SP3300-20-R-5005 All Pages.pdf
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- Solicitation number
- SP3300-20-R-5005
- Issued by
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Defense Logistics Agency Distribution
About this file
This solicitation requests offers for labor and logistics support services at two Defense Logistics Agency distribution centers. The contractor shall provide supervision, material handling equipment, fuels, transportation services, and administrative support to receive, store, issue, and deliver material for the Naval Sea Systems Command shipyard customers at the distribution centers located in Portsmouth, Virginia. Offerors must be registered in the System for Award Management and willing to handle restricted documents as For Official Use Only. Sealed offers are due by the specified date in 2022, and the contract will be awarded within 60 calendar days unless otherwise noted. The contractor must furnish supplies and services at the offered prices for delivery to the designated points within the required timelines.
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SP3300-20-R-5005
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
ITEM
NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
PERFORMANCE YEAR: ONE
1 October 2020 through 30 September 2021
Firm-Fixed Price (Applicable to CLIN 0001) 0001 Services to Perform Labor and Logistics Support Services
(Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6) PoP: 8 Months (1 February 2021 – 30 September 2021)
____________ EA $1.00
Cost Reimbursement (Applicable to CLINs 0002 &
0003)
0002 Material Support Costs (inclusive of CLINs 0001, 0004, and 0006)
Estimated Cost $350,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
0003 Travel for Training and Conferences (PWS Section C-3.3) Estimated Cost $50,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
Cost-Plus Fixed Fee (Applicable to CLIN 0004) 0004 Special Projects/Surge & Sustainment (PWS Section C-
5.4)(See Attachment J.5, CLIN X004 Labor Rate Table, for applicable labor categories and labor rates)
Estimated Cost $147,930.00 Fixed Fee ____% ________________ Total Cost (Estimated Cost Plus Fixed Fee) 1 LOT ________________
Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note: Contractor shall not price these items separately)
1 LOT NSP NSP
A001 Transition Plan and Weekly Reports A002 SOH Plan and Reporting
A004 MECSP
A006 Quality Control Plan A009 Management Plan (MCCP) A013 Cost Report for Material Support CLIN X002 A014 Cost Report for Travel for Training and
Conferences CLIN X003
A015 Cost Report for Special Projects – Surge and Sustainment CLIN X004
A016 Monthly Conex Box CBIC Report A027 Monthly Contractor Employee CAC Log
A030 Phase-Out Plan
A031 Monthly Shelf Life Action Report
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
Firm-Fixed Price (Applicable to CLIN 0006) 0006 Services to Perform Transition per C.1.9 (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6) PoP: 4 Months (1 October 2020 – 31 Jan 2021)
4 Months __________ ________________
TOTAL ESTIMATED COST – YEAR ONE ________________
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
PERFORMANCE YEAR: TWO
1 October 2021 through 30 September 2022
Firm-Fixed Price (Applicable to CLIN 1001) 1001 Services to Perform Labor and Logistics Support Services
(Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6) PoP: 12 Months (1 October 2021 – 30 September 2022)
___________ EA $1.00
Cost Reimbursement (Applicable to CLINs 1002 &
1003)
1002 Material Support Costs (inclusive of CLINs 1001 & 1004)
Estimated Cost $350,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
1003 Travel for Training and Conferences (PWS Section C-3.3) Estimated Cost $50,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
Cost-Plus Fixed Fee (Applicable to CLIN 1004) 1004 Special Projects/Surge & Sustainment (PWS Section C-
Estimated Cost $219,395.00 with DD Form 1423. (Note: Contractor shall not price these items separately)
1 LOT NSP NSP
A001 Transition Plan and Weekly Reports A002 SOH Plan and Reporting
A004 MECSP
A006 Quality Control Plan A009 Management Plan (MCCP) A013 Cost Report for Material Support CLIN X002
TOTAL ESTIMATED COST – YEAR TWO
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
PERFORMANCE YEAR: THREE
1 October 2022 through 30 September 2023
Firm-Fixed Price (Applicable to CLIN 2001) 2001 Services to Perform Labor and Logistics Support Services
(Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6) PoP: 12 Months (1 October 2022 – 30 September 2023)
___________ EA $1.00
Cost Reimbursement (Applicable to CLINs 2002 &
2003)
2002 Material Support Costs (inclusive of CLINs 2001 & 2004)
Estimated Cost $350,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
2003 Travel for Training and Conferences (PWS Section C-3.3) Estimated Cost $50,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
Cost-Plus Fixed Fee (Applicable to CLIN 2004) 2004 Special Projects/Surge & Sustainment (PWS Section C-
Estimated Cost $224,324.00 with DD Form 1423. (Note: Contractor shall not price these items separately)
1 LOT NSP NSP
A001 Transition Plan and Weekly Reports A002 SOH Plan and Reporting
A004 MECSP
A006 Quality Control Plan A009 Management Plan (MCCP) A013 Cost Report for Material Support CLIN X002
TOTAL ESTIMATED COST – YEAR THREE
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
PERFORMANCE YEAR: FOUR
1 October 2023 through 30 September 2024
Firm-Fixed Price (Applicable to CLIN 3001) 3001 Services to Perform Labor and Logistics Support Services
(Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6) PoP: 12 Months (1 October 2023 – 30 September 2024)
____________ EA $1.00
Cost Reimbursement (Applicable to CLINs 3002 &
3003)
3002 Material Support Costs (inclusive of CLINs 3001 & 3004)
Estimated Cost $350,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
3003 Travel for Training and Conferences (PWS Sections C-
3.3)
Estimated Cost $50,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
Cost-Plus Fixed Fee (Applicable to CLIN 3004) 3004 Special Projects/Surge & Sustainment (PWS Section C-
Estimated Cost $229,370.00 with DD Form 1423. (Note: Contractor shall not price these items separately)
1 LOT NSP NSP
A001 Transition Plan and Weekly Reports A002 SOH Plan and Reporting
A004 MECSP
A006 Quality Control Plan A009 Management Plan (MCCP) A013 Cost Report for Material Support CLIN X002
TOTAL ESTIMATED COST – YEAR FOUR
PART 1 – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
PERFORMANCE YEAR: FIVE
1 October 2024 through 30 September 2025
Firm-Fixed Price (Applicable to CLIN 4001) 4001 Services to Perform Labor and Logistics Support Services
(Unless specifically identified separately in another CLIN, this CLIN encompasses Attachment J.1 Sections C-1 through C-6) PoP: 12 Months (1 October 2024 – 30 September 2025)
__________ EA $1.00
Cost Reimbursement (Applicable to CLINs 4002 &
4003)
4002 Material Support Costs (inclusive of CLINs 4001 & 4004)
Estimated Cost $350,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
4003 Travel for Training and Conferences (PWS Section C-3.3) Estimated Cost $50,000.00 Not-to-Exceed (NTE) G&A Rate ____% ________________ Not-to-Exceed (NTE) 1 LOT ________________
Cost-Plus Fixed Fee (Applicable to CLIN 4004) 4004 Special Projects/Surge & Sustainment (PWS Section C-
Estimated Cost $234,531.00 with DD Form 1423. (Note: Contractor shall not price these items separately)
1 LOT NSP NSP
A001 Transition Plan and Weekly Reports A002 SOH Plan and Reporting
A004 MECSP
A006 Quality Control Plan A009 Management Plan (MCCP) A013 Cost Report for Material Support CLIN X002
TOTAL ESTIMATED COST– YEAR FIVE
TOTAL ESTIMATED CEILING– FIVE YEARS
NOTICE TO OFFERORS
IDIQ MINIMUM AND MAXIMUM QUANTITIES
As referred to in paragraph (b) of FAR Clause 52.216-22 Indefinite Quantity (reference Section I), the minimum value of the services is $1,000,000.00 for the entire contract. The maximum value of the services is $48,379,318.67.
IDIQ TASK ORDERS
The Government intends to issue a Task Order for a full year of performance at DLA Distribution Norfolk at Portsmouth, Virginia, and a Task Order for a full year of performance at DLA Maritime at Norfolk Naval Shipyard, Norfolk, Virginia at the time of contract award.
Task Orders issued under the resultant contract may be issued unilaterally or bilaterally as determined by the Contracting Officer.
If requirements remain as identified in the basic contract, a Request for Proposal will not be issued and the Task Order will be issued utilizing the pricing in the basic contract. If requirements vary from the basic contract, a Request for Proposal will be issued and the Contractor will propose the number of hours for each applicable labor type. The Government and Contractor will negotiate pricing for the Task Order based on the number of hours agreed to by both parties. The labor rate, fringe benefits, G&A, and profit will remain as proposed for the basic contract. The proposal shall contain a consistent approach to staffing as identified in the Contractor’s proposal, which is incorporated into the basic contract.
LIMITATIONS ON INDIRECT COST RATES –CLINs X002, X003, and X004
(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR
31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.
(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.
(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.
(d) The indirect cost rates contained in the Contractor and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor and Subcontractor’s accounting system upon which its proposal was based.
(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.
(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.
(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.
(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.
ACCESS TO RESTRICTED SOLICITATION ATTACHMENTS
Access to restricted solicitation documents is available through the Safe Access File Exchange (SAFE).
Restricted access documents that pertain to this solicitation are as follows:
Technical Library (including Standard Operating Procedures) Technical Exhibits
To request the attachments please provide the following information to Amber Whitney by e-mail at Amber.Whitney@dla.mil:
mailto:Amber.Whitney@dla.mil
Legal Name Email Address Company Name Cage Code
Access to this Attachment will only be considered for vendors who are contemplating submitting a proposal in response to this solicitation. Offerors must be registered in the System for Award Management (SAM) Registration database. Registration may be done online at https://www.sam.gov. In order to limit control of the RFP Attachment, documents must be handled as “For Official Use Only.”
All offerors, other than the awardee, are required to destroy the Attachment once contract award is announced.
If it is determined you are eligible to receive the Attachment, you will be receive a separate email with a link and a password to access the Request for Proposal Attachment. This link to the Attachment will expire in two (2) days if not accessed.
Further instructions on the use of DoD SAFE are available at https://safe.apps.mil/about.php
END OF NOTICE TO OFFERORS
https://safe.apps.mil/about.php
SECTION B – SUPPLIES OR SERVICES INSTRUCTIONS
This requirement is solicited as a competitive 8(a) Set Aside in accordance with FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program), for Labor and Logistics Support Services at DLA Distribution Norfolk at Portsmouth, Virginia, and DLA Land & Maritime at Norfolk Naval Shipyard, Portsmouth, Virginia. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery, Indefinite Quantity contract with a five-year ordering period. The resultant contract will be a hybrid contract with Firm-Fixed (FFP), Cost Reimbursement (CR) No Fee, and Cost-Plus-Fixed-Fee (CPFF) line items. The places of performance are as follows:
DLA Distribution Norfolk at Portsmouth 1 Beatty Street, Building 276 Portsmouth, VA 23709
DLA Land & Maritime Norfolk Naval Shipyard 520 Mahoney Street Portsmouth, VA 23709-1031
This acquisition has been offered to SBA and accepted under case number 0303-20-103119-02. Award will be made on the basis of competition limited to eligible 8(a) firms.
The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices. Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.
CLINS X001 LABOR SUPPORT – FIRM-FIXED PRICE (FFP)
All labor shall be paid on firm fixed price per month basis. Offerors shall propose a Quantity * $1.00 (Unit Price) to arrive at a Total Amount.
Offerors shall invoice CLIN X001 in accordance with Section G-4.
SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965):
CLINs X001 include labor subject to the Department of Labor, Service Contract Labor Standards (formerly known as the Service Contract Act of 1965). Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation is proposed, offerors may not receive increases when wage determinations are modified; therefore, offerors shall ensure that any proposed escalation rates are commensurate with the commercial marketplace. Offerors are encouraged to review FAR 52.222-43(d), which outlies how wage determination changes are incorporated.
The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.
CLINS X002 AND X003 – COST REIMBURSEMENT (NO FEE)
Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.
Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.
Offerors shall invoice CLINs X002, and X003 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. The Contracting Officer may determine any contract expenses not invoiced within this timeframe unallowable.
At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. The Government will remove any excess funds via unilateral modification.
CLIN X004 – COST PLUS FIXED FEE
Costs for Special Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. CLINs X004 shall be invoiced in accordance with SECTION G, DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (DEC 2018).
Offeror shall enter the Government provided estimated cost. Offerors shall insert and apply their applicable Fixed Fee to this estimated cost to arrive at the Total Cost.
Offerors shall invoice CLIN X004 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. The Contracting Officer may determine any contract expenses not invoiced within this timeframe unallowable.
At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. The Government will remove any excess funds via unilateral modification.
CLINS X005 – CONTRACT DATA REQUIREMENTS LIST – REPORTING REQUIREMENTS – NSP
Reporting requirements. Not Separately Priced. While these CLINs are not separately priced, it is anticipated and is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLINs X001.
CLIN 0006 TRANSITION – FIRM-FIXED PRICE (FFP)
All labor shall be paid on firm fixed price per month basis. Offerors shall propose a Quantity * $1.00 (Unit Price) to arrive at a Total Amount.
Offerors shall invoice CLIN 0006 in accordance with Section G-4.
SERVICE CONTRACT LABOR STANDARDS (formerly known as the Service Contract Act of 1965):
CLINs X001 include labor subject to the Department of Labor, Service Contract Labor Standards (formerly known as the Service Contract Act of 1965). Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation is proposed, offerors may not receive increases when wage determinations are modified; therefore, offerors shall ensure that any proposed escalation rates are commensurate with the commercial marketplace. Offerors are encouraged to review FAR 52.222-43(d), which outlies how wage determination changes are incorporated.
The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.
END OF SECTION B
SECTION C – DESCRIPTION/SPECS/WORK STATEMENT
See Section J – List of Attachments
Attachment J.1: Section C – Performance Work Statement (PWS)
END OF SECTION C
SECTION D – PACKAGING AND MARKING
No Applicable Clauses
END OF SECTION D
SECTION E - INSPECTION AND ACCEPTANCE
CLAUSE(S) INCORPORATED BY REFERENCE
Clause(s) Applicable to Firm-Fixed Price CLINs X001 and 0006:
FAR CLAUSE TITLE DATE
E-1 52.246-4 Inspection of Services – Fixed-Price AUG 1996 E-2 52.246-16 Responsibility for Supplies APR 1984
Clause(s) Applicable to Cost-Reimbursement CLINs X002, X003, and X004:
E-3 52.246-3 Inspection of Supplies – Cost-Reimbursement MAY 2001 E-4 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984
CLAUSE(S) INCORPORATED BY FULL TEXT
Text Applicable to All CLINs
E-5 Quality/Performance Evaluation
(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract.
This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.
(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested.
The Contractor shall update their Quality Control Plan (QCP) IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.
(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) for consideration of a Letter of Concern (LOC) IAW F-5. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s Quality Control Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.
(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.
(End of Text E-5)
END OF SECTION E
SECTION F - DELIVERIES OR PERFORMANCE
Clause(s) Applicable to All CLINS
FAR CLAUSE TITLE DATE
F-1 52.242-15 Stop-Work Order AUG 1989
Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991
F-3 Period of Performance
Services shall be performed as prescribed by the basic contract and all attachments. Services are identified in Attachment J.1 – Performance Work Statement.
The ordering period for the contract is as follows: 1 October 2020 through 30 September 2025 (60 months).
(End of Text F-3)
F-4 Acceptable Performance Levels
The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 3rd working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.
If the Contractor identifies that one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 3rd working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 10th working day of the following month. Late Contractor requests will not be considered and may be subject to a Letter of Concern.
(End of Text F-4)
F-5 Letters of Concern
The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:
-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List (CDRLs) deliverables -Staffing (in excess or below what is proposed) -Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)
-Audit Readiness non-compliances
-Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)
-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer
The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.
Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. If a response is not received or the Contractor concurs with the assessment, the Government will finalize the Letter of Concern and consider it toward the formula utilized for calculation of consideration. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further consideration.
Letters of Concern regarding Acceptable Performance Levels will automatically be assessed if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.
This does not limit the Government’s ability to pursue deductions and/or consideration for egregious non-compliances or overall failure to meet contract terms and conditions.
(End of Text F-5)
F-6 Deductions
In accordance with FAR clause 52.246-4 Inspection of Services - Fixed Price, if any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-
(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and
(2) Reduce the contract price to reflect the reduced value of the services performed.
In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, if any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may-
(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and
(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.
(End of Text F-6)
END OF SECTION F
SECTION G - CONTRACT ADMINISTRATION DATA
ACCOUNTING AND APPROPRIATION DATA
Since this is an IDIQ acquisition, there will be no funding on the base contract. The minimum guaranteed amount will be certified as available and obligated at contract award. It is anticipated that the minimum guaranteed amount will be paid to the contractor under the first two task orders (DDNV at Portsmouth, and DLA Land & Maritime at NNSY).
Clause(s) Applicable to All CLINs
DFARS CLAUSE TITLE DATE
G-1 252.204-7006 Billing Instructions OCT 2005
G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (DEC 2018)
(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall—
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items—
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001, and 0006) Cost Voucher (Cost CLINs X002, X003, and X004)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial item financing, submit a commercial item financing request.
http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) To be completed at time of award
Service Acceptor (DoDAAC) DoDAAC where COR/POC is located To be completed at time of award
Accept at Other DoDAAC To be completed at time of award LPO DoDAAC
DCAA Auditor DoDAAC DoDAAC of cognizant DCAA Office for Successful Offeror To be completed at time of award
Other DoDAAC(s)
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216- 7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.
Amber.Whitney@dla.mil
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
G-3 WAWF INVOICING PROCEDURES
Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). The points of contact for Invoicing are listed below.
WAWF POINT OF CONTACT TABLE FOR INVOICING
DLA Distribution
DODAAC
COR: To Be Completed at Time of Contract Award DLA Distribution mailto:Amber.Whitney@dla.mil
Com:
Email:
Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. iRAPT submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in iRAPT.
(End of Text G-3)
G-4 Invoicing Instruction
(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (AUG 2018). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).
(b) Firm-Fixed-Price (FFP) CLINs X001 and 0006 shall be paid at the unit price on a monthly basis.
(c) Reimbursement requests for Cost Reimbursement CLINs X002 and X003 shall be documented using the report format in Section
C-6.3, Mandatory Reports, CDRLs A013 and A014, CLINs X002 and X003 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.
(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X004 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.3, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X004. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X004 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.
(End of Text G-4)
G-5 Designation of COR/Alternate COR
(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The
COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.
(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the
COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.
(End of Text G-5)
G-6 Payment, Selected Items of Cost Reimbursement Contracts
Travel Costs
(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).
(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.
(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the
Contractor’s personnel will be at actual cost.
(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.
Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.
Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.
In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.
Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.
Per Diem
Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).
Cost of Materials
The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.
Credits
The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.
(End of Text G-6)
G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements
(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.
(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS Contractor Representative (CR) to the
Acquisition Specialist and/or Contracting Officer.
(c) The contractor shall access the assessment upon receiving notification from the Contracting Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen (15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment. The evaluation will be returned to the AO for finalization.
Depending on the Contractor's response, the results will be as follows:
(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement:
“The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government will finalize the assessment;
(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment; or
(iii) If the contractor concurs with the assessment, the Government will finalize the assessment. The assessment is not subject to the
Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.
(End of Text G-7)
G-8 Post-Award Conference
If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.
(End of Text G-8)
G-9 Contract Administration Plan
In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function…
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