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Question
| RFP Page OR Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection |
| RFP Para Reference (if question relates to the RFP) |
| Government Response |
| 48 |
| The PWS references “GE incidental to the place of performance being made available for use in the performance of this contract”. This area of the PWS also addresses motor vehicles and MHE. However, we do not find a listing of GE that will be made available to the contractor in the draft RFP documents. Will the contractor be required to provide the vehicles/MHE required for distribution of HM from Issue Points to POU locations? If so, are there requirements/restrictions for the MHE in terms of types, size, licensing, etc.? |
| RFP Attachment J-1, pages C-24 & C-25 |
| PWS Pages C-24/C-25, para 3.1.2. Government Equipment |
| Equipment provided for on-base use will be shared with the Government. The Contractor is responsible while using the Government’s equipment. The Government is accountable so a list is not being provided. The PWS C-4.1.1E is revised to require the Contractor to provide necessary vehicles to deliver HM from the issues centers to the POUs in outer locations. It is up to the Offeror to determine the types and quantity of equipment required. |
| 49 |
| B-3 of Section B Instructions state “The Contractor shall comply with B-4 below for the procurement of material in support of this contract”. There is no B-4 provided, please provide or clarify. |
| Page 3 of 13, Section B |
| Para B-3 |
| This will be updated in the Final RFP. |
| 50 |
| CLIN X004 – Contractor Facility Costs, states “…examples of possible costs may include: building maintenance, repairs, utilities, insurance, and taxes, IT, landlines, copier connectivity, security system”. |
If Equipment is required for use at the Contractor Facility, is it be priced under CLIN X004 or CLIN X003AB?
| Section L, Page 73 of 84, and 74 of 84, |
| Para CLIN X003, SUBCLIN X003AB and CLIN X004 |
| This will be clarified in the Final RFP. |
| 51 |
| During the site visit we notice at least 3 different colors of HAZMAT labels on products in inventory. Is there a requirement and/or significance to the different color labels? If so, please explain and/or provide the directive that is being applied to this requirement and whether or not the contractor will be required to employ this labeling protocol. |
| SV, RFP Attachment J-1 |
| PWS Page C-27, para 4.3.A & B; 5.6.2.1. |
A.2; 5.6.2.2.E; 5.6.4.3.A Most of the HM green labels were issues from the logistics support activity and internal groups color code for other reasons. There is no specific color coding required as long as the containers are barcoded.
| 52 |
| During the Site Visit, we were shown severable bulk storage buildings including a refrigerated/cold-storage building. Additionally, there is a 1,800 Sq. Ft. “Chemsite” Storage building identified in T.E 5.15 but it is not “referenced” on the handwritten legend. |
Should the contractor assume these on-site bulk storage areas will be GFF for bulk storage of Government-owned HM following POS transaction?
| SV, GFP, RFP Attachment J-1 |
| PWS Page C-41, para 5.6.2.A, TE 5.1.5 |
| Yes |
| 53 |
| During the Site Visit, it was mentioned that Building 158 would need a “half-time Rover”. PWS para 5.8.G lists Building 158 as requiring one (1) Full-Time employee; additionally, Building 158 is not listed in the 5.8.G Rovers Scheduling box. Please clarify. |
| SV, RFP Attachment J-1 |
| PWS Page 51, para 5.8.G, Rover Schedule |
| There is no requirement for a rover for Building 158. The requirement is for a fulltime position during the hours listed in C-5.8 paragraph I. |
| 54 |
| Will the Contractor have specific designated areas where excess government-owned material (or “material in process”) is staged on-site while the Contractor awaits TPOC instructions? |
| RFP Attachment J-1 |
| PWS Page C-47, para 5.7.A & 5.7.G. |
| The Government will provide a designated location for any items awaiting disposition/extension. |
| 55 |
| We noticed that purchasing history is made available through the recently posted TEs. Please provide other site-wide quantifiable data, other than purchasing, necessary to facilitate the forecast and demand planning effort by the Contractor, e.g. HM Issues by location, Empties, Usage, Expired Material quantities, etc. |
| RFP Attachment J-1 |
| PWS Page C-1, Section |
C-1, para B.
TE 5.1
The additional information requested is not pertinent to demand planning.
| 56 |
| During the SV, preferred on-site paint quantities for the building of Aircraft Kits was cited. Will these “requirements” be provided in any written form/directive or will they be providing to the Contractor after award? Please clarify. |
| SV, RFP Attachment J-1 |
| PWS Page C-47, para 5.8.A & 5.8.C |
| The PWS is revised to add the requirement to build BOM kits. Requirements will be provided by the KO or designee after contract award. |
| 57 |
| The acronym ‘IAP’ appears in handwritten form throughout many of the T.E.’s., often situated right next to the a POU and/or Pharmacy Issue Center. T.E 1.1 identifies this acronym as ‘Initial Accumulation Point’ (managers). We cannot find any requirement for contractor responsibility for the respective IAPs. Do these IAPs apply to the scope of this contract in any way? If so, what are the contractor’s responsibilities with respect to IAP management? |
| GFP |
| TE 5.4, Page 3 of 24 Reference B47 |
| The IAPs are the large roll-off bins where HW is accumulated. The IAPs are managed by the WR-ALC. The contractor will be required to dispose of HM IAW instructions provided by the Government. |
| 58 |
| In T.E 5.4, page 11 of 24, there are five (5) “Tanks” shown next to the Hazmat Cabinet in Building 86. Will these tanks be serviced by the CMS Contractor? If so, what type of tanks are they? |
| RFP Attachment J-1 |
| PWS Page C-52-53, para(s) 5.11 & 5.12.A.1; |
T.E 5.4 Reference Bldg. 86 No these will not require service. These are tanks that go onto the Aircraft.
| 59 |
| In T.E 5.4, page 13 of 24, the diagram shows two aircraft facing opposite of East Dock with. However, the picture does not provide a building number with certainty. At the bottom, it shows “G110”. Is this Building 110? Please clarify. |
| GFP |
| T.E 5.4 |
Building 110.
| 60 |
| T.E 5.4, page 17 of 24 does not reflect a building number. Can this be provided for planning purposes? |
| GFP |
| T.E 5.4 |
This area is located inside of Building 125.
| 61 |
| T.E 5.4, page 18 (of 24) shows “131” in the top left-hand corner of the diagram. Is this Building 131? Please clarify. |
| GFP |
| T.E 5.4 |
Building 131.
| 62 |
| T.E 5.13 is titled “Pharmacy and POUs”. Can the government please identify the Pharmacy/Issue Center location? |
| GFP |
| T.E 5.13 |
Issue Center for Buildings 635, 640 and 645 will be serviced from Building 20645.
| 63 |
| T.E 5.15 is titled “Pharmacy and POUs”. Can the government please identify the Pharmacy/Issue Center location? |
| GFP |
| T.E 5.13 |
Issue Center will be Building 321.
| 64 |
| Will the contractor be able to utilize the WR Laboratory for Shelf Life testing of contractor-owned material? |
| RFP Attachment J-1 |
| PWS Page C-42, para 5.6.2.2.D |
| Not unless there is a specific need and an approval from DLA Aviation TPOC and the WR-ALC is granted. |
| 65 |
| With reference to Re-use Material; the PWS states that the “HM will be turned into the HM Center for redistribution. This will be at no cost, other than appropriate transportation fees.” Is the HM Center referenced the “off-site contractor warehouse”? Is transport/transfer of re-use HM from one Issue Point to another Issue Point allowed? Please clarify? |
| RFP Attachment J-1 |
| PWS Page C-44, para 5.6.4.2.A |
| No. The PWS is corrected to read Issue Center in lieu of HM Center. |
| 66 |
| Are the personnel listed in Paragraph G of PWS 5.8 required to be dedicated to that Shop location only and for the full amount of time indicated, or can contractor personnel be cross-utilized in other locations as long as the customer’s needs are met? |
| RFP Attachment J-1 |
| PWS Page C-47 thru C-50, para 5.8.G |
| Unless designated for a rover service, the personnel assigned to an Issue Center will be dedicated IAW the hours in C-5.8. |
| 67 |
| “The Government can test the capabilities of the contractor to handle Surge and Sustainment incidents, but not more than quarterly.” Will these tests include actual call-in of personnel at off-hours, or is this a review of the SSDR Plan and workforce count? |
If it will include actual call-in of personnel, there is a potential substantial labor cost involved. Please provide a government estimate of the number of personnel and hours required to support these exercises.
| RFP Attachment J-1 |
| PWS Page C-22, para 1.9.D |
| This is a review and test of the Contractor’s SSDR Plan. The Contractor’s plan should specify whether or not an actual call-in of personnel is required. |
| 68 |
| PPE required to be worn includes “Safety Harnesses”. For what operations might the contractor be required to wear safety harnesses? OSHA compliant harnesses and lanyards are quite expensive and require proof-testing at regular intervals. Please clarify and quantify. |
| RFP Attachment J-1 |
| PWS Page C-16, para 1.6.D |
| The Contractor is responsible for determining the appropriate PPE needed for the work being performed. The list is just examples of PPE. |
| 69 |
| The contractor shall: repack (if necessary) and re-stow assets. Is this done often and by assets, does that only refer to HM issued by contractor and returned by the customer or are there other assets in which this would be needed? Does this include bulk gases? |
| RFP Attachment J-1 |
| PWS Page C-34, para 5.1.1.1.B.5 |
| This may be required where all HM in an Issue Center or POU would need to be removed for inspecting. Does not include bulk gases. |
| 70 |
| Are there specific/special labeling requirements for compressed gas cylinders, dry ice, bulk gasses, or other bulk HM? Please clarify. |
| RFP Attachment J-1 |
| PWS Page C-52/53, para(s) 5.11 thru 5.13 |
| Compressed gas cylinders are identified and labeled IAW 4145.25 Storage and Handling of Liquified and Gaseous Compressed Gases and Their Full and Empty Cylinders. Tagging required by WR-ALC of such is a simple cylinder tank status tear off (full, in use, empty) tag. Cylinders shall be bar coded and tracked in ESSOH-MIS. |
| 71 |
| PWS 5.12 states “the contractor is responsible to “instruct the vendor to report to the contractor-designated location on the delivery order prior to delivery…the contractor shall escort the vendor to report to the contractor’s designated location on the delivery order prior to delivering any cylinders to any locations” Is the contractor responsible for escorting the vendors onto the base for delivery and pick-up of bulk gases, tanks, and cylinders? Or will the delivery personnel have access to the base and Issue Point locations? Please clarify. |
| RFP Attachment J-1 |
| PWS Page C-52, para 5.11.B.3 |
| The Contractor is responsible for escorting delivery drivers to the point of delivery to ensure the product is delivered to the correct location. |
| 72 |
| Is WR-ALC currently using any on base or offsite consolidated storage/receiving point? |
Or does the chemical come directly from the respective manufacturer, distributor, or government supply source to the Pharmacy/Issue Points?
| PPC |
| N/A |
| As stated in the Solicitation Review, this is a new requirement. The question is not pertinent for this effort. |
| 73 |
| How many bulk tanks (gases and hazmat) are used on WR-ALC? What are their sizes and locations? And what material/chemical is supplied to each? |
| PPC |
| N/A |
| The PWS C-5.11, C-5.12, and C-5.13 is revised to provide the locations and types of gases to be provided. |
| 74 |
| The PWS states “The Government and Contractor representatives will determine actual working locations for the Program Management staff.” Will the Program Manager/Site Manager and staff be provided any work space/areas in which to operate on the WR-ALC? |
| PPC / RFP Attachment J-1 |
| PWS Page C-6, para 1.4 (A) 1. |
| The requirement is revised in the PWS. The only work space provided other than the Issue Centers is office space for the Site Manager/Supervisors. All other Contractor staff will work off-base. |
| 75 |
| Contractor Point of Sale (POS) must be compatible with government’s network connections and must meet all Cyber-Security requirements. |
Can you provide the network requirements specific to WR-ALC? Are they the same as DLA?
| RFP Attachment J-1 |
| PWS Page C-34, para 5.2 (B) |
| See answer to Question 15. |
| 76 |
| The PWS states “The Contractor shall not rely solely on WR-ALC’s order information in TE 5.1 to establish their 3PL inventories“. |
What additional information other than TE 5.1 will be provided in order to conduct demand analysis and procurement for offsite warehouse inventory volumes and order frequency?
Please provide issue information (# of issues in or out) per issues center centers/pharmacies?
Please provide waste volumes for the chemicals listed in TE 5.1?
| RFP Attachment J-1 |
| PWS Page C-21, para 1.8.1 (A.4) |
| The Contractor is responsible for gathering demand data. Information in TE 5.1 will be updated and provided at contract award. Demands are captured based on issue transactions from the 3PL inventories to the Issue Centers. Issues in and out of the Issue Centers is not pertinent to demand planning. HW volumes are not pertinent to demand planning because HM in the Issue Centers is Government-Owned. It’s the Contractor’s responsibility to perform demand planning and forecasting so not to order to excess. |
| 77 |
| The PWS States “The amount of storage space required for Contractor-Owned 3PL HM shall be at the discretion of the Contractor so long as it is efficient, conforming to the amount of HM stored, and climate controlled.” |
Can contractor store non-3PL property as long as it is properly segregated from WR-ALC 3PL material?
| RFP Attachment J-1 |
| PWS Page C-26, para 4.1.1 (B) |
| Non-3PL property can be stored in the Contractor’s storage facility as long as there is a use for it on this contract such as operating supplies. No other material can be stored in this facility that is not 3PL inventory, operating supplies, or Contractor equipment. |
| 78 |
| The PWS states “The Contractor shall provide refrigeration and freezers for HM requiring temperature control, one climate controlled vehicle, and other vehicles for local deliveries to the base.” |
Are there specification for the freezer / refrigerator requirements? Please provide all temperature criteria/requirements that must be met?
| RFP Attachment J-1 |
| PWS Page C-26, para 4.1.1 (D) |
| This is the responsibility of the Contractor to determine based on establishment of their 3PL inventory and their understanding of the MILSPECs for that material. |
| 79 |
| The PWS states, “The Contractor shall update ESSOH-MIS and the daily CIL with the estimated delivery date and ensure that the status is ” |
Please clarify what the status requirements are for this action?
| RFP Attachment J-1 |
| PWS Page C-44, para 5.6.4 (D) |
| The required information can be found in CDRL A013. |
| 80 |
| The PWS states, “The ALC will compensate the contractor for any lost, damaged, or unserviceable Contractor-Furnished tanks and cylinders.” |
Is there a current inventory of tanks/cylinders that will be provided? Will this inventory be audited during phase-in? What will be the process for segregation of Government “owned” cylinders vs. contractor “owned”?
| RFP Attachment J-1 |
| PWS Page C-53, para 5.11(C) |
| C-5.11 has been revised to provide a current inventory of Government-Owned and Contractor-provided gas cylinders. This information is subject to change and will be updated upon contract award. |
| 81 |
| The PWS states, “The Contractor will not be held responsible for the maintenance or repair of the bulk compressed gas tanks. The ALC will be responsible for all maintenance and repair of the bulk tanks.” |
Are the bulk tanks owned by the Government? Or by the liquid gas supplier? Are there any current Supply Arrangements in place that limits the Contractors selection of supplier for liquid gas?
| RFP Attachment J-1 |
| PWS Page C-53, para 5.12 (A.10) |
| This information is subject to change and will be provided at contract award. |
| 82 |
| In the absence or historical use and ordering data, will the government provide the sq ft requirement for the Freezer storage space? |
| PWS C-26 |
| 4.1.1 |
| Historical data is located in TE 5.1 posted to FBO. |
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