SOW Attachment 6 _ NDA Document Security.pdf

PDF 107 KB Posted Jul 14, 2026

Attached to: Design-Build services for IRS Fire Alarm Modernization Project
Solicitation number: 47PB5126R0029
Issued by: Not on record

About this file

Written by GovTribe AI · Jul 14, 2026

This document is a Document Security Notice to Reviewers regarding Sensitive But Unclassified (SBU) building information.

The notice establishes requirements for authorized users handling SBU documents provided under a federal contract submittal. Authorization to receive and disseminate SBU information is limited to individuals with a "need-to-know" basis, specifically those granted access to conduct business on behalf of the Government, including architects, engineers, consultants, contractors, sub-contractors, and suppliers necessary to complete the review. Non-government users must provide valid identification to receive SBU building information, with identification presented and verified for each dissemination. Valid identification requirements include: (a) a copy of a valid business license or state/local jurisdiction documentation showing company name, address, phone number, state of incorporation, and authorized individual name; (b) verification of a valid DUNS number against the company name; (c) a valid IRS Tax ID number; and (d) a valid picture state driver's license for individuals picking up documents.

The document outlines obligations for retaining and destroying SBU documents throughout the contract term and any thereafter-required period. Contractors must provide written statements confirming proper disposal of SBU building documents, with exceptions only for retained record copies. Document destruction requires burning, shredding hardcopy, and physically destroying CDs, deleting files from electronic recycling bins, and removing material from computer hard drives using permanent erase utilities. Recipients acknowledge responsibility for exercising reasonable care to safeguard documents and agree to disseminate SBU building information only to authorized users under specified conditions.

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