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SP3300-17-R-5009

REFERENCE NO. OF DOCUMENT BEING CONTINUED

CONTINUATION SHEET SP3300-17-R-5009

MAX MAX

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

BASE PERORMANCE PERIOD

EFFECTIVE UPON CONTRACT AWARD THROUGH

12 MONTHS THEREAFTER

0001 Firm Fixed Price (FFP) The Contractor shall provide all labor to support all tasks in accordance with Section C of the Performance Work Statement (PWS) (Attachment J.1)

0001AA Phase In Period 4 MO $___________ $_____________

0001AB Full Performance 8 MO $___________ $_____________

Cost Plus Fixed Fee (CPFF) 0002 Procurement of Hazardous Materials

Estimated Cost: $ ____________ Applicable Indirect Rate ______% $ ____________ Fixed Fee ______%: $ ____________ Total Estimated Cost Plus Fixed Fee $ ____________

Cost Reimbursement (No FEE) 0003 Support Costs for CLINs 0001and 0002

0003AA Material Support and Operations Supplies

Government Provided Estimated Cost $ ____________

Not-To-Exceed $ ____________

0003AB MHE and MHE Maintenance

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

0003AC Travel and Training

Government Provided Estimated Cost $ ____________

0004 Reports/CDRLs IAW PWS Section C-6.4 1 LOT NSP

TOTAL ESTIMATED COST FOR THE BASE YEAR $______________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

Prescribed by GSA

FAR (48 CFR) 53.111

OPTION PERIOD ONE

1001 Firm Fixed Price (FFP) The Contractor shall provide all labor to support all tasks in accordance with Section C of the Performance Work Statement (PWS) (Attachment J.1)

12 MO $___________ $_____________

Cost Plus Fixed Fee (CPFF) 1002 Procurement of Hazardous Materials

Estimated Cost: $ ____________ Applicable Indirect Rate ______% $ ____________ Fixed Fee _____% $ ____________ Total Estimated Cost Plus Fixed Fee $ ____________

Cost Reimbursement (No FEE) 1003 Support Costs for CLINs 1001and 1002

1003AA Material Support and Operations Supplies

Government Provided Estimated Cost $ ____________

1003AB MHE and MHE Maintenance

Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

1003AC Travel and Training

Government Provided Estimated Cost $ ____________

1004 Reports/CDRLs IAW PWS Section C-6.4 1 LOT NSP

TOTAL ESTIMATED COST FOR OPTION PERIOD ONE $______________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

OPTION PERIOD TWO

2001 Firm Fixed Price (FFP) The Contractor shall provide all labor to support all tasks in accordance with Section C of the Performance Work Statement (PWS) (Attachment J.1)

12 MO $___________ $_____________

Cost Plus Fixed Fee (CPFF) 2002 Procurement of Hazardous Materials

Estimated Cost: $ ____________

Fixed Fee ______% $ ____________ Total Estimated Cost Plus Fixed Fee $ ____________

Cost Reimbursement (No FEE) 2003 Support Costs for CLINs 2001and 2002

2003AA Material Support and Operations Supplies

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

2003AB MHE and MHE Maintenance

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

2003AC Travel and Training

Government Provided Estimated Cost $ ____________

Not-To-Exceed $_____________

2004 Reports/CDRLs IAW PWS Section C-6.4 1 LOT NSP

TOTAL ESTIMATED COST FOR OPTION PERIOD TWO $______________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

OPTION PERIOD THREE

3001 Firm Fixed Price (FFP) The Contractor shall provide all labor to support all tasks in accordance with Section C of the Performance Work Statement (PWS) (Attachment J.1)

12 MO $___________ $_____________

Cost Plus Fixed Fee (CPFF) 3002 Procurement of Hazardous Materials

Estimated Cost: $ ____________ Applicable Indirect Rate ______% $ ____________ Fixed Fee ______% $ ____________ Total Estimated Cost Plus Fixed Fee $ ____________

Cost Reimbursement (No FEE) 3003 Support Costs for CLINs 3001and 3002

3003AA Material Support and Operations Supplies

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

3003AB MHE and MHE Maintenance

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

3003AC Travel and Training

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________

3004 Reports/CDRLs IAW PWS Section C-6.4 1 LOT NSP

TOTAL ESTIMATED COST FOR OPTION PERIOD THREE $______________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

OPTION PERIOD FOUR

4001 Firm Fixed Price (FFP) The Contractor shall provide all labor to support all tasks in accordance with Section C of the Performance Work Statement (PWS) (Attachment J.1)

12 MO $___________ $_____________

Cost Plus Fixed Fee (CPFF) 4002 Procurement of Hazardous Materials

Estimated Cost: $ ____________ Applicable Indirect Rate ______% $ ____________ Fixed Fee ______% $ ____________ Total Estimated Cost Plus Fixed Fee $ ____________

Cost Reimbursement (No FEE) 4003 Support Costs for CLINs 4001and 4002

4003AA Material Support and Operations Supplies

Government Provided Estimated Cost $ ____________

4003AB MHE and MHE Maintenance

Applicable Indirect Rate ______% $ ____________ Not-To-Exceed $ ____________

4003AC Travel and Training

Government Provided Estimated Cost $ ____________ Applicable Indirect Rate ______% $ ____________ Not-To-Exceed

4004 Reports/CDRLs IAW PWS Section C-6.4 1 LOT NSP

TOTAL ESTIMATED COST FOR OPTION PERIOD FOUR $______________

TOTAL ESTIMATED COST FOR BASE PERIOD AND ALL OPTION PERIODS $______________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

SECTION B INSTRUCTIONS

B- 1 This shall be a hybrid contract with Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost Reimbursement (CR) No Fee line items. This requirement includes a one-year base period and four (4) one-year option periods and will support DLA Distribution Corpus Christi, TX operations to respond to customer requirements for Corpus Christi Army Depot (CCAD) maintenance facilities.

The requirement is for a Third Party Logistics (3PL) Hazardous Materials (HM) provider responsible for standardizing and lowering the cost of procurement, receipt, storage, issue, tracking, Hazardous Waste (HW) staging and pre-disposal actions and reuse of Hazardous Materials supporting DLA Distribution Corpus Christi, TX operations to respond to customer requirements for Corpus Christi Army Depot (CCAD) maintenance facilities. The requirements includes the complete end-to-end supply chain management of HM to include establishment of all inventory stock levels, the establishment of vendor base/contracts and the purchasing and ordering of HM to meet customer demands and timeframes. The potential requirement would establish Contractor-Owned 3PL Inventory, ie., HM purchased by the Contractor and stored in Government Furnished Facilities, but not yet sold to the Government.

B-2 PRICING INSTRUCTIONS:

FIRM FIXED PRICE ARRANGEMENT – CLINs X001: for all labor shall be paid on firm fixed price per month basis. CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X002: Costs for Hazardous Material (HM) shall be reimbursed at actual cost plus applicable indirect costs and a fee.

Solicitation Instructions for CLINs X002:

Offerors shall apply ONLY their applicable indirect rate(s) and fixed fee to the Government provided estimated cost to arrive at the Total Estimated Cost, Plus Fixed Fee amount. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. The contractor shall invoice 1/12th of the amount of the fixed fee each month. CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X003: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions for CLINs X003:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate dollar amount rates and the NTE in Section B. No fee shall be applied.

CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

REPORTING REQUIREMENTS - CLINs X004 (NSP): Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under the FFP CLINs only.

Solicitation Instructions (Totals): Offeror shall enter Total Ceiling Price for Base and each Option year and the Total Ceiling Price for the entire contract, including the Base and all Option years.

* = The Offeror shall include their indirect rates that would be allowable per their accounting system on support costs that are defined for this

CLIN.

If an offeror fails to identify as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

B-3 The Contractor shall not bill for materials purchased in support of CLIN’s X002 until the material has been issued to the Government.

The Contractor shall comply with B-4 below for the procurement of material in support of this contract.

B-4 Tailored Logistics Support Purchasing Reviews (JAN 2017)

(1) From the commencement of performance of this contract until 3 years after the final contract payment, the contractor must allow the contracting officer, ACO, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and any other duly authorized representative of the contracting officer access to all records and information pertaining to those items or services for which the Government is relying on the contractor’s purchasing system to determine that competition was obtained or to justify that prices are fair and reasonable. The contractor must maintain records subject to this clause for not less than 3 years after the contract final payment.

(2) The contracting officer may conduct reviews of purchased items or services provided under this contract regardless of dollar value that meet the criteria in paragraph (1) to ascertain whether the contractor has obtained the best value. The contractor must obtain competition to the maximum extent practicable for all purchases. Prior to purchasing any supplies or services, the contractor must solicit a competitive quotation from at least two independently-competing firms. For other than sole source items, the request for quotations must, to the maximum extent practical, solicit offers from different manufacturers or producers. If the contractor is unable to obtain quotes for competing items from two or more independently-competing firms, the contractor must retain documentation supporting its rationale for selection of the suppliers solicited and selected and its determination that the price was fair and reasonable. The contractor is responsible for maintaining this documentation for all sole source/non-competitive actions. The following price reasonableness and documentation requirements are applicable to all purchases, regardless of dollar value:

(i) A price is reasonable if it does not exceed a price incurred by a prudent person in the conduct of competitive business. The contracting officer will examine the prices with particular care in connection with buys that may not be subject to effective competition restraints. The contractor’s price will not be presumed to be reasonable. If an initial review of the facts results in a challenge of a specific price by the contracting officer or the contracting officer’s representative, the burden of proof must be upon the contractor to establish that the price is reasonable under the standards in FAR Subpart 15.4 and FAR 31.201-3.

(ii) The contractor must keep the documentation to a minimum, but must retain data supporting the purchases either by paper or electronically. At a minimum, price quotations and invoices must be retained. Should the contractor receive an oral price quotation, the contractor must document who the supplier or subcontractor is by complete name, address, telephone number, price, terms and other conditions quoted by each vendor. Price quotes for supplies must be broken down by individual items, shipping costs, and any other included expenses. Price quotes for incidental services which are not pre- priced in the contract must include labor hours and costs or prices, as applicable, including the total price of the job, individual pricing for the portions of the work if applicable, materials, and all other elements of cost, overhead, and profit. This price breakdown documentation must be made for each subcontractor performing work on this contract.

(3) When applicable, if the contractor is purchasing from subcontractors or other sources and receives a discount or rebates, the contractor must immediately pass these savings to the Government in the contract price and invoice for payment. The contractor is required to use diligence in the selection of the most economical method of delivery of the product or services by selecting a best value method of delivery based on the urgency and nature of the work or product required. When labor hours are involved in the work to be accomplished and the contractor has not already pre-priced the effort to use its own labor force, the contractor must provide the labor at rates required by the contract (for example, Service Contract Act or Davis-Bacon Act rates) or at rates based on competition if mandatory rates are not required by the contract.

(4) If the contracting officer determines that the purchased product or service is unreasonably priced, the contractor must refund to the Government the amount the contracting officer determines is in excess of a reasonable price. The contracting officer must notify the contractor in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the determination and the amount to be refunded. The contractor must make the refund payment in accordance with directions from the contracting officer, and must provide proof of the refund payment to the contracting officer. The contracting officer may collect the amount due using all available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to payments not made within 30 days of the demand for payment. Any disputes arising under this provision must be handled in accordance with the “Disputes” clause of this contract.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement (PWS)

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

FAR CLAUSE TITLE DATE

E-1 52.246-3 Inspection of Supplies – Cost reimbursement MAY 2001 E-2 52.246-4 Inspection of Services – Fixed-Price AUG 1996 E-3 52.246-16 Responsibility for Supplies APR 1984

DFARS CLAUSE TITLE DATE

E-3 252.246-7000 Material Inspection And Receiving Report MAR 2008

E-4 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall provide monthly reports for their quality control program and update their QCP as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) who may issue a Letter of Concern (LOC) to the contractor or take other appropriate action. If a LOC is issued, in response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINs

FAR CLAUSE TITLE DATE

F-1 52.242-15 Stop Work Order AUG 1989 Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991 F-3 52.247-55 F.O.B. Point For Delivery of Government-Furnished

Property

JUN 2003

F-4 Period of Performance

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Base Period:

Phase-in Period: - 1 January 2018 through 30 April 2018

Full Performance: 1 May 2018 through 31 December 2018

2. Option Period One – if exercised:

1 January 2019 through 31 December 2019

3. Option Period Two – if exercised:

1 January 2020 through 31 December 2020

4. Option Period Three – if exercised:

1 January 2021 through 31 December 2021

5. Option Period Four – if exercised:

1 January 2022 through 31 December 2022

(End of Text)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

Clause(s) Applicable to All CLINs

G-1 252.204-7006 Billing Instructions OCT 2005

CLAUSE(S) INCORPORATED BY FULL TEXT

G-2 DFARS 252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1 invoice (CLINs X001) Cost Voucher (CLINs X002, X003) (Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0303 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC W45N7V Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) W45N7V Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC TBD Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Eric.berns@dla.mil, Margaret.ross@dla.mil, David.howard@dla.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Not applicable___________________________________________________________

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

G-3 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of mailto:Margaret.ross@dla.mil mailto:David.howard@dla.mil

Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the fifth (5th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (May 2013). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (Jun 2013), the contractor may not submit an invoice requesting reimbursement against cost reimbursable contract line items X002 and X003 more frequently than once every two weeks.

(b) Firm Fixed Price CLINs X001 shall be paid at the unit price on a monthly basis.

(c) Reimbursement requests for hazardous material purchases under Cost Plus Fixed Fee (CPFF) CLINs X002 shall be documented using the report format as identified in CDRL A027. The CDRL shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment in accordance with FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, etc. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

(d) Reimbursement requests for material support and operation supplies, MHE and MHE maintenance, and travel under CLINs X003 shall be documented using the report format as identified in CDRL A028. The CDRL shall be included in the Wide Area Workflow system as supporting documentation for the invoice.

Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for travel costs, detailed per diem statements in accordance with the Joint Travel Regulations, paid receipts for materials purchased, copies of quotes obtained, etc. Offerors shall apply their applicable indirect rates to the estimated cost for each Subclin (AA and AB) to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only. No Fee is allowed under these CLINs.

G-5 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the

Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel. In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract.

Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph

(b) of the clause entitled, “FAR 52.217-7 - Allowable Cost and Payment (Jun 2013)” for cost reimbursement contracts or “FAR 52.232-7 - Payments under Time-and-Material/Labor Hour Contracts (Aug 2012)” for time-and-material or labor hour contracts. Expendable material costs for items such as office supplies, report paper, etc and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs, that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

G-6 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS Contractor Representative (CR) to the Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment.

The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen (15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the Contractor Representative (CR) signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment.

The evaluation will be returned to the AO for finalization. Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement: “The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government may finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment; or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide.

Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

G-7 Post Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference

G-8 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Margaret K. Ross Address: DLA DISTRIBUTION

ACQUISITION OPERATIONS (J7)

430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

Phone: (717)770-6611

Paying Office:

Name: DFAS-COLUMBUS

DFAS ROCK ISLAND JAIQBAC

Address: PO BOX 182316 ATTN: ROCK ISLAND

COLUMBUS OH 43218-2316

Phone:

Primary Contracting Officer's Representative (COR):

Name: TBD Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: TBD Address:

Phone:

Technical Point of Contact (TPOC) Name: TBD Adddress:

Phone:

(a) Procuring Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the COR/ACOR/TPOC. NOTE: COR/ACOR/TPOC authority is not redelegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the KO.

(c) Contracting Officer's Representative (COR) should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the Contracting Officer's Representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

(2) Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR (ACOR).

(e) The assigned COR and TPOC named above will be responsible for providing surveillance and performance oversight where work will be performed.

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract;

therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action must be taken by the contractor unless the KO has issued a contractual change.

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENT

H-1 Accounting System

In accordance with FAR 16.104(i) and DFARS Clause 252.242-7006 – Accounting System Administration, the Contractor shall have an accounting system which permits timely development of all necessary cost data in the form required by the proposed cost- plus-fixed-fee and cost reimbursement with no fee contract line items.

H-2 Hiring

The Contractor shall maintain records for all personnel hired in support of contract performance hereunder.

At a minimum, the Contractor shall maintain records that support the personnel hired met the minimum qualification of the position. These records will be made available to the Contracting Officer (KO) or designee upon request and in the event that a Service Contract Act (SCA)-exempt employee is hired the records supporting the employees qualifications shall be provided to the KO or designee no later than 10 days after the employee begins his/her employment. The term “Contractor” includes subcontractors.

H-3 Substitution or Addition of Key Personnel

(a) Key Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, education or other background requirements set forth below and shall be fully capable of performing in an efficient, reliable and professional manner. Key Personnel categories for this contract are identified in Attachment J.1, Performance Work Statement (PWS,) Section 1.4 entitled Key Personnel.

(b) At a minimum, the Project Manager shall possess experience commensurate with the requirements of the contract preferably in supply chain management, logistics analysis, hazardous materials management, DoD financial processes, regional and global supply policies; and managing projects, contracts, funds, and resources.

At a minimum, the Third Party Logistics Project Manager (3PL PM) shall possess experience and familiarity with commercial 3PL sourcing and inventory management procedures commensurate with the requirements of the contract. Experience required is preferably in conducting various supply, logistics and or analysis, studies and project management tasks. At a minimum, the Environmental, Safety and Occupational Health (ESOH) Compliance Specialist shall possess extensive experience in the field or in a related area, and must be familiar with standard concepts, practices, and procedures within the environmental and safety compliance fields. At a minimum, the Site Manager shall possess significant expertise in logistics management, material control, distribution and storage, and financial management and be capable of interfacing with command safety, industrial hygiene, and environmental compliance personnel.

(c) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.

(d) The Contractor agrees that during the first 90 days of the contract performance period, no personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (f) below.

(e) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (f) below.

(f) All proposed substitutions or additions shall be submitted, in writing, to the Contracting Officer at least fifteen (15) days (thirty (30) days if a security clearance must be obtained) prior to the proposed substitution or addition. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution or addition, and a complete resume, including annual salary, for the proposed substitute or addition as well as any other information required by the Contracting Officer to approve or disapprove the proposed substitution or addition. All proposed substitutes or additions (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced or the average qualifications of the people in the category, which is being added to.

(g) In the event a requirement to increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required in paragraph (f) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

(h) The Contracting Officer shall evaluate requests for substitution and/or addition or personnel and promptly notify the Contractor, in writing, of whether the request is approved or disapproved.

(i) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, the Contracting Officer may equitably adjust (downward) the contract price to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

H-4 Employment of US Government Personnel Restricted

In performing this contract, the Contractor shall not use as a consultant or employ (on either a full or part time basis) any active duty U.S. Government personnel (civilian or military) without the prior written approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no DoD or U.S. Government instructions, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will result.

H-5 Damage to Contractor Supplies, Materials, Equipment, and Property

The Government will not be responsible in any way for damages to the Contractor's supplies, materials, equipment, and property or to contractor or employees' personal belongings that are caused by fire, theft, accident, or other disaster/misfortune. The term “Contractor” includes subcontractors.

END OF SECTION H

SECTION I - CONTRACT CLAUSES

Clause(s) Applicable to Firm-Fixed Price CLINs (X001)

FAR CLAUSE TITLE DATE

I-1 52.229-3 Federal, State and Local Taxes FEB 2013 I-2 52.232-1 Payments APR 1984 I-3 52.232-8 Discounts for Prompt Payment FEB 2002 I-4 52.232-11 Extras APR 1984 I-5 52.243-1 Changes-Fixed Price AUG 1987 Alternate II APR 1984 I-6 52.249-2 Termination for Convenience of the Government (Fixed

Price)

APR 2012

I-7 52.249-8 Default (Fixed-Price Supply and Service) APR 1984

Clause(s) Applicable to All CLINs (unless otherwise noted)

FAR CLAUSE TITLE DATE

I-8 52.202-1 Definitions NOV 2013 I-9 52.203-3 Gratuities APR 1984 I-10 52.203-5 Covenant Against Contingent Fees MAY 2014 I-11 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 I-12 52.203-7 Anti-Kickback Procedures MAY 2014 I-13 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

MAY 2014

I-14 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 I-15 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

I-16 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 I-17 52.203-14 Display of Hotline Poster(s) OCT 2015 I-18

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

I-19 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

I-20 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 I-21 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

I-22 52.204-13 System for Award Management Maintenance OCT 2016 I-23 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 I-24 52.204-19 Incorporated by Reference of Representations and

Certifications

DEC 2014

I-25 52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 I-26 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

I-27 52.209-9 Updates of Publicly Available Information…