Attachment 1 - Q and A 0006.pdf

SP3300-20-R-5005

Amendment 0006

Attachment 1: Questions and Answers

Question RFP Page

OR

Pre-

Proposal Conference

OR

Site

Visit/GFP/

GFE

Review/Ins pection

RFP Para Reference (if question relates to the RFP)

Government Response

1 What is the projected number of monthly inventory of 1st and 2nd counts?

PWS C-44 C-5.3.6 TE 4.6 has been updated with this information in red.

2 What is the monthly and annual projected volume of location audits/surveys performed?

PWS C-44 C-5.3.6 See response to question 1.

3 What is the monthly projected volume of Re-warehousing actions?

PWS C-41 C-5.3.4 See response to question 1.

4 How many bin, rack and bulk storage locations are in covered and open storage?

PWS C-39 C-5.3.2 170 Outside / 87,300 Inside

5 How many DLR transactions are projected monthly? PWS C-49 C-5.3.12 See response to question 1.

6 How many excess DRMO receipts are processed monthly?

PWS C-50 C-5.3.13 See response to question 1.

7 What is the number of NSNs/line items in storage by size (small, medium, large)?

PWS C-44 C-5.3.6 Information unavailable at this time with current WMS.

8 What is the monthly workload projection for COSIS/shelf-life cyclic inspections?

PWS C-43 C-5.3.5.1 See response to question 1.

9 What is the projected monthly quantity/volume of receipts, issues, stows, transfers of Rip-out and pre-fabricated material?

PWS C-49 C-5.3.10 See response to question 1.

10 How many warehouse locations are vacant and occupied?

PWS C-45 C-5.3.6 Occupied 87,470. Vacant information is currently not available using the current WMS.

Attachment 1: Questions and Answers

11 Section C-5.1 Subparagraph D, DoD Audit Readiness.

Statement reads: DLA Distribution is considered as a staff augmentation for this Navy Centric support.

Question: Is this requirement considered 100% labor augmentation for all PWS tasks and locations?

C-27 RFP Attachment J-1

PWS

Yes. Staff augmentation is a term used by DLA when the labor is being provided by DLA utilizing a MILSVC Logistics system, in this case, the Navy System MAT. DLAs Warehouse management system is not used at NNSY.

12 PWS Page C-16 and 17. Para C-1.7.C.1 and C-1.7.1.A.

What is the requirement to hire Site Supervisor and Warehouse Specialist Supervisor is it 5 days as stated in C-1.7.C.1 or is it 10 days as state in C-1.7.1.A, Please clarify what to use 5 Days or 10 days for compliance requirements?

Page C-16 and 17.

Para C- 1.7.C.1 and C-1.7.1.A.

PWS Para C-1.7.C.1 was changed to ten (10) days.

13 Are contractors operating inside the MAT system required to have a security clearance

RFP Pg 42;

NNSY

MAT SOP

Section 6

I-183 PWS section C-1.4.3 INFORMATION SYSTEM SECURITY states “All positions involving computer activities require a minimum IT III category eligibility.”

For a definition of IT III category eligibility please refer to Attachment J.9, TE 1.1 Contractor Personnel Security (which was added to the PWS via amend 0006 as a better source for the IT clearance definitions)

14 Will the Government provide a list of the property valued between $300-$5000

PWS Pg.

C-20 Para B1 Dollar values do not need to be provided at this time.

15 Will the Government provide a list of the property valued at or above $5000 that is listed in the Government EBS Property accountability system?

PWS Pg.

C-21 Para B2 Dollar values do not need to be provided at this time.

16 There is confusion between the answer to our original question and the amended solicitation.

Question 38: Offerors are required to provide verification that DCAA has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed price CLINs. If the Offeror has never had a

RFP Section L, File I – Solicitation, Offer and award documents, Section 3: Section K (REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS), page 64, is hereby revised to state: “The Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has audited their accounting system, or self-certify (RFP Attachment J.29) that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-

Attachment 1: Questions and Answers

DCAA audit what does the Government want the Offeror to provide as verification?

Answer: Without a DCAA audit, there is no form of verification to provide. Please refer to Section M of the RFP, Page 76. In order to be eligible for award, the Offeror shall have an accounting system, determined by the Government to be acceptable to support the non-fixed-price line items on the resultant contract.

According to the above Answer to our question, it seems that to be eligible for award we would need our accounting system to have been audited by DCAA.

But in the Solicitation Cost Proposal Section P.71 (d) :

The Offeror’s accounting system should be described in sufficient detail to demonstrate that it is acceptable to support the non-fixed-price CLINs on the resultant contract.

The above makes it seem that it does not need to be DCAA audited, as it has to be described in sufficient detail.

Will our Independent CPA Firm’s Audit be enough for us to respond to your solicitation and be eligible for award?

price CLINs on the resultant contract (see FAR Part 16.104(i)). The Offeror’s shall additionally provide a narrative in the price proposal describing their accounting system in sufficient detail to demonstrate that it is acceptable to support the non-fixed-price CLINs on the resultant contract. The Offeror shall provide contact information (physical address, e-mail address, phone and fax numbers) for their local DCAA Office or the independent audit firm to allow the Government evaluators to verify the Offeror’s accounting system meets the Government's requirements.”

Additionally, Section L, FILE IV- Cost Proposal, letter d., page 71, is hereby revised to state, “d. The Offeror’s accounting system should be described in sufficient detail to demonstrate that it is acceptable to support the non-fixed-price CLINs on the resultant contract. Please refer to DFARS Clause 252.242-7006 Accounting System Administration for the accounting system requirements. These requirements are also laid out on page 76 of this document.”

Attachment J.29 has been incorporated into Section J of the RFP and is provided as Attachment 7 to Amendment 0006.