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Question RFP Page OR Pre-Proposal Conference OR Site Visit
| RFP Para Reference (if question relates to the RFP) |
| Government Response |
| 1 |
| How many POIs are expected to be added at the two new locations? How many shifts and people are expected at each new POI? |
This information was shared as information only. No other information is confirmed at this time.
| 2 |
| Should offerors bid based on labor necessary to support the existing locations only or should offerors bid based on labor necessary to support the new facilities as well? If offerors are to bid based on current LOE, is the government issuing a modification to include the additional support that will be necessary at the new locations? |
Offerors should propose on the LOE that is currently stated in the solicitation.
| 3 |
| What’s the timeframe expected to have the additional facilities fully operational? |
There is no known timeframe.
| 4 |
| Does this paragraph state that government employees will no longer work in the pharmacies? |
| PWS C-2 |
| PWS C-1 |
Section 1.1 para I IAW C-5.8 paragraph A, the Contractor shall manage and operate assigned Issue Centers and may augment government personnel in others and includes managing HM carts, kits, and lockers within those Issue Centers.
| 5 |
| Does the government have a set requirement for equivalent systems to EESOH-MIS for key personnel experience? |
| PWS C6-7 |
| PWS C-1 Section 1.4 |
| Equivalent systems must have same or equal functionality as EESOH-MIS. |
| 6 |
| If the government requires many of the key personnel to obtain a secret security clearance and the appropriate steps are taken by the contractor upon award of the contract but the clearance is not approved within the 120-day phase in period will that negatively affect the vendor? |
| PWS C6-7 |
| PWS C-1 Section 1.4 |
| Yes. |
| 7 |
| Does the contractor need to identify members of the Individual Ready Reserve? |
| PWS C-8 |
| PWS C-1.4.1 |
Section f Yes
| 8 |
| This link does not work will the government provide an updated link? http://www.dss.mil/isp/fac_clear_check.html. |
| PWS C-12 |
| PWS C-15.3 |
Section C The link is corrected to read https://www.dss.mil/ma/ctp/io/fcb/
| 9 |
| Will the government maintain spill kits, spill response plan binders etc. in the pharmacies or is it the contractor’s responsibility to maintain those? |
| PWS C-12 |
| PWS C-1.6.5 |
| The Contractor is responsible for maintaining spill kits, spill response plans, etc. in their designated Issue Centers IAW C-1.6, C-1.6.2, C-1.6.5, C-5.8 and associated CDRLs A001, A003, A007, A008, A017, and A021. |
| 10 |
| Will the government maintain the hazardous signage and placards on the POU cabinets as well as throughout the pharmacy? |
| PWS C-12 |
| PWS C-1.6.5 |
| The Contractor is responsible for ensuring that hazardous signage and placards on the POU cabinets is accurate IAW the HM that is stored in the cabinet. |
| 11 |
| How many employees will be trained on the EESOH-MIS system? Will the government train all of them or will the government only participate in a train the trainer type of program? |
| PWS C-20 |
| PWS C-1.8 |
Section a IAW C-3.3, paragraph 1A, “The Contractor shall establish a cadre of personnel who shall complete the training and are capable of training other employees”. The Contractor should describe how they will complete ESSOH-MIS training during phase-in in their Technical Proposal IAW Section L, Sub-Section 2.3
| 12 |
| Will the government aid in establishing required inventory levels for the issue centers and POU cabinets? |
| PWS C-20 |
| PWS C-1.8 |
The Government will provide sufficient information to establish the initial inventory levels for the Contractor assigned Issue Centers and POUs.
| 13 |
| Will the contractor be responsible to provide material handling equipment on and off base or just off base? If the contractor is required to provide equipment on base will the government designate set locations for those vehicles to be parked? |
| PWS C-26 |
| PWS 4.1.1 |
Section e IAW C-3.1.2, Government Equipment for use on base will be provided in its current condition and may be shared with Government employees; however, the Offeror shall also include in their Technical Proposal any equipment needed for on-base use for movement of personnel and delivery of material to/from the Issue Centers/POUs.
| 14 |
| Does the contractor need to have prior contractual relationships with suppliers that will provide HM? |
| PWS C-33 |
| PWS 5.1 |
Section a Prior contractual relationships with suppliers that will provide HM is not required; however, the Contractor must have HM procured, delivered, and ready for issue on the first day of full performance. The Offeror should take into consideration that building supplier relationships and putting agreements into place takes time.
| 15 |
| Is there a DOD reference to the governments network connections and cyber-security requirements? |
| PWS C-34 |
| PWS 5.2 |
Section b The PWS C-5.2B is revised to ensure the Contractor’s POS System can be accessed by designated DLA and WR-ALC personnel from the Government’s network.
| 16 |
| Who determines the cost effectiveness of procurement through the federal supply system versus commercial sources? |
Is lead time factor in cost effectiveness of a product?
Section a The Contractor is responsible as the 3PL Service Provider for continuously seeking the best possible price on all HM used by DLA customers. Lead time is a factor in cost effectiveness of a product.
| 17 |
| If the contractor orders HM through the federal supply system will DLA deliver the HM off base to the contractor’s facility? |
| PWS C-36 |
| PWS 5.4 |
Section b No. The Contractor’s TAC 2 on the assigned DoDAAC will be set up with the Contractor’s storage facility address and all material will be delivered to that address.
| 18 |
| Who determines the stocking level of the point of use cabinets? |
| Site visit |
See answer to question 12.
| 19 |
| Who determines what the required material is for each product? For example, if there are several manufacturers listed under one NSN who and how determines what the vendor must provide? |
| Site visit |
The Government will provide the preferred manufacturer information to the Contactor.
| 20 |
| Is the contractor responsible to empty hazardous waste duties (eg. Emptying waste bins and containers) in the paint mixing rooms? Such as paint slop buckets, solvent buckets and paint cleaning equipment? |
| Site visit |
No.
| 21 |
| Is the contractor responsible for emptying and disposing of large quantities of dip tank processes? Or will the contractor only be responsible for providing the hazardous waste container and shipping of the waste? |
| Site visit |
No. The Contractor is not responsible for emptying, disposing, providing HW containers or shipping waste from the dip tank processes.
| 22 |
| Who determines if a HM product has insufficient demand history rendering it a direct turn over product? |
| PWS C-36 |
| PWS 5.4 |
Section b The Contractor determines if the HM product has insufficient demand history rendering it as direct turn over product.
| 23 |
| Will the contractor be financially responsible for materials that go beyond “shelf-life” after they have been delivered but not used? |
| Site Visit |
Once 3PL HM is issued, delivered, and received by the ALC, the Government is financially responsible for HM not used.
| 24 |
| How many hours should be projected for training (Security, flight-line driving, EESOH, IT etc.) |
| Pre-proposal conference |
Please refer to C-4.6 for this information. All other training hours are determined by the Contractor.
| 25 |
| If the manufacturer of a sole sourced product has a delay in manufacturing of that product causing the vendor to temporarily run out will that count against the vendors 95% required fulfilment rate? |
| RFP 62 |
Section 1 Subsection 1.3 para c Yes. If the HM is not available in the 3PL inventory for immediate issue upon receipt of the customer’s order, then it will count against the 95% fill rate.
| 26 |
| Is paragraph B stating that once the material moves onto the base that defines the point of sale? Or is the point of sale defined as once the contractor issues the material? |
| PWS C-37 |
| PWS 5.4.2 |
Section b IAW C-5.4.2, paragraph B, “The point of sale is defined as when material ownership and physical accountability transfers from the 3PL Service Provider’s storage facility, is physically delivered to an Issue Center or direct to the maintenance shop, and the receipt transaction is completed in ESSOH-MIS.
| 27 |
| Who will be authorized to request material from the contractor? Will there be a formalized process for an individual to request material? (ie. Civil service member, other contractors) |
| PWS c-38 |
| PWS 5.4.3 |
Section b Only WR-ALC will request material from the Contractor.
| 28 |
| Who is responsible for the removal of hazardous waste dumpsters (roll offs)? |
| Site visit |
The Government is responsible for removal of the HW dumpsters (rolls offs).
| 29 |
| Will you entertain Large business-small business teaming arrangements? |
| pre-proposal conference |
Yes.
| 30 |
| Does the individual weapon system engineering group have authority over what manufacturer of material (eg. Primer or topcoat) will be used on that weapon system? Or will it be solely based off the NSN/PHM number, mil spec and AUL? |
| Site visit |
The weapons system engineering group has the authority over what manufacturer of the material will be used on a weapons system.
| 31 |
| Will contractor have access to all weekly Monthly Quarterly? aircraft schedules through planning scheduling and maintenance? |
| Site visit |
IAW 1.2.2 Interactions with Government Organizations, paragraph B, the Contractor may be required to participate in customer production planning processes as required by the TPOC.
| 32 |
| For Environmental tasks, what would be the time estimate weekly required by the employee of the contractor for participating environmental programs internal and external audit inspection regulatory assessments required by the government? |
| Pre-proposal conference |
Determination of this time would be based on the Contractor’s experience with managing Environmental Programs.
| 33 |
| For Hazardous Reporting program, request clarification on the contractor established hazardous reporting program and what would be the advantage of having hazardous reporting programs with ESOH in place? |
With this be like VPP for contractor?
Pre-proposal conference Site visit
The Hazard Reporting Program (PWS section 1.6.2) is a separate requirement from ESOH (PWS section 1.6).
| 34 |
| Will contractor be held accountable for last-minute changes to schedule and/or material requirements including Inaccurate quantities or materials? |
| Pre-proposal conference |
See paragraph C-5.4.3C.
| 35 |
| If a requested material is not available, are we required to find a substitute? Who would approve of that substitute? |
| Pre-proposal conference |
See paragraph C-5.4.1A.
| 36 |
| Are there materials that will need to be stored at a specific-temperatures outside of the norm (40-80 degrees)? If so how many and what temperatures? |
| Site visit |
Yes; however, how much and types will be determined based on the Contractor’s establishment of their 3PL stocking inventory.
| 37 |
| PERSONNEL QUALIFICATION: “The contractor shall ensure that all on-site Contractor personnel…have received required physicals…” What are the requirements? Who pays for the physicals? |
| PWS C-8 |
| Section C.1.4.1.C |
| The Contractor is responsible for paying for the physicals IAW their human resource policies and procedures. |
| 38 |
| KEY PERSONNEL: “Whose resumes are submitted to the KO…for determination of acceptability.” Since the Government is decision maker in the selection process of key personnel, does the Gov assume responsibility against an EEOC claim against the Contractor? |
| PWS C-6 |
| Section C.1.4.A |
| No. |
| 39 |
| PERSONNEL CLEARANCE: “The Gov requires a Personnel Security Investigation (PSI)…No Contractor employee shall begin work…before PSI has been completed or a waiver is issued.” What is the average time frame to complete a PSI investigation? |
| PWS C-11 |
| Section C.1.5.3.A |
| It depends upon the timeliness of the employee completing their employee questionnaire and obtaining favorable fingerprinting. IAW C-1.5.3A, upon favorable review, Contractor personnel may be granted temporary access pending final adjudication of the PSI. |
| 40 |
| PERSONNEL CLEARANCE: Is there a job description for the Facilities Security officer (FSO) or Security Specialist? Is this an Ad-Hoc position or a full time? |
| PWS C-12 |
| Section C.1.5.3.E |
| No. The Facilities Security Officer is typically a corporate/company person and is not a direct or fulltime labor category. |
| 41 |
| DUTY HOURS: “Contractor shall perform…during the first and second shifts Monday thru Saturday.” This schedule conflicts with the staffing schedule which requires 7 day a week coverage including grave-yard or owl shift in some locations (PWS pages c48-50). |
| PWS C-4 |
| Section C1.2.4.A |
| The PWS is revised to correct this requirement. |
| 42 |
| Statement of Equivalent Rates for Federal Hires |
This section outlines expectations for a very specific monetary wage including benefits for 7 specific job categories. Yet there appears to be a disclaimer stating, “This statement is for information only: it is not a Wage Determination.” The Davis-Bacon Act Wage Determination hourly wages are considerably less than the aforementioned expectations. To conduct a labor market study and a staffing approach, the contractor needs to know with great certainty, which guideline the Contractor is expected to follow. Are we expected to adhere to the monetary + benefits dollar amounts as described on page 32 of 84? If yes, what about the remaining job categories such as Site Manager, GM, etc? Is there a specific GS or WG scale that the Contractor is expected to adhere to?
Davis-Bacon Wage Determination for Houston County, GA:
Moving & Storage:
21020 - Forklift Operator 10.38 21050 - Material Handling Laborer 9.39 21110 - Shipping Packer 10.38 21410 - Warehouse Specialist 10.38 31361 - Truckdriver, Light 10.38 31362 - Truckdriver, Medium 10.88 31363 - Truckdriver, Heavy 11.39 31364 - Truckdriver, Tractor-Trailer 11.94
| RFP 32,84 |
| I-171 |
| In accordance with FAR 22.1006(b) The contracting officer shall insert the clause at 52.222-42, Statement of Equivalent Rates for Federal Hires, in solicitations and contracts if the contract amount is expected to be over $2,500 and the Service Contract Labor Standards statute is applicable. (See 22.1016.) . |
The Davis-Bacon Act does not apply to this requirement.
| 43 |
| ISSUE CENTER MANAGEMENT: “The Contractor shall operate the Issue Centers IAW the locations and schedules below.” The staffing schedule on Attachment J1 C-48 calls for as many as 64 positions at 14 separate locations to be staffed, BUT it does not indicate which “Labor Categories” are expected to fill these positions. Are these positions to be filled by Warehouse Specialists (SCA), Truck Drivers, Material Expediters, or? Does the Contractor have the autonomy to choose the appropriate Labor Category to fill these positions? |
| PWS C-48-50 |
RFP pg. 32
| Section C.5.8.G Attachment J1 |
| It is up to the Offeror to determine which labor categories are appropriate for the level of effort; however, the Offeror must adhere to the SCA labor category position description and the SCA Wage Determination for ensuring that positions are accurately proposed in the Technical Proposal and the Cost/Price Proposal. |
| 44 |
| For deliveries made to onbase work centers/pharmacies, will government-owned forklifts be provided to move pallets from contractor delivery vehicles to customer storage locations? |
| GFE |
| None |
| Yes forklifts will be provided. The Contractor will be responsible for offloading their delivery vehicles. |
| 45 |
| When will the final RFP be coming out, you said 4/1 but it is not posted yet? |
The Government anticipates issuing a Final RFP the week of April 29, 2019.
| 46 |
| Will the 4/30 date stand for the final proposal given the final RFP is not yet posted? |
No.
| 47 |
| Does the Facility Security audit need to be finalized prior to the proposal submittal? Does the cost accounting audit need to be done prior to submitting the proposal? |
Reference DRAFT RFP, Section L-18, #4: In order to be eligible for award, by the conclusion of all discussions and the final FPR submission, the offeror must have an approved DSS facility clearance, an acceptable accounting system, and an acceptable subcontracting plan (Large Businesses Only).
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