Section F ANNEXES.pdf
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- Solicitation number
- N4008523R2535
About this file
This document contains deliverables and submission requirements for federal contract number N4008523R2535 for Regional Fire Alarm Services in the Hampton Roads area of Virginia. Key deliverables include certification and license documentation within 15 days of award, an integrated maintenance program plan within 30 days of award, monthly maintenance schedules and status reports by the fifth day of each month, and infrastructure condition assessment reports within the first six months of the contract and annually thereafter. Asset change reports are also due within 10 days of any asset changes. Personnel listings are required within 30 days of award and any changes.
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1502000 – Facility Investment
SECTION F: DELIVERIES OR PERFORMANCE
DELIVERABLES
Annex/ Spec Item
Form Attachment
Number Deliverable Title Date (s) of Submission
Distribution
Frequency Original/ Copies
Number of
(including original)
1502000/ 2.2.1
N/A
Certification and Licenses
Within 15 days after award or as requested by the
KO
KO 1 Once for initial submittal, then as requested
3.1
Integrated Maintenance Program Plan
30 calendar days after contract award
KO 2 Annually
3.1.1
Fire Protection Systems IMP Inspection and Acceptance
30 calendar days
KO 2 Annually
3.1.2
N/A Fire Protection Systems periodic
Service
Five work days prior to the beginning of each month
KO 1 Monthly
N/A Monthly IMP Schedule and IMP Maintenance and Repair Status
Five work days prior to the beginning of
KO 2 Monthly
Inspection, Testing, and Certification Program Summary Report
First work day of
KO 2 Monthly
Section F – 0200000 Management and Administration
Section F 0200000 Deliveries or Performance
Frequency Original
(inclu ding origin al)
2.2.1.2 J-0200000-04 Request to Work
Outside Government’s Regular Working Hours
At least seven calendar days prior to requested day.
KO and COR 1 As required
2.3.1 N/A Sign-in Sheets and
Minutes for Review and Comments
Within two working days
KO, COR and all attendees
1 As Required
2.3.1 N/A Sign-in Sheets and
Minutes Final Revision
KO, COR and all attendees
1 As Required
2.3.4 N/A Permits and
Licenses
Before work commences and as requested by the
KO.
KO and COR 1 As specified
2.3.5 N/A Certificate of
Insurance
Within 15 prior to contract start.
2.3.5 N/A Written Notice of
cancellation or material change in policy coverage
At least 30 prior to cancellation or material change in policy coverage
2.6.1 N/A Plans of Action
and Milestones (POA&Ms) prior to contract start and within seven calendar days of changes.
KO, COR, and Command Security Manager
1 As required
2.6.1 N/A Cybersecurity
Incident
Immediately upon discovery during regular working hours and by 0800 the following work day for discoveries after regular working hours
Command
2.6.4 N/A Scheduling and
Work Status Updates
Weekly, within 30 minutes of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours
Specified
2.6.4 N/A Work Schedules Within 15
prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performance, and within two calendar days of changes.
COR 1 Monthly
2.6.5 N/A Notification of any
Difficulty in Scheduling Work
By the end of each workday
2.6.6 N/A Status of
Deliverables
Within 30 minutes of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours
2.6.7 N/A Service
Interruptions
At least five working days in advance
2.6.8.2 N/A Pipe Delimited
Flat-File
By the end of each workday
KO or a representative designated by the KO
1 Daily
2.6.8.2 N/A Sample Pipe
Delimited Flat-File
Within 30 to demonstrate the ability to properly format the flat-file
2.6.8.2 N/A Asset and
Specification Data When an asset is repaired, replaced, installed, or otherwise affected
2.6.8.3 N/A List of personnel
requiring access to Government’s Maximo
KO and COR 1 As specified
2.6.9.1 N/A Quality
Management Plan
2.6.9.1 N/A Revised Quality
Within seven
2.6.9.2 N/A QC Inspection File Within five
completion/ termination of the contract.
2.6.9.3 N/A Contractor Quality
Surveillance each month.
KO and COR 1 Monthly
2.6.10 N/A Property
Within 45 calendar days after award.
2.7.1 N/A List of Key
Personnel and Qualifications start
2.7.1 N/A Organizational
Chart start
2.7.2.6 N/A Proof of Legal
Residency
Prior to be admitted to site of work.
2.7.2.6 N/A Proof of United
States of America Citizenship
Prior to be admitted to site of work.
2.7.3 N/A Service Contract
Reporting (SCR)
No later than 31 October
KO and COR 1 Annually for labor executed during the period of performance during each Government fiscal year
(FY)
2.8.1 N/A Employee Listing Within 15
start and within
2.8.8 N/A OF-306
Declaration for Federal Employment and Digital Fingerprints
Prior to commencement of work
2.8.9 N/A List of personnel
requiring access to and the justification for their access to Government IT, OT, and FRCS prior to contract start and within
2.9.2 N/A Accident
Prevention Plan prior to contract start and within
2.9.3 N/A Activity Hazard
Analysis
Together with the Accident Prevention Plan and within seven and changes.
2.9.4 N/A Compliance Plans, Programs, and Procedures
Together with the Accident Prevention Plan and within seven and changes.
2.9.4.7 N/A Control of
Hazardous Energy (lockout/tagout) annual inspection.
KO and COR 1 Annually
2.9.6 J-0200000-04 NAVFAC
Contractor Incident Reporting System
(CIRS)
Within five accident.
2.9.6 J-0200000-04 Weight Handling
Equipment Accident Report working days of
2.9.6 J-0200000-04 Crane and Rigging
Gear Near Miss working days of
2.9.8 N/A Monthly On-Site
Labor Report
2.9.9 N/A OSHA Citations
and Violations Corrective Action
Within 48 hours after receiving a citation.
2.9.10 N/A Safety Inspection
and Monitoring
Upon request. KO and COR 1 As required
2.9.11 N/A Safety
Certifications prior to contract start and as old certifications, expire.
2.10 N/A EMS Goals and
Policy Measurement Information
Upon request. KO and COR 1 As required
2.10.1.1 N/A Water
Conservation Plan award and for
2.10.2 N/A Environmental
Protection Plan prior to contract start and within
2.10.2.1 N/A Sampling Plan Prior to Sampling KO and COR 1 As required
2.10.2.1 N/A Laboratory
Analysis Upon Request KO and COR 1 As specified
2.10.2.2 N/A Class I and II ODS
Within 24 hours following delivery of refrigerant to
DLA
2.10.2.3 J-0200000-04 Solid Waste
Management and Recycling Reports
2.10.2.3 J-0200000-04 Summary Solid
Waste Management and Recycling Report
By October 10th KO and COR 1 Annually
2.10.2.5 N/A Waste Stream
Determination prior to start of contract performance and within 14 days of identification of any new waste stream.
2.10.2.7 J-0200000-04 Fuel and hazardous
substance spill notification
Within 15 minutes of discovery
Regional Dispatch Center notification
As soon as possible but not more 24 hours of discovery report
Within 48 hours of discovery
2.10.2.8 J-0200000-04 Emergency
Planning and Community Right- To-Know Act (EPCRA) Report prior to contract start and not less than 10 working days prior to planned use of hazardous material.
2.10.2.8 J-0200000-04 Contractor
Hazardous Material Inventory Log the end of each calendar year and at termination of the contract.
2.10.2.12 N/A Asbestos
Containing Material (ACM)
Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours
2.10.2.13 N/A Hazardous Air
Pollutants Semi-annual Reports
At intervals of 160 to 200 calendar days
KO, COR,
Installation
Environmental Division, City, State, and EPA
1 Semi-annually
2.10.2.13 N/A Hazardous Air
Pollutants Monthly Data
First workday of
KO, COR,
Installation
Environmental Division
1 Monthly
2.10.3 N/A Sustainable
Procurement and Practices Plan prior to contract start and within 15 calendar days after exercised option periods.
2.10.3 N/A Sustainable
Delivery of Services Report each contract period.
2.10.3.2 N/A Recovered
Material Certification
As specified KO and COR 1 When a product containing recovered materials is equal to or better than the original and could be used.
2.14.1 Recurring Work
Proposals following receipt of request
2.14.2 N/A Notification to the
Government for Work Above the Recurring Work Limitations and Rough Order of Magnitude
Within two hours of identification
2.15.1.1 N/A Non-Recurring
Work Quantities Ordered via FedMall
By the fifth day of the following month
2.15.2.1 N/A Non-Recurring
Work Proposals following receipt of request
KO 1 As required
1501000 – Facility Management
SECTION F: DELIVERIES OR PERFORMANCE
Annex/
Frequency Original/
Number of Copies (including original)
1501000/ 2.3.1
N/A System Access Personnel Listing
COR/KO 2 Upon award and any change in personnel
N/A Infrastructure Condition Assessment reports
Within the first 6 months of the contract Base and Option years
COR/KO 2 Annually
N/A MAXIMO Asset Changes report
Within 10 after asset change identification
COR/KO 2 When there is a change with the asset
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