Sol_140P2121R0057.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number 140P2121R0057 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 12. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 337212, Custom Architectural Woodwork and Millwork Manufacturing with a size standard of 500 employees.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements for Pecos National Historical Park, in accordance with the specifications as detailed in this solicitation and its attachments.

NOTE: THIS IS NOT A FAR PART 36 REQUIREMENT; NO CONSTRUCTION WORK IS

INCLUDED IN THIS REQUIREMENT.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2121R0057. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts;

52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM EST on August 11, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be answered prior to the date that proposals are due. All questions concerning this request for proposal should be referred to Dee Dee Bender, Contract Specialist dee_dee_bender@nps.gov.

Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email to Dee Dee Bender by 10:00 AM EST on August 30, 2021. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/30/2021 1000 ED

07/28/2021

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0057

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 79 0040531563OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial items prepared in accordance with Sub-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements for Pecos National Historical Park, in accordance with the specifications as detailed in this

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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ITEM NO.

solicitation and its attachments.

Legacy Doc #: NPS

00010 PECO Exhibit Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/30/2021 to 01/30/2023

00020 PECO Exhibit Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/30/2021 to 01/30/2023

00030 PECO Exhibit Fabrication Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/30/2021 to 01/30/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

79 2 of

Solicitation Number 140P2121R0057

Exhibit Fabrication Services Pecos National Historic Park

1.0 PROJECT BACKGROUND

Located 28 miles southeast of Santa Fe, New Mexico, Pecos National Historical Park (PECO), was geographically known to be the “gateway” between the plains and the Rio Grande Valley. PECO is a unique site that interprets a long span of time starting from the Paleo-Indian and Archaic hunter-gatherers (13,000-5500 B.C.), including the prehistoric/historic archaeological ruins of the Pecos Pueblo Native Americans (AD 1300-1838), historic Hispanic and Anglo ranches and trading posts, the Battle of Glorieta Pass, and the Santa Fe Trail. First a state monument in 1935, it was made Pecos National Monument in 1965, and greatly enlarged and renamed Pecos National Historical Park in 1990.

Exhibitions have been designed for two separate facilities at Pecos National Historic Park, The E.E.

Fogelson Visitor Center (Pecos VC) and Kozlowski’s Trading Post (Pecos TP). Both facilities are located within Pecos National Historic Park, approximately one mile apart.

2.0 GENERAL REQUIREMENTS

The project shall be the fabrication and installation of new exhibits for two facilities at Pecos National Historic Park in Pecos, New Mexico. Exhibitions shall be fabricated for the main Visitor Center (Pecos VC) and the Trading Post (Pecos TP) facilities. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this contract and its attachments. The park is responsible for: removal of existing exhibits, the installation of electrical wiring/outlets/junction boxes, and track lighting system.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR. The contractor shall oversee all work during installation to ensure that it adheres to contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3.1. Post Award Meeting

The following listed government-furnished property shall be provided at the post award meeting:

1. A hard drive with all production-ready graphic files;

2. Access to artifacts / accessioned objects for measurement and photo documentation.

2.3.2. Exhibit Fabrication

The following listed government-furnished property shall be provided for exhibit installation:

Artifacts / accessioned objects and/or historic reproductions for exhibit installation. Based on list of artifacts in the Accessioned Objects Schedule in accordance with Attachment 14 PECO VC Database Reports April 2020. Historic artifacts shall not be shipped to contractor for the design and fabrication of object mounts

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1. Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals and AV tasks.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3. Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Regular progress review meetings

Call / Online Project Manager and other fabrication specialists as needed

Weekly / bi-weekly, scheduled as needed in coordination with

COR

Post-award meeting and site visit

At Park Project Manager Artifact Mount-maker

Two, 8-hour days

Preliminary Shop Inspection

At contractor facility

Project Manager Two, 8-hour days

Final Shop Inspection

At contractor facility

Project Manager Two, 8-hour days

Installation At Park Project Manager, Artifact Mount-maker, Installation Crew (TBD)

To be proposed by contractor

Audio Description Installation & Testing

At Park Project Manager, Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval.

Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. One (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (contractor's name and contact information) "To" (COR's name) Date submittal was shipped Project name and park name Itemized list of contents; and List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits fabricated for the National Park Service shall follow the latest published version of Attachment 4, Programmatic Accessibility Guidelines for National Park Service Interpretive Media version 2.4.

These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1. Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

3.0 FABRICATION AND INSTALLATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide PECO with exhibit fabrication and installation services for the park visitor center (Pecos VC) and trading post (Pecos TP). Work includes: production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Building Preparation; Installation (including Primary Installation, Punch List, and Audio Description); and Closeout. Work includes travel to the park to meet with the park staff, inspect sites, assess or recommend rehabilitation plans and/or scope of work, prepare cost estimates, provide or confirm measurements, and fabricate and install exhibits.

Visitor Center exhibits: The primary exhibit space at the Pecos VC consists of 1,853 total square feet of interpretive exhibits. The gallery shall include: displays of historic artifacts, interactives, immersive environments, historic reproductions and custom A/V elements. The new exhibition features the park’s world class museum collection, which consists of: Pueblo pottery, pipes, stone tools, metal tools, Civil War munitions, and Santa Fe Trail related artifacts. All new exhibits at the Pecos VC shall be indoor displays.

Trading Post exhibits: The primary exhibit spaces at the Pecos TP consist of 1,343 total square feet of interpretive exhibits. Please note that Kozlowski’s Trading Post is on the National Register and is considered an historic building. New exhibits at the Trading Post do not contain historic artifacts and are designed to be a self-guided and unstaffed experience. The majority of new exhibits at the Pecos TP shall be indoor displays, but several outdoor display panels are part of the project.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.3. Design Control

In fabricating exhibitions hereunder, the contractor shall take into account as essential design and production considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

3.4. Codes and Standards

All exhibits shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.6. Production Support

Production support from the Planning and Design contractor is not part of this contract. The COR and PECO park staff shall provide continuity and resolve questions regarding any design decisions or discrepancies remaining from the Planning and Design documents.

3.7. Production

Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in Attachment 11, PECO VC Production Documents April 2021 -AND- Attachment 15, PECO TP Production Documents April 2021. Work in this phase is organized into two (2) sub-phases:

Pre-Fabrication Submittals and Fabrication. Pre-Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.7.1. Pre-Fabrication Submittals

During this phase, the contractor shall:

1. Attend a post-award meeting as follows:

a. Submit a meeting agenda to the COR for review and approval not later than seven

(7) days prior to the post award meeting.

b. Travel to PECO in Pecos, NM to attend a post award meeting with the COR and park personnel. The meeting shall be two (2) eight-hour working days. The date of the meeting shall be determined within three (3) weeks of the Contract award.

The artifact mount-maker shall attend this meeting and may require more than two (2) eight-hour working days to review and document all artifacts in the exhibition. The schedule and tasks required for the artifact mount-maker during the post award meeting shall be coordinated with the COR and park curators.

c. Orient to the site and review existing site conditions and construction documents.

d. Conduct general project review, including the exhibit design drawings and work requirements.

e. Receive, review, inspect, document, and secure all government-furnished material, including drawings, planning documents, reference and source materials, and other project-related material.

f. Inspect, measure, and document accessioned and non-accessioned objects to be used in the Pecos VC exhibits, verifying final dimensions in accordance with Attachment 14, PECO VC Database Reports April 2021.

2. Prepare and submit an Exhibit Production Plan, as follows:

a. Establish key project milestones and timeframes for review for 25%, 40%, and

95% completion.

b. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

c. The Exhibit Production Plan shall include the AV Production Plan.

3. Provide Fabrication Shop Drawings.

a. Modifications. The general design requirements shown in Attachment 11, PECO

VC Production Documents April 2021 -AND- Attachment 15, PECO TP Production Documents April 2021 are intended to establish basic dimensions of units or modules, profiles, and sight lines of members. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet accessibility, durability, and safety standards as outlined in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications 2020. The contractor shall submit proposed modifications to the COR for review and approval prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including members’ sizes, profiles, and alignment of components.

b. Formatting. Shop Drawings, sketches for structures, and 3D illustrations for exhibit tactiles, models and dioramas will be formatted for printing on Tabloid size paper (11x17). Each page shall be numbered and include the project title and each sheet will have a title and a unique sheet number.

c. Key Numbers. Key numbers shall be included in Drawings and Illustrations of exhibits and will match the exhibit key number in accordance with the production documents and Database reports, to be annotated on the drawing next to the component it references. Including graphic layouts, custom elements, and Electronic programs. (refer to 13.6 B. 3.).

d. Revisions. When drawings are re-submitted or changes are made to a drawing indicate it as a revision on the drawing using the ARCH standard, of a red triangle containing the revision number, and a cloud drawn around the area that was revised. Record the revision in a table on the drawing, show the revision number, date, and a description of the revision that was made to that item

e. Electrical. The contractor shall provide equipment specifications, and a lighting and wiring diagram for all exhibit lighting as designed and specified in Attachment 11, PECO VC Production Documents April 2021. Building wiring and power shall be completed by the park. The contractor shall be responsible for acquiring and installing light fixtures that are built into display cases, and for connecting those fixtures to park-provided power throughout the exhibits.

Overhead gallery track lighting shall be purchased and installed by the park. Final aiming / positioning of overhead gallery lighting will be completed by the contractor during exhibit installation. The contractor shall ensure that all physical loads are supported by adequate equipment and/or mounting devices as dictated by the state of New Mexico. The Pecos TP exhibition has no built-in lighting or electronic equipment that require electrical connections.

f. Object Cases. The requirements in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications 2020—Section 18, Object Preservation and Protection shall take precedence over design and production notes shown in Attachment 11, PECO VC Production Documents April 2021. The contractor shall propose, for review and approval by the COR, any modifications to case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications. Case display and climate control chambers will be sealed and not feature wood based products exposed to the case interior.

The climate control chamber will be over-sized and appropriate by volume for the quantity of Silica Gel to be used in the case.

g. Object Mounts. The contractor shall include drawings of proposed object mounts and exhibit case layouts for the Pecos VC exhibition, submitted in the form of shop drawings. The Pecos TP exhibition has no artifacts that require object mounts.

4. Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts. Review the Electronic Equipment Schedule referenced in Attachment 14 PECO VC Database Reports April 2021, to confirm monitor sizes, equipment availability, and make recommendations on replacement equipment of the same quality. Specify modern and reliable technology to be integrated into the exhibits. Electronic equipment specifications shall be reviewed and approved by the COR before purchase.

5. Provide the following physical samples for the Pecos VC exhibition:

a. Two (2) physical copies of Material Sample Boards.

b. Full-color and textured samples of the following scenic finishes:

SC-01 Scenic Pueblo Façade

SC-02 Scenic Wood Timbers

SC-03 Scenic Exposed Stone Wall

SC-05 Scenic Aged Stucco White-washed Wall

SC-06 Scenic Brick-built Pueblo Walls

SC-07 Scenic Muddy Wagon Trail with Footprints

CE-2-000 Ground / Wall Form, and

CE-3-000 Two-toned Wall Form for Pueblo Room Interior.

Minimum 18” x 18” size for each sample.

c. 12” x 12” full-color and textured samples of:

CE-1-100 Tactile Pueblo Model, and

CE-2-353 Pithouse Model.

6. Provide the following physical samples for the Pecos TP exhibition:

a. Two (2) physical copies of Material Sample Boards.

b. 12” x 12” full-color and textured sample of:

CE-02.03-150 Building Evolution Relief Map.

3.7.2. Fabrication

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications 2020—Section 27, Quality and Safety Standards for Fabrication. Fabrication tasks include the following:

3.7.2.1. Content Specialties

Content Specialties under this contract include custom illustrations and artwork, architectural and other cultural history models, reproduction historic objects, historic objects (accessioned or non-accessioned), maps and topographic models, and electronic programs.

1. Illustrations and Artwork. Custom illustration or artwork is required for graphic panels in both the Pecos VC and Pecos TP exhibitions, as shown in Attachment 12 PECO VC Reference Package April 2021, Attachment 13 PECO VC Graphic Layouts April 2021, Attachment 17 PECO TP Reference Package April 2021, and Attachment 18 PECO TP Graphic Layouts April 2021. The production process for custom illustrations shall be as follows:

a. Refer to Attachment 12 PECO VC Reference Package April 2021 and

Attachment 17 PECO TP Reference Package April 2021 for design intent, purpose, style, and other production details.

b. Submit the proposed illustration style, in accordance with Attachment 12 PECO VC Reference Package April 2021 and Attachment 17 PECO TP Reference Package April 2021, for review and approval.

c. Submit rough sketches of the illustrations, in the approved style.

d. Submit more refined sketches of each illustration, including color, that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit 90% complete illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

f. Submit the final illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR. Incorporate the illustrations into the appropriate graphic layout files. Metadata shall be included in the final digital file and shall include information fields supplied by the COR, in accordance with Attachment 9, Art Documentation Form.

2. Architectural and Other Cultural History Models. Custom architectural and cultural history models are required under this contract for both the Pecos VC and Pecos TP exhibitions, and shall be produced with a high degree of realism and durability. Specific details and a full list of models in accordance with Attachment 12 PECO VC Reference Package April 2021, Attachment 14, PECO VC Database Reports April 2021, Attachment 17 PECO TP Reference Package April 2021, and Attachment 19 PECO TP Database Reports April 2021. The production process for architectural and cultural history models shall be as follows:

a. Refer to Attachment 12 PECO VC Reference Package April 2021 and

Attachment 17 PECO TP Reference Package April 2021 for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the model in the approved style, in accordance with the Attachment 12 PECO VC Reference Package April 2021 and Attachment 17 PECO TP Reference Package April 2021 for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit one (1) positive or other 3D draft of the model. Model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

f. Submit the final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

3. Reproduction Historic Objects. Reproduction historic objects are required under this contract for both the Pecos VC and Pecos TP exhibitions. Specific details and a full list of display objects are provided in Attachment 12 PECO VC Reference Package April 2021, Attachment 14 PECO VC Database Reports April 2021, Attachment 17 PECO TP Reference Package April 2021, and Attachment 19 PECO TP Database Reports April 2021. The production process for reproduction historic objects shall be as follows:

a. Refer to Attachment 12 PECO VC Reference Package April 2021 and

Attachment 17 PECO TP Reference Package April 2021 for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the object in the approved style, in accordance with the Attachment 12 PECO VC Reference Package April 2021 and Attachment 17 PECO TP Reference Package April 2021 for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit one (1) 3D sample of the object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR, and shall clearly show the final materials, finishes, textures, and styles in progress.

e. Submit the final reproduction historic object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

4. Historic Objects (Accessioned or Non-accessioned). The design, fabrication and installation of custom mounts for Historic Objects are required under this contract for the Pecos VC exhibition; no historic artifacts are included in the Pecos TP exhibition. Specific details and a full list of display objects are provided in Attachment 12 PECO VC Reference Package April 2021, and Attachment 14 PECO VC Database Reports April 2021. The production process for historic object mounts shall be as follows:

a. Refer to Attachment 11 PECO VC Production Documents April 2021 and

Attachment 12 PECO VC Reference Package April 2021, for design intent, purpose, style, and other production details related to artifact displays.

b. Submit a rough pencil sketch of each object mount in the approved style, in accordance with Attachment 11 PECO VC Production Documents April 2021 and Attachment 12 PECO VC Reference Package April 2021 for review and approval before fabrication.

c. Historic Objects in the PECO collection shall not be shipped to the contractor for fabrication of the artifact mounts. Mount fabrication shall be completed onsite at PECO in coordination with park curators to provide access to the artifacts. Any onsite work of the artifact mount-maker that falls outside the primary exhibit installation period, shall be scheduled in coordination with the COR and park staff.

5. Maps and Topographic Models. Several maps and/or custom topographic relief models are required under this contract for both the Pecos VC and Pecos TP exhibitions. The production process for maps and topographic relief models shall be as follows:

a. Refer to Attachment 12 PECO VC Reference Package April 2021 and

Attachment 17 PECO TP Reference Package April 2021 for the full list of maps and topographic models required and their design intent, purpose, style, and other production details.

b. Submit one (1) full-sized paper proof of the tactile map. The proof shall include geologic and topographical features, where appropriate, and any specified labels.

c. Submit three (3) foam mock-ups of a minimum 12”x12” section of the map, including a difference vertical exaggeration on each sample.

d. Submit one (1) 12”x12” painted sample of the map that depicts an actual 12”x12” segment of the map.

e. Submit a minimum of five (5) photographs of work-in-progress as the topographic map or model is in production, prior to clear-coat or final finish application.

f. Submit the final tactile map that shall incorporate all corrections, changes, and modifications identified by the COR in the previous map samples.

6. Electronic Programs. As part of the Exhibit Production Plan, the contractor shall submit an AV Production Plan that describes the production process required to produce each Electronic Program for review and approval by the COR. Electronic programs are required for the Pecos VC exhibition, no electronic programs are included in the Pecos TP exhibition. Specific details and a list of Electronic Programs in accordance with Attachment 12 PECO VC Reference Package April 2021.

a. Pre-Production

i. Review themes, goals, objectives, program content, and accessibility requirements for each program.

ii. Review park resources and materials for possible inclusion in program. Identify additional sources for research and materials for each program.

iii. Submit a Treatment, draft script, and/or an inventory of park-furnished footage and/or an inventory of proposed still images for video programs; submit a list of proposed audio recordings for audio-only programs; and submit a Conceptual Design for animation programs. All Treatments, draft scripts, inventories, and Conceptual Design shall be in accordance with program description in Attachment 12 PECO VC Reference Package April 2021.

iv. All deliverables for Electronic Programs shall be submitted electronically for review and approval. Multiple submissions may be required until approved by the COR.

b. Production

i. Provide a shooting script and filming schedule for video programs to the COR for review and approval, for all original footage that needs to be acquired by the contractor.

ii. Acquire principal photography for video program and submit all footage and footage logs to the COR for review and approval.

iii. Submit an edited assembly (string-out) of park-furnished footage for video programs to the COR for review and approval. The result may necessitate the acquisition of additional footage from the park or other sources.

iv. Submit inventory of images for video programs that incorporate all required changes and substitutions from pre-production reviews to the COR for review and approval.

v. Submit proposed stock audio recordings for video and audio programs to the COR for review and approval. Each recording shall identify the sound in the file name structure.

vi. Submit a Work-In-Progress 1: storyboards, graphic layouts, modeling, and sample demonstrations illustrating movement; and all approved elements incorporated into the sequence for animation programs to the COR for review and approval. These shall be approved by the COR prior to the final execution.

c. Post Production

i. Submit Rough Cut Edits and edit scripts for video and audio programs to the COR for review and approval. Multiple rough cuts and edit scripts may be required until approved by the COR. Each rough cut shall be submitted with a revised script that corresponds to the most current edited version of the program.

ii. Submit three narrator samples to the COR for review and approval.

iii. Submit samples of music from a minimum of three (3) professional film composers or library music sources to the COR for review and approval.

iv. Submit samples of the proposed font and design style for all on-screen text, lower thirds, and Subtitles for the Deaf and Hard of Hearing (SDH) to the COR for review and approval.

v. Submit Fine Cut Edits and edit scripts for video and audio programs prior to the final online edits and sound mixes, to the COR for review and approval. Fine Cuts shall include a selection of approved composer’s music, sound effects, best resolution images or footage, highest quality audio, and all on-screen text and graphics (excluding credits). Multiple fine cuts and edit scripts may be required until approved by the COR. Each fine cut shall be submitted with a revised script that corresponds to the most current edited version of the program. The Fine Cuts shall be revised until ready for the online edit.

vi. Submit final assembly of images for digital slideshows to the COR for review and approval.

vii. Rights Package: The contractor shall submit a narrative description or spreadsheet that accounts for the copyright sources of all audiovisual elements proposed for use in each program— including public domain materials, purchased stock materials, and government-furnished materials—before the final programs are mastered. For those materials that are restricted, license agreements shall be submitted. Upon review and approval of the license agreements by the COR, any license that fails to meet the requirements shall be returned to the contractor for revisions. If the specified rights cannot be obtained, the contractor shall replace the element. The contractor shall submit scanned copies of all NPS Release Forms for talent, and scanned copies of all license agreements acquired by the contractor for copyrights and restricted materials being used in the production concurrent with the submission of Fine Cut Edits.

viii. Accessibility

Submit scripts for Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing scripts to the COR for review and approval.

Submit a transcript describing each sound clip used in audio programs, for use by visitors who are Deaf or Hard of Hearing, to the COR for review and approval.

For programs without audio, there shall be an icon or text indicating the program has no audio, placed either on-screen or in proximity to the program monitor. Submit proposed icon or text to the COR for review and approval.

ix. Submit Final Animation Programs with all approved elements and animated movement to the COR for review and approval.

x. Online Edit, Sound Design and Mix, and Color Correction: The contractor shall submit the final edited versions with final sound design, mix, and color correction, as required by program type, to the COR for review and approval.

xi. Final Deliverables: Upon completion of the project, all elements shall be submitted to the COR along with an AV Completion Report (Attachment 8, AV Completion Report 2019).

3.7.2.2. Mock-ups and Prototypes

Mock-ups refer to working models that are fabricated simply, quickly, and at minimal cost in order to test a concept. They are full-scale representations of portions of an exhibit for the purpose of review, testing, and evaluation. Mock-ups are for review only, and shall not be incorporated into the final exhibit.

Prototypes are more refined than mock-ups, and closer to the final product in material, fabrication, and operation. Prototypes are portions of an exhibit such as an artifact case or an interactive mechanism that has a particular need to be reviewed and tested prior to fabrication of more elements of the same design.

The contractor shall provide the following:

1. Mock-ups: The following mock-ups are required under this contract for the Pecos VC exhibition:

a. Full scale mock-up of the Interactive Pueblo Revolt Wall in Area 4 to include all sliding mechanisms and flip panels to evaluate functionality and visitor safety.

b. Full scale mock-ups of whiteboard-painted pottery for the Area 6 Interactive Table to test different pottery materials and durability of whiteboard finish.

2. Prototypes: The following functional prototypes are required under this contract the Pecos VC and Pecos TP exhibitions:

a. Prototype of the Mano / Metate interactive in Area 2 of the Pecos VC to test attachment method, motion and visitor safety.

b. Full size prototype of one Flora Graphic for the Pecos VC exhibit to test specified materials for durability and aesthetics.

c. Prototype of CE-05.03-500 Diagnostic Interactive for Pecos TP.

Prior to the Preliminary Shop Inspection, the contractor shall provide the COR a report, with photo documentation, of the performance of the prototypes. All prototypes shall be available at the Preliminary Shop Inspection for review and testing.

All prototypes shall be corrected in accordance with the review and approval by the COR before being incorporated into the final exhibit.

3.7.2.3. Exhibit Structures and Cabinetry

The contractor shall provide adequate personnel and facilities to fabricate all structures and exhibit elements as required under this contract. The contractor’s Project Manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures and cabinetry shall adhere to the highest safety, environmental, and quality standards and in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications 2020.

All finishes, and particularly high-touch surfaces, shall be finishes than can be cleaned and sanitized with an alcohol-based cleaning solution. In additional, finishes shall be durable enough to withstand thousands of uses by visitors.

All exhibit structures and cabinetry shall be in accordance with Attachment 11 PECO VC Production Documents April 2021, Attachment 16 PECO TP Production Documents April 2021, and with Attachment 2 Exhibit Conservation Guidelines Second Edition 2018. The contractor will provide, in the form of shop drawings, for review and approval by the COR, any modifications to the Exhibit Case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications. Case display and climate control chambers will be sealed and not feature wood-based products exposed to the case interior. The climate control chamber will be over-sized and appropriate by volume for the quantity of Silica Gel to be used in the case.

3.7.2.4. Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics.

Graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following:

1. Review all government-furnished materials and notify the COR if the materials are inadequate for production.

2. Prepare digital files for specified output.

3. Scan high resolution images as needed to meet the print dimensions at 200ppi resolution.

4. Link image and…