Preproposal_Conference_Instructions_SP330017R5009.docx

SP3300-17-R-5009

Preproposal Conference Instructions

(a) A pre-proposal conference for DLA Distribution Corpus Christi, Texas will be held as follows:

PRE-PROPOSAL CONFERENCE AND SITE VISIT

Conference: 9:00 AM – 11:30 AM (CST) as necessary Lunch: 11:30 AM-13:00 PM (CST) (On your own) Site Visit: 13:00 PM – 4:00 PM (CST) as necessary

The Pre-Proposal Conference will be conducted at the Catalina Club, Naval Air Station (NAS) Building 1283, Corpus Christi, TX, 78419.

The pickup point for the Site Visit: Bus Pick-up 13:00 PM (CST) at the Catalina Club, Naval Air Station (NAS) Building 1283, Corpus Christi, TX, 78419.

All registered participants are required to provide their own transportation to and from the Conference/Check-in Location and all areas outside of the official site visit/tour. Participants must be registered with the Contract Specialist (Eric Berns at eric.berns@dla.mil) for the conference in order to gain access to the base. Attendees must submit their completed Base Access Form (which will be posted to FBO along with these instructions) to Eric Berns via email no later than 13:00 PM (EST) on Monday 12 June 2017 in order to attend the pre-proposal conference/site visit. Picture Identification required.

A tour bus will provide shuttle service to DLA Corpus Christi, TX for the site visit. All registered participants are required to utilize this shuttle service. Participants will not be permitted on the DLA Distribution Corpus Christi, Texas site visit and/or GFP/GFE reviews/inspections if they are not on the shuttle. The tour bus will depart from the Catalina Club parking lot on Wednesday, 21 June 2017 at 13:00PM (CST). Registered participants are required to be prompt to assist in meeting schedule time lines. It is imperative that registered participants arrive on time, as access will be restricted to those on the shuttle service. If an emergency situation arises whereby a registered participant cannot arrive to the conference or shuttle departure, the participant must contact David Howard at work (361) 961-5052 or cell (361) 946-5672 to note that the individual will not be attending.

Base Entry Procedures:

All participants need to enter the base via the South Gate. Once you approach the Gate Guard, identify yourself and present a photo ID. Let the Gate Guard know that you are there for the HAZMAT Pre-proposal Conference and Site Visit applicable to solicitation SP3300-17-R-5009 and that you are sponsored by David Howard at Defense Logistics Agency, Building #1846, (361) 961-5052. Once on base, you will continue straight on Lexington Blvd to the first STOP sign, and make a right turn onto Ave D. Continue to the STOP sign and make a left onto Dimmit Drive, the Catalina Club will be down on your left. (It has a US Navy Training Aircraft in front.) The Site Tour Bus will depart the Catalina Club after lunch (13:00 CST). Registered participants may be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) representative will be on board the bus to facilitate the security check. Entry to the sites will be denied if participants are not on the tour bus, are not registered, and/or do not provide proper identification.

Participants are advised that the Site Visit(s) and GFE/GFP reviews/inspections involve walking through the buildings. Please indicate any special needs to Eric Berns, when requesting registration to ensure proper accommodations can be arranged.

Dress code for the conference and Site Visit(s) is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left on the bus during the site visit events.

If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

Prospective offerors are encouraged to attend this conference. Interested parties must register with Eric Berns by e-mail at eric.berns@dla.mil NLT Monday, 12 June 2017 at 13:00pm (EST). Additionally, the Base Access Form shall be completed and returned to Eric Berns as an attachment to the email to be received NLT Monday, 12 June 2017 at 13:00pm (CST).

(b) Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.

(c) Security clearances are not required. However, registration is required, as described above.