Att 3 J.1 PWS SP3300-20-R-5005 0005 Conformed.pdf

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Attachment J.1

SP3300-20-R-5005

PERFORMANCE WORK STATEMENT

DLA Distribution Portsmouth VA (DDPV) and DLA Maritime

Support to Norfolk Naval Shipyard (NNSY)

SECTION C – INTRODUCTION

A. The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense (DoD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war.

B. In support of DLA’s mission, DLA Distribution is a combat support organization providing a single, unified material distribution system for DoD under DLA management. The DLA Distribution mission is to provide an integrated pipeline that sustains our Armed Forces around the world with innovative and tailored logistics services that are ever improving in terms of cost, timeliness, and relative value. The DLA Distribution vision is to provide best value, competitive distribution services to the war fighter around the world, around the clock.

DLA Distribution responsibilities include receipt, storage, issue, packaging, and worldwide transportation of all items placed under its accountability by the DLA and the military services. DLA Distribution also performs distribution services that are unique to a particular customer.

C. DLA Distribution Norfolk at Portsmouth, Virginia’s primary mission is to plan, program, manage, and execute efficient and effective receipt processing, storage and warehousing operations, material issue and transportation and shipping in support of Naval Sea Systems Command NAVSEA corporate shipyard customers (e.g., Norfolk Naval Shipyard (NNSY) and Naval Station Norfolk (NSN)). The work to be performed is in a distribution and warehousing environment, providing support to corporate shipyard customers. The required services are commensurate with workload and/or available funding.

D. DLA Maritime Norfolk’s primary mission is to plan, program, manage, and execute efficient and effective requisition processing, clerical, technical support and information technology support to Naval Sea Systems Command (NAVSEA) corporate shipyard customers (e.g., Norfolk Naval Shipyard and Naval Station Norfolk) primarily at building 1500 located on the Norfolk Naval Shipyard.

E. The PWS details the requirements associated with supply and distribution functions performed at DLA Distribution Norfolk at Portsmouth, Virginia and DLA Maritime Norfolk.

The following sections should be read as a single interrelated document:

• Section C-1, General Conditions and Requirements

• Section C-2, Definitions and Acronyms

• Section C-3, Government Provided Property, Equipment, Systems, Training and Support

Services

• Section C-4, Contractor-Furnished Equipment, Material, Training and Support Services

• Section C-5, Specific Tasks

• Section C-6, Applicable Directives, Publications, Instructions

• Section C-7, Technical Exhibits (TE)

F. Throughout the contract, the term “Contractor” includes subcontractors.

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G. Links to websites are referenced throughout the PWS for regulatory guidance, publications, forms, and general information. If a link is broken or no longer works, the Contractor shall contact the Contracting Officer (KO) or Contracting Officer’s Representative (COR) for assistance.

SECTION C-1 GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the supply and distribution services performed at DLA Distribution Norfolk at Portsmouth, Virginia and DLA Maritime Norfolk.

C-1.1 SCOPE OF WORK

A. The Contractor shall provide warehousing and distribution operations and supply management requirements IAW terms and conditions of the contract supporting DLA Distribution Norfolk at Portsmouth Virginia and DLA Maritime Norfolk. The Contractor shall use various Government and Commercial applications, which currently includes NAVSEA’s Material Access Technology (MAT) System and Automated Request for Kitting (ARK) when applicable to perform the requirements in this PWS. The Contractor will be required to perform services both inside and outside areas to include open docks. The Contractor shall provide all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and/or services not provided by the Government. The Government will not provide any direct supervision to the Contractor employees. The Contractor shall ensure contractor employees are cross-trained to move between the functional requirements of this PWS as workload dictates.

B. The Contractor shall perform contract services at DLA Distribution Norfolk at Portsmouth

Virginia and DLA Maritime Norfolk, which is strategically located at the Norfolk Naval Shipyard Portsmouth, VA (NNSY), and perform work at Naval Station (NSN) Norfolk as required. DLA Distribution Norfolk at Portsmouth and DLA Maritime Norfolk supports corporate shipyard customers at the NNSY and NSN as well as off-site locations when required.

C. DLA Distribution Norfolk and Portsmouth, VA operates out of 13 facilities and maintains 11 shop store locations on NNSY occupying approximately 700K square feet of storage/operational space.

C-1.2 GENERAL OPERATING CONDITIONS

C-1.2.1 INTERACTIONS WITH OTHER GOVERNMENT ORGANIZATIONS

A. The Contractor’s primary interaction with the Government shall be through the Government employees located on site. The Government will:

1. Perform all Contracting Officer’s Representative (COR) functions.

2. Perform quality assurance evaluations of the Contractor’s performance.

3. Provide the primary interface between the Contractor and the host installation, local customers, and DLA Distribution.

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4. Perform other inherently Governmental functions or other functions not part of this contract as prescribed in FAR subpart 7.5.

B. The Contractor shall interface with and support material owners, other Material Distribution Activities, DLA Primary Level Field Activities, and other customers as needed to accomplish the contract requirements.

C-1.2.2 PLACE OF PERFORMANCE

A. The Contractor shall perform the services outlined in Section C-5, Specific Tasks in designated buildings at NNSY and NSN. At the direction of the Contracting Officer (KO) or designee, the Contractor may be required to perform these tasks at off-site locations or other locations within the Norfolk Naval Shipyard in support of customer requirements.

C-1.2.3 PERIOD OF PERFORMANCE

A. This requirement is for a five year ordering period, inclusive of a four month (120 day) phase-in period (no options).

C-1.2.4 FEDERAL HOLIDAYS

A. Federal holidays generally observed by Government personnel include:

Observed Federal Holidays

New Year’s Day Martin Luther King Day

Presidents Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans Day

Thanksgiving Day Christmas Day

B. The Contractor may utilize a different observed federal holiday schedule provided it is coordinated in advance with the COR.

C. On the above observed holidays, the Contractor shall be on-call within two (2) hours to respond to emergency requisitions.

D. In the event an Executive Order (EO) issued by the President of the United States declares

Agencies of the Federal Government closed for a regularly scheduled workday, the COR will determine and advise the Contractor on whether services are required for that day.

C-1.2.5 DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall perform services required under this PWS Monday through Friday, during the normal operating hours of the Government activity. The Contractor may be required to work various rotating shifts, various adjusted hours, overtime, and weekends commensurate with workload requirements to support the customer. A majority of the work is performed on the first and second shift.

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B. The Contractor shall provide scheduled staffing to support the Storage and Distribution

Support for DLA Distribution Norfolk at Portsmouth from 0700 – 2400 Monday through Friday.

C. The Contractor shall provide scheduled staffing to support the Supply Support for DLA Maritime Norfolk from 0700 – 2000 Monday through Friday and from 0700-1600 Saturday and Sunday.

D. The Contractor shall be prepared to adjust operational hours when required by the KO or designee to support changes in mission requirements.

E. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host Installation, access to the host Installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist.

F. Force Protection Conditions (FPCONs) may affect access to the host installations and the Distribution Center. The FPCON is established by the host installation or higher national command authorities, and the Installation Commander is responsible for implementing the proper response to progressive levels of terrorist threats. FPCONs are normally displayed at most entrance gates, building entrances and office entrances. The Contractor shall adhere to and operate IAW any restrictions imposed as a result of a FPCON. Measures implemented under the various levels of terrorist threat may impact the Contractor’s normal operational approach to distribution services. The Contractor shall ensure that distribution services are sustained during heightened security measures.

C-1.3 PERSONNEL

A. This is a non-personal services contract to provide distribution services IAW this PWS.

The Government shall not exercise any supervision or control over the Contractor’s employees performing the services herein. Contract employees shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor’s primary interaction with the Government shall be through the KO or designee. The Government may provide technical direction, which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

B. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials. All Contractor employees shall wear ID badges conspicuously on his or her outer clothing above the waist at all times and shall identify themselves as Contractors while in the work place and at meetings.

C. The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this task order for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than http://www.ecmra.mil/

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October 31 of each calendar year. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

D. All personnel are required to have a Tier II, active Secret Clearance prior to working at

NNSY.

E. The Contractor shall provide the names and telephone numbers (to include mobile telephone and pager, as applicable) for all Key Personnel in writing at the start of the transition period. All Key Personnel, upon notification, shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours, when not in an excused absence status. In the event of the replacement of any Key Personnel, the Contractor shall submit proposed substitution(s) to the KO or designee, in writing, IAW Section H, Special Contract Requirements.

C-1.3.1 KEY PERSONNEL

A. The Government requires the following key personnel. The Government developed their estimate for performing the key personnel requirements using the following labor categories. The Contractor may propose alternate labor categories with supporting rationale and resumes that demonstrates the required experience. The Contractor shall identify their labor categories to fulfil the Key Personnel requirements.

1. Site Manager. The Contractor’s Site Manager will be a mission essential position and shall be on-site at the Installation for the duration of the contract. The Contractor shall designate a Site Manager who will have full authority to act for the Contractor on all matters relating to Contractor performance. The Site Manager shall have the authority to resolve problems, allocate resources, manage personnel, and monitor operation performance adhering to the PWS and those general instructions on limitations deadlines presented by Government management to ensure complete satisfaction.

The Site Manager shall possess the basic knowledge and skills required to plan, control, manage, and be responsible for the successful completion of the work and shall be qualified to be the Contractor’s on-site supervisor and POC for Government representatives. The Site Manager’s experience shall demonstrate the skills and abilities to be able to provide overall supervision for Contractor employees to include, but not limited to, planning and managing the project professionally, ensuring that work is scheduled properly to obtain maximum use of resources, ensuring accurate and timely reports are provided, providing effective supervision to prevent inefficient or wasteful methods in the performance of the labor-hour services ordered, and ensuring cost saving factors and quality controls are used to ensure work is performed as scheduled and at a fair and reasonable cost in accordance with the terms of the Government’s QASP included in this PWS. The Site Manager’s experience shall include a minimum of three (3) years’ experience using automated warehouse management systems within the past five (5) years. After normal duty hours, the Site Manager shall respond to Government inquiries and emergency issues within two (2) hours of notification

2. Warehouse Specialist Supervisor. Oversees the storage and distribution operations.

Directs employees engaged in receiving, storing, issue, shipment and distribution of a variety of bin and bulk materials, equipment, and commodities using automated and manual material moving equipment, devices, and systems. Plans the use of subordinate workers, equipment, facilities, and materials based on projected workload on weekly or monthly bases. Establishes deadlines, priorities, and work sequences http://www.ecmra.mil/

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IAW general work schedules, methods, and policies established by Site Supervisor.

Redirects workers and resources to accomplish unanticipated work and to accommodate daily workload fluctuations. Conducts planning of current and future work schedules, providing workload data, estimates, information on staffing needs, and recommendations as to the scheduling of projected work. Ensures work is done properly and efficiently IAW the terms and condition of the contract. Uses MAT and other Government Data Systems to perform the requirements in the PWS, i.e., resolving common error conditions, responds to computer output instructions or error conditions, and following SOPs. Experience shall include a minimum of three (3) years of experience in distribution and warehousing using MAT or equivalent automated Warehouse Management System (WMS) within the past five (5) years. The Warehouse Specialist Supervisor must be knowledgeable in DD1348-1A receipt processing, Navy requisitions, inventory practices, supply operations, data entry into personal computers and scanning devices, and possess an understanding of storage plans. Must possess a motor vehicle and forklift license for forklifts up to 20K.

C-1.3.2 NON-KEY PERSONNEL

A. The Government estimates the following labor category the Contractor shall identify to perform the requirements of the contract. This estimate does not prohibit the Contractor from using different labor categories.

1. Quality Control Manager – Manages the inspection and testing of processes and output to ensure adherence to established standards and procedures. Proposes corrective actions to improve compliance with procedures and regulations.

Recommends new or improved quality control methods, procedures, and/or standards. Requires a bachelor's degree. Reports directly to Site Manager or designee. Manages subordinate staff in the day-to-day performance of their jobs.

Ensures that corrective actions have been fully implemented to prevent further instances of noncompliance. Extensive knowledge of department processes.

Typically requires 5 years’ experience in the related area as an individual contributor. 1 to 3 years supervisory experience recommended. Minimum of three

(3) years’ experience managing/executing a quality control program within the past five (5) years.

2. Warehouse Specialist – DOL Category 21410. Performs a variety of warehousing duties requiring an understanding of the establishment’s storage plan. Work involves most of the following: Verifying materials (or merchandise) against receiving documents, noting and reporting discrepancies and obvious damages;

routing materials to prescribed storage locations; storing, stacking, or palletizing materials IAW prescribed storage methods; rearranging and taking inventory of stored materials; examining stored materials and reporting deterioration and damage; and removing material from storage and preparing it for shipment. May operate hand or power trucks in performing warehousing duties. Uses MAT and other Government Data Systems resolving common error conditions, responds to computer output instructions or error conditions, and following regulations. The Warehouse Specialist must be knowledgeable in DD1348-1A receipt processing, Navy requisitions, inventory procedures, supply operations, data entry into personal computers and scanning devices, and possess an understanding of storage plans.

Must possess a valid motor vehicle and forklift license for forklifts up to 20K.

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3. Business Systems Analyst II - The Analyst shall have a minimum of 5 years of general experience or three years and a bachelor’s degree. The Analyst shall demonstrate the ability for performing studies, analyses, and evaluations related to business organizations and processes, such as requirements analysis, feasibility studies, performance assessments, business process improvement initiatives, cost/benefit analyses, and/or business case analysis (BCA).

4. Warehouse Specialist Lead - The Contractor shall designate one Warehouse Specialist Lead for each shift supporting storage and distribution operations for DLA Distribution Norfolk at Portsmouth, Virginia. The Warehouse Specialist Lead serves as a working leader over employees engaged in the storage and distribution operations outlined in the PWS. The Lead distributes and balances workload to improve work flow or to accommodate unexpected temporary increases in workload. Checks work in progress and answers workers’ questions regarding procedures, policies, written instructions, and other directions. Informs workers of changes in policies and procedures. Spot checks completed work for compliance with the requirements on work sequence, procedures, methods, and deadlines.

Ensures work is done properly and efficiently IAW the terms and condition of the contract. The Warehouse Specialist Lead shall oversee day-to-day operations during the assigned shift, monitor productivity and make general work assignments.

The Contractor shall ensure that a Warehouse Specialist Lead or designated alternate lead is assigned to each shift.

5. Supply Technician – DOL Category 01410. Performs limited aspects of technical supply management work (e.g., inventory management, storage management,) related to depot, local, or other supply activities. Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations; or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves individual case problems or supply actions. Requires a good working knowledge of the Government supply systems, programs, policies, nomenclature, work methods, manuals, or other established guidelines; an understanding of the distribution operations; and analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines. Uses MAT and other Government Data Systems in the performance of the contract. Must possess as a minimum a high school diploma or equivalent and experience that includes three (3) years distribution and warehousing using MAT or equivalent WMS.

6. General Clerk III - DOL Category 01113. Must possess a high school diploma or equivalent. Work requires a familiarity with the terminology of the office unit. Selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals. The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others.

C-1.3.3 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

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A. The contract work requires a variety of well-established supply administrative functions, warehousing and material handling methods and techniques. Contractor personnel must be proficient in reading and capable of communicating effectively in English, both orally and in writing. Contractor personnel must possess basic math skills and be familiar with the use of personal computers. Contractor personnel are required to maintain their Outlook Mail accounts.

B. Contractor personnel shall be capable of standing, bending, lifting, and walking for the majority of the day. Contractor personnel shall be capable of lifting and carrying moderately heavy material up to 60 pounds.

C. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make available to the Government upon request.

D. The Contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws.

E. Contractor employees who operate forklifts shall undergo an initial physical and Government-Furnished shipyard training prior to receiving their Operator’s License. The Operator’s License must be renewed every three (3) years, which involves Government- Furnished refresher training and a physical. The Contractor is responsible for ensuring all applicable employees obtain physicals.

F. The Contractor shall provide to the COR or designee the name(s) and telephone number of the responsible supervisory person or persons authorized to act for the Contractor. No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States must be legal. All Contractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Outer garment employee identification shall not be substituted for DOD required passes or badges.

C-1.4 SECURITY

A. The Contractor shall ensure the physical security of all Government property, accountable stock, and that any information provided under this contract is secured and protected against theft, sabotage, or other acts constituting illegal destruction. The Contractor and its personnel shall comply with all DoD and DLA regulatory guidance, including but not limited to:

• DLAM 5200.08 (Volumes 1-2) DLA Physical Security Manual

• DLAI 4306 DLA Physical Security Program

• DLAI 5105 Reporting of Criminal Incidents

• DLAI 6304 Information Security Program

• DLAI 6305 Operations Security (OPSEC) Program

• DoDM 5200.02 Procedures for the DoD Personnel Security Program

• DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

• DoD 5220.22-R Industrial Security Regulation

• DoD 5220.22-S, COMSEC Supplemental to Industrial Security Manual for

Safeguarding Classified Information

• DoD 2000.12 DoD Antiterrorism Program

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• DoD 2000.16 DoD Antiterrorism Standards

• DoDM 5100.76 Physical Security of Sensitive Conventional Arms, Ammunition, and

Explosives (AA&E)

• DoDI 5240.06 Counterintelligence (CI) Awareness and Briefing Program

• DoDM 5200.01 (Volumes 1-4) Information Security Program

• DoD 5200.02 DoD Personnel Security Program

• DoD 5200.08-R Physical Security Program

• DoD 5205.02-M DoD Operational Security (OPSEC) Program Manual

B. The Contractor or any visitors of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security inspections. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DoD locations pursuant to regulatory guidance.

C. All Contractor personnel shall conduct themselves IAW acceptable business decorum at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the KO or designee to be contrary to the public interest, adversely affect health, morale, welfare, or good order and discipline on the installation, or is inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the host installation.

D. In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation or DLA Site Commander/Director. Additionally, the Contractor shall be responsible to continue performance of the contract requirements at no additional cost to the Government.

E. The Contractor shall report any security violations to the KO or designee within one (1) hour of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material.

F. The Contractor shall report immediately to the KO or designee any suspected, alleged, or actual criminal incidents IAW DLAI 5105 Reporting of Criminal Incidents.

G. The Contractor shall register all Contractor provided vehicles used in performance of the contract requirements and ensure that Contractor employee vehicles (privately owned) to be driven on the host installation, to include motorcycles, are registered with the host installation security office and are in conformance with State and local regulations in effect at the time of registration and as long as employed by the Contractor. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration.

Contractor employees shall maintain current registration and proof of insurance on all Privately-Owned Vehicles (POV) brought on host installation. The Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on the host installation.

H. The Contractor and its employees shall abide by host installation parking regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to Federal, State and host installation driving regulations. Parking

C-10 within the secure area will require the appropriate placard, which the Contractor shall request through the KO or designee and is issued by the host installation.

C-1.4.1 PERSONNEL CLEARANCE

A. The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 September 2012 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to and Installation or access to Government information systems. The Government requires Personal Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW instructions found in TE 1.1 Contractor Personnel Security.

B. The Contractor shall submit a DLA Form 1728 annotating the appropriate designation each contract employee and IAW DoD 5220.22-R Industrial Security Regulation, Chapter 2, Clearance Procedures, paragraph C2.3.2, Security Clearances for Personnel; and DoD 5220.22-M NISPOM, Chapter 2, Security Clearances, prior to full performance of contract requirements. New Contractor personnel shall obtain the appropriate security clearances prior to accessing/handling classified information or material. In addition to the Personnel Security Clearances for access to classified information or material, the Contractor shall possess the appropriate Facility Clearance and required to provide appropriate background investigation for all personnel requiring access to classified information or material. Further information about obtaining a Facility Clearance is available at the Defense Security Service website (https://www.dss.mil/ma/ctp/io/fcb/). The Contractor shall possess a Facility Clearance to process its employees for Personnel Security Clearances.

C. All Contractor employees issued a security clearance under this contract shall complete an SF 312, Nondisclosure Agreement and DLA Form 1834 DLA Security Brief/Debrief Certificate and receive a briefing from the KO or designee or the Contractor’s Facilities Security Officer (FSO) or Security Specialist prior to starting work on the contract and/or handling classified information or material. The Contractor shall direct any employee having a security clearance who ends employment with the Contractor to the KO or designee or the Contractor’s FSO to receive a debriefing and sign the DLA Form 1834. The Contractor shall provide a copy of all briefings and/or debriefings to the KO or designee.

D. No later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or COR access rosters of all personnel requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date (if applicable). The Contractor shall update the roster and provide the KO or COR NLT five (5) working days prior to the date of required access.

The Contractor shall make all modifications to the rosters and provide an update to the KO or COR within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

C-1.4.2 DoD COMMON ACCESS CARD (CAC)/ACCESS IDENTIFICATION BADGE (ID

BADGE)

https://www.dss.mil/ma/ctp/io/fcb/

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A. Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and/or an Access ID Badge, as required by HSPD-12 and DoD Manual 5200.08, Vol.

3.Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information Technology (IT) access pending final adjudication of the PSI, the Contractor shall submit to the KO or designee a request for the DoD CAC, IAW TE 1.2, CAC Procedures. Every Contractor employee shall also obtain and possess a NAVSEA Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-003. The Contractor shall complete CDRL A002 for CAC Accountability.

B. For access on NNSY, the Contractor shall adhere to the following:

1. Security Requirements Applicable to Norfolk Naval Shipyard & Controlled Industrial Area (CIA), Other Sensitive Areas, Controlled Nuclear Information Areas, and/or Nuclear Work Areas. (See TE 1.3)

2. Security Controls on the Dissemination of Naval Nuclear Propulsion Information Received or Generated Under NAVSEA Contracts. (See TE 1.4)

C. The Contractor shall safeguard all CAC and/or ID Badges. Contractor employees shall not share CAC and/or ID Badges. Each Contractor employee shall wear the ID Card(s) conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the CAC and/or ID Card(s) are not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

D. In the event security procedures/systems change/update, the Contractor shall obtain and possess newly required badges/IDs.

E. In the event that a Contractor employee damages his or her CAC and/or ID Card, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after discovery to the KO or designee. The Contractor shall arrange for a replacement CAC and/or ID Card. The Contractor shall return all Government provided CAC and/or ID Card(s) to the Government IAW TE 1.2 Common Access Card (CAC) Procedures. Contractor personnel failing to return their Government CAC and/or ID card are subject to criminal charges under United States Code (USC) Title 18, Chapter 1, Section 499 and 701.

F. The KO or designee will provide and maintain electronic key cards for the security access system. The electronic key card allows access to specific controlled areas of the facilities.

The KO or designee will approve and provide the electronic key cards to the Contractor for access to the facilities.

C-1.4.3 INFORMATION SYSTEM SECURITY

A. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary IT access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request Information Technology (IT) eligibility for an employee requiring access and passwords to the Government data systems. All positions involving computer activities require a minimum IT III category eligibility. (IT eligibility categories are defined in Section C-2.1, General Definitions.) The Contractor shall submit a DLA Form 1728 and a DD Form

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2875 for temporary IT III eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated T1 (see paragraph C-1.4.1, Personnel Clearance). If the Contractor requires a waiver for IT II eligibility, the Contractor shall submit justification for the eligibility to the KO or designee. IT II eligibility is for positions that involve a degree of access other than data entry; a minimum of one Contractor employee shall obtain IT II eligibility. The Government will notify the Contractor if and when a waiver is approved All Contractor employees who perform data entry and query functions shall require IT Level II category eligibility (T3 PSI).

B. Contractor access to Government IT data systems shall be granted on a “need-to-know” basis, IAW DLAI 8510.01 Information Assurance (IA) Management Controls to Contractor personnel who will perform data input and retrieval functions and for “clearance special access,” if applicable IAW DoD 5200.2-R, Personnel Security Program. All Contractor personnel provided with access to Government computers and systems shall observe IT security policies and procedures as provided by the KO or designee. The Contractor shall notify the KO or designee within 12 hours when, for reasons of personnel resignation, reassignment, termination, or completion of portions of the contract, Contractor personnel no longer require access to Government systems.

C. The Contractor shall observe all copyright agreements. In the interest of protecting Government systems from computer viruses, the Contractor shall not use public domain software nor shall Contractor personnel download software from public bulletin boards or Internet websites. Should the introduction of a computer virus or malicious destruction of computer software, stored information, or hardware result from the use of public domain software or from software taken from a public bulletin board or Internet website, the Contractor shall be required to repair the damage and incur all costs at no expense to the Government and without impact on delivery schedules.

D. Contractor personnel performing tasks in Section C-5 will require access to both DLA and Navy network accounts.

C-1.4.4 SAFEGUARDING INFORMATION

A. The Contractor shall not allow access or disclosure of contract related information regarding the operations of the Distribution Center to any Government agency, non-Government agency, or individual unless specifically authorized by the KO or designee. The Contractor shall provide documents and files requested by such parties to the KO or designee within the timeframe requested. All files are the property of the Government and the Contractor shall turn all files over to the KO or designee at the completion or termination of this contract.

B. The Contractor may be required to access data and information that is proprietary to a Government agency or Contractor or that is of such nature that its dissemination and use other than as specified in this contract would be adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract except to Government personnel who are authorized to receive the information or upon written approval of the KO or designee. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as specified in this contract.

C. Disclosure of information regarding operations and services of the Distribution Center to persons not entitled to receive it, or failure to safeguard any classified information that may

C-13 come into the Contractor’s control in connection with work under this contract, may subject the Contractor, its agent, or its employees to criminal liability under USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 37, Espionage and Censorship, Sections 793, Gathering, Transmitting or Losing Defense Information, and Section 798, Disclosure of Classified Information. Neither the Contractor nor its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of the Distribution Center’s security or interrupt the continuity of the Center’s operation.

D. The Contractor shall report any security deviation or Practices Dangerous to Security (PDS), to include Communications Security (COMSEC), Operations Security (OPSEC), Information Security (INFOSEC), etc., to the KO or designee within one (1) hour of discovery. PDS have the potential to jeopardize the security of sensitive information and material if allowed to perpetuate. Examples include, but are not limited to, any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material; failing to properly dispose of sensitive documents; leaving doors unsecured; and allowing unauthorized access to Secured areas such as pilferable and hazardous storage. These practices, when identified, shall be reported immediately to the KO or designee and the Contractor shall take the appropriate action that includes, but is not limited to, making changes or providing training to ensure the security of sensitive information and material.

C-1.4.5 FACILITY SECURITY

A. Compliant with DOD and DLA regulatory guidance, the Contractor shall ensure the physical security of all Government property to assure that any accountable inventory or information in this contract is secured and protected against theft, sabotage or others acts constituting illegal destruction. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster.

B. The Contractor shall control access by locking or unlocking the areas or facilities used by the Contractor in the performance of the contract requirements. The Contractor shall lock all overhead doors, cages, vaults, warehouse doors, windows, and other areas for reasons of internal security before leaving an area unattended and prior to the conclusion of any working day. The Contractor shall notify the KO or designee of any facility security concerns.

C-1.4.6 AUTHORIZED VISITOR CONTROL

A. Authorized visitors on official business related to the contract shall obtain approval from the host Installation Law Enforcement and Security Office and the KO or designee for entrance to the host Installation. The Contractor shall submit a DLA Form 1818, Visitor Request Form, or equivalent form to the KO or designee at least one (1) week in advance for all planned off-base visitors needing base access and shall follow the host installation policy for all visitors.

B. The Contractor shall adhere to the NNSY Physical Security Plan Security Plan, which addresses specific procedures for identification (ID) and control of all visitors to warehousing and administrative areas

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C-1.4.7 CONTACT OF A SUSPICIOUS NATURE

A. Contractor personnel who have been contacted under suspicious circumstances shall report that contact immediately to their supervisor, who shall report it within two (2) hours to the KO or designee for action. Suspicious contacts for reporting purposes are defined as:

1. Contact with an individual (regardless of nationality) that suggests to the Contractor employee that an intelligence gathering or terrorist organization may have targeted him or her for possible intelligence exploitation.

2. A request by anyone (regardless of nationality) for illegal or unauthorized access to classified or unclassified sensitive information.

3. Contact with a known or suspected intelligence officer from any country.

4. Contact with a foreign diplomatic establishment, whether in the U.S. or abroad, for personal or official reasons. Certain Contractor personnel in positions designated as “sensitive” by the Government may also be required to inform their chain of command in advance of the nature and reason for contacting a foreign diplomatic establishment or travel to countries on the State Department list whose interests may be adverse to the United States.

B. Additionally, Contractor personnel who have information about activities pertaining to espionage, terrorism, unauthorized technology transfer, sabotage, sedition, subversion, spying, treason, unauthorized release of classified or unclassified controlled information, or unauthorized intrusions into automated information systems shall report that information immediately to the KO or designee for action.

C-1.5 SAFETY AND OCCUPATIONAL HEALTH (SOH)

A. DLA Distribution is pursuing recognition under the OSHA Voluntary Protection Program

(VPP). A key element of VPP is to ensure Contractor employees are afforded the same safe and healthful work environment as DLA personnel. Contractors are responsible for their own safety and health programs and shall address the following:

1. Management Leadership and Employee Involvement;

2. Worksite Analysis;

3. Safety and Health Training.

4. Hazard Prevention, Report and Control, which includes procedures to report hazards including the following:

• Identification of personnel to whom suspected hazards may be reported and when personnel should do so

• Oral vs. written reports

• Protection against reprisals for people filing reports

• Timeframes for investigation of alleged hazard and response to the employee filing the report

B. The Contractor shall document and submit to the KO or designee, for acceptance, a copy of their written Safety and Occupational Health (SOH) Program (See CDRL A002) no later than 30 calendar days prior to the start of full performance and shall provide all updates and revisions to the SOH Program within 30 working days of change. The Contractor’s SOH Plan shall be developed and maintained using SOH standards consistent with the most stringent of applicable Federal, State, host country, local regulations, and the Distribution's Integrated Safety Strategy (ISS). The OSH Plan shall address the Contractor’s approach to develop and implement systems to effectively identify, evaluate, prevent, and control

C-15 occupational hazards to prevent employee injuries and illnesses through: management leadership and employee involvement; worksite analysis; hazard prevention and control;

and safety and health training meets minimum regulatory requirements.

C. The Contractor shall appoint a Safety and Occupational Health representative(s) to ensure the SOH Plan is enforced.

D. The Government will provide access to the Enterprise Safety Application Management System (ESAMS) (see Technical Exhibit 3.3 Government Data Systems). The Contractor shall use the ESAMS to record occurrence of all accidents, mishaps, or near miss incidents resulting in injury/illness, inpatient hospitalization, loss of life, amputation, loss of an eye and impact to the environment or property damage to a Government facility or equipment.

Damage to Government facilities or equipment that is equal to or greater than $2 million or serious injury/illness to a DLA individual(s) may require additional investigation and formal reports IAW Defense Logistics Agency Manual 6055.07. The Contractor shall request ESAMS access for Contractor managers/supervisor and/or Safety Specialist to input and review incident reporting in ESAMS. The Contractor shall input incidences described above into ESAMS NLT than five (5) working day after the incident. The Contractor shall notify the KO or designee via email or verbally, within one (1) hour for imminent danger situations or potentially serious situations, IAW the OSHA Act. The KO or designee will review the OSHA 300 Log of Work Related Injuries and Illnesses submitted at the end of each quarter of the year (January, April, July, and October).

E. The Contractor shall encourage employees to make oral reports to supervisors as the promptest and effective method of identification, especially for imminent hazards. The Contractor shall use either ESAMS or DLA Form 1404 or Contractor equivalent, when reporting hazards in writing. The Contractor shall have forms readily available at workplaces for employees to use, either via hard copy or electronically.

F. The Contractor shall print a copy of their annual OSHA Form 300A and post in the work place IAW OSHA requirements during the period of February 1 through April 30 each year for the previous calendar year.

G. The Contractor’s Site Manager shall attend working groups, safety meetings and councils and participate in and administer safety campaigns, educational material, safety bulletins, and other safety directives as requested by the KO or designee.

H. The Contractor shall require their personnel to wear all required personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, safety boots/shoes, aprons, masks, face shields, reflective vests, safety harnesses) during the performance of this contract IAW OSHA standards.

C-1.6 ELECTROSTATIC DISCHARGE (ESD) CONTROL PROGRAM

Compliant ESD workstations are available for processing ESD material, however, inspecting or performing repackaging functions at an ESD protected workstation is a Government only function.

A. The Contractor shall not handle ESDS items that are outside of the ESD protective covering or packaging.

B. The Contractor shall stow, pick and store ESD material IAW section C-5.

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C. The Contractor shall ensure all Contractor personnel who may handle ESD material are fully trained on the proper handling and identifying of ESD material.

C-1.7 TRANSITION PERIOD

A. In order to allow for a smooth and orderly transfer of responsibility for operations from the incumbent Contractor to the new Contractor, the Contractor shall participate in a transition period during which the incumbent Contractor shall continue to perform their contract requirements. This period will commence upon effective date of the contract and will continue for a period not to exceed 120 calendar days. Full Performance begins on day 121 or the date determined during the Post Award Conference.

B. During and prior to completion of the transition period, the KO or designee will continually assess the Contractor’s ability to perform the mission and discussions held during the weekly transition meetings. The Contractor shall complete the necessary steps for assumption of the Distribution Center’s operation during the transition period and shall meet all requirements as specified prior to the beginning of full performance. If the Contractor fails to successfully complete all tasks required under transition, the Government reserves the right to extend transition until all tasks are completed.

C. The Contractor shall provide a Transition Plan and Reports (See CDRL A001) that sets forth actions, plans, procedures, and timelines necessary to…