Section L - Instructions Conditions and Notices (EPF).docx

SECTION L: INSTRUCTIONS, CONDITIONS & NOTICES

PART A: GENERAL INSTRUCTIONS

1.0 GENERAL

All Offers must be UNCLASSIFIED.

1.1 This competitive Request for Offer (RFO) is an unrestricted competition, and only qualified businesses that currently hold a SeaPort-NxG Multiple Award Contract (MAC) will be considered for Task Order (TO) award. The Government intends to award a single TO as a result of this RFO. This competition will be conducted using Federal Acquisition Regulation (FAR) 16.507-2, Fair Opportunity Procedures. The Contractor shall prepare and provide offers in response to this RFO in accordance with these Section L instructions.

1.2 The Contractor shall submit sufficient information according to the instructions in Section L that clearly demonstrates that the Contractor accurately understands and addressed all aspects of the RFO. In presenting material in the Offer, the Contractor is advised that quality of information is more important than quantity. The Contractor shall not provide additional information unrelated to the information specifically requested in Section L, nor provide elaborate brochures or other presentation material beyond that necessary to present a complete and effective Offer. The burden of proof for all substantiation within the Offer rests with the Contractor.

1.2.1 There is no need for the Contractor to repeat information in more than one volume. The Contractor shall include detailed information in the most logical place and summarize and reference the information in other areas if an overlap exists. Cost information (e.g., dollar values and/or hourly rates) shall appear only in Volume 3 - Cost/Price.

1.3 The Contractor shall respond to all requirements of the RFO and shall not alter or rearrange the RFO.

1.4 Alternate Offers are not acceptable. Taking exception or deviating from any term or condition of the RFO may make the Offer unawardable, unless the RFO expressly authorizes such an exception or deviation with regard to that specific term or condition.

1.5 As used in this RFO, the following terms are defined:

1.5.1 “Contractor” means the prime contractor or Joint Venture with its CAGE code identified in Block 15A on Standard Form (SF) 33 Solicitation, Offer, and Award.

1.5.2 “Subcontractor” means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

1.5.3 “Interchanges” means fluid interaction(s) between the Contracting Officer and the Contractor(s) that may address any aspect of the Offer and may or may not be documented in real time. Interchanges may be conducted at any time and may be conducted with one, some, none, or all of the Contractors who submitted an Offer.

2.0 OFFER FORMAT

2.1 The Offer must be structured such that its volume/paragraph number matches the Section L – Instructions to Contractors volume/paragraph number provided in section “Part B: Specific Instructions” to which it is responding; however, the Contractor may add lower tier subparagraphs. The Contractor shall provide rationale when and if it does not provide a response for a particular paragraph.

2.2 The Contractor shall use Microsoft Office (MS) 2016 software or compatible, if applicable, in the development of its Offer. Numerical data presented in MS Office format must not be pictorial (i.e., pasted as a picture out of an MS Excel file). The Contractor shall use formulas and functions to the maximum extent possible within all MS Excel spreadsheets. Use of other application software for submitting Offers is prohibited except where specific instructions for non-.pdf or Office 2016 applications are provided. The Contractor must provide the Government with full access to all MS Excel documents and information provided in the Offer, unprotected and unlocked. If the Government is unable to access any of the documents, the Offer may not be evaluated or considered for award.

2.3 The Contractor shall submit its Offer in separate volumes, in accordance with the naming convention and page limitations specified in Table 1. Any pages in excess of the page limitations specified in Table 1 will not be considered or evaluated. “Front matter” information such as a cover letter/page, table of contents, and lists of definitions or acronyms do not count towards the page limits, if any, specified below in the table. Any technical or cost information submitted within the “front matter” will not be considered or evaluated.

2.3.1 The Contractor shall submit the information contained within each Volume or Attachment as one file if possible. The Offer naming convention shall include a maximum of three letters to represent the Contractor’s name (e.g., ABC_V1_AttT1.docx; RST_V2_AttC1.xlsx). Photographs and pictures are not permitted. Contractors shall not include hyperlinks or embedded sound or video files or scrollable blocks within the Offer. Tables are permitted. No ZIP files shall be submitted.

Table 1 – Offer Naming Convention and Page Limitations

Volume Number

Section

Volume Title

Page Limits

Software Compatibility/Filename Extension

(Attachment T1)

2.4 Each volume shall contain the following information:

• Cover and title page

• Title of Offer and Offer number as applicable

• Contractor’s or Subcontractor’s name, address, CAGE Code, and Point of Contact (POC) Name and Contact Information (Email Address and Phone Number)

• Contractor’s SeaPort MAC contract number (only required to be provided by the Contractor)

• RFO number

• Offer volume number

• Table of Contents (must provide sufficient detail to enable easy location of important elements)

2.5 Offers shall be formatted using letter-sized (8.5” x 11”) pages, single-spaced, with one-inch (1”) margins all around. The Contractor shall number the pages sequentially and use a 12-point Times New Roman font. The Contractor shall not utilize compressed or condensed spacing between lines or characters in order to circumvent the provided page limits. When using Government-supplied templates (i.e., Attachments P1, C1, C2, and C3), no modifications to font or scaling are permitted except for headers and footers, which may be reduced to 9-point font size. Contractors may remove the turquoise highlighted instruction text from Attachment P1.

2.5.1 Use of 10-point Times New Roman font (no reduction permitted) and single spacing is only acceptable for any graphs, charts, or tables created and inserted by the Contractor within the Attachments. However, the Contractor shall not submit an abundance of information in graph, chart, or table format. If appropriate, graphs, charts, and tables should contain a grid, which allows values to be read directly from the graph, table, and/or chart. Graphs, charts, and tables may be submitted in JPEG or PNG format. The Contractor is encouraged to simplify the color palette used in creating figures, minimize size of graphics files, and avoid scanned images.

2.6 The Contractor is responsible for ensuring that its electronic Offers are virus-free and shall run an anti-virus scan before submitting the Offer. The Contractor shall certify in its Offer cover letter that all electronic Offer information delivered throughout the evaluation (e.g., original Offer, responses to interchanges, revised Offers) has been checked for viruses and certify that its files are virus-free. The Contractor shall specify the software, version, and virus detection used to check the data.

2.7 Volume 3 Cost/Price attachments shall be submitted as separate files. The Contractor and Subcontractor responses in Attachment C1 shall be unprotected and unlocked, with formulas intact to show mathematical operations. Spreadsheets shall be formatted on letter-sized (8.5” X 11”) paper.

3.0 RFO QUESTIONS

Questions regarding the RFO shall be submitted via email to the Contract Specialist at mary.k.watters.civ@us.navy.mil and to the Procuring Contracting Officer at jennifer.l.lundburg.civ@us.navy.mil. Each question or comment should reference the applicable document, page number, and paragraph number. Contractors shall not include any proprietary information in a question because the Government will provide the question and answer to all potential offerors. All RFO questions must be submitted no later than 10:00 AM Eastern Time (ET) on the 7th calendar day after the date that this RFO is issued. The Government is under no obligation to answer questions received after that date but may answer the question if time permits.

4.0 FAIR OPPORTUNITY OFFER

Contractors/Subcontractors shall not submit hard copies of the Offer.

4.1 All volumes of the Offer shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil under RFO Number N0042126R1024. No other submission method, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE), is permitted by the RFO unless specifically authorized by the Procuring Contracting Officer pursuant to paragraph 4.2 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt.sol/Post_Offer.pdf.

4.1.1 Offers shall be marked “Controlled Unclassified Information” and “Source Selection Information – See FAR 2.101 and 3.104.”

4.1.2 It is the Contractor’s responsibility to follow the registration instructions found on the PIEE website. It is advised that all potential prime contractors and their subcontractors ensure the proper company points of contact are registered on the site based on their CAGE codes and have the proper roles assigned well in advance of the RFO closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary Offer information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFO number on the first page of the document. It is the Contractor’s responsibility to obtain written confirmation of receipt of all electronic files of the TO offer by the NAWCAD Contracting office. Screen shots of the submission should be taken to validate that a submission was accepted in the PIEE system against this Solicitation.

4.1.3 The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFO. Contractors are highly encouraged to submit electronic offers by 5:00 PM Eastern Time one working day prior to the date specified in the RFO for receipt of offers.

4.1.4 In the unlikely event the PIEE system is not operational, is experiencing technical difficulties, or a Contractor is temporarily unable to access or use the system, the Contractor/Subcontractor shall immediately notify the Contracting Officer. The notification must occur prior to the TO offer submission deadline. Contractor notification shall be in writing and may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient.

4.1.5 The Contractor shall obtain written approval from the Contracting Officer to submit the TO offer via an alternate method; or the Contracting Officer may make the decision to reopen the RFO for a short amount of time to allow for TO offer entry.

4.1.6 In the event that the Contractor alleges technical difficulties and does not notify the Contracting Officer until after the closing date and time, the Contracting Officer will make a determination, based on the RFO instructions, if the Contractor’s late task order offer submission is accepted.

PART B: PREREQUISITE INSTRUCTIONS

1.0 PASS/FAIL ASSESSMENT OF KEY PERSONNEL

A prerequisite assessment will be performed on the Key Personnel. There is no separate submission of information required for the Key Personnel Assessment. The P1 attachments, which are submitted under Volume 1.0 of the Offer, will be utilized.

PART C: SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: PREREQUISITES

This volume shall not contain any reference to cost/price aspects of the Offer.

To be eligible for award, the Contractor shall adhere to the directions and submit the following information under Volume 1 – Prerequisites. No other format will be considered.

1.1 KEY PERSONNEL

The Contractor shall provide a completed Attachment P1 for each Key Personnel proposed in its Volume 1 submittal. Each proposed Key Personnel shall have a separate corresponding Attachment P1, with Parts I - IV and the Key Personnel Qualification Matrix completed for each Attachment P1 submission.

1.1.1 The following definitions apply:

1.1.1.1 A “contingent hire” is an individual who has committed, under a signed letter of commitment, to being employed by the Contractor with a stated salary if the Contractor is awarded the TO.

1.1.1.2 A “prospective hire” is an individual that the Contractor has committed to hiring if the Contractor is awarded the TO whose identity may not be known until after TO award:

1.1.1.3 A “current personnel” is an individual currently on the Contractor’s payroll or on the payroll of one of the proposed Subcontractors.

1.1.2 Only current or contingent hire personnel may be proposed as Key Personnel. No prospective hires may be proposed as Key Personnel.

1.1.3 The Contractor shall only complete and submit an Attachment P1 for the Key Personnel labor categories and corresponding number of Key Personnel in each Key Personnel labor category that are listed in Section C, SOW paragraph 3.4.2. The Contractor is prohibited from proposing Key Personnel in option years (option years 1 - 4) that differ from the Key Personnel proposed in the base year.

1.1.4 If contingent Key Personnel are proposed, the Contractor shall ensure a signed Letter of Commitment is submitted for each proposed contingent personnel within Volume 3 – Cost. The Letter of Commitment shall include all of the information stated within Section L, Part C, Paragraph 3.3.1.1.3.

1.1.5 Within Attachment P1 (Parts I – IV), the Contractor shall demonstrate that each proposed Key Personnel meets the minimum qualifications stated within Section C, SOW, Paragraph 3.4 for the corresponding Key Personnel labor category. The Contractor shall clearly identify each Key Personnel’s experience in Attachment P1 (Parts I – IV) in order for the experience to be evaluated by the Government. Experience requirements (e.g., functional experience, any specific experience requirements as applicable (e.g., leading a team, supervisory, etc.)) must be achieved by the date stated in Block 9 of the Standard Form (SF) 33 and shall be clearly documented as such within the Attachment P1. The Contractor should be aware that the function of the job (e.g., leading, supervising, or managing) and such experience(s) should be identified appropriately. For example, if the experience requirement specifies that the candidate shall have five (5) years of experience as a Team Lead, the experience should reference specific instances of leading a team through execution of an effort vice stating the candidate has five (5) years as a supervisor, as supervisory experience indicates administrative leadership of personnel. (If the Labor Category requires supervisor experience, the term "supervisor/supervised/supervision" instead of "team lead/leader/led" or "manager/managed" should be used when job duties include supervision of personnel).

1.1.6 The Contractor shall detail, within the Key Personnel Qualification Matrix portion of Attachment P1, how the proposed Key Personnel’s experience meets the minimum qualifications stated in Section C, SOW, Paragraph 3.4 of the corresponding proposed Key Personnel labor category functional description. Only experience that is included in the “Resume” Section (Parts I – IV) of the Attachment P1 will be considered.

1.1.7 The Government may check backgrounds to verify experience, education, and clearances.

2.0 VOLUME 2: TECHNICAL

This volume shall not contain any reference to cost/price aspects of the Offer.

To be eligible for award, the Contractor shall provide information in accordance with the directions below. No other format will be considered. The Contractor shall provide its response to Volume 2 - Technical within the following document:

Oral Presentation - Sample Task (Attachment T1)

2.1 Oral Presentation - Sample Task

2.1.1 Microsoft PowerPoint Presentation

The Contractor shall develop and submit a Microsoft PowerPoint presentation (in Contractor format) as Attachment Tl in response to this element of the Technical Volume. The Contractor shall use this Microsoft PowerPoint presentation, herein referred to as slides, in responding to the Sample Task during its oral presentation.

2.1.1.1 The Contractor shall identify, within the slides, all authors of the slides by name and association. Unobtrusive company logos or names can be inserted in any or all slides. Slides shall be sequentially numbered in the lower right corner. Transition effects shall not be used. Each slide shall reference, in the top right corner, the Section L subsection number being described/discussed on the slide where applicable (e.g., 2.1.3.1.1, 2.1.3.1.2, etc.).

2.1.2 Oral Presentation

Oral presentations will be used for the evaluation of Technical Volume 2, Sample Task. To be eligible to participate in the Sample Task oral presentations, the Contractor shall submit a complete and timely Offer, and the Contractor's Offer must have received a Pass rating based on the Government's evaluation of the prerequisite, as defined in Section M, Part B, "Prerequisite Assessment." If the Government determines that the Contractor is eligible to participate in oral presentations, the Government will notify the Contractor of its assigned date and time of its oral presentation.

2.1.2.1 Schedule for Oral Presentation

Oral presentations will be planned for the Tuesday, Wednesday, and Thursday of the second week after date identified in Block 9 of Standard Form (SF) 33, Solicitation, Offer, and Award. The order of the presentations will be determined by a random drawing of names for all Contractors the Government determines eligible. The Contracting Officer will notify each Contractor of the scheduled date and time to participate in oral presentations at least seven calendar days prior to the Contractor's scheduled oral presentation date.

2.1.2.2 Rescheduling

Requests from the Contractor for rescheduling the oral presentation is strongly discouraged. However, the Government reserves the right to reschedule any Contractor's oral presentation at the discretion of the Contracting Officer.

2.1.2.3 Location of Oral Presentations

Oral Presentations will be conducted at a Government facility located at or near the Naval Air Systems Command, Naval Air Station Patuxent River, Patuxent River, MD. Location will be specified in the notification stated above in 2.1.2.1.

2.1.2.4 Recordation

The Government will record the oral presentation. The Contractor may not record or transmit the oral presentation session.

2.1.2.5 Contractor Employee Participation

The Contractor, including its Subcontractor representatives, are limited to no more than five attendees to be present at the oral presentation. However, the oral presentation shall only be presented by the proposed Key Personnel. If the proposed Key Personnel are contingent hires and are unavailable, the Contractor shall notify the Contracting Officer.

2.1.2.5.1 Immediately upon notification of the oral presentation, the Contractor shall provide the Government a listing of attendee names, company, and position titles of those individuals that will be attending the oral presentation and submit that information to the following: Contract Specialist, Molly Watters, mary.k.watters.civ@us.navy.mil and the Procuring Contracting Officer, Jennifer Lundburg, jennifer.l.lundburg.civ@us.navy.mil).

2.1.2.6 Oral Presentation Procedures

2.1.2.6.1 Oral presentation slides are to be submitted to the Government as Volume 2, Attachment T1 and shall be unclassified. The written slides will not be evaluated as part of the Technical Factor. The slides will be used to assist the Government in following the oral presentation.

2.1.2.6.2 On the day of the oral presentation, the Contractor will be allotted 60 minutes to present its information. The Government does not require that a Contractor use the full time provided; however, the Contractor shall not go over the time allotted. Time will be monitored by the Contracting Officer who will stop the presentation at 60 minutes. The Contractor is permitted to have a timer running during the oral presentation. Any introductory remarks by any corporate representative will count toward the Contractor's allotted oral presentation time limit but will not be evaluated.

2.1.2.6.3 For the oral presentation, the Contractor is restricted to using the slides submitted as part of its Offer in response to Volume 2, Sample Task. The Contractor is prohibited from supplementing the slides with any additional written materials, including but not limited to additional slides, flipcharts, or handouts. Should the Contractor require revisions to the originally submitted slides, the updated version, clearly annotating all changes, must be submitted via email to both Points of Contact listed in Section A of this Request for Offer (RFO) at least 24 hours prior to the scheduled oral presentation.

2.1.2.6.4 The Contractor is strongly encouraged to forego using its oral presentation time and slides to address company organizational structure and marketing information.

2.1.2.6.5 Following oral presentations, the Government intends to conduct targeted interchanges with each Contractor to clarify specific aspects of their proposed methodologies and approaches to include one pop-up question. These interchanges, facilitated solely by Key Personnel, will be limited to questions essential for evaluators to fully understand the Contractor's presentation. The scope and focus of these interchanges will vary based on the individual Contractor's oral presentation.

2.1.2.7 Oral Presentation Supplies

The Contractor shall provide a computer and any desired peripherals that can be connected to an overhead projector/digital projector. Prior to the start of the oral presentations, the Contractor shall be prepared to display the file properties of the slide deck, such that the Government can verify that the slide deck is the same that was submitted with the Offer. The Contractor is limited to presenting technical information only, no mention of cost, prices, or profit shall be included.

2.1.3 Sample Task Scenario (To be posted with Final RFO only)

3.0 VOLUME 3: COST/PRICE

3.0.1 To be eligible for award, the Contractor and Subcontractors must adhere to the directions and submit the following information under Volume 3 - Cost/Price.

3.0.1.1 The Contractor, and all Subcontractors, proposing a cost reimbursable contract type (e.g. Cost Plus Award Fee (CPAF), Cost Plus Fixed Fee CPFF, etc.), shall complete and submit an Attachment Cl - Cost Workbook. No other format will be evaluated.

3.0.1.2 The Contractor, and all Subcontractors, proposing a cost reimbursable contract type, shall complete and submit an Attachment C2 - Cost Reimbursable Narrative. No other format will be evaluated.

3.0.1.3 All Subcontractors proposing a contract type other than cost reimbursable (e.g. Firm Fixed Price (FFP), Firm Fixed Price Level of Effort (FFP LOE), Time and Material (T&M), etc.) shall only complete and submit Attachment C3 - Fixed/T&M Price Narrative (no Attachment C1 required). No other format will be evaluated.

3.0.2 Unpriced subcontractors shall not be proposed.

3.0.3 Offers shall be valid for at least 180 calendar days after being submitted.

3.0.4 Segregation of Costs and Pricing. Because this is a hybrid task order, the Contractor and Subcontractors must strictly segregate their Cost/Price Volume between the Cost-Plus-Award-Fee (CPAF) CLINs and the Firm-Fixed-Price Level-of-Effort (FFP LOE) CLINs. Offerors shall not commingle costs, fees, or profit across different CLIN types.

3.1 Cost Workbook, Attachment Cl

3.1.1 This paragraph is applicable to the Prime Offeror only. The Prime’s total proposed cost will be determined by the rates/costs inserted in Attachment C1, Cost Reimbursable Workbook. The Government will populate Section B of the awarded Contract based on the proposed costs stated within the worksheet titled “Section B” within the Offeror’s Attachment C1. If Contractors provide a separately populated Section B or have cost information in the Volume 2 - Cost/Price narrative that differs from the values in the Attachment Cl, the Attachment C1 will prevail.

3.1.2 The Contractor shall complete Attachment C1 following the "Instructions" worksheet within Attachment C1. Subcontractors shall follow the specific instructions for subcontractors within the "Instructions" worksheet of Attachment C1. The Contractor and Subcontractors shall provide inputs within the "Indirect Rates and Fee" and “Cost Summary” worksheets of Attachment C1.

3.1.3 The Contractor shall provide inputs within the “Fully Burdened Labor Rates” worksheet of Attachment C1 (see Section L, Part C, Paragraph 3.3.4) in accordance with the “Instructions” worksheet within Attachment C1. Fully Burdened Labor Rates (FBLRs) are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For Subcontractor labor in the Contractor-provided Attachment C1, the FBLRs shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the Contractor.

3.1.4 The Contractor shall provide inputs within the “Firm Fixed Price Summary” worksheet within Attachment C1 (see Section L, Part C, Paragraph 3.3.4) in accordance with the “Instructions” worksheet within Attachment C1.

3.1.5 The Contractor shall fully disclose the buildup of its proposed cost/price. The Contractor shall not utilize any fully burdened hourly rates when pricing the labor of its employees in the “Cost Summary” worksheet for the CPAF CLINs. However, for the FFP LOE CLINs, the Contractor and applicable Subcontractors shall strictly price labor using a Fully Burdened Fixed Price.

3.1.6 If a Subcontractor proposes a cost reimbursable contract type and utilizes FBLRs in its Offer to the Contractor, the Subcontractor shall provide to the Government its own Attachment C1 delineating the buildup of those rates.

3.1.6.1 Subcontractors shall document and provide an explanation (See Section L, Part C, Paragraph 3.3.7) if its fully burdened labor rates derived from its own Attachment C1 do not match the fully burdened labor rates provided in its Offer to the Contractor.

3.1.7 The Government will incorporate the successful Contractor’s proposed labor mix and hour allocation as provided in Attachment C1 into Section J of the resultant TO as Attachment 09 – Labor Mix and Hour Allocation for FFP LOE CLINs.

3.1.8 Minimum Labor Cost. The total CPAF and FFP LOE labor cost/price of this requirement is expected to exceed a minimum of $54,860,339.93. The estimate is based on the fully burdened labor cost and price only for all periods of performance (base period and all option periods exclusive of the FAR 52.217-8 Extension). It includes fee but does not include ODCs. Any Offer that does not meet the minimum dollar amount established shall include a justification that explains why the Offer is below the minimum. The justification shall be included as an Enclosure to Attachment C2.

3.2 Cost Reimbursable Narrative, Attachment C2 (Part I - Administrative Information)

3.2.1 The Contractor and Subcontractors shall complete Part I of Attachment C2 in accordance with the instructions within Attachment C2.

3.2.2 The Contractor shall provide as an Enclosure to Attachment C2 the following:

3.2.2.1 A signed SF33 for the RFO and a signed SF30 for each amendment.

3.2.3 The Contractor and Subcontractors shall provide as an Enclosure to Attachment C2 the following:

3.2.3.1 The most current Defense Contract Audit Agency (DCAA) Direct and/or Indirect Rate Approval Letters; DCAA Forward Pricing Rate Agreement or Recommendation; and/or Defense Contract Management Agency (DCMA) Letters (such as accounting system letters, property management system letters, etc.), as applicable.

3.2.3.2 A completed Section K of the RFO.

3.2.3.3 Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

3.2.3.4 An OCI Disclosure and OCI Mitigation Plan, if applicable, based on the Contractor's, and Subcontractor's, completion of KTXT.209-9511, Organizational Conflicts of Interest Representation (Services).

3.2.4 The Contractor shall provide documentation, as an Enclosure to Attachment C2, verifying that it has an adequate and acceptable accounting system in accordance with DFARS 252.242-7006, Accounting System Administration.

3.2.4.1 If the Contractor does not currently have an accounting system that has been reviewed and/or determined adequate by DCAA or DCMA, the Contractor shall provide the following:

-A statement in Table 4 of the cost/price narrative stating that its Accounting System has not yet been reviewed or determined adequate by DCAA or DCMA (whichever is applicable).

-A completed "Pre-award Survey of Prospective Accounting System Checklist” (located at: https://www.dcaa.mil/Portals/88/Preaward_Survey_of_Prospective_Contractor_Accounting_System_Checklist_updated10_9_19.pdf) provided as an Enclosure to Attachment C2.

The Government may request a Pre-award Survey of a Prospective Contractor Accounting System through DCAA in advance of TO award using the checklist submitted with the Offer. Contractors are reminded that they must have an adequate accounting system, in accordance with DFARS 252.242-7006.

If a Contractor does not have an accounting system that has been determined adequate by DCAA or DCMA and if the Government is unable to determine the Accounting System to be adequate through the Pre-Award Survey conducted by DCAA, the Contractor may be determined non-responsible and ineligible for TO award. Additional information about the audit process can be found at the DCAA website at https://www.dcaa.mil/Guidance/Audit-Process-Overview/.

3.2.5 Subcontractors that will have a cost-type subcontract must provide documentation, as an enclosure to Attachment C2, verifying that it has an adequate and acceptable accounting system in accordance with DFARS 252.242-7006.

3.2.5.1 If a proposed Subcontractor does not have an accounting system that has been determined adequate by DCAA or DCMA, they shall not have a cost-type subcontract.

3.3 Cost Reimbursable Narrative, Attachment C2 (Parts II-XV)

3.3.1 The Contractor and Subcontractors shall provide a narrative that addresses any assumptions made during the preparation of the Cost/Price Offer and discuss the basis for the cost elements listed below:

3.3.1.1 Direct labor rates. The Contractor and Subcontractors are required to submit unburdened labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, a breakdown and explanation of how rates are developed shall be provided. If necessary, a narrative to describe derivation of labor rates and use of uncompensated overtime shall be provided.

3.3.1.1.1 Current Employees. For all proposed current employees, the Contractor and Subcontractors shall provide payroll verification by completing Table 6 – Hourly Direct Labor Rates for Current Employees in its entirety. Contractors and all Subcontractors shall provide a justification within Attachment C2, Part II, for any deltas between payroll verified rates and proposed rates.

3.3.1.1.2 Prospective Hires. For all proposed prospective hires, the Contractor and Subcontractors shall propose direct labor rates equal to or greater than the direct labor rates stated in the "Minimum Direct Labor Rates" worksheet within Attachment Cl. The minimum rate is based on data from the May 2024 Bureau of Labor Statistics (BLS) wage data by Metropolitan Statistical Area (MSA) (Lexington Park, MD Metro Area) and occupation for each labor category's SOC code at the 25th, 50th, and 75th percentile. The Government used data at the 25th percentile for Junior labor categories, data at the 50th percentile for Journeyman labor categories, and data at the 75th percentile for Senior labor categories.

The rates from BLS wage data were escalated by 3.4% annually to reflect the anticipated Period of Performance (PoP) start date of this TO utilizing BLS Table 9, Employment Cost Index for Wages and Salaries for Private Industry Workers by Occupational Group and Industry sub group titled, "All Workers, Excluding incentive paid occupations" for the 12 month period ending 30 December 2025.

This is a Service Contract Act (SCA) designated TO. Wage Determination 2015-4279 Revision 30 (12/03/2025) for St Mary's County, Maryland was utilized for applicable SCA labor categories.

3.3.1.1.3 Contingent Hires. The Contractor and Subcontractors shall submit a Letter of Commitment for each contingent hire (Key and non-Key) as an enclosure to Attachment C2. The Letter of Commitment is a separate written agreement signed by the potential employee(s) to work for the Contractor effective upon TO award. Letters of Commitment shall state at a minimum: the contingent hire’s name, RFO labor category, the contingent hire will be fulfilling, salary information, and the letter signed and dated by the contingent hire. No information within any Letter of Commitment shall be redacted. Subcontractors shall provide this information either separately or included in the Contractor's Volume 3 – Cost/Price Offer.

3.3.1.2 Escalation

3.3.1.2.1 Escalation on labor for Base Year. The Contractor and Subcontractors shall escalate their current direct labor rates to coincide with the anticipated PoP start date of this TO if necessary. The Contractor and Subcontractors shall indicate when their companies customarily provide direct labor rate increases and whether a rate increase is anticipated prior to the TO PoP start date. Proposed escalation rates shall be supported by historical escalation rate actuals. If the Contractor/and or Subcontractors do not have historical escalation rate actuals, then the Contractor and Subcontractors shall propose escalation for non-SCA labor categories at a rate of 3.4% or higher if a rate increase is anticipated prior to the TO PoP start date. The 3.4% is derived using BLS Table 9, Employment Cost Index for Wages and Salaries for Private Industry Workers by Occupational Group and Industry subgroup titled, "All Workers, Excluding incentive paid occupations" for the 12-month period ending 30 December 2025. If the Contractor and Subcontractors do not escalate current direct labor rates to take into account the base period start date and the company's customary direct rate increases, and a justification is not provided, the Government may adjust the proposed direct labor rates. For example, if the proposed direct labor rates are from 2025 and the effort begins in 2026, the Contractor should escalate for a 2026 start.

3.3.1.2.2 Escalation on labor for Option Years. The Contractor and Subcontractors shall address escalation for all labor categories and shall provide rationale for the specific escalation rate used within Part III of Attachment C2. The Contractor and Subcontractors shall provide their own company’s historical escalation rate actuals for the last three years within Attachment C2, Part III, Table 7. Any Contractor and/or Subcontractor that does not propose escalation or include an explanation as to why escalation is not proposed, may be considered unrealistically low and may have its Offer adjusted by the Government to include escalation applied to option years 1-4.

3.3.1.2.2.1 The Contractor and Subcontractors shall propose escalation rates that are supported by their historical escalation rate actuals. If the Contractor and/or Subcontractors do not have historical escalation rate actuals, then the Contractor and Subcontractors shall propose escalation for non-SCA labor categories at a rate of 3.4% or higher for option years 1-4.

3.3.1.2.3 The Contractor and Subcontractors shall apply an escalation of 2.76% to all SCA labor categories for option years 1-4 to account for anticipated SCA wage determination rate increases.

3.3.1.3 Indirect costs (i.e., Overhead, Fringe Benefits, General & Administrative (G&A), etc.) and bases to which they apply.

The Contractor and Subcontractors shall ensure consistency between the narrative description of Indirect Costs stated in Attachment C2, and how the Indirect Costs are calculated within Attachment C1.

3.3.1.3.1 The Contractor and Subcontractors shall provide the last three years of historical actual indirect rates within Attachment C2, Part IV, Table 8.

3.3.1.3.2 The Contractor and Subcontractors shall submit detailed justification of the proposed indirect rates within Attachment C2, Part IV. If any of the proposed Indirect rates utilized by the Contractor or any Subcontractors differ from the historical actual rates and/or DCAA/DCMA information, a justification shall be provided for the difference in Attachment C2, Part IV.

3.3.1.4 Estimating Practices. The Contractor and Subcontractors shall provide substantiating information to explain their estimating practices within Attachment C2, Part V.

3.3.1.5 Profit/Fee.

3.3.1.5.1 Cost Plus Award Fee Level-of-Effort CLINs. This is a hybrid CPAF task order with 2.5% base fee on CPAF CLINs. The Contractor shall propose a total CPAF fee percentage (inclusive of the 2.5% base fee) no greater than 10.0%. Subcontractors proposing a CPFF subcontract shall propose a fixed fee no greater than the Prime Contractor's maximum fee rate cap stated in its Seaport NxG MAC. The Contractor and Subcontractors shall identify total fee amounts proposed and the various cost elements to which the fee is being applied within Attachment C2, Part VI. Fee rates must be clearly distinguishable. Fee shall not be applied to ODCs.

3.3.1.5.2 Firm-Fixed-Price Level-of-Effort (FFP LOE) CLINs. For the FFP LOE CLINs, the Contractor and applicable Subcontractors shall propose a Fully Burdened Fixed Price for each labor category required to perform the effort. Offerors are strictly prohibited from proposing a separate Base Fee, Fixed Fee, or Award Fee on the FFP LOE CLINs. The Fully Burdened Fixed Price shall include all direct labor, fringe benefits, overhead, General and Administrative (G&A) expenses, and profit. The Offeror shall total their Fully Burdened Fixed Price for the Government-provided estimated hours in Attachment C4 to establish the total Firm-Fixed-Price for each FFP LOE CLIN.

3.3.1.6 ODCs by specific cost element (i.e. Material, Travel). Contractors, including Subcontractors, shall provide a narrative that addresses any assumptions made during the preparation of the cost/price offer and discuss the basis for travel and material costs, including any indirect costs being applied to each specific cost element within Attachment C2, Part VII.

3.3.1.7 Cost of Money (COM). When a Contractor, including Subcontractors, elects to claim Cost of Money (COM) as an allowable cost, the Contractor, including Subcontractors, must submit a DD 1861 as an enclosure to Attachment C2 and show the calculations of the proposed amount within Attachment C2, Part VIII.

3.3.2 Price Reasonableness Determination. The Contractor shall conduct appropriate cost or price analysis to establish the reasonableness of the proposed subcontract prices and include the results of these analyses within its cost reimbursable narrative. A detailed explanation of the basis of this determination is required for each proposed Subcontractor, regardless of subcontract type proposed, in Attachment C2, Part IX, or as an Enclosure.

3.3.3 Fully Burdened Labor Rates (FBLRs). The Contractor is required to submit annual FBLRs for all proposed current, contingent, and prospective hire individuals for both the Contractor and each Subcontractor via the “Fully Burdened Labor Rates” worksheet of the Attachment C1 (see Section L, Part C, Paragraph 3.1.3). Proposed annual fully burdened labor costs/prices may be subject to the NAVAIR labor tripwire identified in Section M, Part C, Paragraph 3.5. Contractors and Subcontractors that propose an employee with an annual fully burdened labor value exceeding the labor tripwire shall provide rationale within Attachment C2, Part XI that justifies the reasonableness for exceeding the labor tripwire for the applicable employee(s).

3.3.4 Maximum Pass-Through Rate. The Contractor shall provide its proposed pass-through rate for this TO and clearly identify the indirect burdens and bases the burdens are being applied to when calculating the pass-through rate. The Contractor shall provide the pass-through rate stated within the Maximum Pass-Through Rates - Applicable to all TO types which is in its SeaPort-NxG MAC award, within Attachment C2, Part X.

3.3.5 Service Contract Labor Standards

3.3.5.1 This RFO is, and the resulting Task Order will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, Service Contract Labor Standards, contained in Section I of this RFO. Contractors, including Subcontractors, shall propose employees’ wages in accordance with the attached Wage Determination. As part of the Cost/Price Offer, the Contractor and Subcontractors shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as attachment in Section J of this RFO) within Attachment C2, Part XII, or as an Enclosure.

3.3.6 Investments. The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed cost/price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Contractor and Subcontractors shall fully identify and explain any such investments within Attachment C2, Part XIII. Such investment will then be incorporated into the TO to cap the rate and to ensure it is binding for the term of the TO.

3.3.7 Additional Information. The Contractor and Subcontractors may include additional cost/price information (including Ground Rules and Assumptions) that does not clearly align to any of the subparagraphs of Section L, Part C, paragraph 3.0 within Attachment C2, Part XIV.

3.3.8 Changes to Attachment Cl or Attachment C2. The Contractor and Subcontractors shall include a narrative to describe any changes made to the Attachment C1 and/or the Attachment C2 that was provided with the RFO within Attachment C2, Part XV.

3.3.9 Authorized Signature. The Contractor and Subcontractors shall provide authorized representative information and provide an authorized representative signature in Attachment C2, Part XVI validating all information provided is accurate.

3.4 Fixed/T&M Price Narrative, Attachment C3

Subcontractors proposing a contract type other than cost reimbursable (e.g., FFP, FFP LOE, T&M, etc.) are not required to provide the same level of detail as required under cost reimbursable Offers and shall only complete and submit a Fixed/T&M Price Narrative, Attachment C3.

3.4.1 Subcontractors shall complete Part I of the Attachment C3 in accordance with the instructions within Attachment C3.

3.4.2 Subcontractors shall provide, as an Enclosure to Attachment C3, the following:

3.4.2.1 A completed Section K of the RFO.

3.4.2.2 An OCI disclosure and OCI Mitigation Plan, if applicable, based on the Subcontractor’s completion of KTXT.209-9511, Organizational Conflict of Interest Representation (Services).

3.4.2.3 Letter of Commitment for each proposed Contingent Hire, if proposing Key Personnel. Required information within the Letter of Commitment is specified in Section L, Part C, paragraph 3.3.1.1.3.

3.4.3 Deviations from the information requested within Attachment C3. Subcontractors shall include a narrative to describe any deviations from the information requested within Attachment C3, Part II.

3.4.4 Authorized Signature. Subcontractors shall provide authorized representative information and provide an authorized representative signature in Attachment C3, Part III, validating all information provided is accurate.

3.4.5 Additional Information. The Government expects adequate price competition for this task order. Therefore, for the FFP LOE CLINs, Offerors are only required to submit Fully Burdened Fixed Hourly Rates and are not required to provide a buildup of those rates (e.g., direct labor, indirect, profit). However, in the event that the Government receives only one offer, the Government reserves the right to request Data Other Than Certified Cost or Pricing Data. This may include requiring the Offeror to provide a full cost element buildup of their FFP LOE Fully Burdened Rates to establish price reasonableness.

3.5 Government Furnished Information

3.5.1 Labor Hours

A work-year is defined as 1,920 hours exclusive of holidays and leave and shall be utilized for Offer purposes. For evaluation purposes, the Contractor shall propose the labor categories and hours by location as outlined in Attachment C4.

The Government estimate for the on-site work effort inclusive of all options is 624,000. The Contractor shall propose the labor categories and hours by off-site location necessary to execute the tasking in the SOW/PWS. Only labor categories identified in Section C, Paragraph 3.4, shall be proposed.

3.5.2 Other Direct Costs (ODCs). The Contractor shall use the Government-provided "Not to Exceed" (NTE) values for Other Direct Costs (ODCs) as the capped total amounts. The Contractor is responsible for applying the applicable indirect burdens to derive the allowable direct cost amounts such that, when the burdens are applied, the total does not exceed the NTE values established by the Government. If the Contractor chooses not to burden ODCs, then the Contractor shall propose an H-clause (example provided below) to identify this special term and condition. No fee shall be applied to ODCs.

“[CONTRACTOR NAME] recognizes that [INDIRECT COST] is typically applied to ODCs in accordance with our accounting practices. However, [CONTRACTOR NAME] did not propose [INDIRECT COST] on ODCs within the Offer, and therefore those costs are unallowable in the execution of this TO and if invoiced will be subject to FAR 52.242-3 Penalties for Unallowable Costs (DEVIATION).”

The Government's NTE estimate for ODCs for the Contractor and all subcontract efforts are listed below.

$2,016,019.20

$2,074,325.76

$2,134,333.44

$2,196,076.80

$10,380,161.13

$1,008,009.60

$1,037,162.88

$1,067,166.72

$1,098,038.40

$4,641,061.37

$3,024,028.80

$3,111,488.64

$3,201,500.16

$3,294,115.20

$15,570,241.7

3.5.3 Incumbent Information.

The incumbent Contractor/Current Contract Numbers are:

Single Award Indefinite Delivery Indefinite Quantity (IDIQ): N0042124D0014, Task Order:N0042124F0690.

Contractor:

Altus Technical Solutions LLC 7250 Parkway Dr. Ste 410 Hanover, MD 21076

Subcontractors:

Systems Application & Technologies, INC. (SA-Tech)