Solicitation 47PM0123R0022 SOW Design-Build 2023 06 05.pdf

Design-Build Services Statement of Work, v6

June 5, 2023 1 of 69

Back to Top

Elevator Modernization – Base, Design-Build DOJ-

RFK Federal Building (DC0023ZZ)

Washington, DC. 20530

Statement of Work

Design-Build Services

PROJECT IDENTIFICATION

Project Title: Elevator Modernization Robert F. Kennedy Federal Bldg.

Agency: U.S. Department of Justice

Project Building: Robert F. Kennedy Federal Building

Building ID #: DC0023ZZ

Building Location: 850 Pennsylvania Avenue, NW

Washington, DC 20530 Project Control Number:

GSA Work Items:

RWA Number: W2570347 Kahua Project Number: 12522

June 5, 2023 2 of 69

Washington, DC. 20530

SOW Authors:

Courtney Brown/ Crystal Massey / Kevin Rattliff

TABLE OF CONTENTS

1. PROJECT INFORMATION 2

1.1. PROJECT SUMMARY 2

1.2. PROJECT BACKGROUND 6

1.3. CONTRACT TYPE 6

1.4. DELIVERY TYPE 7

1.5. PROJECT GOALS 7

1.6. PROJECT OBJECTIVES 7

1.7. PROJECT SCHEDULE 8

2. SCOPE OF WORK 11

2.1. PROJECT REQUIREMENTS 11

2.2. PROJECT SITE REQUIREMENTS 23

2.3. STANDARDS AND CRITERIA DOCUMENTS 24

2.4. CUTTING & PATCHING REQUIREMENTS 31

2.5. NATIONAL HISTORIC PRESERVATION ACT (NHPA) REQUIREMENTS- N/A 32

2.6. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) REQUIREMENTS – N/A 32

2.7. NATIONAL CAPITAL PLANNING COMMISSION (NCPC) REQUIREMENTS – N/A 32

2.8. U.S. COMMISSION OF FINE ARTS (CFA) REVIEW REQUIREMENTS – N/A 33

2.9. FINE ARTS REQUIREMENTS – N/A 33

2.10. ACCESSIBILITY REQUIREMENTS 33

2.11. SAFETY REQUIREMENTS 33

2.12. FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS, as applicable. 34

2.13. ENVIRONMENTAL REQUIREMENTS 39

2.14. HAZARDOUS MATERIAL REQUIREMENTS 39

2.15. SUSTAINABILITY REQUIREMENTS 41

2.16. ENERGY AND WATER EFFICIENCY REQUIREMENTS 43

2.17. BUILDING CONTROL SYSTEMS, INCLUDING BUILDING AUTOMATION SYSTEMS

(BAS) AND BUILDING MONITORING AND CONTROL (BMC) SYSTEMS 47

2.18. COMMISSIONING 47

2.19. SITEWORK AND STORMWATER REQUIREMENTS – N/A 48

2.20. BUILDING TECHNOLOGY SERVICES 50

2.21. MANUFACTURER REQUIREMENTS 50

2.22. BUILDING INFORMATION MODELING (BIM) – N/A 51

2.23. ENERGY MODELING AND PERFORMANCE – N/A 51

2.24. COBie 51

3. DESIGN STAGE 52

June 5, 2023 3 of 69

Washington, DC. 20530

3.1. PRE-DESIGN PHASE 52

3.2. DESIGN PHASE 52

3.3. CONSTRUCTION PROCUREMENT PHASE 58

4. CONSTRUCTION STAGE 58

4.1. GENERAL 58

4.2. PERMITTING 58

4.3. CONSTRUCTION SCHEDULE 59

4.4. CONSTRUCTION PROGRESS REPORTS 59

4.5. SHOP DRAWINGS / PRODUCT DATA SUBMISSIONS 59

4.6. SCHEDULE OF INSPECTIONS AND TESTS 60

4.7. CONSTRUCTION INSPECTIONS 60

4.8. SPECIAL INSPECTIONS 61

4.9. COMMISSIONING 61

4.10. QUALITY CONTROL PLAN 62

4.11. CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT 64

4.12. SAFETY PLAN 66

4.13. COORDINATION OF WORK 66

4.14. REQUESTS FOR INFORMATION 66

4.15. MODIFICATIONS / CHANGE ORDERS 66

5. CONTRACT ADMINISTRATION 66

5.1. CONTRACTOR’S STAFF 66

5.2. MEETINGS 67

5.3. COMMUNICATION 68

5.4. CONTROLLED UNCLASSIFIED INFORMATION 68

5.5. PROJECT CLOSEOUT 68

5.6. SCHEDULE OF VALUES 70

5.7. FEE & PAYMENT 70

5.8. GOVERNMENT FURNISHED PROPERTY 71

6. ATTACHMENTS 71

June 5, 2023 4 of 69

Washington, DC. 20530

1. PROJECT INFORMATION

This project is being awarded by the US. General Services Administration (GSA), National Capital Region (NCR) through a Reimbursable Work Authorization (RWA) as part of pricing deviation for Agency Funded Shell items (public elevators) as request by the tenants, US Department of Justice (DOJ), under a Memorandum of Understanding between GSA and DOJ.

1.1. PROJECT SUMMARY

This is a design-build elevator modernization project that will require the design of thirty (30) public elevators, the construction of 30 public elevators, and design and construction of 2 private elevators for 32 elevators in total within the RFK Federal Building (DC0023ZZ).

The Robert F. Kennedy Building is a 12-story, single-tenant federal building located at 950 Pennsylvania Avenue, NW., Washington, DC 20530. It is a government owned building currently occupied entirely by the Department of Justice (DOJ). The General Services Administration (GSA) has given delegation authority to the DOJ for the operations and maintenance of the building. The building has nine levels and an area of 1,257,300 gross square feet. The passenger elevators service eight levels with stops at B, 1-7; two of the service elevators service nine levels with an additional stop at PH; and one service car serves the sub-basement level.

The base contract includes the design of 30 public elevators listed below. The design sets represent individual options.

Elevator Design for 30 Public Elevators (Base Contract):

Under the Base Contract, design-build contract the successful D-B Construction offeror shall include the cost of a complete design for thirty public elevators at the DOJ-RFK Federal Building

(DC0023ZZ).

Set 1: Elevators # 1, 2, 3, 4, 6, 37, 38, and 39.

Set 2: Elevators # 19, 25, 27, 28, 30, 32, 33, 34, 35, and 31-Freight.

Set 3: Elevators # 7, 8, 9, 12, 14, 15, 17, 20, 22, 10-Freight, 24-Freight, 40-Freight.

The Construction Cost shall include all material, demolition, labor, installation, CM/PM support, elevator testing, inspection, and commissioning for the elevators.

Elevator Construction

The government reserves the rights to review and negotiate and execute the Option within the base contract PoP. The Contracting Officer (CO) may modify the contract to incorporate specific elevators that are part of Options as part of the elevator scope of work, general requirements, and construction clauses. Construction Add Option proposals as follows:

Elevator Design-Build Construction for Option 1:

The general contractor shall include the construction cost for eight public elevators (as listed below).

The Construction Cost shall include all material, demolition, labor,installation, CM/PM support, elevator testing, inspection, and commissioning for the following elevators at the DOJ-RFK Federal Building (DC0023ZZ), Noted as Option 1:

Option 1: Construction Elevators # 1, 2, 3, 4, 6, 37, 38, 39.

Elevator Design-Build Construction for Option 2:

June 5, 2023 5 of 69

Washington, DC. 20530

The general contractor shall include the construction cost for ten public elevators (as listed below).

The Construction Cost shall include all material, demolition, labor, installation, CM/PM support, elevator testing, inspection, and commissioning for the following elevators at the DOJ-RFK Federal Building (DC0023ZZ), Noted as Option 2:

Option 2: Construction: Elevators # 19, 25, 27, 28, 30, 32, 33, 34, 35, and 31-Freight.

Elevator Design-Build Construction for Option 3:

The general contractor shall include the construction cost for twelve public elevators (as listed below).

The Construction Cost shall include all material, demolition, labor, installation, CM/PM support, elevator testing, inspection, and commissioning for the following elevators at the DOJ-RFK Federal Building (DC0023ZZ), Noted as Option 3

Option 3: Construction: Elevators # 7, 8, 9, 12, 14, 15, 17, 20, 22, 10-Freight, 24-Freight, 40-Freight.

Elevator Design-Build Construction for Option 4:

Under the Option 4, the general contractor shall include the cost of design and construction for two private elevators (as listed below) at the DOJ-RFK Federal Building (DC0023ZZ).

Option 4: Design & Construction of Private Set 4 Elevators: 11-Private and 23-Private

The Option 4, design-build construction cost proposal shall include all field surveys inspections, code analysis and compliance updates, design documents, product submissions, material, demolition, labor, installation, CM/PM support, elevator testing, inspection, and commissioning for the private elevators.

Elevator Profile (in brief):

The building is nine (9) stories above grade, including both penthouse levels, with three (3) stories below grade (referred to as B1, B2, and B3).

1. The office building’s vertical transportation is provided by 26 passenger elevators (9 groups) of overhead gearless traction passenger elevators and 1 hydraulic elevator. The passenger elevators serve 8 front openings (B, 1-7), have a capacity of 2,500 pounds or 3,000 pounds, and operate at 600 feet per minute with 2:1 roping. The hydraulic elevator has a capacity of 3,000 pounds and 2 stops and travels at 113 to 129 feet per minute.

2. The office building’s service/staff transportation is provided by four (4) single dedicated service/freight elevators. Two service/freight elevators serve 8 front openings (B, 1-7) one has 9 stops (B, 1-8) and one has 10 stops (BR, B, 1-8). All have a capacity of 5,000 pounds and operate at 300 feet per minute with 2:1 roping.

3. The office building has two (2) single dedicated private elevators. The elevators serve 6 front openings (B, 1- 5), have a capacity of 1,200 pounds, and operate at 450 feet per minute with 2:1 roping.

The project is not a change in use of space. The project is not a change in occupancy. See Section 2.1 for detailed project requirements. The D/B Contractor shall coordinate work and gain approvals required in this Statement of Work (SOW) with the Contracting Officer (CO) and Contracting Officer’s Representative/Project Manager (COR/PM) as required.

June 5, 2023 6 of 69

Washington, DC. 20530

1.2. PROJECT BACKGROUND

The Robert F. Kennedy Building, also known as Main Justice, is listed as historically significant in the GSA/NCR listing of historic properties and is listed on the National Register of Historic Places. It was designed by the Philadelphia architectural firm of Zantzinger, Borie and Medary. The building was constructed all at once rather than in stages like similar federal buildings constructed in the 1930's.

The foundations were completed in 1932 and steel, limestone enclosure and roofing were completed in 1933. The most unusual aspect of the construction is the concrete mosaic ceilings above entrances and vehicular portals. The most conspicuous feature of the building is the extensive use of aluminum.

The building's doors, elevators, railings and balustrades, the central court fountain, the 1,908 windows and 10,696 light fixtures are all of aluminum. Also noteworthy are the 57 sculptural elements designed by C. Paul Jennewein. GSA completed the final phase to modernize this historic building in 2004.

The Department of Justice serves as legal counsel for the nation. It represents the citizenry in enforcing the law in the public interest. Through its thousands of lawyers, investigators, and agents, the Department plays the key role in protection against criminals and subversion, ensuring healthy business competition, safeguarding the consumer, and enforcing drug, immigration, and naturalization laws.

The building has a Security Level 5 rating. The General Services Administration (GSA) owns the building and is responsible for the operations and maintenance of the building. The DOJ is a long-term tenant and plan to remain at this location for the foreseeable future.

1.3. CONTRACT TYPE

This contract is full and open competition. The method of contracting is Design-Build. The design-build construction contract award will be made to the successful offeror. A complete Cost Breakdown of Design & Construction Work Activities (using Excel Format, CostWorks, Stack, ProEst, PDF, and GSA Form 2631 Architect- Engineer Summary Cost Estimate with a detailed description of services, engineering rates by discipline, general and accounting cost, subcontractor pricing for specialized consultants, all associated percentage mark-ups and fess. The services required shall include, but shall not be limited to, the following:

● Professional Architect/Engineer Services

● Construction Management Services

● Elevator Inspection & Testing Services

● Design-Build Construction for Commercial Buildings, including materials, labor, and supervision

● Professional Inspection, Testing & Commissioning Services

NAICS 236220 - Commercial and Institutional Building General Construction

NACIS 333921 - Elevator, passenger and freight, manufacturing.

NACIS 238290 - Other Building Equipment Contractors

NACIS 541330 – Engineering Services

NACIS 541310 – Architectural Services

1.4. DELIVERY TYPE

The project is a Firm-Fixed Price, Design-Build Construction delivery type procurement.

June 5, 2023 7 of 69

1.5. PROJECT GOALS

● Complete project on-time

● Comply with all tenant requirements for executing the project pursuant to the 2022 National

Judiciary Elevator Modernization Program.

● Complete project within the overall project budget

● Complete the project with no safety incidents

● Complete the project with no security violations or infractions.

1.6. PROJECT OBJECTIVES

a. Principal Objectives:

The primary object of this project is to implement and successfully execute a complete design-build construction project to modernize existing elevators under a Base Contract Award using a Full and Open contracting vehicle. To be considered successful, the project must achieve the project goals. Although, the following does not represent all of GSA/NCR’s strategic objectives with regards to this project, some of the principal objectives are as follows,

1. Ensure a safe work environment during construction for workers and authorized visitors on the construction site.

2. Establish and maintain positive relations with the tenant(s), public authorities, jurisdictions and neighborhood.

3. Manage the completion of the project with the spirit of partnering and without litigation. Provide timely reports and communications.

4. Perform a code analysis for all applicable codes in meeting the design, build, testing, and certification requirements under this contract. The elevator modernization design shall meet all standards for ASME ANSI 17.1, NFPA 110, NFPA 101, NFPA 72, NFPA 70, NFPA

13, IBC, GSA PBS P100 Facility Standards for PBS, as well as all national, state, and local codes and safety standards.

5. To fulfill the tenant and GSA requirements as related to this contract award.

6. Survey the project site, evaluate the existing conditions of the existing elevators system with associated controls, sequence of operation and prepare design documents, project schedule for the specific elevators under this contract (Phase 1 Base, and Phase 1A Add

Option). GSA/NCR commissioned an Elevator Modernization Tech Study for the DOJ- RFK

Federal Building (DC0023ZZ) by REON, Inc / Lerch Bates on July 5, 2019 which will be available to all bidders as part of the solicitation (RFP Attachments and Bid Forms). The

Design Documents shall incorporate Construction Phasing that are aligned to the elevator grouping shown in Section 2.0 C. under this Scope of Work.

7. Meet all elevator code, building codes, and life-safety requirements for the demolition, installation, testing, commissioning, and final acceptance of the elevators at the DOJ-RFK

Federal Building (DC0023ZZ).

June 5, 2023 8 of 69

8. Ensure that all sensitive documents are handled, distributed, archived and destroyed according to established project procedures. Follow all security requirements in the delivery of this project.

1.7. PROJECT SCHEDULE

Project Schedule: An estimated project schedule shall be proposed by the vendor and included within their technical approach. Project schedule shall be updated monthly during performance.

● Project schedule approvals shall be in writing.

● The Project Schedule’s final approval will be provided by the COR after coordinating with

GSA and DOJ. The COR shall coordinate and maintain all project schedule approvals with GSA, DOJ, and the Design-Build Contractor.

● The final Project Schedule shall use the Critical Path Method (CPM) for planning, scheduling, and reporting work to be performed. The Project Schedule shall identify all equipment and materials needed and the dates needed.

● The Project Schedule shall establish and identify the Project Substantial Completion Date.

The GSA reserves the right to not approve a Project Schedule that is not realistic. The Final Project Schedule shall be submitted as a PDF and MS Project file.

Base Schedule: The overall Period of Performance shall be 540 calendar days from Notice To

Proceed (NTP) to Project Closeout, based on the following:

Design Services:

Submission of D-B Contract employees’ detail to have permission to enter the project Site & Kick of meeting 7 days

Submission of 65 % Design Documents: Includes equipment evaluation and analysis, product submissions, delivery milestones, phasing of work, elevator groupings, and project schedules.

(Note: This includes AE survey and design time) 56 days

Government (GSA) Review: 7 days

D-B Contractor Response Time: 7 days

Submission of 95 % Design Documents:

28 days

June 5, 2023 9 of 69

Washington, DC. 20530

Government (GSA) Review: 7 days

D-B Contractor Response Time: 7 days

Final (100%) Design Submission 35 days

Government (GSA) Review 7 days

D-B Contractor Response Time: 7 days

Design Approval 5 Days

Construction Services:

Elevator Modernization Construction Start

1 Day

Elevator Modernization Mid-Point Date

180 days

Elevator Modernization Substantial Completion

180 days

Elevator Modernization Completion

7 days

Project Closeout (as defined in Section 5.5)

1 Day

Total time to complete the project from the date of Notice to proceed (18 months): 540 days

Allowance for Period of Performance Variance:

The Scope of Work indicated is not intended to limit any design innovations, customizations, work efficiencies, phasing analysis, and streamlining of construction processes or period of performance

(PoP). For any variance of the PoP to be considered the design-build construction team must,

a) establish work order priorities in order to carry the work in a phased approach, taking into account the needs and desires of the tenant agencies and the realities of budget constraints and time limitations.

b) consider variation from the Scope of Services, if the proposed change provides similar performance results within the scope of products and services as defined, and if the project objectives are met within the limitations of budget and time.

GSA shall evaluate and approve all proposed changes to the current Scope of Work if it provides a performance benefit or cost savings to the government.

June 5, 2023 10 of 69

Progress Invoices: A DRAFT Invoice shall be submitted to the PM/ COR prior to a formal submission to review actual work progress and the associated dollars amounts. A formal version of the approved progress or monthly invoice shall be sent to the GSA Finance Office at Ft. Worth, TX via

Electronic Invoicing and additional copy to the Project Manager and Contracting Officer

Representative (COR). The D-B Contractor shall only submit invoice amounts based on design-build work progress, verification of EVM (earned value management) work completion, an approved

Schedule of Values or WBS cost loading, and an approved design-build CPM schedule with approved construction timelines.

Final Invoicing: The D-B Contractor shall submit a Final Invoice along with GSA Form 1142 -

Release of Claims and all contract deliverables, including warranty letters, O&M manuals, any equipment training and demonstrations, and spare parts, if applicable.

Release of Claims: The D-B Contractor shall submit a Final Invoice along with GSA Form 1142 -

Release of Claims and all contract deliverables, including warranty letters, O&M manuals, any equipment training and demonstrations, and spare parts, if applicable.

Project Closeout: The D-B Contractor shall provide all final documents, including O&M Manuals, complete final commissioning report, complete equipment training and demonstrations to designated government staff, provide all applicable manufacturer’s extended warranties, as applicable, and 1-year labor and material installation warranties.

2. SCOPE OF WORK

This section details the technical requirements and constraints for which the D/B Contractor is responsible.

The Scope of Work indicated is not intended to limit the design of the D/B Contractor’s Architect/Engineer (A/E), manufacturing and fabrication processes of materials and equipment, nor the shipping, delivery, installation and assembly of those materials and equipment. Variation from the Scope of Work will be considered by GSA, if the proposed change is within the construction budget limitations, meets the objectives for the project, and results in an improved design. The Contracting Officer and the COR/PM must approve all proposed changes to the Scope of Work.

2.1. PROJECT REQUIREMENTS

2.1.1. Base Bid

a. The Total Estimated Project Cost (Base Contract) for the elevator modernization shall include replacement of elevator equipment and system components including elevator controllers, elevator hoist motors, hoist cables, car platform, safety plank, sheaves and pullies, cab interiors, cab fans, car operating panels, top-of-car panel, spring buffers, pit ladders, pit drain & piping, guide rails, guide rollers, hoistway doors, door thresholds, door

June 5, 2023 11 of 69

Washington, DC. 20530 operators, elevator recall systems, EMR duct detectors, smoke detectors, hoistway heat detector. Replace the existing EMR HVAC and control system to maximize energy efficiency, reduction of cost per tonnage to operate, and maximum performance capabilities based on design application and use.

b. All design documents, equipment catalog, cut-sheet, and product submissions, as-built drawings, materials, demolition labor, environmental abatement, equipment installation, CM/PM support, elevator testing, inspection, and commissioning for the following elevators.

c. Public Passenger Elevators:

Under the Base contract the Elevator Construction Contractor shall include the total cost to survey, design, and modernize the thirty (30) elevators as described and referred to under the SOW for the DOJ-RFK Federal Building (DC0023ZZ). The award of the design-build construction award shall include the development of design documents for 30

(thirty) of 32 elevators, under a single Base Bid contract award, as follows:

Base Design: (30 Elevators under 3 sets of complete CDs (construction documents))

Set 1: Elevators # 1, 2, 3, 4, 6, 37, 38, and 39.

Set 2: Elevators # 19, 25, 27, 28, 30, 32, 33, 34, 35, and 31-Freight.

Set 3: Elevators # 7, 8, 9, 12, 14, 15, 17, 20, 22, 10-Freight, 24-Freight, 40-Freight.

Note: Set 4: Elevators # 11 and 23 (Private elevators will be designed under Option 4)

The award of the design-build construction award shall include the development of signed construction documents (CDs) for the elevators using a phase-in delivery approach of elevator sets, for the elevator construction modernization, namely, with a project schedule that reflect critical paths and major milestones in completing work packages within the shortest period of time and least impact to the building tenants.

The successful contractor shall ensure that all materials, labor practices, work procedures and installations comply with codes and standards that are compliant with the latest building codes and standards and shall be performed in a safe and efficient manner. This includes all provisions in meeting the 2022 GSA PBS P100 Facilities Standards for the

Public Buildings Service, GSA Sustainability & Waste Dispersion Goals, and Government-wide Low-Embodied Carbon Recapture approach towards reducing greenhouse gas emissions through the implementation and deployment of clean energy technologies and infrastructure. All designs shall be reviewed and approved by the GSA PM, NCR Office of

Facility Management SMEs, and NCR Office of Planning & Design Quality prior to the start of any construction.

d. Public Passenger Elevators: Traction System Life-Cycle Analysis

June 5, 2023 12 of 69

e. Service Elevators 10, 24, 31, and 40: Traction System Life-Cycle Analysis

June 5, 2023 13 of 69

June 5, 2023 14 of 69

f. Private Elevators 11 and 23: Traction System Life-Cycle Analysis

June 5, 2023 15 of 69

g. Elevator Locator Map:

June 5, 2023 16 of 69

h. Elevator Design Coordination: There are thirty two (32) elevators that consists of twenty-six (26) passenger elevators, four (4) freight elevators, and two (2) private elevators serving the building, DOJ- Robert F. Kennedy Jr. Federal Building

(DC0023ZZ). The HVAC systems in each elevator machine room appear to be from the 1992-1994 modernization period, and several units did not appear to be operational. Current codes require the addition of elevator rope grippers to prevent unintended movement in the up direction and may require overhead mounting due to clearance issues in the machine room during any modernization.

The typical passenger and private elevators have Otis gearless traction machines and are operating as designed. They are original to the building, making some components 83 years old. The service cars have geared traction machines that are

25 years old. Gearless permanent magnet A/C machines and regenerative drives shall be provided for all passenger gearless applications and new geared traction machines with A/C drives on geared applications.

The elevator control equipment for all elevators in the Robert F. Kennedy Federal

Building is obsolete by design. Parts availability of the Armor KONE TMS 900 control systems on typical elevators is an inherent problem, being no longer supported by the manufacturer. The two private elevators have a CENTEK, Inc., control system installed by KONE during the period in which the two companies had partnered. The relationship ended, making these units likely to become obsolete soon. In addition, the CENTEK control system lacks remote monitoring capability. Boards no longer are readily available for the KONE TMS900. In addition, the elevator control system for the 26 passenger and 4 freight elevators has exceeded its expected life. The HVAC systems in each elevator machine room appear to be from the 1992-1994 modernization period, and several units did not appear to be operational.

There are 15 elevator machinery rooms (EMRs) in the RFK Building; 9 serving passenger elevators; 1 serving the 2 private elevators; 4 serving the 4 freight elevators and 1 serving the 2-level hydraulic elevator. There are two A/C system types cooling the rooms. The passenger, private, and hydraulic EMRs are cooled by self-contained A/C units, water cooled by an ethylene glycol distribution system with the heat rejection at rooftop mounted dry coolers. The freight elevator EMRs are cooled by through-the-wall packaged terminal air conditioning (PTAC). The systems were installed in the 1980s and have reached the end of their useful life, typically 25 years. The systems, when installed, were adequately sized. However, time and controller changes have rendered the systems ineffective. It is

June 5, 2023 17 of 69

Washington, DC. 20530 recommended that the existing cooling systems be removed, and new systems installed. The Design-Build contractor shall check with the GSA PM and NCR

Historic Preservation Officer to ensure that any exterior architecturally historical elements such as OA louvers, fenestrations, railings, and exterior trims are identified and preserved as applicable.

This design-build project requires that sump pumps be added to the elevator pits that will be tied into the emergency power systems to ensure reliability and reduce risk of flooding. Emergency power systems will be incorporated into servicing the elevators, the elevator machine room cooling, the sump pumps, and the lighting

(as required) to meet the current codes when modernization or other significant work in these areas is undertaken. The electrical scope of work will require new power to major elevator and mechanical equipment. To meet code, the incorporation of new energy-efficient low-maintenance LED lighting into both the elevator machine rooms and the pits and the upgrading of power outlets to GFCI is recommended during modernization.

Several elements of fire protection will be required as part of the elevator modernization, summarized as follows: elevator recall, fire and smoke alarm/detection, and fire suppression. These systems do not exist, so to meet code requirements, they will need to be added at the time of modernization or other significant renovations that touch these areas. These will be required to meet the

Elevator & Escalator Safety Code ASME/ANSI A17.1, IBC, GSA P-100, and NFPA (13, 70, 72, and 101). This building is taller than two stories, which means that the recall will have to be integrated into the fire alarm system. The current system is lacking an integrated recall system and will need to be incorporated. The new sprinkler work will meet the most recent codes at the time of contract award. This work will include demolition of the existing machine room and shaft sprinkler protection system and replacement with new as required by code.

The elevator shafts are masonry and considered to provide fire rating.

Reconstruction of the shafts would not be feasible given the historical context of this building. The designer of record for the modernization will need to perform a comprehensive survey to make required corrections at the time of the modernization. The D-B contractor shall perform a survey of the existing elevator machine rooms. In summary, there are 15 elevator machine rooms (EMRs) in the

RFK Building; 9 serving passenger elevators; 1 serving the 2 private elevators; 4 serving the 4 freight elevators and 1 serving the 2-level hydraulic elevator.

Throughout the building, there are two A/C system types cooling the rooms. The passenger, private, and hydraulic EMRs are cooled by self-contained A/C units, June 5, 2023 18 of 69

Washington, DC. 20530 water-cooled by an ethylene glycol distribution system with the heat rejection at rooftop mounted dry coolers. The freight elevator EMRs are cooled through the wall packaged terminal air conditioning (PTAC). Currently, the PTACs are not part of the BAS, however, all of the EMR AC systems shall be required to be integrated into the BAS at the time of elevator modernization

i. Elevator Design Coordination Fire Protection Sprinkler System:

i. Automatic sprinklers in elevator machine rooms, machinery spaces, control rooms, control spaces, or hoistways shall be standard response.

ii. As permitted by NFPA 13, 9.3.6.3, 2022 edition, remove the sprinkler system from elevator machine rooms, machinery spaces, control rooms, control spaces, or hoist ways of traction elevators. The following conditions must be met to remove the sprinkler protection:

a. The elevator machine room, machinery space, control room, control space, or hoistway of the traction elevator is dedicated to elevator equipment only.

b. The elevator machine room, machinery space, control room, control space, or hoistway of traction elevators are protected by smoke detectors, or other automatic fire detection, installed in accordance with NFPA 72 or other approved fire alarm code.

c. The elevator machinery space, control room, control space, or hoistway of traction elevators is separated from the remainder of the building by walls and floor/ceiling or roof/ceiling assemblies having a fire resistance rating of not less than that specified by the applicable building code.

d. No materials unrelated to elevator equipment are permitted to be stored in elevator machine rooms, machinery spaces, control rooms, control spaces, or hoistways of traction elevators.

e. The elevator machinery is not of the hydraulic type.

j. Elevator Design Coordination, Fire Protection, Elevator Smoke Control (ESC) Fire Alarm

System:

i. The contractor will provide full design/build (D/B) services to install a new

ESC fire alarm system for all project elevators and in compliance with the latest edition of the applicable codes and standards. All existing equipment associated with the elevator recall fire alarm system (control panels, imitating devices, monitoring modules, control relays, wiring, etc.) will be replaced with new.

ii. For each elevator machine room serving a group of elevator cars (or one elevator) provide a dedicated ESC fire alarm control panel (ESC FACP) . Each

ESC FACP shall be monitored for the presence of an alarm, trouble, and supervisory conditions. These ESC FACP shall be monitored by the building fire alarm system via addressable monitor modules. The building fire alarm

June 5, 2023 19 of 69

Washington, DC. 20530 system shall monitor the common-alarm, common-trouble, and common-supervisory contacts of the ESC FACP via addressable monitor modules.

Each monitored condition shall be provided with a separate address.

iii. The provided ESC FACP in the elevator machine room will monitor associated fire detection devices and perform fire safety functions. The ESC

FACP shall be independent of the building fire alarm system but shall be monitored by the building system for alarm, trouble, and supervisory conditions.

iv. Provide a remote digital annunciator at the primary recall floor of each elevator group.

v. Design must be fully approved prior to the start of any construction. Shop drawing design shall be by a NICET Level IV Fire Alarm Technician or a

Registered Fire Protection Engineer. Installation shall be accomplished by a fire alarm or electrical contractor with a minimum of five years’ experience in the installation of fire alarm systems. The supervision of installation and testing shall be provided by a certified NICET level III or IV technician who has been trained by the manufacturer and certified on the installation, maintenance, networking and programming of the product being installed, or a registered fire protection engineer.

vi. The D/B Contractor shall provide a subcontracting Fire Protection

Engineering firm (FPE subcontractor), other than the Design Team Fire

Protection Engineer, acceptable to the GSA Fire Protection Engineering

Section, to witness system acceptance testing and inspection.

vii. Provide a project schedule showing key dates and phasing. Provide a detailed narrative of the project installation, including acceptance for the entire project. Include the number of contract personnel for the work.

viii. All work performed and all material and equipment furnished under this contract shall be free from defects and shall remain so for a period two (2) years from the date of acceptance of the entire installation by the GSA Fire

Protection Engineer. Final Acceptance includes, but is not limited to, successful final acceptance testing, the receipt of as-built drawings and operation and maintenance manuals. On-site service during the warranty and guarantee period shall be provided within eight (12) hours after notification. All repairs shall be completed within forty-eight (24) hours after notification.

ix. The D/B contractor shall modify the GSA Guide Spec “DIGITAL, ADDRESSABLE SMOKE DETECTION / FIRE ALARM SYSTEM FOR THE

PROTECTION OF ELEVATORS” to meet DOJ site specific requirements.

• Set 1: Elevators # 1, 2, 3, 4, 6, 37, 38, and 39.

o EMR/Group 1, Cars 1-4 & 6: Passenger, 8 Floors o EMR/Group 2, Cars 37-39: Passenger, 8 Floors

• Set 2: Elevators # 19, 25, 27, 28, 30, 32, 33, 34, 35, and 31.

o EMR/Group 6, Car 19: Passenger, 2 floors o EMR/Group 5, Car 25 & 27, Passenger, 8 Floors

June 5, 2023 20 of 69

Washington, DC. 20530 o EMR/Group 4, Car 28 & 30, Passenger, 8 Floors o EMR/Group 3, Cars 32 – 35, Passenger, 8 Floors o EMR/Freight, Elevator 31

• Set 3: Elevators # 7, 8, 9, 12, 14, 15, 17, 20, 22, 10, 24, 40.

o EMR/Group 7, Cars 7 – 9, passenger, 8 Floors o EMR/Group 8, Cars 12 & 14, passenger, 8 Floors o EMR/Group 9, Cars 15 & 17, passenger, 7 Floors o EMR/Group 10, Cars 20 & 22, passenger, 8 Floors o EMR/ Freight, Elevator 10, 8 Floors o EMR/ Freight, Elevator 24, 9 Floors o EMR/ Freight, Elevator 40, 10 Floors

• Set 4 Elevators: 11-Private and 23-Private, 6 Floors

k. Elevator Machine Rooms and Hostway Conditions:

There are several system elements that do not meet current code requirements, they will need to be added at the time of modernization or other significant renovations that touch these areas. These will be required to meet the Elevator & Escalator Safety Code ASME/ANSI A17.1, IBC, GSA P-100, and NFPA (13, 70, 72, and 101).

IBC 2021 – Chapter 30

1. Section 3001.2 – Emergency elevator communication system for deaf, hard of hearing, and speech impaired.

2. Section 3003.1.4 – Venting – machine room HVAC must be connected to standby power.

The private elevators (11-Private and 23-Private} were last upgraded in 2007. The present components are a mixture of old (machine, car, counterweight, pit equipment, fixtures), and new (SCR drives and door operator). The elevator shafts are masonry and considered to provide fire rating. Reconstruction of the shafts would not be feasible given the historical context of this building.

The systems do not meet the latest code regulations in the following areas:

1. Firefighters’ elevator provisions should be addressed where possible.

2. Emergency power selection panels contain elevators that do not exist and should be replaced.

2.1.2. Option 01: Elevators # 1, 2, 3, 4, 6, 37, 38, 39 6-Floors Traction (DOJ-RFK Bldg.)

Additional elevator profile descriptions, elevator equipment survey matrix, existing EMR Condition matrix is included in the Elevator Modernization Tech Study by REON, Inc / Lerch Bates on July 5, 2019. If elected, Option 01 will be awarded as separate ADD Options or contract modifications upon

June 5, 2023 21 of 69

Washington, DC. 20530 the receipt of tenant funding. The terms and conditions, codes and standards, design and construction clauses shall remain the same throughout the contract. Total contract Period of Performance and/or contract extensions shall be part of the contract review, negotiations, and approval under the modified contract.

2.1.3. Option 02: Elevators # 19, 25, 27, 28, 30, 32, 33, 34, 35, and 31-Freight 6-Floors Traction (DOJ-RFK Bldg.)

Additional elevator profile descriptions, elevator equipment survey matrix, existing EMR Condition matrix is included in the Elevator Modernization Tech Study by REON, Inc / Lerch Bates on July 5, 2019. If elected, Option 01 will be awarded as separate ADD Options or contract modifications upon the receipt of tenant funding. The terms and conditions, codes and standards, design and construction clauses shall remain the same throughout the contract. Total contract Period of Performance and/or contract extensions shall be part of the contract review, negotiations, and approval under the modified contract.

2.1.4. Option 03: Elevators # 7, 8, 9, 12, 14, 15, 17, 20, 22, 10-Freight, 24-Freight, 40-Freight 6- Floors Traction (DOJ-RFK Bldg.)

Additional elevator profile descriptions, elevator equipment survey matrix, existing EMR Condition matrix is included in the Elevator Modernization Tech Study by REON, Inc / Lerch Bates on July 5, 2019. If elected, Option 01 will be awarded as separate ADD Options or contract modifications upon the receipt of tenant funding. The terms and conditions, codes and standards, design and construction clauses shall remain the same throughout the contract. Total contract Period of Performance and/or contract extensions shall be part of the contract review, negotiations, and approval under the modified contract.

2.1.5. Option 04: 11-Private and 23-Private 6-Floors Traction (DOJ-RFK Bldg.)

Additional elevator profile descriptions, elevator equipment survey matrix, existing EMR Condition matrix is included in the Elevator Modernization Tech Study by REON, Inc / Lerch Bates on July 5, 2019. If elected, Option 04 will be awarded as separate Option or contract modifications upon the receipt of tenant funding. The terms and conditions, codes and standards, design and construction clauses shall remain the same throughout the contract. Total contract Period of Performance and/or contract extensions shall be part of the contract review, negotiations, and approval under the modified contract.

2.1.6. Unit Price 01: Not Applicable

● Description:

● Estimated Quantity and Unit of Measure:

2.2. PROJECT SITE REQUIREMENTS

2.2.1. Work Restrictions

The D/B Contractor shall survey the entire worksite and review existing documentation to be familiar with the existing conditions. This includes all areas of the building, structure, and site affected by the

June 5, 2023 22 of 69

Washington, DC. 20530 removal and demolition work, and alterations and new construction work, prior to initiation of design work.

During the construction period, the D/B Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the Government's right to perform work, or retain other contractors to perform work, on portions of the project. The D/B Contractor shall limit the use of the premises to the work areas indicated, and to allow for Government occupancy and public use.

The building is to remain fully operational throughout the entirety of the project, with no disruption to tenant operations. All work areas must be cleaned at the end of every work day.

The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

The D/B Contractor shall coordinate all work activities with the GSA Building Manager and the COR/PM to ensure that proper security and access arrangements are made without impact on the construction schedule.

2.2.2. Working Hours

2.2.2.1. Government Occupied Hours

Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays, 6:00 a.m.

to 5:00 pm.

2.2.2.2. Contractor's Working Hours

The following demolition, installation and testing of elevators shall be performed outside of Government Occupied Hours:

● Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

● Any work while U.S. Courts are in session.

Work accomplished outside of Government Occupied Hours shall be performed at no additional cost to the Government. The D/B Contractor shall submit a proposed schedule and gain the COR/PM approval at least 72 hours before proceeding with any work during Government Unoccupied Hours.

2.2.3. Loading Dock

Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies only between the hours of 6:00 am.- 8:00 am or after 6:00 pm. M-F: 8:00 am. – 4:00 p.m. on Saturday and federal holidays. Loading dock activities shall be coordinated with the GSA Building Manager a minimum of 72 hours in advance.

2.2.4. Parking

No parking is available on-site. The D/B Contractor shall make their own arrangements for parking off site.

June 5, 2023 23 of 69

Washington, DC. 20530

2.2.5. Staging and Storage

The D/B Contractor may be provided a staging area within the building, contingent upon GSA approval, and provided that its use will not interfere with operations of the Government. No GSA employees will assist with unloading/loading of vehicles(s). The D/B Contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

2.2.6. Dumpster

Limited space is available on-site for a dumpster. Use of the existing building dumpster and trash bins is strictly prohibited.

2.2.7. Restrooms

Restrooms are available for use. Restrooms must be designated by the GSA Building Manager.

2.2.8. Freight Elevator

A freight elevator is available for temporary use at the project site with prior authorization and coordination with the DOJ Building Manager with other scheduled deliveries and prioritized activities.

2.2.9. Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the Government. These repairs, if needed, shall be executed immediately when the D/B Contractor is notified by the Contracting Officer that such repairs are required due to actions by the D/B Contractor or his/her subcontractors.

2.2.10. Electrical Circuits Updates

The D/B Contractor shall update the circuit-panel index for every electrical circuit modified as a part of this SOW. The D/B Contractor shall update the panel schedule for all new circuits added, and identify all new outlets by indicating the electrical room, panel and breaker identification. All junction boxes shall be labeled with panel and breaker numbers.

2.3. STANDARDS AND CRITERIA DOCUMENTS

A detailed investigation survey, design evaluation, code analysis, and design documents shall be prepared in the following AE technical categories and related construction disciplines. All design work and related submissions shall comply with the latest edition of the documents listed below at the time of project award. Any conflicts or ambiguities within, or among, the referenced Standards and Criteria

Documents, or any deviations from requirements, contained in the Standards and Criteria Documents shall be reported to the COR/PM in writing, for determination as to applicability.

2.3.1 Submission of Design Document Format:

1. Cover Sheet

2. Table of Contents

3. Drawings by Disciplines

4. Design Specifications, including SOW, phasing plan, overall schedule, June 5, 2023 24 of 69

Washington, DC. 20530

3. Engineering calculations, elevator load classifications, physical condition survey.

4. Code References, Standards, Design Determination

5. Manufacture’s catalog sheet, product data sheets.

6. Environmental HazMat Review Sheet

7. Construction Demo Work Plan

8. Key Plans, Photographs, and diagrams

a. ARCHITECTURAL REQUIREMENTS:

1. Incorporate architect requirement to meet the elevators modernization requirements, fireproofing requirements, egress requirements, life safety requirements, ABAAS (Architectural Barriers Act Accessibility Standards) accessibility requirements, signage, conservation and historic preservation requirement, environmental abatement & disposal requirement, and all other applicable building codes or standards, whether clearly stated, referenced, or implied.

b. STRUCTURAL REQUIREMENTS:

1. Incorporate structural requirements to meet the elevators modernization requirements. This includes concrete anchors for overhead pulleys, and hoisting equipment within the elevator hoistway, elevator machine room, or structural components associated with the hoistway itself. Inspect, review, and evaluate anchor points and mechanical connections of existing steel guide rails, hoist motor support, steel hoist rope cables, pulleys, A-frame supports, hoist ladders, spring buffers, sump pit construction, pit ladders, door thresholds, metal platforms, metal grating, cable tray supports, and major, as well as minor structural elements associated with each of the elevators.

c. MECHANICAL REQUIREMENTS:

1. Analyze existing conditions including description of the equipment, photographs or any deficiencies and provide solutions with different options for the issues dealing with the elevator, hoist way, machine rooms, and surrounding areas for improving accessibility, fire, life safety structural drainage, ventilation, noise reduction and other issue. Provide recommendations.

2. Review the existing design documents, discuss and evaluate the existing operating system of the elevators, examine all maintenance control system, safety logs, testing, inspection, fire life safety and other reporting issues by the Authority Having

June 5, 2023 25 of 69

Washington, DC. 20530

3. Design, plan, and coordinate the proper size and selection of elevator equipment, elevator controls, and drive system to ensure the long-term ability and performance capacity of the elevators to operate (Lifecycle of

Elevators).

4. Selection of elevator equipment, hoist motors, controllers, elevator recall systems, sheaves and pulleys, cab interiors, car operating panels, top-of-car panel, car platform, safety plank, spring buffers, guide rails, guide rollers, hoistway doors, door operators, HVAC and control system based on energy efficiency, cost per tonnage to operate, performance capabilities based on design application and use.

5. Design and construct an accurate table showing the new equipment / list of parts, category, and system subcomponents to be replaced.

6. Consider tenant lobby directory touch screen and also ADA service to mobility-impaired and visually impaired tenants and visitors.

7. Consider all direct and indirect costs associated with the modernization of elevators by using modern recent technology for energy conservation and for reduction in radio frequency. Radio Frequency Interference (RFI) and controller wire shielding may be considered due to interference with computer and other sophisticated equipment, such as, 5G broadband frequencies, WiFi signals, Bluetooth, Z-wave, particular in selection of drive.

8. Design and construct elevators, lobbies and interior finishes of the cab and replace it entirely or a part of it. Examine the existing hoistway, pit and machinery room with the consideration of Heating Ventilation and

Air Conditioning (HVAC) requirements and its equipment selection.

Electrical distribution to machinery room and to other associated parts, components of the fire and life-safety systems- including existing fire alarms panels, type and location of smoke detectors, sprinklers and smoke venting and pressurization, and shall be all included in design and construction cost.

9. HVAC Design and Installation: Provide complete design-build construction solutions to provide new HVAC equipment and temperature and humidity controls for each of the EMRs, individual elevators hoistways, and control rooms supporting elevator operations. The HVAC equipment shall be integrated into the existing BAS with an equipment data module providing data and graphical representation to the building’s master controller and BAS data integrator.

10. Plumbing: Design and install Elevator Pit sump and drainage piping.

June 5, 2023 26 of 69

Washington, DC. 20530

11. Submit the list of the elevators in table format as well as in plan (diagram) indicating elevator number, location floor served, type of elevator

Gear/traction/hydraulic type, capacity/ load etc.

12. Examine, analyze and identify all operational deficiencies and existing design deficiencies including…