Sol_75F40126R00006 MRC_OM 251107.pdf

SECTION A - SOLICITATION/CONTRACT FORM (SF-1449)

This solicitation uses Standard Form 1449 (SF-1449), Solicitation/Contract/Order for Commercial Products and Commercial Services.

SAM.gov Registration Conflict Statement:

By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this solicitation.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Contract Pricing

The Standard Form 1449 represents the contract line-item number (CLIN) structure for this Indefinite Delivery Indefinite Quantity (IDIQ) contract. Individual task orders issued under this IDIQ may be firm-fixed-price, time-and-materials, labor-hour, or a combination thereof, as specified in each task order.

The negotiated hourly rates, services, profit, overhead, and general and administrative as reflected in the Muirkirk Road Complex Operations and Maintenance Support Services (MRC O&M) Pricing Structure will be incorporated into the award.

B.1.1 Labor Rates

The Contractor’s proposed labor rates, as set forth in Attachment C2 (Pricing Sheet for MRC O&M), shall serve as fully-burdened ceiling rates for labor hour and time-and-materials task orders issued under this IDIQ. These rates include all direct labor, indirect costs, overhead, general and administrative expenses, and profit.

Rate Escalation: Offerors shall propose labor rates in Attachment C2 by ordering period (Year 1, Year 2, Year 3, Year 4, Year 5). Rates may escalate between ordering periods but remain fixed within each ordering period. Once proposed and accepted, these rates become the ceiling rates for that ordering period and apply to all labor hour and time-and-materials task orders issued during that period.

In addition to any proposed escalation, the Contractor may request price adjustments based on Department of Labor wage determination updates in accordance with Section B.7 and FAR 52.222-43.

The ceiling rates may not be exceeded without a contract modification approved by the Contracting Officer.

B.2 Task Order Pricing

Task orders issued under this IDIQ contract may use different pricing arrangements as specified in each task order:

(a) Firm-Fixed-Price (FFP): Fixed total price for specified scope of work

(b) Time-and-Materials (T&M): Ceiling hourly rates × actual hours worked

(c) Labor-Hour (LH): Ceiling hourly rates × actual hours worked

(d) Unit Pricing: Fixed unit rates × actual quantities delivered

(e) Combination: A task order may combine multiple pricing types

The Contractor’s proposed ceiling labor rates (for T&M and LH work) are incorporated in Attachment C2 and shall apply to all task orders requiring labor-hour or time-and-materials pricing. These ceiling rates may not be exceeded without a contract modification approved by the Contracting Officer.

B.3 Minimum Guarantee and Maximum Dollar Ceiling (Master Contract)

The guaranteed minimum amount to be ordered under the contract is the obligated base period of the first task order. The contract maximum is $49,000,000 inclusive of all ordering periods.

B.4 Funding

(1) Funds for the services provided will be obligated at the task order level as they become available. Each order will specify the amount presently available for payment by the Government and allotted to the contract line items included.

(2) Except as required by other provisions of this IDIQ and the associated Task Orders, specifically citing and stated to be an exception to this term—

(a) The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to the Task Order(s); and

(b) The Contractor is not obligated to continue performance under the contract (including actions under the Termination clause) or otherwise incur costs in excess of the amount then allotted to the Task Order(s) by the Government.

(3) The Government may de-obligate funds as long as funds are still available in the task order for Contractor’s continuing performance.

B.5 Ordering

Any supplies and services to be furnished under the contract shall be ordered by issuance of task orders by the Contracting Officer. Such orders may be issued from date of award until expiration of the contract.

All task orders (TOs) are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract shall control.

A task order is considered “issued” when distributed via email to the Contractor’s email address.

B.5.1 Task Order Performance Periods

The period of performance for each task order will be specified in the individual task order and is subject to the following constraint:

Individual task orders (inclusive of all option periods for that task order) may not exceed five (5) years in duration from the date of task order issuance.

Task orders issued during the IDIQ ordering period may continue performance after the IDIQ ordering period expires, provided the task order performance period does not exceed five (5) years from task order issuance.

B.5.2 Task Order Ordering Period

Task Orders may be issued up to the final day of the contract inclusive of any extensions thereto.

B.6 Applicable Labor Categories and Contractor Furnished Property/Services

B.6.1 Labor Categories

The labor categories and associated fully-burdened hourly rates as established in Attachment C2 shall be utilized by the Contractor in formulating task order pricing proposals and invoicing for time-and-materials and labor-hour task orders.

B.6.2 Contractor Furnished Property and Services

Unless specifically identified as Government-Furnished Property or Services in a task order, all property, equipment, tools, materials, supplies, and services necessary for performance shall be furnished by the Contractor at no additional cost to the Government.

B.7 Wage Determination Price Adjustments

Contract pricing for service contract labor standards (SCLS) covered labor is subject to adjustment based on wage determination revisions issued by the Department of Labor in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts).

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 IDIQ Performance Work Statement

The Performance Work Statement (PWS) for this Indefinite Delivery Indefinite Quantity (IDIQ) contract is provided as Attachment C1 (MRC O&M IDIQ Performance Work Statement). The IDIQ PWS establishes the baseline scope, performance standards, and general requirements for all operations and maintenance services that may be ordered under this contract.

The IDIQ PWS defines: - Facility description and systems overview - General service requirements and performance standards - Quality assurance approach - Personnel qualification requirements - Government-furnished property and services (if any) - Applicable codes, standards, and regulations

All task orders issued under this IDIQ must be within the general scope defined in the IDIQ

PWS.

C.2 Task Order Performance Work Statements

Individual task orders will contain Task Order Performance Work Statements (TO PWS) that specify the particular services, deliverables, and acceptance criteria for that task order.

Attachment R1 - Routine O&M Task Order PWS:

This is the Performance Work Statement for the anticipated first task order under this IDIQ. The Government intends to issue this task order upon contract award based on the offeror’s technical and price proposals submitted in response to this solicitation. Offerors shall propose their technical approach (Section L.5, Factor 4) and price (Section L.7, Factor

6) based on the requirements in Attachment R1.

The Routine O&M Task Order will include: - Continuous operations and maintenance services - Preventive maintenance program - Corrective maintenance and emergency response - Utilities plant operations - Specialized environment support (BSL-3, vivarium, aquaculture) - Building automation systems maintenance - Transition/phase-in period - Performance requirements and acceptance criteria

Attachments R2 and R3 - Sample Task Order PWSs:

Sample Task Order PWSs are provided for Snow Removal (R2) and Non-Standard Repair - Transformer Replacement (R3) to illustrate additional types of task orders that may be issued under this IDIQ. These samples are also used for evaluation pricing purposes as specified in Section L.7, Factor 6.

Offerors should use these samples to: - Understand the nature and complexity of anticipated task orders - Develop technical approaches in Section L.5, Factor 4 (Annexes S and NSR) - Provide pricing for evaluation purposes in Section L.7, Factor 6

C.3 Relationship Between IDIQ PWS and Task Order PWSs

The IDIQ PWS (Attachment C1) establishes the overarching framework and general requirements. Task Order PWSs provide specific work requirements for individual orders.

In the event of any conflict between the IDIQ PWS and a Task Order PWS, the Task Order PWS shall control for that specific task order, unless the conflict involves a fundamental contract term, in which case the Contracting Officer shall resolve the conflict through written clarification or contract modification.

SECTION D - PACKAGING AND MARKING

Not applicable. Services are being acquired under this contract.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

Services performed under this contract are subject to inspection and acceptance by the Government in accordance with FAR 52.246-4, Inspection of Services—Fixed-Price, and FAR 52.246-6, Inspection—Time-and-Material and Labor-Hour (as applicable based on task order type).

All services shall be performed in accordance with the requirements specified in the IDIQ Performance Work Statement (Attachment C1) and individual Task Order Performance Work Statements.

Performance Requirements Summary (PRS):

Individual task orders will include a Performance Requirements Summary (PRS) that establishes: - Specific performance objectives and standards for that task order - Acceptable Quality Levels (AQLs) for measurable performance metrics - Surveillance methods the Government will use to monitor performance - Consequences for not meeting performance standards

The PRS is incorporated into each task order and serves as the basis for the Government’s quality assurance surveillance.

E.2 Contracting Officer’s Representative (COR)

A Contracting Officer’s Representative (COR) will be designated in writing for technical monitoring and acceptance of services. The COR will: - Monitor Contractor performance against PRS requirements - Conduct quality assurance surveillance as specified in the task order PRS - Accept or reject deliverables and services - Document performance issues and recommend corrective actions

The COR does not have authority to modify contract terms, pricing, or scope.

E.3 Acceptance

Services will be accepted when the COR determines that: - All work has been performed in accordance with contract requirements - Performance meets or exceeds the standards specified in the task order PRS - All deliverables have been submitted and approved - Any deficiencies have been corrected to the Government’s satisfaction

Acceptance may be on a deliverable-by-deliverable basis, monthly basis, or upon completion of the entire task order as specified in the individual task order.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Period of Performance

F.1.1 IDIQ Contract Ordering Period

The ordering period for this IDIQ contract is five (5) years from the date of contract award.

During this ordering period, the Contracting Officer may issue task orders for services within the scope of this contract.

The ordering period represents the period during which task orders may be issued, not the period during which task orders must be completed.

For purposes of this contract, “date of contract award” means the date the Contracting Officer signs the SF 1449 contract document in Block 27c (Award).

F.1.2 Task Order Performance Periods

Individual task order periods of performance will be specified in each task order and are subject to the following constraint:

No individual task order (inclusive of all option periods for that task order) may exceed five

(5) years in duration from the date of task order issuance.

Task orders may be issued at any time during the IDIQ ordering period and may continue performance after the ordering period expires, provided the task order performance period does not exceed five (5) years from task order issuance.

F.1.3 Contract Expiration

Upon expiration of the five-year IDIQ ordering period, no new task orders may be issued.

However, task orders issued prior to expiration shall continue in accordance with their specified performance periods.

F.2 Place of Performance

F.2.1 Primary Place of Performance

The primary place of performance for services under this IDIQ contract is:

FDA Muirkirk Road Complex 8800 Muirkirk Road Laurel, MD 20708

F.2.2 Additional Locations

Individual task orders may specify additional or alternative performance locations within the Washington DC metropolitan area or at other FDA facilities as required.

F.2.3 Contractor Personnel Access

Contractor personnel requiring access to FDA facilities must comply with all security, badging, and credentialing requirements specified in Section H.1 and in individual task orders.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer

The Contracting Officer for this contract is:

Maria Finan Contracting Officer U.S. Food and Drug Administration Email: Maria.Finan@fda.hhs.gov

The Contracting Officer is the only person authorized to: - Modify contract terms, scope, or pricing - Issue task orders under this IDIQ - Make commitments or expenditures of Government funds - Approve Key Personnel substitutions or changes

G.2 Contract Specialist

The Contract Specialist for this contract is:

Sarah Hussain Contract Specialist U.S. Food and Drug Administration Email: Sarah.Hussain@fda.hhs.gov

The Contract Specialist assists with contract administration but does not have authority to modify contract terms or obligate Government funds.

G.3 Contractor Points of Contact

The Contractor shall designate and provide contact information for the following positions within five (5) business days of contract award:

(a) Primary Contract Administrator: Individual authorized to receive official correspondence, task orders, and modifications from the Contracting Officer

(b) Project Manager: Key Personnel position responsible for day-to-day contract performance and coordination with the COR

(c) Alternate Contact: Individual authorized to act in the absence of the Primary Contract Administrator

Contact information shall include: name, title, phone number, email address, and mailing address.

G.4 Contracting Officer’s Representative (COR)

A Contracting Officer’s Representative (COR) will be designated in writing in accordance with FAR 1.602-2. The COR is responsible for technical monitoring of the Contractor’s performance. The COR does not have authority to change contract terms or prices.

COR Designation and Communication:

The Contracting Officer will provide the Contractor with a written COR designation letter within five (5) business days of contract award.

The COR serves as the primary day-to-day technical point of contact for contract performance.

COR Authority Limitations: The COR does NOT have authority to: - Modify contract terms, pricing, or period of performance - Issue task orders - Approve changes that affect contract cost or scope - Make commitments that obligate Government funds beyond existing task orders

G.5 Government Property

The Government will not provide property or equipment to the Contractor except as specifically identified in individual task orders.

G.6 Invoice Submission

All invoices shall be submitted electronically through the FDA Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71.

IPP Registration and Access:

(a) The Contractor shall register for IPP access within 10 business days of contract award.

(b) The Contracting Officer will provide IPP registration instructions, website URL, and user guides within 3 business days of contract award.

Invoice Requirements:

(a) Submit separate invoices for each task order; reference the specific task order number on each invoice.

(b) Include all information required by FAR 32.905 and the applicable payment clause.

(c) Invoices must be submitted through IPP. Paper invoices will not be accepted except in case of IPP system unavailability.

G.7 Notification Requirements

The Contractor shall provide written notification to the Contracting Officer and COR for the following events:

(a) Key Personnel Changes: At least 30 calendar days advance notice for planned changes; 24 hours for emergency changes (per Section H.3)

(b) Change in Business Structure: Within 30 days of any merger, acquisition, sale, change of name, change in ownership, or change in business structure

(c) Financial Difficulties: Immediate notification of any bankruptcy filing, receivership, or financial condition that may impact contract performance

(d) Subcontractor Changes: At least 15 days advance notice of any changes to major subcontractors identified in the proposal

(e) Safety or Security Incidents: Immediate notification of any serious safety incidents, security breaches, or events that may impact Government personnel or property

(f) Performance Issues: Immediate notification of any circumstances that may prevent the Contractor from meeting performance requirements or deadlines

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Security and Background Investigation Requirements

All Contractor personnel requiring access to FDA facilities must undergo background investigations in accordance with HHSAR 352.204-73, Contractor Personnel Security and Agency Access.

Background investigations will be conducted by the Office of Personnel Management (OPM) in accordance with FDA Security Clearance Standards (see Section I).

The Risk Designation for this contract is Tier 2 - MODERATE (Non-Sensitive).

H.2 Information Security Requirements

The Contractor shall comply with all FDA information security requirements, including: - FISMA compliance - NIST cybersecurity framework - FDA IT security policies and procedures - Incident reporting requirements

The system categorization for information systems under this contract is:

Confidentiality: Moderate Integrity: Moderate Availability: Moderate

H.3 Key Personnel

The following positions are designated as Key Personnel for this IDIQ contract: - Project Manager - Alternate Project Manager - Quality Control Manager - Safety Manager - Chief Engineer/Operations Supervisor

Minimum qualifications for each position are specified in Attachment R1 (Routine TO PWS), Section 5.3.

Key Personnel Employment Status:

All Key Personnel must be direct employees of the prime contractor and under the prime contractor’s direct supervision and control. Subcontractor employees may not serve in Key Personnel positions.

Rationale: Key Personnel are critical to contract success and must be under the prime contractor’s direct employment control to ensure availability, performance, and continuity throughout the 5-year contract period.

Key Personnel Replacement Procedures:

Key Personnel are specific individuals identified by name whose qualifications, experience, and performance are considered essential to successful contract performance. The Contractor shall not remove, replace, or reassign Key Personnel without prior written approval from the Contracting Officer.

Planned Replacements: Submit written request at least 30 calendar days prior to proposed change. Include reason for change and complete qualifications of proposed replacement.

Emergency Replacements: Notify Contracting Officer within 24 hours. Submit qualifications for permanent replacement within 15 calendar days.

The Contracting Officer will review proposed replacements and may approve or disapprove based on qualifications. Proposed replacements must meet or exceed the minimum qualifications specified in Attachment R1, Section 5.3.

H.4 Insurance Requirements

The Contractor shall maintain insurance coverage as required by FAR 52.228-5 (Insurance

- Work on a Government Installation) and FAR 52.228-7 (Insurance - Liability to Third Persons).

SECTION I - CONTRACT CLAUSES

I.1 Incorporation by Reference

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at https://www.acquisition.gov/browse/index/far.

I.2 Federal Acquisition Regulation (FAR) Clauses

I.2.1 FAR Clauses Incorporated by Reference

The following FAR clauses are incorporated by reference in numerical order:

52.202-1 Definitions (NOV 2013)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2024)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

(NOV 2023)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (NOV 2023)

52.216-22 Indefinite Quantity (OCT 1995)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (AUG 2018)

52.222-50 Combating Trafficking in Persons (NOV 2023)

52.228-5 Insurance—Work on a Government Installation (JAN 1997)

52.228-7 Insurance—Liability to Third Persons (MAR 1996)

52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts (AUG 2012)

52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-18 Availability of Funds (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.242-13 Bankruptcy (JUL 1995)

52.242-15 Stop-Work Order (AUG 1989)

52.243-1 Changes—Fixed-Price (AUG 1987)

52.243-3 Changes—Time-and-Materials or Labor-Hours (SEP 2000)

52.244-2 Subcontracts (JUN 2020)

52.246-4 Inspection of Services—Fixed-Price (AUG 1996)

52.246-6 Inspection—Time-and-Material and Labor-Hour (MAY 2001)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (APR 2012)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

I.2.2 FAR Clauses Provided in Full Text

The following FAR clauses are provided in full text below in numerical order:

52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the expiration of the contract ordering period specified in Section F.1.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $49,000,000;

(2) Any order for a combination of items in excess of $49,000,000; or

(3) A series of orders from the same ordering office within 90 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons.

I.3 Health and Human Services Acquisition Regulation (HHSAR) Clauses

I.3.1 HHSAR Clauses Incorporated by Reference

The following HHSAR clauses are incorporated by reference in numerical order:

HHSAR 352.204-72 Records Management (JUL 2021)

HHSAR 352.204-73 Contractor Personnel Security and Agency Access (JUL 2023)

HHSAR 352.223-70 Safety and Health (JUL 2023)

HHSAR 352.232-71 Electronic Submission of Payment Requests (JUL 2023)

HHSAR 352.237-75 Key Personnel (JUL 2023)

HHSAR 352.239-75 Security Controls Compliance Testing (JUL 2023)

HHSAR 352.239-79 Information and Communication Technology Accessibility (JUL 2023)

I.3.2 HHSAR Clauses Provided in Full Text

None. All HHSAR clauses are incorporated by reference.

I.4 FDA-Specific Requirements

FDA Electronic Invoicing and Payment Requirements

All invoices must be submitted through FDA’s Invoice Processing Platform (IPP) System in accordance with HHSAR 352.232-71 and the procedures in Section G.6.

FDA Contractor Personnel Security Clearance Standards

Background investigations will be conducted by the Office of Personnel Management (OPM) in accordance with HHSAR 352.204-73. The Risk Designation for this contract is Tier 2 - MODERATE (Non-Sensitive).

FDA Information Security Requirements

The system categorization per FIPS 199 is: Confidentiality/Integrity/Availability - All MODERATE. The Contractor shall comply with all applicable FISMA requirements, NIST standards, and FDA IT security policies in accordance with the requirements specified in Section H.2.

SECTION J - LIST OF ATTACHMENTS

The following attachments are incorporated into this solicitation and resulting contract:

Contract Attachments

The following attachments (C-series) are incorporated into the base IDIQ contract:

Attach # Title Description

C1 MRC O&M IDIQ Performance Work Statement (PWS)

Baseline requirements for MRC O&M services

C2 Pricing Sheet for MRC O&M Excel pricing workbook template for offeror completion

C3 Protection of Non-Public Information (NPI)

Employee agreement for non-public information

C4 Wage Determination 2015- 4281, Revision 34

DOL Service Contract Labor Standards wage determination (dated 07/08/2025)

RFP Attachments

The following attachments (R-series) are provided for proposal preparation:

Attach # Title Description

R1 MRC O&M Routine Task Order PWS

Anticipated first task order PWS. Offerors shall propose technical approach and pricing for this requirement.

R2 MRC Snow Removal Task Order PWS

Sample TO PWS for snow and ice removal services

R3 MRC Non-Standard Repair Sample Task Order PWS

Sample TO PWS for transformer replacement (non-standard repair)

R4 Past Performance Questionnaire

Template for past performance references

R5 RFP Questions and Answers Template

Template for submitting questions

Attachment R1 Appendices for MRC O&M Routine Task Order PWS

The following Appendices are provided for proposal preparation:

Appendix # Title Description

A Facility Maps and Layouts

Facility Maps and Layouts

Appendix # Title Description

B Equipment Lists

C Labor Category Descriptions

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates provisions by reference, with the same force and effect as if they were given in full text. The full text may be accessed electronically at https://www.acquisition.gov/browse/index/far.

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (NOV 2023)

The Offeror shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website at https://www.sam.gov.

K.1 Additional Representations

K.1.1 Small Business Representation

The Offeror represents that it [ ] is, [ ] is not a small business concern under NAICS code 561210 with a size standard of $47.0 million in average annual receipts.

K.1.2 Buy American Certificate

The Offeror certifies that each end product, except those listed, is a domestic end product as defined in FAR 52.225-1.

K.1.3 Telecommunications Equipment Representation

The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services.

K.2 Additional Provisions

The following provisions apply and are incorporated by reference:

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.204-20 Predecessor of Offeror 52.209-7 Information Regarding Responsibility Matters 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-38 Compliance with Veterans’ Employment Reporting 52.223-1 Biobased Product Certification 52.223-4 Recovered Material Certification 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities 52.229-11 Tax on Certain Foreign Procurements HHSAR 352.239-78 Information and Communication Technology Accessibility Notice

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 General Instructions

L.1.1 Proposal Submission

Proposals shall be submitted electronically via email to the Contract Specialist identified in Section G.2 by the date and time specified in Block 8 of the SF-1449.

L.1.2 Proposal Organization and Page Limits

Proposals shall be organized into the following volumes:

Volume 0 - Administrative Volume (No page limit)

Contents: 1. Cover Letter (signed by authorized representative) 2. Standard Form 1449 (SF-1449) - completed and signed 3. Amendments Acknowledgment 4. Master Table of Contents for all volumes 5. Small Business Representation and Certifications (if not in SAM.gov) 6. Assumptions and Exceptions to PWS Requirements

Volume I - Technical Proposal

Factor Page Limit

Factor 1: Corporate Experience 25 pages

Factor 2: Key Personnel 20 pages

Factor 3: Management Approach 40 pages

Factor 4: Technical Approach - MRC 55 pages

Factor 5: Past Performance 20 pages

Total Technical Volume 160 pages

Volume II - Price Proposal

Factor 6: Price - No page limit

Page Limit Rules: - All content counts toward page limits (no exclusions) - 8.5” x 11” paper, single-sided - Minimum 11-point font (Arial or Times New Roman) - 1-inch margins (all sides) - Pages exceeding the limit will not be evaluated

L.1.3 Format Requirements

• Font: Arial or Times New Roman, minimum 11-point

• Line spacing: Single-spaced

• Page size: 8.5” x 11”, portrait orientation

• Headers/footers: May include page numbers, company name, proprietary markings

• File format: PDF (searchable/OCR-enabled)

L.1.4 Questions and Communications

Questions regarding this solicitation shall be submitted in writing using Attachment R5 (Questions Template) to the Contract Specialist identified in Section G.2.

Questions must be received by [DATE - 2 calendar days after site visit].

L.1.5 Site Visit

A pre-proposal site visit will be conducted on [DATE] at [TIME] at the FDA Muirkirk Road Complex, 8800 Muirkirk Road, Laurel, MD 20708.

Registration is required at least [TBD] days before the site visit. Email [CONTACT] to register.

Attendance is mandatory. Proposals from offerors who do not attend the mandatory site visit will be rejected as non-responsive. No exceptions will be granted.

L.1.6 Amendments

Amendments to this solicitation, if any, will be posted to SAM.gov and emailed to registered vendors. Offerors are responsible for acknowledging all amendments.

L.1.7 Late Submissions

Proposals received after the date and time specified will not be considered unless accepted under FAR 15.208.

L.1.8 Proposal Validity Period

Proposals shall remain valid for 180 calendar days from the proposal due date.

L.1.9 Proprietary Information

Mark proprietary information clearly. The Government will protect information to the extent permitted by law.

L.1.10 Proposal Preparation Costs

The Government is not liable for any costs incurred in proposal preparation.

L.1.11 Restrictive Markings on Proposals

Do not mark the entire proposal as proprietary. Mark only specific pages or sections containing proprietary information.

L.2 Factor 1 - Corporate Experience

Objective: Demonstrate experience with O&M services for complex facilities.

Submittal (25 pages total):

Provide three (3) contracts completed or ongoing within the past three (3) years (from proposal due date) that demonstrate experience with operations and maintenance services for complex facilities.

For each contract, provide: - Customer name, point of contact (name, title, email, phone) - Contract number, period of performance, total contract value, contract type - Role (prime or subcontractor), subcontractors used - Facility function, square footage, building age, and operational complexity - Staffing size (number of FTEs) - Description of O&M services provided

Minimum Relevance Floor:

At least ONE of the three examples must meet ALL of the following requirements:

• Facility consisted of 20 or more buildings

• Total facility size of 400,000 square feet or greater

• All 13 technical requirements demonstrated:

1. Chillers and boilers (types, sizes, capacities, areas served)

2. Critical temperature and humidity control equipment for research/lab spaces

3. Electrical distribution systems with dual substations and switchgear

4. Uninterruptible Power Supply (UPS) systems

5. Diesel emergency generators

6. BSL-3 Laboratory facilities (all mechanical, electrical, and EMS systems)

7. Aquaculture Research Center with water recirculation and treatment systems

8. Vivarium Research Facility (dual corridor, restricted access, bio-containment HVAC)

9. Reverse Osmosis (RO) and Deionized (DI) water production systems

10. Metasys and Tridium building automation control systems

11. Phoenix and Aircuity environmental monitoring systems

12. Wastewater pretreatment systems

13. Wastewater Systems Operator Certification (Maryland Class 4 or equivalent)

Optional: Include supporting documentation (SOW excerpts, performance metrics, letters of commendation) within the 25-page limit.

Prohibitions: No price information. No resumes.

L.3 Factor 2 - Key Personnel (Go/No-Go)

Objective: Show that required Key Personnel meet minimum qualifications and availability.

Submittal (20 pages total):

Propose and commit the required Key Personnel as designated in Section H.3: - Required Positions: -

• Project Manager,

• Assistant Project Manager,

• Chief Engineer,

• Stationary Engineers,

• High Voltage Electrician,

• Building Automation System (BAS) Controls Technician, and

• Office Administrator Minimum qualifications for each position are specified in Attachment R1 (Routine TO PWS), Section 5.3.

For each Key Personnel position: - Provide a signed availability statement confirming full-time availability - Provide a resume (≤ 3 pages each) showing all required licenses, certifications, and experience - Identify any contingent hires and provide a letter of intent from the individual

Prohibitions: No price information.

L.4 Factor 3 - Management Approach

Objective: Describe how you will manage the MRC effort (governance, control, and assurance)—separate from technical methods.

Submittal (40 pages total):

Element-Level Page Limits:

Team Structure & Staffing: Maximum 18 pages

Provide:

(a) Organization chart to team-lead level showing:

• Reporting relationships and chain of command

• All positions from Project Manager down to lead trades/supervisors

• Include subcontractor personnel and their reporting relationships

(b) Staffing plan with labor categories and hours:

• List all labor categories (positions) that will be provided

• Proposed labor hours or FTE for each position

• Shift coverage model (24/7/365, normal hours, on-call, etc.)

• Lead trades coverage areas and responsibilities

(c) Roles and responsibilities for each position

(d) Integration of team members (prime and subcontractors) and coordination approach

(e) Lead Craftsmen Resumes (≤ 2 pages each):

Provide resumes for the following lead trades positions: - Lead Stationary Engineer - Lead HVAC/R Technician - Lead Electrician - Lead Plumber - Lead Controls Technician - Lead Building Automation Systems Technician

Each resume shall include: - Recent experience with similar equipment or programs - Relevant licenses and certifications - Years of experience in the trade - Specific systems/equipment experience

CMMS / Work Control Governance: Maximum 3 pages

Describe your work control process including request intake, work order prioritization, planning/scheduling, backlog control, and reporting.

Quality Control Program: Maximum 4 pages

Describe inspections, deficiency tracking, corrective/preventive action, and trend analysis.

Phase-In / Transition Plan: Maximum 5 pages

[PROGRAM OFFICE CLARIFICATION NEEDED: 60-day transition period]

Provide day-by-day plan through operational acceptance; initial data loads;

onboarding/clearances.

Continuity / Strike / Absence: Maximum 4 pages

Contingency staffing and service continuity plan for work disruption, stoppage, or employee absences.

Energy & Sustainability Governance: Maximum 3 pages

Controls setpoints, EUI monitoring, environmental protections.

Reporting & KPIs: Maximum 3 pages

Content, cadence, distribution; proposed KPI set.

Prohibitions: No price. Do not restate Factor 4 technical methods.

L.5 Factor 4 - Technical Approach - MRC

Objective: Describe HOW you will execute the technical O&M services.

Submittal (55 pages total):

Element-Level Page Limits:

Part 1: Elements A-F (Addressing IDIQ PWS C1 and Routine TO PWS R1) - Maximum 26 pages:

• Element A (Maximum 4 pages): Emergency & Outage Procedures — isolation/protection/restoration for air, steam, water, electrical, HVAC; hazardous materials handling and emergency response procedures; acceptance back to “normal.”

• Element B (Maximum 8 pages): Plant Operations — startup, normal operation, shutdown, and optimization for Water Plant, Boiler Plant, Chiller Plant, and Steam Distribution systems.

• Element C (Maximum 6 pages): Specialized Environments & Processes — procedures for Sewage Pre-treatment, H-Building Aquaculture, BSL-3 Laboratory, and Vivarium operations.

• Element D (Maximum 5 pages): PM/PdM Execution — approach to preventive and predictive maintenance scheduling, execution, and documentation.

• Element E (Maximum 3 pages): Corrective Maintenance & Troubleshooting — response approach, diagnosis methods, and repair execution.

• Element F (Maximum 4 pages): Controls & Lab Support — support for Metasys, Tridium, Phoenix, Aircuity systems and laboratory instrumentation.

Part 2: Task Order Annexes (Addressing Sample TO PWSs R2 and R3) - Maximum 12 pages:

• Annex S (Maximum 6 pages): Snow & Ice Removal (per R2) — priority map, materials/equipment, procedures, GPS tracking approach.

• Annex NSR (Maximum 6 pages): Transformer Replacement (per R3) — outage coordination plan, NETA testing procedures, energization criteria.

Part 3: Supporting Exhibits - Maximum 10 pages:

SOP excerpts, PM matrix, procedures, diagrams, checklists.

Prohibitions: No price. No management approach (covered in Factor 3).

L.6 Factor 5 - Past Performance

Objective: Demonstrate recent, relevant past performance.

Submittal (20 pages total):

Element-Level Page Limits:

• Reference 1 (Maximum 5 pages): Description + contact info

• Reference 2 (Maximum 5 pages): Description + contact info

• Reference 3 (Maximum 5 pages): Description + contact info

• CPARS documentation (Maximum 5 pages): If provided

Provide up to three (3) references for contracts completed or ongoing within the past three years. For each reference:

• Customer name, point of contact (name, title, email, phone)

• Contract number, period of performance, total value

• Description of work performed

• Explanation of relevance to this requirement

Note: Offerors may reuse examples from Factor 1. CPARS documentation may be included if available.

Offerors providing fewer than 3 references will receive a Neutral rating per Section M.7.

L.7 Factor 6 - Price

Objective: Provide pricing for evaluation and TO issuance.

Submittal (No page limit):

Complete Attachment C2 (Excel Price Model) for: - Tab A: Base IDIQ (Year 1-5 labor rates by ordering period) - Tab B: Routine O&M Task Order (R1) - Tab C: Option Years for Routine TO (if applicable) - Tab D: Snow Removal Sample TO (R2) - Tab F: Transformer Replacement Sample TO (R3)

Also provide: - Basis of Estimate (BOE) narrative - Assumptions (pricing assumptions) - Rate justification - Cross-volume consistency explanation (how pricing aligns with Factors 3-4)

Instructions: - Complete all tabs without altering protected areas or formulas - Submit Excel file (not PDF) as primary submission - Provide supporting narrative as needed

SECTION M - EVALUATION FACTORS AND BASIS FOR AWARD

M.1 Basis of Award

This is a negotiated procurement conducted in accordance with FAR Part 15. Award will be made on a best-value tradeoff basis in accordance with FAR 15.101-1.

Evaluation Factors:

The Government will evaluate proposals based on the following factors:

Non-Price Factors: - Factor 1: Corporate Experience (Go/No-Go) - Factor 2: Key Personnel (Go/No-Go) - Factor 3: Management Approach (Confidence-Rated) - Factor 4: Technical Approach - MRC (Confidence-Rated) - Factor 5: Past Performance (Confidence-Rated with Neutral)

Price Factor: - Factor 6: Price (Total Evaluated Price - TEP)

[PROGRAM OFFICE REVIEW REQUIRED: Confirm relative importance order below is correct before solicitation issuance.]

Relative Importance of Evaluation Factors (FAR 15.304):

Non-price factors (Factors 1 through 5), when combined, are significantly more important than price (Factor 6).

Among the non-price factors, the relative order of importance is as follows (most important to least important):

1. Factor 1 - Corporate Experience (Most Important)

2. Factor 4 - Technical Approach - MRC

3. Factor 3 - Management Approach

4. Factor 2 - Key Personnel

5. Factor 5 - Past Performance (Least Important Non-Price Factor)

Note: The relative importance order differs from the evaluation sequence. Factors are evaluated sequentially (F1→F2→F3→F4→F5→F6) with Go/No-Go gates to efficiently eliminate unacceptable proposals. However, among technically acceptable proposals that pass all gates, the importance weighting above will guide the Source Selection Authority’s trade-off decision.

Price becomes more important as non-price evaluation ratings become more equal among competitive proposals.

Evaluation Sequence and Gates:

1. Factor 1 (Corporate Experience) - Go/No-Go Gate: Proposals must pass to proceed.

2. Factor 2 (Key Personnel) - Go/No-Go Gate: Proposals must pass to proceed.

3. Factor 3 (Management Approach) - Confidence Rating: Proposals receiving Low Confidence will not proceed to Factor 4.

4. Factor 4 (Technical Approach) - Confidence Rating: Proposals receiving Low Confidence will not proceed to Factor 5 or Factor 6.

5. Factor 5 (Past Performance) - Confidence Rating: No gate; all ratings proceed to price evaluation.

6. Factor 6 (Price) - Evaluated only for proposals that passed all gates and received at least Some Confidence on Factors 3 and 4.

Trade-Off Process:

The Source Selection Authority will perform a trade-off analysis in accordance with FAR 15.101-1. For proposals that pass all thresholds, the SSA will consider the strengths, weaknesses, and risks of each proposal’s non-price factors (weighing them according to the relative importance stated above) in relation to the Total Evaluated Price.

As technical ratings among competitive proposals become closer, price will play a more significant role in the award decision.

Award Decision:

Award will be made to the offeror whose proposal represents the best value to the Government. The Government is not obligated to award to the offeror with the lowest price or highest technical rating.

M.2 Confidence Rating Definitions

High Confidence: Proposal demonstrates a thorough understanding and approach with no or minimal risk. Strengths significantly outweigh weaknesses.

Some Confidence: Proposal demonstrates an adequate understanding and approach with acceptable risk. Strengths outweigh weaknesses.

Low Confidence: Proposal demonstrates inadequate understanding or significant weaknesses. Risks outweigh strengths. Unacceptable for award.

Neutral (Past Performance only): No past performance information available or not recent/relevant enough to assess confidence.

M.3 Factor 1 - Corporate Experience (Go/No-Go)

Go/No-Go Standard:

Offeror provides three (3) contracts within the past three (3) years, AND at least one example meets the relevance floor (20+ buildings, 400K SF, ALL 13 technical requirements).

Outcome: - Go: Three examples provided; at least one meets full relevance floor - No-Go:

Fewer than three examples, or no example meets relevance floor

Gate to Factor 2: Only Go proposals proceed to Factor 2.

M.4 Factor 2 - Key Personnel (Go/No-Go)

Go/No-Go Standard:

Each required Key Personnel position meets all minimum qualifications (licenses/certifications/experience per Attachment R1, Section 5.3) and provides a signed availability statement.

Required Positions: -

• Project Manager,

• Assistant Project Manager,

• Chief Engineer,

• Stationary Engineers,

• High Voltage Electrician,

• Building Automation System (BAS) Controls Technician, and

• Office Administrator.

Outcome: - Go: All five positions present, qualified, and available - No-Go: Any position missing, not qualified, or not available

Gate to Factor 3: Only Go proposals proceed to Factor 3.

M.5 Factor 3 - Management Approach (Confidence-Rated)

What we consider:

Team Structure & Staffing (organization chart, staffing plan with labor categories and hours, lead trades coverage, integration, adequacy of staffing, Lead Craftsmen qualifications); work-control governance; QCP; phase-in realism; continuity planning (strike/absence); energy/sustainability governance; reporting/KPIs; and feasibility/clarity of methods.

Discriminators:

• Adequacy and completeness of staffing: Sufficient labor categories and hours;

appropriate skill mix; realistic coverage model

• Lead Craftsmen qualifications: Relevant licenses, certifications, and experience with similar equipment

• Clarity and rigor of CMMS/work-control with realistic priority classification

• QCP closed-loop; credible phase-in (no service gap)

• Thoughtful contingencies (absence/strike); useful KPI set

Output: High / Some / Low Confidence

Gate to Factor 4: Only proposals not rated Low Confidence on F3 proceed to F4.

M.6 Factor 4 - Technical Approach - MRC (Confidence-Rated)

Elements A-F covering emergency procedures (+ hazmat), plant operations (water/boiler/chiller/steam), specialized environments (sewage/aquaculture/BSL- 3/vivarium), PM/PdM execution, corrective maintenance troubleshooting, controls/lab support; Annexes S (snow/ice) and NSR (transformer); technical depth; innovation; risk mitigation; clarity.

Discriminators:

• Comprehensive coverage of all elements (A-F) and annexes (S, NSR)

• Technical depth showing understanding of MRC systems

• Practical, realistic procedures demonstrating operational expertise

• Innovative approaches reducing cost or improving performance

• Risk mitigation strategies

• Clarity and organization of technical approach

Output: High / Some / Low Confidence

Gate to Factor 5: Only proposals not rated Low Confidence on F4 proceed to F5.

M.7 Factor 5 - Past Performance (Confidence-Rated with Neutral)

Quality of performance, customer satisfaction, timeliness, responsiveness, compliance, business relations. Recency and relevance of references.

Discriminators:

• Positive customer feedback

• Strong CPARS ratings (if available)

• Similar scope/complexity to MRC requirements

• Demonstrated ability to meet performance standards

• No significant performance issues

Output: High / Some / Low / Neutral Confidence

Note: Proposals with fewer than 3 references or insufficient relevance receive Neutral.

Gate to Price: All proposals rated High/Some/Low/Neutral proceed to price evaluation.

M.8 Factor 6 - Price

Price Evaluation:

The Government will evaluate the Total Evaluated Price (TEP) for reasonableness, realism, and completeness.

TEP includes: - Base IDIQ labor rates (5 years) - Routine O&M Task Order (R1) pricing - Sample TO pricing (R2 Snow Removal, R3 Transformer)

Evaluation Considerations: - Price reasonableness (market comparison) - Price realism (adequate to perform, not below-cost) - Completeness (all required tabs completed) - Consistency with technical proposal (labor categories/hours align with proposed staffing)

[END OF SOLICITATION]