Single Source Justification MPT to SAT - BEST Keying System SA.pdf
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- Solicitation number
- 36C25025B0022
About this file
This document is a Single Source Justification form for a federal procurement by the Department of Veterans Affairs (VA) at the Chillicothe VA Medical Center. The justification supports a purchase of Best Lock cores for the "Renovate Primary Care" project (Project 538-24-100), which involves renovating the first floor of Building 31. The VA is sole-sourcing these lock components because the facility is standardized on the "BEST" keying system for its Grand Master Key System, and introducing a different lock system would pose unnecessary safety risks and security impacts for patients, staff, supplies, equipment, facilities, and medications.
The procurement is being conducted under Simplified Acquisition Procedures (SAP) for an amount over the Micro-Purchase Threshold but not exceeding the Simplified Acquisition Threshold (SAT) of $250,000. The justification emphasizes that the current Best master key system is already established at Chillicothe VAMC and supported outpatient clinics, covering thousands of doors, and maintaining this standardization is critical for system efficiency and maintainability. The document was digitally signed by the Contracting Officer, Brian Kish, on 05/10/2025, with an effective date of 11/15/2024.
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C250-25-AP-1244
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C250-25-AP-1244
1. Contracting Activity: Department of Veterans Affairs, VISN 10, Chillicothe VA
Medical Center. Project 538-24-100 Renovate Primary Care. This project is to renovate the first floor of Building 31, Primary Care. This J&A addresses the Best Lock cores required.
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
A portion of purchase for the Construction project 538-24-100 “Renovate Primary Care” specifies brand-name items. Per FAR 6.320-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, the brand name items are required to maintain security at the facility – Best Keying System.
Chillicothe VAMC requires all locking door hardware to be compatible with Best Lock cores as noted in the project drawings and Specification 08 71 00 Door Hardware.
Estimated Cost: $----.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
The Chillicothe, Ohio VAMC is standardized on the “BEST” keying system as our Grand Master Key System. The keyway milling configuration is restricted to only “BEST” Access Systems for security reasons. Introducing a different lock system poses unnecessary safety risk to the VA and would have security impacts on patients, staff, supplies, equipment, facilities and medications. To keep Chillicothe VAMC secure, the current, “BEST” keying system must be used.
4. Description of market research conducted and results or statement why it was not conducted:
The Best master key system has been established here at the Chillicothe VAMC and supported outpatient clinics. This is the system for thousands of doors and needs to maintain this standardization in order to maintain efficiency and maintainability of the system.
https://www.acquisition.gov/?q=/browse/far/13
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C250-25-AP-1244
5. Contracting Officer's Certification: Purchase is approved in accordance with
FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Brian Kish Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466
| 2025-04-10T16:16:19-0400 | |
| BRIAN KISH |
File details come from the government source that posted it. Updated .