify and highlight significant features of the proposal and include the salient points contained in the various volumes and chapters. The Executive Summary shall not include any price-related information.

Section L SP4702-20-R-0014

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

For Official Use Only – Source Selection Sensitive See FAR 2.101 and 3.104

The following format should be followed in developing the summary:

1. General Information (see Note 1 below)

2. An overview of Technical Capability

3. Solicitation Deviations and Qualifications and Requests to Tailor FAR 52.212-4 (see Note 2 below)

Note 1: The General Information section of the Executive Summary should include the following information:

a) Company name and address,

b) Company Taxpayer Identification Number (TIN),

c) Dun and Bradstreet number

d) CAGE code

e) The name, phone number, and e-mail address for the authorized company negotiator relative to the proposal.

Note 2: Solicitation deviations and qualifications are proposed exceptions to one or more of the requirements contained in the PWS or elsewhere in Request for Proposal. Solicitation deviations and qualifications may cause proposals to be considered unacceptable and rejected without further consideration. Therefore, Offerors must address each deviation or qualification in the Executive Summary and provide a detailed description of its request with the reasons for the request, such as any difficulty with the applicable requirement, in addition to the firm’s proposed approach. Separately, and in accordance with FAR 12.302, the Offer will identify any and all requests to tailor FAR Clause 52.212-4. However, the Government advises the Offeror that it is not required to consider and accept any requests to tailor FAR 52.212-4.

Solicitation Amendments (if Applicable) The proposal shall include a signed acknowledgment of the amendments, if any amendments are issued to the solicitation. This information should be included as an additional chapter. Refer to Volume Structure section.

Proposal Evaluation Factors Evaluation factors are listed as follows:

Evaluation Factors

Factor 1: Technical Approach

Factor 2: Maintenance Program Management Approach/ Personnel Qualifications Factor 3: Past Performance

Factor 4: Cyber Security Factor 5: Price

Volume Structure Proposals submitted shall be contained in separate volumes in the required number of copies. Page limitations for each volume, if any, are also specified in the table below. Title and table of contents pages do not count towards page limit. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. The contractor shall provide an independent response for each factor.

Information provided in one factor response will not be considered in a differing factor response. Offers that do not follow the volume structure indicated below may not be evaluated or further considered for award.

List of volumes and factors are as follows:

Volume Chapter Page Limit Format Copies Required

Introduction to Vol I

Cover Letter and Executive Summary Exceptions and Deviations

PDF

1 Electronic copy

Introduction to Vol I

Solicitation Amendments Acknowledgment (if applicable)

No limit copy

Vol I Non-Price Proposal Refer to Section 3.0

Factor 1: Technical Approach

Factor 2: Maintenance Program Management Approach/ Personnel Qualifications

Vol II Non-Price Proposal Details on Section 3.0

Factor 3: Past Performance

Vol III Price Proposal Details on Section 3.0

Factor 5: Price

No limit

Excel

Note 1: The Offeror shall provide spreadsheet information on functional MICROSOFT EXCEL spreadsheet(s) (e.g. total column utilizes equation that sums appropriate lower level items).

Note 2: The Offeror shall provide adequate documentation to enable a thorough evaluation of the proposal.

Note 3: Content of Volume I Non-Price Proposal shall not exceed 60 pages. The page limit indicated for Volume I does not include Key Personnel resumes.

Note 4: Content of Volume II Non-Price Proposal shall not exceed 20 pages.

Proposals shall use Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages shall be numbered with section and page numbers. Foldout pages shall not exceed 11 x 17 inches and shall count as one page. Drawings may be provided separately and may be any size but shall be folded to approximately 8.5 x 11 inch standard size and shall count as one page. Graphs shall be presented in no smaller than a 10 pt. font and shall contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½-inch grid provides. Graphic resolution, including such data as tables or charts, shall be consistent with the purpose of the data presented.

EVALUATION FACTOR SUBMISSION REQUIREMENTS

Evaluation factors are described in Section M, Evaluation Factors for Award, in the solicitation.

Offerors’ proposals shall include all information necessary for evaluation as described in Evaluation Factors for Award. In addition, specific submission requirements for certain items are described below.

The Offeror shall use the requirements outlined in the PWS and all other Government provided documentation to respond to Factors 1, 2, 3, 4 and 5.

Factor 1: Technical Approach

The Offeror shall provide a technical approach that addresses requirements defined in the solicitation and:

• Successfully fulfills the Government’s requirements

• Illustrates knowledge and understanding of Automated Fuel Handling Equipment (AFHE)

Systems maintenance requirements

• Demonstrates an understanding of Automated Fuel Handling Equipment (AFHE) maintenance concept of operations The Offeror’s proposed approach shall address all requirements and challenges, and shall demonstrate a clear understanding of the AFHE maintenance requirements as described in the solicitation. The evaluation of the technical approach will ensure that the proposal identifies how risks to schedule and/or performance will be mitigated.

The Offeror shall provide an approach to address the following requirements:

• Preventive Maintenance: The detailed processes and procedures the Offeror will use to schedule, complete and report required preventive maintenance (i.e. staffing plan for each site, labor mix, PM procedures, etc.)

• Corrective Maintenance: Methods, procedures, and personnel the Offeror will use to perform troubleshooting functions of AFHE systems (hardware and software) to locate the cause of faults, replace defective components/equipment, and make necessary calibration adjustments to restore AFHE functionality at the sites listed (i.e. staffing plan for each site, labor mix, PM procedures, etc.)

• Corrective Maintenance: Procedures for handling trouble calls, trouble call support and urgent and/or emergency conditions as to include how the completed work will be tracked in the ITSM.

• Transition In: Addresses execution of smooth 90-day transition/ receipt activities

• Transition In: Details how the Offeror will coordinate communications and knowledge transfer with the incumbent and with the COR/COTR to ensure uninterrupted workflow during the transition process

• Transition Out: Addresses execution of smooth 90-day transition/turnover/receipt activities as a result of contractor change

• Transition Out: Details how the Offeror will coordinate communications and knowledge transfer with the new Contractor and with the COR/COTR to ensure uninterrupted workflow during the transition process

Factor 2: Maintenance Program Management Approach/Personnel Qualifications

The Government will review and evaluate the Offeror’s Project Management Approach to assess the Offeror’s plans for strategy and a management organization structure for the effective and efficient management of contract activities to successfully fulfill the requirements of the PWS.

The information presented in the Offeror’s proposal together with information from any other available sources will provide the primary input for evaluation of this factor. The Government reserves the right to verify personnel performance on other contracts identified by the Offeror in the proposal. The Government reserves the right to use other available information to evaluate personnel. The Government may query contract references and other end user representatives regarding personnel experience and quality of experience and performance.

The Government will review and evaluate the Offeror’s resumes proposed for the Key Personnel. The resumes of personnel proposed will be evaluated for a clear demonstration that the proposed resources meet or exceed the education and experience requirements outlined in the PWS and below.

The Government will review and evaluate the Offeror’s approach to determine how well it provides:

• Operational Plan that demonstrates plan to organize, communicate, direct, and coordinate the resources needed to perform preventive maintenance and corrective maintenance.

• Plan for personnel management including program specific training and required certifications;

continuity and management, to include proposed personnel labor categories, hours and labor mix; the organizational structure and the use of proposed team members and subcontractors in support of this effort, to include OCONUS locations (e.g. Status of Forces Agreement (SOFA) requirements).

• Program Manager (PM) Key Personnel PM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Program Manager shall have at least ten (10) years’ relevant technical experience in the commercial or Government fuel terminal pipeline operations or projects, including five (5) years of experience in a management or supervisory capacity and five

(5) years in the functional area of the program to be managed. Program Management experience should include technology assessments, systems design, systems analysis, installation logistics, programmatic and technical support of large, complex integrated electronic/electrical/mechanical systems. A Bachelor’s degree in engineering, business or technical sciences, from an accredited university or college.

Factor 3: Past Performance

The Offeror shall list at least two and up to five contracts awarded or completed over the past 3 years for work similar in size, scope and complexity provided to either Government agencies or the private sector;

specifically list work similar to the requirements outlined in the PWS. Offerors may include older contracts (over the past 10 years) up to the five-contract limit, but these contracts may be given less consideration in determining the overall rating for Factor 4, Past Performance. The Offeror shall include the name, address, point of contact, current telephone number, e-mail address, dollar value, period of performance, and a brief description of work. The Offeror shall discuss the similarities and differences between the proposed effort and contract being referenced. The proposal shall include, at a minimum, a narrative that describes the following for each contract cited:

1) Scale of prior work performed for relevance to this effort.

2) Complexity of prior work performed for relevance to this effort.

3) Specify contracts for Government or private sector.

4) Describe any significant problems or issues that occurred during performance of the contract and how issues were resolved.

The Offeror shall ensure that information presented is accurate and current (i.e., current phone numbers, titles, etc.). The Government will not attempt to track down reference data in cases where inaccurate data is presented.

The Offeror shall provide information that demonstrates the relevancy of these experiences to the requirements of this solicitation, as well as to their proposed approach.

Past Performance Questionnaire:

A Past Performance Questionnaire is provided in the Attachments section of the solicitation. Offerors shall send copies to previous customers based on list of contracts submitted for the Past Performance Assessment in order to document past performance. The questionnaire shall be completed by the Offeror’s customers and emailed directly by those customers to the following address:

Contracting Officer: Julie Miller EMAIL: Julie.Miller@dla.mil

Note: If the Offeror does not have any past performance, the Offeror shall provide an affirmative statement stating no past performance.

The Government reserves the right to use other information, as part of the Past Performance Evaluation, obtained from the following Government systems but not limited to: Contractor Performance Assessment Reporting (CPAR), Supplier Performance Risk System (SPRS) and Contract Business Analysis Repository (CBAR). The Government reserves the right to perform a financial review of the Offeror.

• Chief Engineer (CE) Key Personnel

Acts as lead engineer for entire system; responsible for engineering analysis and trades made at the system level; works with system security engineer on integrating security into overall engineering efforts. Will represent the company with engineering products and solutions. The person proposed shall have ten (10) years’ experience in the Electrical/Mechanical engineering field, including five (5) years in the functional area of the project to be managed. The person proposed shall have a Bachelor’s degree in engineering from an accredited university or college.

Must have experience with complex electrical/electronic systems to include System Analysis, Systems Architecture, Systems / Equipment Support, Test and Evaluation and Logistics support of Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR). Professional Engineering (P.E.) registration required. IAM III is required in compliance with DoD 8570.01-M.

• System Integrator (SI) Key Personnel The SI should understand relevant threats and be able to assess mission needs and capability gaps against likely adversary threat capabilities. Development will be conducted in accordance with security controls related to assurance, system development, and security best practices to reduce vulnerabilities and to design, build, and test security in the system early and cost effectively. Will provide software development, specification and requirements for the Operational Technology (OT) Systems. The person proposed shall have five (5) years’ experience in the field of Software systems. The proposed candidate shall have a BS degree in Computer Engineering, Computer Science, Management Information Systems, Information Systems, Information Technology, or Mathematics (BS not BA); working towards the following certifications within one and a half year of assuming duties: Certified Software Development Professional (CSDP) (Previously known as Certified Software Engineering Professional (CSEP)), or with COR approval complete a vendor/platform specific certification (e.g., Microsoft Certified Solutions Developer (MCSD), Microsoft Certified Applications Developer (MCAD), Microsoft Certified Database Administrator (MCDBA), Sun Certified Professional (SCP), Red Hat Certification Program (RHCP), CISCO Certified Network Professional (CCNP), Oracle Certified Professional (OCP), other). Experience: Six (6) years of experience with complex software systems, to include: Systems Analysis, Systems Architecture, Systems/Equipment Support, Test and Evaluation, and Logistics support of C4ISR requirements.

Specific experience: Five (5) years of experience in Supervisory Control and Data Acquisition (SCADA) development. IASAE III is required in compliance with DoD 8570.01-M.

The Government will review and evaluate the Offeror’s proposed personnel for Chief Engineer and System Integrator. The Offeror’s proposed personnel must:

• Demonstrate the ability to meet the PWS Personal Security Requirements (PWS Appendix B, #3) and Citizenship for all personnel proposed for the contract

• Demonstrating the knowledge and experience with performing the cyber security functions described in the PWS (PWS Appendix B)

• Provide information for Cyber Security requirements listed in the PWS as a demonstration of security planning for the applicable system. The explanation should include experience and knowledge of the supporting documentation such as Defense

Information Systems Agency (DISA) Secure Technical Implementation Guides, National Institute of Standards and Technology Special Publication 800-30, National Institute of Standards and Technology Special Publication 800-37, National Institute of Standards and Technology Special Publication 800-39, National Institute of Standards and Technology Special Publication 800-53, National Institute of Standards and Technology Special Publication 800-82 Revision 2, DoD Instruction 8500.01 and DoD Instruction 8510.01.

Acceptable/Unacceptable Rating Method will be used to determine qualified Offerors

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

Price

A Fixed Price Proposal shall be submitted in accordance with instructions set forth in this solicitation.

Evaluation of an Offeror’s proposal shall be based on the information presented in the proposal and information available to the Contracting Office from sources deemed appropriate. Sources typically considered include Defense Contract Audit Agency office, Defense Contract Management Agency, other contracts with the same firms for similar items or services, known commercial sources such as Global Insight Inc. (formally Data Resources, Inc.), Standard and Poor, other sources. Proposals which are unrealistic in terms of technical or schedule commitments, or unrealistically high or low in terms of cost, may be deemed reflective of an inherent lack of technical competence, or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the proposal. The quality of organization and attention to detail reflected in the business proposal will be considered to be an indication of the quality of organization and level of capability during contract performance.

3.5.1 The pricing templates “AFHE Maintenance L&M Pricing Matrix” is Excel based and will be provided by the Government for use in the proposal. This template must be submitted in electronic form.

To prevent rounding errors, all rates must be no more than two decimal places. This template is for the Offeror to use as part of their price proposal. This pricing templates will be used to conduct price analysis in order to determine the proposed price as fair and reasonable. This data is considered “Other than Certified Cost or Price Data” IAW FAR 15.403-3.

3.5.2 AFHE Maintenance L&M Pricing Matrix Pricing Instructions

a. The pricing template will be used to state the Offeror’s price for each CLIN throughout the PoP as follows:

i. Tab “Transition In CLIN 0001” - The Offeror must enter a proposed price for three months (90 days) of “Transition In” into the block indicating the amount. The Offeror may propose zero cost if there is no cost, however, the Offeror is responsible for providing all support required. There will be one price indicated on this tab.

ii. Tab “MPM CLIN 0002” - The Offeror must enter a proposed price for each timeframe indicated to provide Maintenance Program Management support to all sites indicated in the PWS. The Offeror may propose zero cost if there is no cost, however, the Offeror is responsible for providing all support required. There will be five prices indicated on this tab.

iii. Tab “PM CLIN 0003” - The Offeror must enter a proposed price for each timeframe and for each site indicated to provide Preventive Maintenance support. The Offeror may propose zero cost if there is no cost, however, the Offeror is responsible for providing all support required. There are 26 sites and five timeframes, totaling 130 prices indicated on this tab.

iv. Tab “CM CLIN 0004” - The Offeror must enter a proposed price for each timeframe and for each site indicated to provide Corrective Maintenance support. The Offeror may propose zero cost if there is no cost, however, the Offeror is responsible for providing all support required. There are 26 sites and five timeframes, totaling 130 prices indicated on this tab.

v. Tab “SSP CLIN 0005” - CLIN 0005 will be a “Not Separately Priced” (NSP) CLIN. The information in this tab will be used for pricing support if/when the need for a site support task order should arise.

vi. Tab “SSU (Labor) CLIN 0005” – The Offeror will input the burdened hourly rate for each labor category for each timeframe as indicated. CLIN 0005 will be a “Not Separately Priced” (NSP) CLIN. The information in this tab will be used for pricing support if/when the need for a site support task order should arise.

vii. Tab “Transition Out CLIN 0006” - The Offeror must enter a proposed price for three months of “Transition Out” into the block indicating the amount. The Offeror may propose zero cost if there is no cost, however, the Offeror is responsible for providing all support required. There will be one price indicated on this tab.

viii. Do not change anything on Tab Total Evaluated Price except the input for Contractor Name and Proposal Date.

3.5.3 The Total Evaluated Price found on the AFHE Maintenance L&M Pricing Matrix spreadsheet is not the total price of the contract but a way to evaluate competitive price proposals in a fair manner.

Note 1: Site Support Projects (SSP) CLIN 0005 - The Government will NOT include any pricing from this tab in the Total Evaluated Price tab. During contract performance, the Government may not utilize every labor category for each timeframe.

3.5.4 The Offeror is responsible for ensuring the pricing formats are complete, contain all the prices/costs necessary to accomplish/meet the requirements of the Contract/Task Order(s), and reflect the Offeror’s proposed Firm-Fixed Price. It is the Offeror’s responsibility to ensure the calculations are correct and pulling information from the correct worksheet cells. If the Offeror does believe there is an error in any of the spreadsheets, inform the Contracting Officer immediately upon discovery. The Government does reserve the right to correct formula errors without consulting the Offeror, but will not adjust any rates or quantities proposed.

3.6 Price Reasonableness

Proposals may be evaluated for price reasonableness. Cost/Price evaluation will be based on the total cost offered for all lots. Each lot consists of the total cost for material, labor, overhead, general and administrative expenses, miscellaneous subcontracting, travel/per diem, contract data and any miscellaneous cost items. Labor will be evaluated by multiplying the labor rate times the estimated annual hours as set forth in the Pricing Model, attached to the solicitation. The other direct cost, i.e., miscellaneous subcontracting, travel/per diem, material, others will be evaluated by ADDING the proposed loading factors such as general and administrative (G&A), material handling, other costs, to the Government’s estimates specified in the Pricing Model. Contract Data is “Not Separately Priced”.

3.7 IDIQ Contract Setup

Task Orders will be issued on an as needed basis. The intent of the Government is to issue an initial Task Order for CLIN 0001 Transition In. This CLIN will be utilized once. Annually, a separate Task Order will be issued for CLINs 0002, 0003, and 0004 for the respective timeframe. CLIN 0005 will be executed, as needed, when requirements are presented and independently evaluated at the time of execution. If at any time during the ordering period, the Government has a need for site support unique maintenance, a request for proposal will be issued to the Contractor and a negotiated Task Order will be issued. At the end of the contract, a Task Order will be issued for CLIN 0006 Transition Out support.

3.7 IDIQ Contract Setup