SP330017R5009_Sections_C_through_M_revised_via_amendment_0002_change_pages.pdf

SP3300-17-R-5009

Amendment 0002

SECTION J - LIST OF ATTACHMENTS

List of Documents, Exhibits, and Other Attachments

(a) This solicitation/award consists of the following documents, exhibits, and other attachments:

NUMBER TITLE DATE NUMBER OF PAGES

Attachment J.1 Section C – Performance Work Statement (PWS) 07/06/2017 53 Attachment J.2 Department of Labor Wage Determination No

CBA-2016-9350, Revision 1

12/07/2016

Attachment J.3 TE 1.1 Contractor Personnel Security June 2016 9 Attachment J.4 TE 1.2 Common Access Card (CAC) Procedures 08/24/2016 4 Attachment J.5 TE 2.1 Definitions, Acronyms, and Abbreviations 08/24/2016 35 Attachment J.6 TE 3.1 Government Furnished Facilities (GFF) 07/12/2017 3 Attachment J.7 TE 3.2 Government Data Systems 05/15/2017 3

Attachment J.8 TE 3.3 Government Training 07/05/2017 4 Attachment J.9 TE 3.12 Government Equipment 09/23/2016 14

Attachment J.10 TE 4.1 Contractor Furnished Training 03/17/2017 2 Attachment J.11 TE 5.1 Historical Workload 12/29/2016 CY 2016 1

Attachment J.12 TE 5.2 Local Delivery Points 04/06/2017 1 Attachment J.13 TE 5.4 HM Product List 07/07/2017 94 Attachment J.14 TE 5.9 Acceptable Performance Levels (APLs) 03/20/2017 4 Attachment J.15 TE 6.1 Government Forms 08/24/2016 4 Attachment J.16 CONTRACT DATA REQUIREMENTS LIS T

(CDRL)

DATE CDRL

Transition Plan and Weekly Reports 04/14/2017 A001 Safety and Occupational Health (SOH) Program 04/14/2017 A002 Environmental/Facilities Assessment Report 04/14/2017 A003 Site Specific Spill Contingency Plan (SSSCP) 04/14/2017 A004 Training Report 04/14/2017 A005 Quality Control Plan 04/14/2017 A006 Weekly Transition Report 04/14/2017 A007 Monthly Contractor Employee Common Access

Card (CAC) Report 09/19/2014 A008

Surge, Sustainment, and Disaster Recovery Plan

(SSDRP)

04/14/2017 A009

Transition-Out Plan 05/15/2017 A010 Site Specific Standard Operating Procedures

(SOP)

04/14/2017 A011

Monthly Status Report (MSR) 04/14/2017 A012 Customer Service Plan and Support

Procedures/On-Call Response Roster 04/14/2017 A013

Procedures for Continuity of Performance During Outages

05/15/2017 A014

Daily Item Order Status Report 04/14/2017 A015

CONTRACT DATA REQUIREMENTS LIST DATE CDRL

(CDRL) continued Monthly Not Carried Report 04/14/2017 A016 Monthly Issue Report 04/14/2017 A017 Monthly Not in Stock (NIS) Report 04/14/2017 A018 Frustrated Material Report 04/14/2017 A019 Monthly Inventory Report 04/14/2017 A020 Annual Inventory Report 04/14/2017 A021 Daily Critical Items List 04/14/2017 A022 Monthly Issue by Customer/Work Center Report 04/14/2017 A023 Weekly Container Inspection Report 05/15/2017 A024 Reuse HM Inventory Available for Issue 04/14/2017 A025 HM for Potential Disposal 04/14/2017 A026 Monthly Cost Report for Hazardous Materials -

CLIN X002 - CPFF

04/17/2017 A027

Monthly Cost Report for Material Support CLIN X003

04/17/2017 A028

Attachment J.17 Past Performance Questionnaire May 2017 5 Attachment J.18 Subcontracting Plan Template May 2017 14 Attachment J.19 Small Business Participation Plan Template May 2017 4 Attachment J.20 Department of Labor Wage Determination No

2015-5225, Revision 1 02/22/2017 11

Attachment J.21 Declaration of Trust from the Laborers National Health and Welfare Fund

05/01/2001 8

Attachment J.22 Service Contract Education and Training Trust Fund Agreement and Declaration of Trust

06/02/2005 13

Attachment J.23 HDSC and Waste Cage Hours of Operation 07/12/2017 1 Attachment J.24 TE 5.4A Hazmat Past 12 Month Consumption

List 07/07/2017 47

END OF SECTION J

consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

L-18 Communications Between the Government and Offerors

1. Questions regarding this solicitation, the Pre-Proposal Conference, Site Visit/GFP/GFE reviews/inspections prior to proposal submission may occur for the purpose of clarifying elements of the solicitation.

a. Questions shall be submitted by electronic mail to the Contracting Officer, Margaret Ross via email at margaret.ross@dla.mil with a carbon copy to the Acquisition Specialist, Eric Berns via email at eric.berns@dla.mil with the appropriate subject: SP3300-17-R-5009 Solicitation Question; SP3300-17-R- 5009 Pre-Proposal Conference/Site Visit/GFP/GFE Review/Inspection Question and must be received by 1:00 p.m. eastern local time on Thursday, 29 June 2017. Questions received after this date and time will not receive a response. No questions may be submitted during the Pre-Proposal Conference and Site Visits/GFP/GFE reviews/inspections. Answers to questions will be posted to the FBO website via an amendment to the solicitation.

b. Offerors shall submit questions in an MS Word Table landscape format with the following column headings:

Question RFP Page OR

Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection

RFP Para Reference (if question relates to the RFP)

Name of Firm

POC Tel No.

Fax No.

e-mail

c. No information concerning this RFP or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made by electronic mail in the format noted above and submitted to the above email address.

2. The hour and date for receipt of offers is 1:00 p.m. eastern local time on Wednesday, 2 August 2017.

HARD COPY OFFERS MUST BE RECEIVED IN THIS OFFICE BY THIS DATE AND TIME.

Facsimile submissions of proposals will not be accepted. However, electronic submission of proposals in accordance with Section L-19, Paragraph 8 is required in addition to hard copy offers.

Proposals sent via US Postal Service or Commercial Carrier (i.e., FedEx, UPS, DHL, etc.) shall be addressed to the Contracting Officer (KO), Ms. Margaret Ross and mailed to:

DLA DISTRIBUTION

ATTN: Margaret Ross

ACQUISITION OPERATIONS (J7)

430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

If the offeror plans to hand deliver the proposal, they shall contact the Acquisition Specialist via e-mail (eric.berns@dla.mil) at least one (1) business day in advance to coordinate the proposal delivery.

3. The packaging of the proposals must be clearly marked with the Offeror’s Name and solicitation number and the following statement:

“FOR OFFICIAL USE ONLY -- SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND FAR

3.104”

4. In order to be eligible for award, the offeror must have an acceptable accounting system. In accordance with DFARS 252.242-7006, Accounting System Administration, an acceptable accounting systems is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) management reviews or internal audits of the system to ensure compliance with the Contractor’s established policies, procedures, and accounting practices; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that charges direct and indirect labor to the appropriate cost objectives; (11) interim (at least monthly) determination of costs charged to a contract through routine posting of books of account;

(12) exclusion from costs charged to Government contracts of amounts which are not allowable in terms of Federal Acquisition Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions; (13) identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract; (14) segregation of preproduction costs from production costs, as applicable; (15) cost accounting information, as required (i) by contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and (ii) to readily calculate indirect cost rates from the books of accounts; (16) billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms; (17) adequate, reliable data for use in pricing follow-on acquisitions; and (18) accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

5. It is expected that there will be adequate competition therefore; certified cost and price data may not be required. However, if at a later time it is determined that such data is required, the KO reserves the right to require additional detailed cost data, and request an audit as determined necessary by the KO.

6. If an offeror has any questions regarding this solicitation or believes that the requirements in this instruction contains an error or omission, the offeror shall immediately notify the Contract Specialist, Eric Berns (eric.berns@dla.mil) in writing in the format provided in paragraph 1 on page 6 above. If an offeror believes that the requirements in this instruction are otherwise unsound, the offeror shall immediately notify the KO, Margaret Ross (margaret.ross@dla.mil), in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

7. Submission of a proposal that does not contain all of the items requested in Section L may result in elimination from consideration for award.

(End of Text)

L-19 PROPOSAL PREPARATION REQUIREMENTS

1. Organization/Number of Copies/Page Limits: The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents and number of copies required for each volume are defined in this table. Proposals shall be submitted as four (4) separate volumes as follows:

VOLUME TITLE

PAPER

COPIES

ELECTRONIC

COPIES

PAGE

LIMITATION

I Solicitation, Offer and Award Documents (SF-33) Original & 1 Original N/A

Tab 1 Cover Letter and Section A (SF-33)

Tab 2 Section B (Supplies or Services and Prices/Costs)

Tab 3 Section K (Representations, Certifications, and Other Statements of Offerors or Respondents)

II

Past Performance Proposal (Evaluation Factor 1:

Performance Confidence Assessment)

Original & 3 Original 40

*III Technical Proposal Original & 4 Original 100

Tab 1 Evaluation Factor 2: Chemical Management Services (CMS)

Tab 2 Evaluation Factor 3: Staffing, Key Personnel, and Sustainment Training Approach

Subfactor (a): Staffing Approach

Subfactor (b): Key Personnel Approach

Subfactor (c): Sustainment Training Approach

Tab 3 Evaluation Factor 4: Management Approach

Subfactor (a): On-Site and Corporate Management Approach

Subfactor (b): Chemical Management Support Operations Approach

Subfactor (c): Equipment Management Approach

Tab 4 Evaluation Factor 5: Transition Approach

*Note that the page limitation for the Volume III Technical Proposal is 100 pages; however, resumes and letters of intent are not included in this page limitation.

IV Small Business Utilization Proposal Original & 2 Original 50

Tab 1 Evaluation Factor 6: Subcontracting Plan (Large Business Offerors)

Subfactor (a): Proposed Small Business Utilization

Subfactor (b): Prior Small Business Utilization

Tab 2 Evaluation Factor 7: Small Business Participation Plan (SBPP) (Small Business Offerors)

V Cost Proposal Original & 2 Original N/A

2. Page Limitations: The page limitations for each proposal volume shall be treated as the maximum number of pages allowable. If an offer exceeds the maximum number of pages, the excess pages of the proposal will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it will be counted as 2 pages.

3. Cross-Referencing: Each volume shall be written on a stand-alone basis so that its contents may be evaluated with the minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

4. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. The detailed table of contents is not part of or included in the page limitation. Tab indexing shall be used to identify sections and sub-sections. Any cross-reference matrix table is not part of the page limitation.

5. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation of each. Glossaries will not count against the page limitations for their respective volumes.

6. Page Size and Format:

a. The Offeror’s proposal shall be prepared on standard 8.5 x 11-inch paper and submitted in three-ring binders. Except for the reproduced sections of the solicitation document and chart labels, the text size shall be no less than 10-point font. The text size in any Plan of Action and Milestones (POAMs) submitted shall be no less than 10-point font. Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall not exceed 11 X 17 inches in size.

B. The Government’s estimated level of effort (LOE) in the first row of Table 1 is provided to enable Offerors to see what the Government finds to be a realistic LOE to perform the requirements described in the PWS, Federal, State, and local regulations and policies. If an Offeror deviates from the Government’s estimated productive labor hours, the Offeror shall include a detailed explanation in the brief and precise staffing approach narrative (see paragraph C below Table 1) on efficiencies that the Offeror is proposing that the Offeror will achieve to allow for the deviation.

Table 1 – Projected Productive Labor Hours

Transition 4 months

Performance Year: One

Performance Year: Two

Performance Year: Three

Performance Year: Four

Performance Year: Five

Total Government Estimated Productive Labor Hours for All

Positions

9070 76309 94000 94000 94000 94000

Offeror’s Total Proposed Productive Labor Hours for All

Positions

Percent Difference from the Government’s

Estimate

Key Personnel

Transition 4 months

Performance Year: One

Performance Year: Two

Performance Year: Three

Performance Year: Four

Performance Year: Five

Offeror’s Total Proposed Productive Labor Hours for All

Supply Management/Procurement Positions

Transition 4 months

Performance Year: One

Performance Year: Two

Performance Year: Three

Performance Year: Four

Performance Year: Five

Offeror’s Total Proposed Productive Labor Hours for Supply Management/ Procurement Positions

Central Receiving/Storage Positions

Transition 4 months

Performance Year: One

Performance Year: Two

Performance Year: Three

Performance Year: Four

Performance Year: Five

Offeror’s Total

Proposed Productive Labor Hours for Central Receiving/ Storage Positions

Table 1 – Projected Productive Labor Hours

HDSC/WGCPs

Transition 4 months

Performance Year: One

Performance Year: Two

Performance Year: Three

Performance Year: Four

Performance Year: Five

Offeror’s Total Estimated Productive Labor Hours for HDSC/WGCPs

C. Offerors shall provide a brief and precise staffing approach narrative that describes/explains the following:

1. How the Offeror determined the proposed labor categories for each process/sub-process of each functional area of the PWS (i.e. how the proposed responsibilities of the proposed labor mix align with the processes described in the PWS) Offerors shall provide an additional explanation for the use of any labor categories not listed in PWS section C-1.4.3, Non-Key Personnel Labor Categories;

2. How the requirements described in the PWS, previous/current experience(s) performing 3PL Operations (if applicable), etc. were used to calculate total productive labor hours, explaining how the number of productive labor hours/FTEs proposed, compared to the Government’s estimated productive hours, is the most efficient staffing approach to meet the requirements described in the PWS and J Attachments providing the rationale for any deviations to the Government’s LOE in Table 1;

3. The productivity analysis used to calculate the productive hours for a Full-time Equivalent (FTE). This analysis shall discuss factors to include but not limited to productive hours, vacation, sick time, personal fatigue and delay (PF&D), training, etc. for both non-SCA and SCA labor categories. The Government calculated FTEs by dividing its projected productive labor hours by 1,880 hours;

4. Any proposed work to be subcontracted.

D. The Offeror shall provide an organizational chart and brief narrative explaining the lines of authority amongst the corporate management, key personnel, non-key personnel, any subcontractors proposed and how the Offeror determined the number of work shifts (e.g. 1st, 2nd, 3rd, and/or weekend shifts) proposed to perform 3PL Operations, to include the proposed labor mix and hours/FTEs per shift. With the exception of corporate management, and labor categories in the organization chart shall match the level of effort proposed in Table 1. Additionally, the organization chart shall:

1. Account for multiple work shifts if more than one shift is proposed;

2. Clearly identify any labor to be subcontracted; and

3. Clearly identify any part-time labor per shift.

E. The offeror shall provide their approach to obtaining and maintaining qualified staff throughout the duration of the contract, to include:

1. Hiring and retaining qualified full-time and part-time personnel with the knowledge, skills and abilities to perform the work described in the PWS;

2. Determining part-time, temporary, and/or overtime labor to perform all contract requirements to include the benefits of such labor and examples of how this type of labor has been used in the past for work similar in size and scope how proposed part-time will maintain continuity of performance;

3. A labor market analysis of the place of performance and the surrounding area and how it impacts the staffing approach.

Subfactor (b): Key Personnel Approach