Section L - Instructions Conditions and Notices to Offerors or Respondents.pdf

Section L - Instructions, Conditions and Notices to Offerors or Respondents Page 1

Section L - Instructions, Conditions and Notices to Offerors or Respondents

L-001 GENERAL INFORMATION

1. Point of Contact. The Contracting Officer (Jacob Arola) is the sole point of contact for this acquisition. Written requests for clarification may be sent to the address located in Block 7 of the

SF 1442.

2. Debriefings. The Contracting Officer (CO) will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a post-award briefing. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3. Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

4. Mandatory Submission. The offeror shall submit a paper copy of the SF 1442, front and back, including the proposed coefficient (for the entire performance period and six-month option period) for CLINs 0001 and 0002. The SF 1442 shall be submitted with the appropriate original signatures, and acknowledgement of all amendments as required, along with all required referenced submittal information mentioned in Sections L and M.

5. Minimum Information. Only the required minimum amount of information is requested to provide for proper evaluation. Efforts should be made to keep offers as brief as possible, concentrating on substantive information essential for proper evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating its validity. Elaborate format and color representations are not desirable.

6. Restrictions. Incomplete proposals: Failure to submit all the data indicated and required in this section may be cause for determining a proposal incomplete and, therefore, not considered for price evaluation, technical evaluation, or award.

7. Disposition of Unsuccessful Proposals. The Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed by the

Government. Destruction certificates will not be provided.

L-002 PROPOSAL PREPARATION INSTRUCTIONS

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A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in the entire proposal being considered non-responsive and may not be considered for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of four (4) separate parts; Part I -

Price Proposal, Part II - Technical Proposal, Part III - Past Performance Information, and Part

IV - Contracts:

Section Copies Page Limits

Part I – Price Proposal 4 Paper + 1

Electronic

Unlimited

Part II – Technical Proposal 4 Paper + 1

Electronic

40 Pages

Part III – Past Performance

Information

4 Paper + 1

Electronic

Maximum of four (4) contracts for the proposed prime contractor using Past

Performance Information Form

(Attachment L-1)

Part IV – Contracts 4 Paper + 1

Electronic

Unlimited

B. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Excess paper copies will be removed from the offerors’ proposal and disposed IAW Subpart FAR 4.8.

C. Formatting for proposal Parts II and III shall be as follows:

1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

2. The proposals shall be 8 ½” x 11”; except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

3. Typing shall be Times New Roman Font, size twelve (12) pitch. Margins shall be a minimum of one (1) inch on all four (4) edges. Pages shall be numbered sequentially by volume.

4. Submit proposal information in 3 ring binders. Elaborate formats, bindings or color presentations are not desired or required. Flash drives and email proposals will not be accepted.

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5. Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and

Marking of Contractor Proposal Information and Source Selection Information.

6. The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offerors’ shall submit volumes I through IV in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

7. Electronic storage media shall be submitted in one of the following formats: prerecorded

(pressed) CD-ROM or CD-R.

a. Documents submitted using Microsoft Office shall use version 2016 or earlier, save files in default and searchable format.

b. Documents submitted using Microsoft Excel shall use version 2016 or earlier, save files in default searchable format.

c. Documents submitted using Microsoft Project, shall use version 2016 or earlier, save files in default searchable format.

d. Documents submitted using Adobe Acrobat shall save files in default searchable format. Do NOT submit any documents in PDF format that are copied as “images”.

When creating PDF files always create to enable textual search and copy functions.

8. The original proposal shall be identified. Proposals must be mailed or hand-carried to the following address:

AFTC/PZIOC

5 S. Wolfe Ave.

Edwards AFB, CA 93524-1185

Attn: Maximiliano Oropeza and Charles C. Richardson

For: FA9301-20-R-0002

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D. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

E. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & SOW) and government standards and regulations pertaining to the SOW.

2. Evaluation Factors for Award in Section M of this RFP.

3. Page limitations may be placed on responses to Evaluation Notices (ENs) (If required). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors (If required). Every page shall be counted including any attachments, except the following: cover letter, table of contents, tabs, glossaries, consent letters and client authorization letters, joint venture/teaming arrangement agreements, past performance information forms (Attachment L-1), and past performance questionnaires (Attachment L-2).

PART I – PRICE PROPOSAL:

Note: The price proposal is not limited as to the number of pages. Submit original plus three (3) copies.

1. Price: The price proposal shall consist of one contract coefficient for CLIN 0001 & 0002 as solicited in the Price Schedule. The coefficient shall be entered into Section B of the solicitation next to each CLIN description. All offerors will assume the Bakersfield, CA

City Cost Index (CCI) when factoring for a proposed coefficient.

a. Coefficient shall be limited to three decimal places (e.g., .951, 1.002, 1.053 etc.)

b. The offerors shall have one coefficient per CLIN (CLIN 0001 – EAFB, P42 and

AFRL & CLIN 0002 – NASA and AFRC) which shall be applied to all projects associated with the resultant contract. The purpose of applying the coefficient to direct pre-priced costs from the Unit Price Book is to compensate the offeror for burden costs and profit for performance. The coefficient is not subject to economic price adjustments and will remain unchanged for the existing terms and conditions of the entire contract.

c. The offeror's price coefficient shall include all costs including, but not limited to, minimum design costs, mobilization, demobilization, overhead, general and

Section L - Instructions, Conditions and Notices to Offerors or Respondents Page 5 administrative expense, engineering services, project design work, insurance, expenses to comply with environmental and tax laws, bond premiums, cost estimating software and profit.

d. Offerors shall submit in narrative format, an explanation for the basis of methodology and development of their coefficient. In addition, Offerors shall submit a coefficient matrix supporting their narrative format. Offerors may use the following matrix as a guide in developing their coefficient. At minimum, the explanation shall address:

***EXAMPLE ONLY***

COEFFICIENT MATRIX EXAMPLE

ITEM TYPE DECIMAL

OVERHEAD *0.301

1. MINIMUM DESIGN COSTS XXX

2. GENERAL & ADMINISTRATIVE (G&A) XXX

3. BOND PREMIUM & INSURANCE XXX

4. GROSS RECEIPT TAXES XXX

5. PROFIT XXX

6. SOFTWARE LICENSING / TRAINING XXX

7. MOBILIZIATION / DEMOBILIZATION XXX

8. ENGINEERING SERVICES XXX

9. XXX XXX

COEFFICIENT REDUCTIONS (EFFICIENCIES) XXX

1. XXXXX XXX

2. XXXXX XXX

3. XXXXX XXX

XXX

COEFFICIENT TOTAL XXX

*0.301 is a fictitious number and is only added to show the number format to be used.

Note 1. All offerors shall use the Bakersfield, CA City Cost Index (CCI)

Note 2. Coefficient shall be limited to three decimal places (e.g., .951, 1.002, 1.053 etc.)

Note 3. Contractor may include any other Coefficient expenses as needed

Note 4. Offerors shall explain the basis for the methodology and development of the Coefficient

Note 5. Offers shall explain reductions to their coefficient calculation (i.e., reduction to CCI, core competency, technology)

Note 6. After calculation of coefficient it shall be entered into Section B of the solicitation next to each CLIN description

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Note 7. Offerors shall have one coefficient per CLIN (0001 – EAFB, P42 and AFRL & 0002 NASA

AFRC) which shall be applied to all projects associated with the resultant contract for all 5 years.

e. Historical Data:

i. Project Distribution: It is estimated that the maximum dollar amount of this contract will be distributed as follows (this shall be reflected in the proposed coefficient for each CLIN/performance period identified in Section B):

99% Work accomplished during standard working hours

Note: Standard hours are Mon. – Fri., 7:00 am – 4:00 pm PST

ii. Construction projects issued as task orders under this contract will generally range from $2,000 to $2,000,000.

iii. Below is other pertinent historical information from the previous two SABER contracts (FA9301-04-D-0025 and FA9301-15-D-0011) at Edwards Air Force Base as accumulated during the calendar years 2009 through 2020:

PART II – TECHNICAL PROPOSAL:

Note: Technical proposals shall be limited to 40 pages of text (inclusive of Drawings, Designs, etc.). Pages in excess of 40 pages will be removed and will not be evaluated. Submit original plus three (3) copies.

The specific topics to be addressed in Part II are as follows:

SUB-FACTOR 1: CONFORMANCE TO RFP REQUIREMENTS

1. Letter from bonding company will show the offeror’s capability to provide Payment and

Performance Bonds. Letter will indicate capability to provide payment and performance bonds in the singular amount of $1,000,000.00, and combined project amount of

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$10,000,000.00. The bonding capability documentation is not limited as to the number of pages.

SUB-FACTOR 2: SEED PROJECT PROPOSAL

1. Offerors “must” propose on the seed project (Attachment L-3) to be considered for award.

The seed project will be evaluated as part of the offerors proposal. The proposed price of the seed project will not be separately added into the Total Evaluated Price. The seed project shall be awarded to the same offeror who is awarded the SABER contract, as a result of this solicitation.

2. Magnitude of construction for this seed project is between $100,000 and $250,000.

Element 2-1: Reasonable Assumptions

Written proposal shall include:

a. A cover page including the project title, total project cost, list of assumptions, list of requirements, performance period, material lead times, and any special considerations such as phasing of construction.

b. A written narrative describing approach to the subject project.

c. A schedule showing the offeror’s intended progression, breakout of major work components, any permits required, etc. for the project and progression of work effort from task order award to completion.

d. A Schedule of Material Submittals which identifies all items that have a material effect on the seed Project.

e. Project Cost Estimate (RS Means Line Item Breakout).

Element 2-2: Soundness of Approach.

Written proposal shall include:

a. A detailed price proposal using the Construction Specification Institute

(CSI) MasterFormat coding system, broken out by line-item price, to accomplish the effort. Also, the price breakout shall specify how the contract coefficient is applied to the proposed price of this effort. The proposed coefficient for CLIN 0001 shall be applied to the seed project.

The estimate shall be prepared in the 16 division MasterFormat system of classification and numbering as developed by CSI. The initial TO proposal types and quantities format shall be as follows:

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PART III – PAST PERFORMANCE INFORMATION:

Submit original plus three (3) copies.

1. Past Performance Information Forms (PPIF): Only references for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires) are desired. Relevant contracts include: performance of efforts involving SABER, Job Order Contracts (JOC), Task Order Contracts (TOC), Multi-skill/Multi-discipline Construction type Contracts involved in similar scope and magnitude of effort and complexities this solicitation requires (See DoD Source Selection

Procedures, Table 4). Submit Past Performance Information Forms (Use Attachment L-1) on no more than four (4) recent and relevant contracts for the proposed Offeror. Refer to

Section M provision M-001, para. C., for definitions of recent and relevant.

2. Past and Present Performance Questionnaire Distribution: Offerors must send the

Past Performance Questionnaire and Cover Letter (Attachment L-2) to all points of contact (POCs) listed in the Performance Information Sheet (see Attachment L-1, Paragraph F).

3. Past Performance Questionnaires (PPQ): The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP.

Offerors are permitted, but not required, to submit information on significant achievements or explain past problems considered relevant to the requirements. The

Government may submit past performance questionnaires to the references provided.

The evaluation of past performance information will take into account past performance information regarding subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Other Past Performance Considerations:

1. In addition to the data provided by each offeror in this part of the proposal, the

Government may use data obtained from other sources [Contractor Performance

TYPES AND QUANTITIES FORMAT

(1)

R.S.

MEANS

Line

Item

Number

(2)

Line

Item

Description

(3)

Unit

Of

Measure

(4)

Crew

(5)

Quantity

(6)

Material

(7)

Labor

(8)

Equipment

(9)

Unit Cost

(10)

Total

Total Cost City Index Coefficient

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Assessment Reporting System (CPARS), other government sources, commercial sources, etc.] in the development of the Integrated Past Performance Assessment Rating.

2. If a joint venture, protégé/mentor agreement, or teaming arrangement is contemplated, provide complete information as to the venture, agreements, or arrangement, including any relevant and recent past performance information on previous joint ventures, protégé/mentor agreement, or teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement should provide a list of past relevant contracts.

3. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal, a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. Offeror shall also address how the prime contractor will meet or exceed the 15 percent requirement in accordance with Federal Acquisition

Regulation (FAR) 52.219-14, Limitations of Subcontracting.

4. If no past performance information is submitted as a part of the offeror’s proposal, the entire proposal will be considered non-responsive and will not be considered for award.

However, if the Government has knowledge or gains knowledge through other sources regarding what the Government believes to be relevant past performance for an offeror who states they have none, such information may be used by the Government for evaluation purposes and a past performance confidence assessment rating will be assigned to that offeror’s proposal. For those offeror’s who do not have any relevant past performance information to submit, a statement to that effect will satisfy the requirement for a past performance volume.

PART IV – CONTRACTS:

1. Specific Instructions:

a. The offeror shall submit an original and a set of three (3) copies of their proposal with each part clearly labeled. One electronic copy shall also be submitted.

b. Complete blocks 14 through 20 of the RFP Section A, SF 1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K.

These sections constitute the model contract. Offerors shall submit Sections A through J in their entirety. Complete and return only the necessary fill-ins and certifications in

Sections C through K. Section K shall only be returned for Representations and

Certifications that are not completed in the System for Award Management (SAM).

c. As applicable (see 13 CFR 121 & 124), provide a letter from the Small Business

Administration (SBA) showing proof of Section 8(a) status, approved joint venture, or approved mentor/protégé agreement. If a teaming arrangement is contemplated, provide complete, verifiable information as to the arrangement.

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d. In order for an offeror to be eligible to submit an offer for this 8(a) procurement limited to the state of California geographic area, it must receive from SBA a determination that it has a bona fide place of business within that area prior to submitting its offer for the procurement.

e. There will be no financial considerations made to offerors for the development of their proposals in response to this solicitation.