J-1501000-1502000.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-15010000 Functional Assessment Plan (FAP)

J-1501000-01 Definitions and Acronyms

J-1501000-02 References and Technical Documents

J-1501000-03 Meter Group Descriptions and Direct Condition Rating Guidance

J-1501000-04 General Direct Condition Rating Guidance

FUNCTIONAL ASSESSMENT PLAN (FAP)

FACILITY MANAGEMENT

1501000

FACILITY MANAGEMENT FAP

Assessment Levels (AL) Assessment Frequency (Freq)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Comments

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1 Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Spec Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1 Infrastructure Condition Assessment

Program (ICAP) Services The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support Condition Based Maintenance Management (CBMM).

MAXIMO asset data is complete and accurate.

Asset condition assessment is complete and accurate.

MAXIMO data is updated within the specified time.

Characteristic Meter Reading data fields required in MAXIMO are complete and accurate.

PS N/A N/A 10% 5% M

Spec Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

4 Non-recurring Work Non-recurring work is ordered in accordance with the ELINs in Section J. The exact locations, work to be accomplished, period of performance, and applicable CACs will be specified in each task order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

PS N/A N/A N/A EA 100% N/A R

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Contract #: NXXXXX-16-D-XXXX Installation/Site:

Annex/sub-annex: 1501000 Facility Management Month/Year:

Spec Title

AL1 AL2/AL3 VCC Safety QMS review Item E M N E M N Pos Neg Issues # Samples A U

3.1.1 ICAP Services

4 Non-Recurring Work TO

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for Recurring Work Overall Technical Rating for Non-Recurring Work

COR Signature: Date:

E = Standards Exceeded; M = Standards Met; N = Standards Not Met

ATTACHMENT J-1501000-01

DEFINITIONS AND ACRONYMS

TERM DEFINITION

CONDITION BASED

MAINTENANCE

MANAGEMENT

A maintenance philosophy that encompasses a condition management cycle that is sustained throughout the entire life-cycle of a facility and its constituent component sections, or assets.

FACILITIES LIFE CYCLE A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

INFRASTRUCTURE

CONDITION ASSESSMENT

PROGRAM

A foundational component of Condition Based Maintenance Management (CBMM). ICAP comprises three of the four CBMM quadrants: Inventory, Assessment, and Analysis.

FACILITIES MAINTENANCE

MANAGEMENT

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

LIFE-CYCLE COSTS A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

REAL PROPERTY Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys).

RESTORATION Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

SUSTAINMENT Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

UNIFORMAT

CLASSIFICATION

A standard classification of building components established by the National Institute of Standards and Technology.

Acronym Title BFR Basic Facility Requirements CBMM Condition Based Maintenance Management ICAP Infrastructure Condition Assessment Program IMP Integrated Maintenance Program MDI Mission Dependency Index MILCON Military Construction PM Preventive Maintenance POAM Plan of Action and Milestones RSIP Regional Shore Infrastructure Plan

ATTACHMENT J-1501000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title NAVFAC P-78 Real Property Inventory Procedures Manual OPNAVINST 11011.10 Utilization of Navy Real Property SECNAVINST 11011.47 Acquisition, Management, and Disposal of Real Property and Real Property

Interests by the Department of the Navy

ATTACHMENT J-1501000-03

METER GROUP DESCRIPTIONS AND DIRECT CONDITION RATING GUIDANCE

D5010906 - Panelboards Meter & Description Direct Condition Rating Guidance Condition CR-5055 - Record the condition of the Breakers/Fuses

GREEN: Breaker successfully trips when circuit is overloaded/shorted out. Fuse is not burnt out.

AMBER: Breaker has been tripped RED: Breaker does not successfully trip when circuit is overloaded/shorted out. Fuse is burnt out.

CR-5245 - Record the condition of the Disconnect/Safety Switch

GREEN: Disconnect/Safety Switch is present and works properly AMBER: None RED: Disconnect/Safety Switch is missing or not functional

CR-5295 - Record the condition of the Enclosure

GREEN: Minimal damage and corrosion on Enclosure, fully secured AMBER: Noticeable damage/corrosion to Enclosure, Panels may be slightly detached, loose or displaced RED: Significant damage/corrosion to Enclosure, a number of panels are loose, displaced, or missing

CR-5690 - Record the condition of the Wiring/Connections

GREEN: Wiring is protected/insulated and connections are secure AMBER: Wiring is may be frayed but not exposed, connection are generally secure, no noticeable risk of unintentional grounding RED: Wiring is significantly deteriorated or frayed, connection are loose, or risk of unintentional grounding

ATTACHMENT J-1501000-03

METER GROUP DESCRIPTIONS AND DIRECT CONDITION RATING GUIDANCE

D5030910 - Communication/Alarm Systems Meter & Description Direct Condition Rating Guidance Condition CR-5015 - Record the condition of the Annunciator/Control Panel

GREEN: Annunciator/Control Panel has minimal damage, alarm component fully operational AMBER: Annunciator/Control Panel has minimal signs of wear, but alarm component functions properly RED: Annunciator/Control Panel has noticeable damage, and/or alarm component does not function properly

CR-5020 - Record the condition of the Audible/Visual Alarm Device

GREEN: Alarms function properly AMBER: None RED: Alarms do not function properly

CR-5030 - Record the condition of the Batteries

GREEN: Batteries provide adequate power to the device.

AMBER: None.

RED: Batteries do not provide adequate power to the device.

CR-5240 - Record the condition of the Detectors

GREEN: Detectors function properly AMBER: None RED: Detectors do not function properly

CR-5625 - Record the condition of the Switches

GREEN: Switches function properly AMBER: None RED: Switches do not function properly

CR-5690 - Record the condition of the Wiring/Connections

GREEN: Wiring is protected/insulated and connections are secure AMBER: Wiring is may be frayed but not exposed, connection are generally secure, no noticeable risk of unintentional grounding RED: Wiring is significantly deteriorated or frayed, connection are loose, or risk of unintentional grounding

J-1501000-04

General Direct Condition Rating Guidance

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1502000-01

J-1502000-02

J-1502000-03

Definitions and Acronyms

References and Technical Documents

Fire Protection Inventory

ATTACHMENT J-1502000-01

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

EQUIPMENT, COLLATERAL Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

EQUIPMENT, INSTALLED Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project. Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

EQUIPMENT, PERSONAL

PROPERTY

Personal property equipment includes all equipment other than collateral equipment. Such equipment, when acquired and used in a facility or a test apparatus, can be severed and removed aster erection or installation without substantial loss of value or damage thereto or to the premises where installed.

FACILITIES LIFE CYCLE A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

FACILITIES MAINTENANCE

MANAGEMENT

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Integrated Maintenance Program

(IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

LIFE-CYCLE COSTS A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

REPAIR Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

REPLACEMENT Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

RESTORATION Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

SUSTAINMENT Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

SERVICE ORDER Any work required to return a facility, system, equipment or component to normal working condition. Service orders are minor facility problem requests or requests for facilities-related work that are too small to be planned and estimated.

WEIGHT HANDLING

EQUIPMENT (WHE)

Weight handling equipment consists of cranes (e.g., portal cranes, jib cranes), rigging gear (e.g., slings, shackles), and associated equipment (e.g., portable hoists, dynamometers). For purposes of this technical sub-annex, WHE does not include mobile or transportable truck, crawler, and railway mounted locomotive cranes covered in 1700000 BSVE.

Acronym Title RPIE Real Property Inventory Equipment SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization FACP Fire Alarm Control Panel UFC Unified Facilities Criteria

ATTACHMENT J-1502000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title

UCF 3-601-02

10 October 2021

Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems

Appendix A of

UCF 3-601-02

10 October 2021

All Code and Building standards listed in this Appendix shall apply to the work under this contract as well as the standards in (UCF 3-601-02)

ATTACHMENT J-1502000-03

FIRE PROTECTION INVENTORY PART 1

see attached J-1502000-03

FUNCTIONAL ASSESSMENT PLAN (FAP)

FACILITY INVESTMENT

J-1502000-06

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1 Integrated Maintenance Program

(IMP)

The Contractor shall develop and implement an IMP program for installed Fire Protection Equipment and systems to ensure they are safe, fully functional, and operational.

This IMP shall be based on all requirements in the most current version of UFC 3-601-02 and the OEM requirements of each brand named system.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within two hours and complete the repair within 48 hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

PS

VCC

N/A N/A 10% 5% M

FACILITY INVESTMENT FAP

Assessment Levels (AL) Assessment Frequency (Freq)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Complaints

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1 Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1.1 Fire Protection Systems IMP

Inspection and Acceptance The Contractor shall within 30 days of award of the contract (or as soon as possible thereafter) complete an IMP acceptance inspect of all fire protection systems, fire alarm systems and fire pumps covered under this contract.

The Contractor shall accept into the IMP all systems found to be operable and that meet OEM specifications.

The Contractor shall provide a complete list of repairs / modifications required before the system can be accepted into the Contractors IMP program. Each report shall be complete with cost estimate for repairs suggested by the Contractor. Submit per Section F

Contractor provides inspection / acceptance report in a timely manner. Contractor provides repair / modification list including a cost estimate for each system needing repair in a timely manner.

PS

VCC

N/A N/A 10% N/A M

3.1.2 Fire Protection Systems Periodic

Inspection and Service

Within the IMP, the Contractor shall be responsible for tracking and executing all periodic service tasks as called for in UFC 3-601-02 up to required 5 year service tasks.

Fire Protection Systems periodic inspection and service frequency as specified in UFC 3-601-02.

All inspections, tests and services are completed within a timely manner and are done in accordance with the guiding documents. The Contracting Officer is informed of long term events that are due to be performed.

PS

VCC

N/A N/A 10% N/A M

4 Non-Recurring Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the

PS N/A N/A N/A As Required

N/A R

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced exact locations and types of work to be accomplished. The period of performance will be specified in each order.

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Contract #: NXXXXX-20-D-XXXX Installation/Site:

Annex/sub-annex: 1502000 Facility Investment Month/Year:

Spec Title

AL1 AL2/AL3 VCC Safety QMS review

Item E M N E M N Pos Neg Issues # Samples A U

3.1 Integrated Maintenance

Program (IMP)

3.1.1 Fire Protection Systems IMP

Inspection and Acceptance

3.1.2 Fire Protection Systems

Periodic Inspection and Service

4 Non-Recurring Work TO

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for Recurring Work Overall Technical Rating for Non-Recurring Work

COR Signature: Date:

E = Standards Exceeded; M = Standards Met; N = Standards Not Met