N4008523R2535-0004.pdf

ACQR 5959495

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008523R2535 Regional Fire Alarm Services for Hampton Roads of Virginia

The purpose of this amendment is to correct attachments, J-0200000-11 ELINs Clean and J-1501000-1502000, Section L.3 of the solicitation, and to answ er the PPIs.

The Proposal due date of December 20, 2023 is extended to January 04, 2024. All other terms and conditions remain unchanged.

See SF30 Continuation sheet for amendment details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008523R2535

X 9B. DATED (SEE ITEM 11)

16-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Dec-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008523R2535

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

This amendment includes the following changes:

Change attachments;

o J-0200000-11 ELINs Clean to J-0200000-11 ELINs.rev 1 o J-1501000-1502000 to J-1501000-1502000 rev.1

Modify Section L.3 PPI Responses.

The below includes responses to all submitted PPI’s.

PPI Q&A

Q.1 Amendment 0001, page 4, para. B.15, This paragraph states, "In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made." Unit prices represent one twelfth of the total cost for inspections conducted on an annual frequency and on sixth of the cost for inspections conducted on a semi-annual basis. In the event that a period of performance is reduced and inspections on equipment were completed, the contractor is paid one twelfth or one sixth less than the actual cost of the inspection per month by which the period is reduced. Please advise how the contractor will be fully compensated for the cost of annual/semi-annual inspections should this occur.

A.1 The Contractor will be fairly compensated for all work completed in accordance with the schedule. If the POP is reduced, work completed, will be calculated with the modification.

Q.2 J-0200000 ELINS Sheet, ELINS sheet does not have a column for number of units of equipment for each ELIN (e.g., 58 units for ELIN A001AD). Does the government intend the contractor add a formula in column G to include this (e.g., =D23*F23*58)?

A.2 Include your total for the number of services provided and break it down by month. Therefore, if there are 15 services, ensure your monthly pricing breaks out to cover a total of 15 orders per year as a flat fee.

Q.3 J-0200000 ELINS Sheet, ELINS: Extended Price for ELINS A704 and A705 are not filled in but should be filled as are the two elins right above these lines.

A.3 Disregard, contractor needs to provide their unit price and total price.

Q.4 J-0200000 ELINS Sheet, With the separate listing of emergency and urgent service orders shown as separate ELINS (e.g., A001AB & A001AC), is it the intent that all costs for responding to any service orders not be included in the line items for regular I/T/M (e.g., A001AD, A001AE, A001AF, A001AG & A001AH)?

A.4 Correct, the cost for this should be all inclusive for 150 emergency service orders (A001AB) and 50 Urgent Service Orders (A001AC). If additional work is required outside the scope of 3.1.1 non-recurring work task orders MAY be issued.

Q.5 J-0200000 ELINS Sheet, Are emergency and urgent service orders FFP or is the contractor expected to invoice each month for the number of service orders completed? Will any unused service orders be deobiligated from the contract at the end of each contract period?

A.5 Include your total for the number of services provided and break it down by month. Therefore, if there are 150 orders, ensure your monthly pricing breaks out to cover a total of 150 orders per year as a flat fee.

There will be no additional invoicing unless as referenced above, the work is outside the scope of 3.1.1. As this is firm-fixed-price, service orders will not be deobligated at the end of each contract period.

Modifications may be issued if required to adjust number of orders.

Q.6 J-0200000 ELINS Sheet, Service orders are listed in both the non-recurring tabs and the recurring tabs. Is the intent that, if all the quantified service orders are used in the recurring section, the government still has the option to fund any additional service orders that may be required at the rates inputted in the non-recurring section?

A.6 Yes

Q.7 Historically, outages (disabling/re-enabling fire alarm systems and draining/re-charging suppression systems) were listed in the non-recurring tabs. Does the Navy intend the contractor to perform outage services under this contract?

A.7 Please review 2.6.7.

Q.8 C020000 2.9.1.1 and 2.9.1.2 discuss DART and EMR, but the evaluation factors are DART and TCR. Should these safety factors be in agreement with each other?

A.8 EMR is referring to the Subcontractors. Contractor should still provide DART and TCR per the RFP.

Q.9 Contractors have not been able to previously access MAXIMO as the scope of work requires. Please confirm that this obstacle has been overcome and contractors will be allowed to access.

A.9 Please ensure 2.3.1 and 2.3.2 are followed to ensure that you are able to get access to Maximo. Until contractor can get access to Maximo refer to 2.6.8.2 NAVFAC Maximo Method of Data Entry

Q.10 Behind J-1502000-03 Inventory page is a FAP (1502000). However, this is not listed in the main solicitation.

Verify it is included in this solicitation and what it’s purpose is.

A.10 Disregard, these documents are for Government use for assessment of the contractor.

Q.11 Section F, Pag 18: Subannexes 1501000/1502000 are listed and included; the solicitation also included Section F 2000000 Management and Administrative, but it is NOT mentioned in Section F. Verify that this section is actually part of the contract.

A.11 Section F 0200000 is part of this contract. Please review attachment labeled Section F Annexes.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writing on page 1 of the proposal the following:

(Name of Offeror) warrants that its proposal

(of date or other Identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Contractor Payment Schedule:

Reserved.

L.3 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Kristina DeGroat, Contract Specialist, at the following email address: kristina.l.degroat.civ@us.navy.mil or Pamela Waller, Contracting Officer, at the following email address: pamela.waller@navy.mil

L.4 Content of Proposal:

a) The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost price proposal will not be considered.

b) The offeror shall submit the following information:

Price:

(i) Price Submittal Requirements: Offerors shall submit one (1) hard copy and (1) CD-ROM that shall include the following:

- Include a cover page with the Solicitation number, Solicitation title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, and Point of Contact with their phone and email address;

- Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged;

- Attachment J-0200000-15 (Exhibits A through F). All pricing shall be submitted with only two decimal places. This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places. The CD-ROM shall include this attachment as a Microsoft Excel file;

- If applicable, where Exhibit Line Items/sub Exhibit Line Items contain a quantity of zero or a blank quantity, unit pricing shall be provided in the event future quantities are added;

- The Unique Entity ID and/or CAGE for all the Offeror’s team members (e.g., partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal; and

- Completed Contractor Proposal Certification (See Section L, Paragraph 1).

The hard copy proposal shall match the electronic version of the proposal. However, in the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. Provide name of financial institution, point of contract, telephone number, and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

2. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit, provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

3. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization.

Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

4. Description of offeror’s facilities and equipment.

5. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information will be used as the basis of your firm’s responsibility determination should your firm be considered for award.

Non-cost/price Factors:

Non-cost/price Factors Submission Requirements: Offeror shall submit three (3) hard copies and one (1) CD-ROM that shall include the following:

- 8 ½ x 11 format;

- No smaller than 10-point Arial or Times New Roman font;

- 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered;

- Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone

Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address;

- Include only information in response to Factors 1, 2, 3, and 4 separated by tabs, as applicable;

- Provide Attachment J-0200000-14: Contractor(s) Self-Performance Evaluation and Notification of

Subcontracting in accordance with Factor 1 –Management Approach;

- Provide signed Joint Venture Agreement or SBA approved Mentor-Protégé agreement (if applicable); and

- The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

Offerors are advised that in the event of a discrepancy between the hard copies and the CD-ROM, the CD-ROM electronic copy of the proposal will govern.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal. Offerors are advised that some Factors include additional page limitations.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

L.5 Site Visit Oceana Naval Air Station ONLY

Date: 6 December 2023 Time: 0930 EST Meeting Location: Meet outside Hangar 145, 733 Operations Dr #200, Virginia Beach, VA 23460

Site Visit POC:

Victor Gargano, victor.d.gargano.civ@us.navy.mil, (757) 433-2626

***THE FOLLOWING NEEDS TO BE COMPLETED FOR ALL ATTENDEES THAT NEED BASE ACCESS:

Attachment I-Instructions for SVS, SECNAV_5512_1 and Blank Sponsor Verification Spreadsheet must be completed for each individual attendee who needs base access.

Complete all information to ensure your forms are processed. All forms must be submitted to NAVFACML_CIOceanaBaseAccess@navy.mil. REQUESTS ARE DUE BY MONDAY, 04 DECEMBER 2023

@ 1200 EST.

Attendees are reminded that No answers will be provided to verbal or written questions asked during the preproposal conference/site visit. Attendees should submit any questions that they may have resulting from the site visit via email to, kristina.l.degroat.civ@us.navy.mil or pamela.waller@navy.mil. Answers to the questions will be provided via Amendment to this solicitation posted on https://www.sam.gov. No hard copies will be sent.

(End of Summary of Changes)