Section F ANNEXES rev 1.pdf

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Section F – 0200000 Management and Administration

Section F 0200000 Deliveries or Performance

DELIVERABLES

Spec Item

Form Attachment

Number Deliverable Title Date (s) of

Submission

Distribution

Frequency Original

Copies (inclu ding origin al)

2.2.1.2 J-0200000-04 Request to Work

Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO and COR 1 As required

2.3.1 N/A Sign-in Sheets and

Minutes for Review and Comments

Within two working days

KO, COR and all attendees

1 As Required

2.3.1 N/A Sign-in Sheets and

Minutes Final Revision

KO, COR and all attendees

1 As Required

2.3.4 N/A Permits and

Licenses

Before work commences and as requested by the

KO.

KO and COR 1 As specified

2.3.5 N/A Certificate of

Insurance

Within 15 prior to contract start.

2.3.5 N/A Written Notice of

cancellation or material change in policy coverage

At least 30 prior to cancellation or material change in policy coverage

2.6.1 N/A Plans of Action

and Milestones (POA&Ms) prior to contract start and within seven calendar days of changes.

KO, COR, and Command Security Manager

1 As required

2.6.1 N/A Cybersecurity

Incident

Immediately upon discovery during regular working hours and by 0800 the following work day for discoveries after regular working hours

Command

2.6.4 N/A Scheduling and

Work Status Updates

Weekly, within 30 minutes of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours

Specified

2.6.4 N/A Work Schedules Within 15

prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performance, and within two calendar days of changes.

COR 1 Monthly

2.6.5 N/A Notification of any

Difficulty in Scheduling Work

By the end of each workday

2.6.6 N/A Status of

Deliverables

Within 30 minutes of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours

2.6.7 N/A Service

Interruptions

At least five working days in advance

2.6.8.2 N/A Pipe Delimited

Flat-File

By the end of each workday

KO or a representative designated by the KO

1 Daily

2.6.8.2 N/A Sample Pipe

Delimited Flat-File

Within 30 to demonstrate the ability to properly format the flat-file

2.6.8.2 N/A Asset and

Specification Data When an asset is repaired, replaced, installed, or otherwise affected

2.6.8.3 N/A List of personnel

requiring access to Government’s Maximo

KO and COR 1 As specified

2.6.9.1 N/A Quality

Management Plan

2.6.9.1 N/A Revised Quality

Within seven

2.6.9.2 N/A QC Inspection File Within five

completion/ termination of the contract.

2.6.9.3 N/A Contractor Quality

Inspection and Surveillance Report

First work day of each month.

KO and COR 1 Monthly

2.6.10 N/A Property

Within 45 calendar days after award.

2.7.1 N/A List of Key

Personnel and Qualifications start

2.7.1 N/A Organizational

Chart start

2.7.2.6 N/A Proof of Legal

Residency

Prior to be admitted to site of work.

2.7.2.6 N/A Proof of United

States of America Citizenship

Prior to be admitted to site of work.

2.7.3 N/A Service Contract

Reporting (SCR)

No later than 31 October

KO and COR 1 Annually for labor executed during the period of performance during each Government fiscal year

(FY)

2.8.1 N/A Employee Listing Within 15

start and within

2.8.8 N/A OF-306

Declaration for Federal Employment and Digital Fingerprints

Prior to commencement of work

2.8.9 N/A List of personnel

requiring access to and the justification for their access to Government IT, OT, and FRCS prior to contract start and within

2.9.2 N/A Accident

Prevention Plan prior to contract start and within

2.9.3 N/A Activity Hazard

Analysis

Together with the Accident Prevention Plan and within seven and changes.

2.9.4 N/A Compliance Plans, Programs, and Procedures

Together with the Accident Prevention Plan and within seven and changes.

2.9.4.7 N/A Control of

Hazardous Energy (lockout/tagout) annual inspection.

KO and COR 1 Annually

2.9.6 J-0200000-04 NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five accident.

2.9.6 J-0200000-04 Weight Handling

Equipment Accident Report working days of

2.9.6 J-0200000-04 Crane and Rigging

Gear Near Miss working days of

2.9.8 N/A Monthly On-Site

Labor Report

2.9.9 N/A OSHA Citations

and Violations Corrective Action

Within 48 hours after receiving a citation.

2.9.10 N/A Safety Inspection

and Monitoring

Upon request. KO and COR 1 As required

2.9.11 N/A Safety

Certifications prior to contract start and as old certifications, expire.

2.10 N/A EMS Goals and

Policy Measurement Information

Upon request. KO and COR 1 As required

2.10.1.1 N/A Water

Conservation Plan award and for

2.10.2 N/A Environmental

Protection Plan prior to contract start and within

2.10.2.1 N/A Sampling Plan Prior to Sampling KO and COR 1 As required

2.10.2.1 N/A Laboratory

Analysis Upon Request KO and COR 1 As specified

2.10.2.2 N/A Class I and II ODS

Within 24 hours following delivery of refrigerant to

DLA

2.10.2.3 J-0200000-04 Solid Waste

Management and Recycling Reports

2.10.2.3 J-0200000-04 Summary Solid

Waste Management and Recycling Report

By October 10th KO and COR 1 Annually

2.10.2.5 N/A Waste Stream

Determination prior to start of contract performance and within 14 days of identification of any new waste stream.

2.10.2.7 J-0200000-04 Fuel and hazardous

substance spill notification

Within 15 minutes of discovery

Regional Dispatch Center notification

As soon as possible but not more 24 hours of discovery report

Within 48 hours of discovery

2.10.2.8 J-0200000-04 Emergency

Planning and Community Right- To-Know Act (EPCRA) Report prior to contract start and not less than 10 working days prior to planned use of hazardous material.

2.10.2.8 J-0200000-04 Contractor

Hazardous Material Inventory Log the end of each calendar year and at termination of the contract.

2.10.2.12 N/A Asbestos

Containing Material (ACM)

Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours

2.10.2.13 N/A Hazardous Air

Pollutants Semi-annual Reports

At intervals of 160 to 200 calendar days

KO, COR,

Installation

Environmental Division, City, State, and EPA

1 Semi-annually

2.10.2.13 N/A Hazardous Air

Pollutants Monthly Data

First workday of

KO, COR,

Installation

Environmental Division

1 Monthly

2.10.3 N/A Sustainable

Procurement and Practices Plan prior to contract start and within 15 calendar days after exercised option periods.

2.10.3 N/A Sustainable

Delivery of Services Report each contract period.

2.10.3.2 N/A Recovered

Material Certification

As specified KO and COR 1 When a product containing recovered materials is equal to or better than the original and could be used.

2.14.1 Recurring Work

Proposals following receipt of request

2.14.2 N/A Notification to the

Government for Work Above the Recurring Work Limitations and Rough Order of Magnitude

Within two hours of identification

2.15.1.1 N/A Non-Recurring

Work Quantities Ordered via FedMall

By the fifth day of the following month

2.15.2.1 N/A Non-Recurring

Work Proposals following receipt of request

KO 1 As required

1502000 – Facility Investment

SECTION F: DELIVERIES OR PERFORMANCE

Annex/

Frequency Original/

Number of

(including original)

1502000/ 2.2.1

N/A

Certification and Licenses

Within 15 days after award or as requested by the

KO

KO 1 Once for initial submittal, then as requested

N/A Monthly Maintenance Summary Report

By the 5th of the following month (Example: July data must be submitted by August 5).

KO/COR 2 Monthly

N/A Monthly Incomplete Work Report

(Example: July data must be

3.2

Preventive Maintenance Program Plan and PM Checklist

30 calendar days after contract award

KO/COR 2 Annually

N/A Monthly PM Work Schedule

Five work days prior to the beginning of each month

N/A Monthly PM Maintenance and Status

(Example: July data must be

3.2.1

Fire Protection Systems Inspection, Testing and Certification Summary Report

Within 5 days upon completion of

Inspection, Testing and Certification

KO/COR 2 As Required

N/A Fire Protection System/Component Failure Notification

Within one hour of discovery of a system/component deficiency

N/A Fire Protection System/Component Failure Report

Within 24 hours hours of a failure of a system/component

3.3.1

Warranty Record Within 5 days upon completion of work

1501000 – Facility Management

SECTION F: DELIVERIES OR PERFORMANCE

Annex/

Frequency Original/

Number of Copies (including original)

1501000/ 2.3.1

N/A System Access Personnel Listing after contract award

COR/KO 2 Upon award and any change in personnel

3.1

N/A Infrastructure Condition Assessment reports

Within the first 6 months of the contract Base and Option years

COR/KO 2 Annually

3.1.1

N/A MAXIMO Asset Changes report

Within 10 after asset change identification

COR/KO 2 When there is a change with the asset