Edwards AFB Pre-Proposal Conference Slides.pdf

Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

PRE-PROPOSAL CONFERENCE/SITE VISIT

SOLICITATION NO. FA9301-20-R-0002

SIMPLIFIED ACQUISITION OF BASE

ENGINEERING REQUIREMENTS (SABER)

18 March 2020

Program Manager: Tony Arcidiacono

Contracting Officer: Jacob Arola

Administrative

• Fire Exits and Rally Points

• Restrooms

• Break Area

• Copy of slides and the attendee list will be posted on beta.SAM

• https://beta.sam.gov

• FA9301-20-R-0002

Briefers

• Requirement Overview

Mr. Tony Arcidiacono, Program Manager

412 CE/CENMP

• Contracting Overview

Mr. Jacob Arola, Contracting Officer, AFTC/PZIOC

• Government Team

Agenda

0915 – 0930 Sign-In

0930 – 0945 Administrative Matters

1000 – 1100 Site Visit

1105 – 1200 Requirements & Contracting Overview

1330 – 1430 Questions & Answers

Purpose

• Site Visit for Seed Project

• Provide a visual overview of Edwards AFB’s Design Standards

• Fair and Open Communications

• Overview of the Source Selection Process

• Enhance Competition

• Facilitate Quality Proposals

Formal Question Submissions

• Will respond to questions during Conference

• Questions requiring research will be answered on beta.SAM

• Question forms will be provided

• Formal answers will be posted on beta.SAM

• Questions posed after today submit via email to:

maximiliano.oropeza@us.af.mil and shaun.wheldon@us.af.mil

• Closing date for questions – 23 March 2020, Close of Business Day

Site Visit

• Photography No Photography Allowed

• Write your questions down

• Short Break

Requirements Overview

• The SABER contract is primarily responsible for the maintenance, repair, renovation/alteration, and minor construction of real property

• Broad Range of Construction disciplines to include (but not limited to):

– Roofing, paving, utilities, HVAC, design, carpentry, excavating, electrical, steam fitting, plumbing, sheet metal, painting, demolition, concrete masonry, and welding, interior finishes, hazardous material abatement, SAP and SCIF construction

• The awardee will be required to furnish all labor (including supervision and QA/Safety), materials, supplies, equipment, transportation, engineering and/or technical design and personnel necessary to manage and accomplish projects as described in each individual task orders and in accordance with applicable federal, state and local safety and environmental regulations.

• SABER will support the following locations:

– Edwards Air Force Base (EAFB) CA

– Air Force Plant 42 located in Palmdale, CA

– Air Force Research Laboratory (AFRL) site at EAFB

– NASA Armstrong Flight Research Center facilities in both

EAFB and Plant 42

25 MILES-

MAIN BASE TO AFRL

35 MILES-

MAIN BASE TO PLANT 42

Edwards AFB & Air Force Research Laboratory

Seed Project Seed Project will be the initial task order and shall consist of:

• a. A cover page including the project title, total project cost, list of assumptions, list of requirements, performance period, material lead times, and any special considerations such as phasing of construction.

• b. A written narrative describing approach to the subject project.

• c. A schedule showing the offeror’s intended progression, breakout of major work components, any permits required, etc. for the project and progression of work effort from task order award to completion.

• d. A Schedule of Material Submittals which identifies all items that have a material effect on the seed Project.

• e. Project Cost Estimate.

Contracting Overview

• Background

• Contracting Particulars

• Proposal Preparation Instructions

• Proposal Evaluation Criteria

• Milestones

Background

Previous contract scope:

• Previous contractor: Exbon Development, Inc.

• Total Contract Scope: $49.5M

• Period of Performance (PoP): 27 Oct 14 – 24 Apr 20

• Firm Fixed Price (FFP)

• Indefinite Delivery Indefinite Quantity (IDIQ)

• Single Award

• Total Task Orders issued – 213 valued at $31,089,081.36

Contracting Particulars Current contract scope:

• Contract Type/Period of Performance Firm Fixed Price

IDIQ

5 Years

Contract Minimum – $10,000

Contract Maximum – $55,000,000

CLIN 0001 – SABER EAFB, AFRL, P42 (FFP)

CLIN 0002 – SABER NASA in EAFB and P42

• Competitive Procedures

8(a) Competitive Set-Aside for California

(Bona fide place of business prior to submitting offer – ref. 13 CFR 124.507)

Contracting Particulars (cont’d)

• Bonds: Required on applicable Task Orders

– Payment Bonds 30k>150k

– Performance Bonds <150k

– Bid Guarantee not required

• Warranties: FAR 52.246-21, Warranty of Construction

• Labor Laws: Wage Determinations will be determined at the task order level

• Performance Incentives: Contractor Performance Assessment Reporting System (CPARS)

Contracting Particulars (cont’d) Base support

Utilities - phone, water, sewage and electricity services at contractor’s expense

Building 3533 (Approximately 2,360 Sq. Ft.)

Building 3533 Parking lot (Approximately 8,364 Sq. Ft.)

Building 3533 Lay down Yard (224,334 Sq. Ft.)

Proposal Preparation Instructions

Section Copies Page Limits

Part I – Price Proposal 4 Paper (1 Original + 3 Copies) + 1 Electronic

Unlimited

Part II – Technical Proposal 4 Paper (1 Original + 3 Copies) + 1 Electronic

40 Pages

Part III – Past Performance Information

4 Paper (1 Original + 3 Copies)+ 1 Electronic

Maximum of four (4) contracts for the proposed prime contractor using Past Performance Information Form (Attachment L- 1)

Part IV – Contracts 4 Paper (1 Original + 3 Copy) + 1 Electronic

Unlimited

Proposal Preparation Instructions

• Subcontractor Consent Forms

• Mentor/Protégé/Joint Venture Agreements

• Bona-fide office Determinations

• Past Performance Questionnaires

• Past Performance Information Forms

• Submit signed RFP AND ALL signed Amendments

Evaluation Criteria

• Source Selection Procedures

• Performance Price Trade-off (PPT)

• Performance is approximately equal to price

• Evaluation Criteria:

• Price Evaluation (STEP 1)

• Offeror will be ranked according to Price (Lowest to Highest Weighted Coefficient)

• The offer with the lowest weighted Coefficient (price) will then be evaluated for technical acceptability

• In order to be Technically Acceptable, offerors must meet all subfactor requirements

• Technical Capability (Acceptable/Unacceptable)

(STEP 2)

• Subfactor 1: Proof of Bonding Capability

– Letter from bonding company will show the Offeror’s (Prime

Contractor) capability to provide Payment and Performance Bonds. Single $1M, combined amount of $10M

• Subfactor 2: Seed project proposal

– Reasonable Assumptions

– Soundness of Approach

• Lowest priced, technically acceptable offer will then be evaluated to determine the performance confidence assessment

• Performance Confidence Assessment (STEP 3)

• Recency

– Performance defined as being within 3 years from release of the RFP or contracts that are currently being performed with a performance record of at least 1 year from the RFP. Maximum of 4 contracts for proposed Offeror

• Relevancy

– Efforts involving: SABER, Job Order Contracts (JOC), Task Order Contracts (TOC), or Multi-skill/Multi-discipline Construction type Contracts involving similar scope/complexity and magnitude of effort this solicitation requires (See DoD Source Selection Procedures, Table 4 and Solicitation Relevancy Definition Chart A, pg. 8)

– Scope is more important than magnitude; magnitude is more important than contract type and contract environment and contract type are equal.

• Quality

– Tools used to assess quality in relevant contracts:

• Past Performance Questionnaires

• Contractor Performance Assessment Reporting System (CPARS)

• Any other sources (to include Government and commercial clients)

Proposal Evaluation Criteria Cont.

• Past Performance Confidence Assessments

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Acquisition Planning

• Past Performance (STEP 3) Cont.

– If past performance is rated “Substantial Confidence”, evaluation is complete

– If the lowest priced offeror is not judged to have a “Substantial Confidence”, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated.

• (STEP 4) The Source Selection Authority shall then make an integrated assessment, best value award decision.

Major Milestones

Issuance of Solicitation 06 March 2020

Pre-proposal Conference 18 March 2020

End date for Written Questions 23 March 2020

Proposal Due 10 April 2020

Contract Award 15 June 2020