SABER Basic SOW.pdf

SABER SOW

FA9301-20-R-0002

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE

ENGINEERING REQUIREMENTS

(SABER)

AIR FORCE TEST CENTER

EDWARDS AFB, CALIFORNIA

29 October 2019

TABLE OF CONTENTS

1.0 PROJECT DESCRIPTION 3

2.0 WORK BY THE GOVERNMENT 3

3.0 PERFORMANCE CAPABILITIES 4

4.0 TECHNICAL DESIGN SUPPORT 5

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS 5

6.0 QUALITY CONTROL 6

7.0 SITE OFFICE 7

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY 7

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY 7

10.0 TASK ORDER PRICING 7

11.0 COMPUTER REQUIREMENTS 10

12.0 COMMUNICATION 11

13.0 CONSTRUCTION START-UP PERIOD 11

14.0 ORDERING PROCEDURES 11

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK 13

16.0 WEATHER DAYS 14

17.0 HOURS OF WORK 14

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS 15

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS 15

20.0 BURN PERMITS 15

21.0 EXCAVATION PERMITS AND DIGGING 16

22.0 TESTING OF MATERIALS 16

23.0 PRE-FINAL AND FINAL INSPECTIONS 17

24.0 WARRANTY 17

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS 17

26.0 SCHEDULING WORK 19

27.0 WORK IN OCCUPIED AREAS 19

28.0 COORDINATING WITH GOVERNMENT ACTIVITIES 19

29.0 NOISE CONTROL 20

30.0 CONSTRUCTION SITE MAINTENANCE 20

31.0 CONTRACTOR PARKING 21

32.0 TRANSPORTATION OF CONSTRUCTION EQUIPMENT 21

33.0 BASE FIRE REGULATIONS 21

34.0 SECURITY REQUIREMENTS 21

35.0 AIRFIELD REQUIREMENTS 23

36.0 WORK IN SPECIAL SECURITY AREAS 23

37.0 SAFETY AND HEALTH 23

39.0 EXPLOSIVE OPERATED HANDTOOLS 27

40.0 CONTRACTOR’S USE OF ELECTROMAGNETIC EMISSION DEVICES 28

41.0 RECORDING AND PRESERVING HISTORICAL AND ARCHEOLOGICAL FINDS 28

42.0 PAVING AND ROADWORK 28

43.0 USE OF TOBACCO 28

44.0 INAPPROPRIATE WORKER BEHAVIOR 28

45.0 COMPLETION OF CONTRACT 28

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the

Government), transportation, supervision and minimal designs to accomplish numerous, concurrent projects for a broad range of maintenance, repair and minor construction work at Edwards AFB (EAFB), Air Force Research Laboratory (AFRL), NASA Armstrong Flight Research Center (AFRC) at both the

Edwards Site and leased facilities in Palmdale, California (CA) , and Air Force owned/operated facilities located at Plant 42 in Palmdale, California (CA). The base encompasses over 308,000 acres, and 3,064 facilities containing 8,879,854 SF, with projects varying tremendously in complexity and nature. The size and diversity of EAFB necessitates expeditious response and efficient management of the heavy volume of task orders placed against the Simplified Acquisition of Base Engineering Requirements

(SABER) contract. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, pavements, industrial, etc.

1.2 Each Task Order (TO) shall be executed as required in the Statement of Work (SOW) and Terms and

Conditions of the contract. The Contracting Officer (CO) will issue to the contractor a request for proposal (RFP) describing requirements for each TO. In response to the request for proposal (RFP), the contractor shall submit a proposal to include all applicable documentation for review by the CO. If applicable, the CO will schedule negotiations with the contractor and at the conclusion of negotiation award an individual TO. The contractor shall be required to maintain a local office to facilitate receipt of each TO and provide other services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.3 The contractor shall have a start-up period of 30 calendar days from the time of contract award for mobilization activities associated with this contract to fully execute the requirements of the contract. For computer requirements, the contractor shall submit its proposed set-up and connectivity design for

Government approval within seven days after the date of the contract award. The computer system shall be operating as required, and training for the Automated Estimating Software (AES) for Government personnel shall be completed within 14 calendar days of Government approval.

1.4 The Government will provide only basic design information for each RFP. The contractor shall complete the design and provide construction and complete as-built drawings. The contractor shall provide sufficient technical support and project management to assure quality and completeness of TOs, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal to heavy workload of concurrent projects. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than five percent of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT

2.1 The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Contractor Personnel

3.1.1 Contractor Contract Manager (CCM): The contract manager shall be responsible for the overall performance of this contract. The CCM(s) shall possess the necessary experience to direct oversight of all project design and planning activities. The CCM and alternates, who shall act for the contractor when the CCM is absent, shall be designated in writing within 10 days of contract award to the CO.

3.1.1.1 The contractor shall provide quality, cost effective design for multiple TOs simultaneously within the time constraints stated in Section 14.0 – ORDERING PROCEDURES. The contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (See Section 5.0 – DESIGN AND CONSTRUCTION

REQUIREMENTS). The contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise.

3.1.2 Contractor Quality Control Manager (CQCM): The CQCM shall provide quality control management for all active TOs and shall be responsible for executing the Quality Control Plan

(QCP). The CQCM shall also visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, and material submittals. The CQCM shall prepare and coordinate material submittal sheets, shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures; attend site visits, pre-final/final inspections and attend all status meetings as required. The CQCM shall be someone other than the CCM or contractor Project

Superintendent (PS). The CQCM shall be designated in writing to the CO within 10 days of contract award.

3.1.3 The PS shall provide on-site supervision and visit each active project site daily, submit periodic detailed progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, site visits and pre-final/final inspections and attend all status meetings as required. Note: The PS cannot be the CQCM and subcontractors may not perform duties of the PS.

3.1.4 Contractor Environmental Manager (CEM): The CEM shall ensure environmental compliance with environmental legislation and regulatory bodies. The CEM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Environmental

Protection Agency (EPA) Federal Laws and Regulation when pertaining to Asbestos. This individual shall be located at the site office, and may perform these duties in conjunction with other duties. The CEM shall be designated in writing to the CO within 10 days of contract award.

3.1.5 The contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the EAFB SABER contract.

3.1.5.1 Design/Drafting: The contractor shall provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual

TO within the time constraints specified in Section 14.0 – ORDERING PROCEDURES.

3.1.5.2 Cost Estimating/Negotiating: The contractor shall provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s AES, within the time constraints specified.

3.2 Contractor Employee Requirements: The contractor shall ensure that all employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.3 The contractor shall not employ any person who is currently or formerly an employee of the US

Government, if the employment of that person would create a conflict of interest.

3.4 Subcontractors: All subcontractors shall be licensed in the State of CA in their specialty where required.

3.5 Throughout the life of this contract, whenever there are active TOs, the CCM shall be available to meet with the CO at Building 2800 (Building 4811 for NASA TOs) within 2 hours after notification by telephone during normal business hours. The CCM shall be available to meet with the CO at Building

2800 or Building 4811 within 24 hours when there are no active TOs. The CO must be able to contact the

CCM by phone at all times. The CCM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs; provide subcontract purchasing and administration, review material submittals and shop drawings; and attend all status meetings, site visits and pre-final/final inspections.

4.0 TECHNICAL DESIGN SUPPORT

4.1 The contractor’s staff shall have multidiscipline design experience. Areas of required technical design competence shall include, but are not limited to civil, structural, mechanical, electrical, architectural, and communications.

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS

5.1 SABER includes minimum design up to 35%. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the contractor otherwise.

5.1.1 International Building Code

5.1.2 International Mechanical Code

5.1.3 International Plumbing Code

5.1.4 National Electrical Code

5.1.5 National Fire Code

5.1.6 Unified Facilities Criteria

5.1.7 Uniform Federal Accessibility Standards

5.1.8 Base Facilities Design Standards

5.2 If there is a conflict between these codes the most stringent requirements shall apply.

5.3 The following EAFB Environmental Specifications shall be used to address environmental protection and controls on all projects.

5.3.1 EAFB Specification #02080 Removal and Disposal of Asbestos Containing Materials

5.3.2 EAFB Specification #02090 Removal and Disposal of Paint Containing Lead Material.

5.3.3 The contractor shall perform all activities of this contract in accordance with all applicable

Federal, State, Local and EAFB specifications.

5.4 AFRC 80039 (Record of Environmental Consideration) shall be used to address environmental protection and controls on all NASA projects.

6.0 QUALITY CONTROL

6.1 It is the contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this SOW. The CQCM shall direct the execution of the

Contractor’s QCP.

6.2 A finalized version of the QCP shall be submitted to the CO for review and approval within 30 calendar days after award. Any changes to the plan shall be submitted to the CO for review and approval.

The QCP shall include, but not be limited to the following:

6.2.1 Inspection System: Details of the contractor's inspection system, which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, the frequency of inspections will be accomplished, and titles of the individuals who will perform the inspections.

6.2.2 Deficiency Prevention: The contractor must identify on each TO a method for identifying and preventing quality deficiencies and their causes.

6.2.3 Response Times: Routine warranty calls shall be no later than 48 hours after the initial notification by the Government. Emergency calls shall be no later than two hours after initial notification by the Government. Punch list items on individual TOs shall be resolved within 10 working days of notification by the Government unless more timely completion is noted elsewhere in the TO requirements.

6.2.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the corrective actions taken. This documentation shall be made available to the

Government throughout the performance of this contract.

7.0 SITE OFFICE

7.1 The site office shall be manned continuously during standard working hours as stated in Section 17.0 -

HOURS OF WORK, and shall include the CCM and CQCM. The contractor shall pay for the use of all utilities.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

8.1 All contractor equipment is the sole responsibility of the contractor. The Government is not liable for the theft, vandalism, or damage to any contractor supplies, equipment or property. The contractor shall secure his materials and protect all equipment from damage.

8.2 Any equipment/material the contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the contractor at his own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.1 Only the CO is authorized to make changes to the contract or any TO issued hereunder. No other

Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The contractor shall report any attempts to alter this contract or any

TO to the CO. In the event the contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. If the contractor needs clarification(s) regarding a TO or contract; the contractor shall submit a Request for Information

(RFI) through the appropriate channels which is the CO.

10.0 TASK ORDER PRICING

10.1 Contractor TO pricing shall be accomplished as described below and based on standard construction practices resulting in the best value to the Government. Value engineering and design review shall be used in project design and scope development.

10.2 Terms Explained:

10.2.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

10.2.2 Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on task order pricing. Estimates composed of the RS MEANS price book line items and the custom price book line items bare costs per unit, based on a national average are used. These are non-negotiable.

10.2.3 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS

Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data

Guides. The line items are priced primarily using contractor furnished RS MEANS electronic databases: The RS MEANS labor costs are included as line items of work.

10.2.4 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of recurring line items not included in the RS MEANS Price Book. Recurring Non Priced Line Items may be added to the CPB after negotiation and they are used on a task order at the discretion of the

CO.

10.2.5 Non Pre-priced Items (NPI): Items of work not included in the UPB required for execution of a task order and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary.

10.2.5.1 Items from sources such as Engineered Performance Standards, Preventative

Maintenance Standards and Service Call Standards shall not be negotiable; however their costs shall be used in calculating the NPI percentage of the total task order cost.

10.2.5.2 Non-Means NPI item prices taken from local area sources shall be the lowest price offered from at least two acceptable vendors. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

10.2.5.3 The contractor shall submit a worksheet for each NPI item, which shows all of the costs and calculations used to develop the NPI item’s price. The Contractor shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.) and obtaining cost information (catalog cut sheets, vendor quotes, etc.) for the NPIs, and shall provide these materials in the proposal.

10.2.5.4 In the event that a minimum of two (2) quotes cannot be obtained, a sole source justification may be submitted. Sole source is justified when there is only one supplier, potential suppliers/subcontractors are unresponsive or respond with “no bid”, etc. Contractor shall document sole source justification and submit to the Government as part of their proposal package.

10.2.5.5 NPI prices include only direct costs.

10.2.5.6 Negotiating prices for NPIs and incorporating them in a Task Order does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the contracting officer must incorporate prices for NPIs by supplemental agreement into this contract itself, in which case they become pre-priced items under the contract. This may occur with an annual update to the UPB or separately at another time during the year at the discretion of the

Contracting Officer.

10.2.6 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Bakersfield, CA.

10.2.7 Coefficient: The coefficient is multiplied against the standard unit prices in the UPB to calculate task order prices.

10.2.7.1 The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

10.2.7.2 Coefficient is defined as a numerical factor that allows the contractor to account for any cost and/or profit not included in the UPB unit pricing.

10.2.7.3 The Government does not allow use of Division 1 - General Requirements from the RS

MEANS UPB as a direct charge, EXCEPT for the UPB Line items listed below unless authorized by the Contract Officer. The UPB line items listed below are permitted as a direct cost to the Task

Order when required by the Task Order SOW using the current RS Means Price Book as a baseline (*Note* the Coefficient and Current Cost City Index are applicable to these costs):

UPB DIVISION 1 LINE ITEM UPB LINE ITEM NO.

Engineering Fees 01 11 31.30

Testing & Inspecting Services 01 45 23.50

Scaffolding 01 54 23.70

Earth Work Equipment Rental 01 54 33.20

Equipment Rental 01 54 33.40.0150 through

01 54 33.40.0190

Equipment Rental 01 54 33.40.6950

Lifting and Hoisting Equipment Rental 01 54.33.60

10.2.7.4 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the

Government reformed under the contract.

10.2.7.5 The coefficients are fixed for the term of the contract.

10.3 How to Calculate a Task Order Price:

10.3.1 Total UPB Costs: The sum of all UPB line item costs.

10.3.2 Total NPI Costs: The sum of all NPI line item costs.

10.4 Keeping Prices Current:

10.4.1 The Unit Price Book: The list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide and R.S. Means

Master Composite Cost Data Guides shall be updated February of each year.

10.4.1.1 The RS MEANS Price Book: The MPB shall be updated annually through the life of the contract. This annual update shall only pertain to new projects estimated in that particular year.

Each year in February, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS MEANS Price Book covers an existing CPB line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

10.4.1.2 Custom Price Book: The CPB shall be updated to current year pricing on 15 January of each year and shall be submitted by the contractor; reviewed and approved by the CO.

11.0 COMPUTER REQUIREMENTS

11.1 Each TO proposal shall be prepared using e4Clicks Project Estimator Professional (or approved equal as provided by the contractor. Software requirements can be found in Paragraph 11.1.1.) and the RS

MEANS Facilities Masterfile AES. Each line item in the UPB includes appropriate material, equipment and labor costs indexed to the Bakersfield area. The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost

Index) for materials and labor for the Bakersfield area. The contractor shall provide local server based estimating software, licenses, training requirements (as requested) and all current updates for 17

Government users annually. The software will be required to be installed and operational within 21 days after contract award.

11.1.1 The software estimating package shall have the capability to include quarterly RS MEANS price updates including the local adjustment factors for applicable worksites. The estimating and project management software package shall be Windows-based software and must be able to import and export estimates and projects electronically. The software shall be able to import the contractors estimate. The database shall contain all of the line items found in the RS Means bound volumes. Software must support

Specification management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed Specification document for each project as they build their estimates. The software must support estimate line item notes and takeoff both manually and via electronic drawings, providing the ability for instant drill down from a line item quantity to the specific drawing and measurement. The software report engine shall support square foot planning and programming detailed reports for future projects and budgeting. All RS Means databases must be protected from being changed by any user. The software must support the City Cost Index provided by

RS Means quarterly in addition to supporting Division Level Material/Installation, Division Level

Weighted Average, Weighted Average Material/Installation and Weighted Average Totaling for Bare

Cost pricing and O&P unit pricing. The RS Means data must be provided in both book description and full character descriptions. The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types. The Contractor shall purchase all annual maintenance plans and upgrades and make them available to the PM and CO as soon as they are ready, for the life of the contract. Additionally the software is required to be approved for use on government servers and be listed on the AF E/APL.

11.2 The contractor shall provide and maintain the current year UPB consisting of the RS MEANS MPB

(electronic database of pre-priced items) and CPB.

11.3 The contractor shall provide the Government with two complete hardcopy sets of the applicable RS

MEANS Cost Data books annually to include:

1) Building Construction Cost Data

2) Mechanical Cost Data

3) Plumbing Cost Data

4) Electrical Cost Data

5) Heavy Construction Cost Data

6) Concrete & Masonry Cost Data

7) Site Work & Landscape Cost Data

8) Interior Cost Data

9) Green Building Cost Data

11.4 The contractor shall provide, install, and maintain the contractor’s computer hardware and software.

As a minimum, the contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES.

11.5 Any contractor furnished hardware not operating properly shall be promptly repaired by the contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

11.6 All drawings submitted by the contractor shall be created from CADD software. Drawing files shall be compatible with the current version of AutoCAD being used by the Government, without any need for translation or modification by the Government.

11.7 The contractor shall submit all CADD drawings on a compact disk (CD).

11.7.1 All design work to be provided under this contract shall be accomplished and developed using

CADD software and procedures conforming to the following criteria.

11.7.2 The “Base Facilities Design Standards” is the applicable specification for developing design drawings and submitting as-built drawings.

11.7.3 The contractor shall submit As-Built drawings, in the form of CADD files, to the CO, for review and approval for each individual TO prior to submitting a 100% invoice for the project. The contractor shall submit three sets of CADD drawings on CD.

12.0 COMMUNICATION

12.1 The contractor shall provide and maintain a cellular telephone for the CCM, CQCM, and PS throughout the period of this contract.

13.0 CONSTRUCTION START-UP PERIOD

13.1 The first 30 calendar days following basic contract award shall be designated as a start-up period, after which the contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. Also, the contractor shall be required to meet with 412 CE/CEPT (Code

220 for NASA TO’s) concerning CADD requirements and drafting standards during start-up period.

14.0 ORDERING PROCEDURES

14.1 Site Visit

14.1.1 The CO will provide the CCM an RFP that will include date and time of site visits, a written

SOW, a preliminary list of required shop drawings/material submittals, and possibly concept design drawings. The CCM and subcontractors (if applicable) shall attend the site visit and obtain whatever measurements and information necessary to develop the design and produce a complete and accurate TO proposal, to be submitted to the CO within 10 working days from the date of the site visit. Due to mission requirements, it may be necessary to require the contractor’s TO proposal in less than 10 working days. For more complex projects, additional time may be granted by the CO.

The scope validation/site visit discussions will include:

14.1.1.1 Site access;

14.1.1.2 Methods and alternatives for accomplishing the work;

14.1.1.3 Definition and refinement of requirements;

14.1.1.4 Requirements for proposal (in addition to those enumerated in this SOW);

14.1.1.5 Detailed scope of work; and

14.1.1.6 Special time requirements for completion, and phasing requirements.

14.1.2 The Contract Administrator (CA) will complete a Memorandum for Record of the site visit.

Questions or clarifications should be directed to the CA or CO concerning the discussions above.

14.2 Contractor’s Proposal: A TO proposal shall consist of: drawings (if applicable) a detailed TO cost proposal, period of performance, cover sheet, and SOW with confirmation of the project scope.

14.2.1 Drawings: One set of blueline/bond paper drawings that clearly locate, define, and quantify each item in the contractor’s detailed cost proposal. The contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the contractor’s detailed cost proposal for completeness and accuracy.

14.2.2 Cover sheet including the SOW and scope: Each TO proposal shall include a cover sheet defining the project information, performance period.

14.3 Negotiation: The CO will notify the CCM and schedule negotiations (as needed). The CCM shall be available to negotiate within two working days of notification.

14.3.1 All TOs will be firm fixed price; and will be negotiated on a line item by line item basis. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the TO, and quantities for each line item. The contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

14.3.2 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM).

Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the

CO.

14.3.3 Within five working days after the TO price and performance time have been negotiated, the contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes.

Three revised sets (blueline/bond) shall be provided to the CO for signature. Incomplete drawings may be annotated and returned to the CCM for revision. Approved drawings will be signed by the

CO and returned to the CCM for use as construction documents. Two sets of construction drawings must be on the jobsite at all times.

14.3.4 After the issuance of a Notice to Proceed (NTP) for any TO, the Government may elect to host a Pre-Performance Conference. The contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss all efforts related to the TO.

14.4 Estimation of Projects In Advance Of Funding

14.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

14.4.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Agreed upon total prices that contain NPIs shall be verified with the contractor prior to execution of the TO. In the event the NPIs have undergone a substantial change in the market, the items shall be re-negotiated and an agreement reached prior to executing a TO.

14.5 NASA Decentralized Ordering Procedures

14.5.1 Reference the Decentralized Ordering Procedures

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

15.1 The contractor shall be required to (a) commence work under this contract within (to be determined per TO) calendar days after the date the contractor receives the NTP, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than (to be determined per TO) calendar days after receipt of the NTP. The time stated for completion shall include final cleanup of the premises.

15.2 Submittals and Contract Progress Schedules (CPS): The contractor shall, within 10 calendar days after NTP submit three copies each.

15.3 Inspection by the Government: The Government Project Manager (GPM) will monitor the contractor’s progress on each active TO and identify any non-compliance items while performing technical surveillance of workmanship. The GPM must have access to the jobsite at all times. The construction drawings must be on the jobsite and available for review at all times.

15.4 Progress Reports: After approval of the initial progress schedule, the CCM shall coordinate with the

GPM at Building 3500 each Friday morning to review the amount of progress for each TO and discuss any weather days requested for that week. This review will ensure accurate progress is reported on the weekly progress report (AF Form 3065). Disputes will be referred to the CO for resolution. The contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO.

15.5 Meetings: The CCM shall attend a weekly meeting as scheduled by the GPM to discuss each active

TO. The contractor shall prepare minutes of the meeting no later than three calendar days after and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the contractor within four calendar days of receipt of the minutes.

15.6 Distribution of Correspondence: A contractor representative shall visit the Contracting Office, Bldg.

2800 (Building 4811 for NASA TO’s) to pick up and deliver correspondence on a daily basis.

15.7 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the CO. Payment up to 90% will be made for performance, and 10% will be withheld for receipt of approved as-built drawings/CADD disks for 100% payment.

16.0 WEATHER DAYS

16.1 The procedures for determination of time extensions for unusually severe weather in accordance with the contract clause 52.249-10 “Default (Fixed-Price Construction)”. In order for the CO to award a time extension under this clause, the following conditions must be satisfied:

16.1.1 The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

16.1.2 The unusually severe weather must actually cause a delay to the completion of the project.

The delay must be beyond the control and without the fault or negligence of the contractor.

17.0 HOURS OF WORK

17.1 Normal work hours shall be Monday through Friday from 7:00 A.M. to 4:00 P.M. except days observed as Federal holidays as listed below:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

17.2 The contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the GPM and CO with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday. Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours shall not justify non-standard rates.

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS

18.1 The Government agrees to provide access to all known and relevant drawings the contractor may need. Prior to starting each TO proposal, the CCM shall schedule an appointment with the GPM to review the Government drawings of record at Building 3500 (Building 4811 for NASA TO’s). Upon request, the CCM shall be provided one copy of any drawing which is relevant to the TO. The CCM shall sign a receipt listing the specific drawing sheet(s) requested and received. The integrity of these drawings is not guaranteed, and the contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the contractor of responsibility for his design, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the contractor. The contractor’s construction drawings must show existing conditions in the project area.

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS

19.1 Once an individual TO is awarded, the contractor shall submit all required material/shop drawing submittals to the CO within 10 calendar days for approval. No materials shall be installed prior to approval.

19.2 All material submittals and shop drawings shall be attached to an AF Form 3000 (AFRC 80289 for

NASA TO’s) with the TO title, project number, and TO number clearly indicated. Three copies of each submittal shall be submitted to the CO for approval. One copy will be returned to the contractor. The contractor may submit a catalog of standard material data sheets for selected items that are used repetitively for SABER TOs. The catalog number for these items can be referenced on the AF Form 3000 or AFRC 80289 without attaching copies of the data sheets.

19.3 Material submittals and shop drawings shall be checked and signed by the CQCM prior to submission to the CO.

19.4 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description, specifications, and applicable codes.

19.5 Refer to the TO SOW for special requirements such as a Professional Engineer (PE) stamp for roof and pre-engineered building shop drawings.

19.6 The Air Force Form 66 Material submittal shall be incorporated as an attachment to the TO.

20.0 BURN PERMITS

20.1 The contractor shall obtain a burn permit prior to conducting any burning or welding. Copies shall be submitted to the GPM and posted at the jobsite. All fire and safety regulations are to be followed stringently.

21.0 EXCAVATION PERMITS AND DIGGING

21.1 It is the contractor’s responsibility to verify as-built conditions. The Government does not guarantee the accuracy or adequacy of existing as-built drawings. The contractor shall fill out an AF Form 103, Base Civil Engineering Clearance Request (AFRC 80808 for NASA TO’s) for an excavation permit. The contractor shall coordinate with each office listed on the permit form, obtain all appropriate approval signatures, follow procedures stated on the form, and provide a copy of the approved permit to the GPM prior to performing any excavation. The Contractor shall provide drawings showing the exact location, depth and description of the type of excavation to be accomplished.

21.2 The Government will exercise reasonable attempts to identify/locate buried lines. The contractor shall ensure that the appropriate Civil Engineering (CE) shops and the Communication (COM) Squadron have marked existing underground utilities prior to starting excavation. “In the area” is typically considered 3 feet on either side, except when the GPM deems otherwise. This 3-foot zone on either side of the mark provided is a hand-dig only area. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

21.3 Any lines identified by flags or on the drawings/digging permit shall be avoided by the contractor. If these lines are broken, cost for damages shall be the responsibility of the contractor. If the contractor is deemed responsible for a damaged line, he shall immediately repair the line to its prior condition. In an emergency situation, or if the CO determines the contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the contractor at CE shop rates.

21.4 If a broken line is not identified on the drawings or flagged, the Government will be responsible for the repair cost.

21.5 The contractor shall immediately notify the CO, GPM and Fire Department when any utility line is damaged.

22.0 TESTING OF MATERIALS

22.1 All material or system tests that are charged as a direct TO expense shall be certified, and test results submitted in the original form. The contractor shall notify both the GPM and the CO at least 24 hours prior to conducting tests.

22.2 Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The contractor shall notify the GPM at least 24 hours prior to placement of any concrete. The contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date. Cylinders shall remain on the project site until they are tested.

22.3 Compaction tests of fill material shall be performed in the presence of the GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The contractor shall notify the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPM present will not be accepted.

23.0 PRE-FINAL AND FINAL INSPECTIONS

23.1 The CCM may request a Pre-Final Inspection for the purpose of having the Government assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. However, any deficiencies identified at the Pre-Final Inspection must be completed before scheduling a Final Inspection.

23.2 The CCM shall submit a written request for Final Inspection to the CA and the GPM, with the following attachments:

Corrected as-built drawings on blueline prints or bond paper and CADD diskette.

A QC report signed by the CQCM listing any discrepancies.

A Final Inspection will not be scheduled without the as-built or QC report.

23.3 The CCM shall request the Final Inspection NO LATER THAN 36 hours prior to the specified contract completion date.

23.4 The GPM will schedule and the CA/CO will conduct Final Inspections with the GPM, CQCM, CCM, PS and using agency representative. The contractor shall correct discrepancies noted on the

“punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO or GPM that the jobsite is not ready for a Final Inspection; the Final Inspection will be terminated and rescheduled.

24.0 WARRANTY

24.1 The contractor shall provide a minimum one-year warranty on all work in accordance with FAR

52.246-21, Warranty of Construction. The CO will notify the CCM of warranty issues. After being notified of a problem, the CCM shall investigate the issue and respond within 24 hours. If the CCM believes the issue is not warranty related, he may request a fact-finding visit with the CO and GPM. If the fact-finding meeting determines the issue is warranty related, the contractor shall repair the item within 48 hours, or as determined by the CO.

24.2 The contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work.

All manufacturer warranties for equipment, roofing, etc. installed under an individual TO shall be submitted to the CO with an AF Form 3000 (AFRC 80289 for NASA TO’s) prior to close-out.

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS

25.1 During the progress of the work, the contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on drawings of record promptly. The drawings of record shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the contractor shall submit to the CO one copy of as-built prints and one set of drawing files showing the aforementioned data. The red-lined drawings of record must be available for review. Again, a Final Inspection will not be scheduled unless as-built drawings and files are submitted with the request for Final Inspection and the QC report.

25.2 GENERAL: Coordinate the following requirements with 412 CEG/CENPE (Code 220 for NASA

TO’s) prior to execution. As-Built drawings shall be delivered in the form of digital media, and related documents to comprise a complete set of drawings for evaluation and approval to the CO. All dimensions shall be expressed in inch-pound (English Imperial) units.

25.3 Digital Graphics Files: The completed “as-built” drawings shall be delivered in digital CAD format on compact disk or other suitable media. CAD files will be submitted in Autodesk AutoCad format latest versions.

25.3.1 All files submitted in AutoCad format shall conform to the following requirements:

Renumber all external references files (XREFS) used to create a particular sheet in the drawing package shall be “bound” and “inserted” into the source file sheet. CAD files with multiple sheets or drawings are not acceptable. Each drawing sheet shall be represented by only one CAD file.

25.3.2 Limit the use of all text in each drawing to standard AutoCad font files available on the auto

Cad software distribution CD only.

25.3.3 If a non-standard color table file (CTB) is used, it must be provided on the delivery CD.

25.4 Users’ Manual: A users’ manual(s) shall be developed and provided for the digital files delivered.

The manual(s) shall be delivered on compact disk in a pdf format. The manual shall contain the following information.

25.4.1 Introduction: A description of the digital data and equipment used to perform work.

25.4.2 Graphic File Standards: A detailed tabulation of standards utilized in the files to include file naming conventions, level standards, symbology standards, standard details used, graphic symbols used, file header data, reference file requirements, text size standards’ software utilized, layering format used and other technical data required to fully describe the digital file appendices is recommended.

25.4.3 Plotting Instructions: A tabulation of files with a detailed description of plotter utilized for production of plots. Specific parameters and instruction shall be provided for production of all plots.

25.4.4 Index of Files: A complete index of digital files, with a complete description of files contents, and uses of the files in production of various plots.

25.4.5 Nonstandard Fonts: A detailed description of any non-standard fonts used and a copy of the applicable software for use by the Government computer. NOTE: If the contractor does not have in-house capability to perform tasks noted in all paragraphs of this section, contractor shall seek consultant’s services. The Digital Data File must be developed as specified above to be usable. Digital File Format is not a required item for preliminary drawings and specifications, but recommended. However, all final drawings and specifications shall be submitted using the above mentioned packages. No deviations shall be accepted.

26.0 SCHEDULING WORK

26.1 Each TO shall be diligently worked according to the progress schedule and without extending performance periods due to insufficient resources.

26.2 Before any work is initiated under an individual TO, the CCM shall coordinate with the GPM and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches, corridors, stairways and elevators.

26.3 When specifically requested by the Government, the work shall, so far as practicable, be done in definite sections or areas and confined to limited areas that shall be completed before work in other areas is begun. These areas shall be clearly annotated on the Contractor’s construction drawings.

27.0 WORK IN OCCUPIED AREAS

27.1 This contract includes work in multiple use type facilities that may be occupied when work is in progress. All work must be coordinated by the contractor to minimize inconvenience to occupants. It shall be the contractor’s responsibility to take whatever measures are necessary to assure the protection of occupant’s assets, furnishings, equipment, etc, and to perform the work so as to cause minimal disruption of ongoing activities in occupied areas.

27.2 Any temporary construction (example: dust partitions) shall be subject to prior approval by the

GPM.

28.0 COORDINATING WITH GOVERNMENT ACTIVITIES

28.1 The contractor shall adhere to the requirements of each individual user organization. Any infringement on the normal working conditions (i.e. closing a hallway) shall be coordinated at least 24 hours in advance.

28.2 If it becomes necessary to interrupt the using agency’s work activities in buildings and/or areas for construction purposes, permission to do so must be requested in writing to the GPM five working days in advance.