Site Visit Template Final 1.docx
DOCX document 30 KB Posted
- Attached to
- TSV4 NARR MESSING AND MODERNIZATION
- Solicitation number
- N0018927QL008
About this file
This is a site visit template and attendance requirement document for Solicitation N0018927QL008, TSV4 Narragansett Messing and Modernization. Attendance at a mandatory ship check (site visit) is a prerequisite for all prospective vendors submitting offers. Vendors must attend at least one of two site visits scheduled for 10:00 AM EST on October 27, 2026, or October 29, 2026, at Colonna's Shipyard, 400 E Indian River Road, Norfolk, VA 23523. Failure to attend either date will result in automatic disqualification and rejection of any submitted offer without evaluation. No follow-up visits, additional vessel access, or alternative dates will be provided.
Vendors requiring sponsorship for facility access must submit completed SECNAV 5512 Form (Attachment 1) and Colonna's Access Request List (Attachment 2) by 4:00 PM EST on October 22, 2026, to the identified points of contact: Lorna Mohney, Ivy Cuffee, or Veal Pope. Vendors without sponsorship requirements must still submit the access request list and notify the POCs of their intended visit date(s) by the same deadline. Each vendor is limited to two representatives for the site survey, and only pre-approved personnel listed on the access request may attend due to base security requirements. All attendees must assemble at the facility entrance on the day of the visit and await escort; failure to obtain badge access will prohibit attendance. The site visit is solely for observation and familiarization with existing messing, berthing, stateroom, and sanitary space conditions, dimensions, layout, and access limitations. Questions will not be answered during the visit but will be documented and answered in writing, posted to SAM.GOV, and incorporated into any resulting solicitation amendments.
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| File | Type | Posted |
|---|---|---|
| Solicitation - N0018927QL008.pdf |
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Mandatory ship check A ship check (site visit) will be mandatory for all perspective vendors who wish to submit an offer for Solicitation N0018927QL008
Perspective vendors shall attend at least one (1) of the two (2) site visits detailed below. Failure to attend at least 1 of the site visits will disqualify the prospective vendor from submitting an offer. There will be no follow-up site visits, additional access to the vessel, or alternative dates offered for site visits. If an offeror submits an offer but failed to attend the site visit, the offer will not be considered for award and will not be evaluated. Below are instructions that must be followed in order to successfully attend the site visit.
The site visits are tentatively scheduled for 10:00 AM EST on 10/27/2026 and 10:00 AM EST on 10/29/2026. The location of the site visits is as follows:
Colonna’s Shipyard 400 E Indian River Road Norfolk, VA 23523
1. Vendors who require sponsorship to attend the site visits at Colonna’s Shipyard shall complete the following forms, which are located on SAM.GOV as attachments:
· Attachment 1: SECNAV 5512 Form
· Attachment 2: Colonna’s Access request List
Vendors shall submit completed forms to the following POC’s by 4:00 PM EST on 10/22/2026:
Name: Lorna Mohney Email: lorna.d.mohney.civ@us.navy.mil
Name: Ivy Cuffee Email: ivy.l.cuffee.civ@us.navy.mil
Name: Veal Pope Email: vealjohn.r.pope.civ@us.navy.mil
2. Vendors who will not require sponsorship to attend the site visit at (Colonna’s Shipyard) shall inform the following POC’s and complete and submit Attachment 2: Colonna’s Access request List and by 4:00 PM EST on 10/22/2026.
Name: Lorna Mohney Email: lorna.d.mohney.civ@us.navy.mil
Name: Ivy Cuffee Email: ivy.l.cuffee.civ@us.navy.mil
Name: Veal Pope Email: vealjohn.r.pope.civ@us.navy.mil
NOTE: Prospective vendors shall notify the points of contact (POCs) identified above of the site-visit date(s) they intend to attend by 4:00 PM EST on 10/22/2026. Vendors may attend both dates but shall notify the POCs accordingly. Vendors may not bring personnel who were not included on their original access list, as access cannot be guaranteed for unlisted personnel.
1. The site visit POC is:
Name: Veal Pope Phone: (757) 971-5762 Email: vealjohn.r.pope.civ@us.navy.mil
2. Failure of a prospective vendor to submit any questions will be construed to mean that the vendor fully understands all requirements of the solicitation. Prospective vendors are advised that the Site visit will be held solely for the purpose of allow prospective contractors to observe, measure, and become familiar with the existing conditions, layout, configuration, access limitations, and dimensions of the messing, berthing, stateroom, and sanitary spaces associated with this requirement. All prospective vendors are advised that at the conclusion of the visit, unless this solicitation is amended in writing, it will remain unchanged and, if an amendment is issued, normal procedures relating to the acknowledgment and receipt of any such amendment shall be applicable.
3. On the day of the site visit, all attendees shall assemble in the front of the previous referenced location and shall wait to be escorted. Due to base security requirements, failure to obtain a badge access will prohibit a vendor from attending the mandatory site visit.
4. All questions will not be answered at the site visit but will be written down and then answered and posted to SAM.GOV. Vendors are limited to two (2) representatives for the site survey.
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