SEA Card - 21R0202 Solicitation FInal.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

Fuel Card and Bunker Programs- SEA Card® SOLICITATION SPE608-21-R-0202

INFORMATION TO OFFERORS

COVER SHEET

SOLICITATION: SPE608-21-R-0202- DLA Energy Ships’ Easy Access (SEA Card®) Program

PART: U.S. Government Procurements

SUBPART: Transactional Services

CLASS CODE: R -- Professional, Administrative, and Management Support Services

PERIOD OF PERFORMANCE: July 1, 2022 through June 30, 2025

TRANSITIION PERIOD: January 1, 2022 - June 30, 2022

OPTION YEARS: 2- One Year Options:

First Option Year: July 1, 2025 - June 30, 2026

Second Option Year: July 1, 2026 - June 30, 2027

ISSUING OFFICE:

Defense Logistics Agency (DLA) Energy

ATTN: DLA ENERGY-FEPF

MAJ Jovany Munoz & Daisy Williams

8725 John J. Kingman Road, Suite 4950

Fort Belvoir, VA 22060-6222

ITEMS TO BE PURCHASED:

Payment Solutions for increased purchasing flexibilities and strategies for procuring bunker fuel and ancillary services at global commercial seaports. To include an internet-based application to facilitate the procurement of bunker contract and open market fuel procurements in support of the DLA Energy Ships’ Easy Access

(SEA Card®) Program.

DLA ENERGY POINTS OF CONTACT FOR INFORMATION:

MAJ JOVANY MUNOZ DAISY WILLIAMS

(571) 431-9619 (571) 363-7182

JOVANY.MUNOZ.RES@DLA.MIL DAISY.WILLIAMS@DLA.MIL

WEB ADDRESS: https://www.dla.mil/Energy

PROPOSAL DUE DATE AND TIME: SEPTEMBER 7, 2021, 3:00 PM EASTERN TIME, FT.

BELVOIR, VA LOCAL TIME.

mailto:Jovany.Munoz.res@dla.mil mailto:Daisy.williams@DLA.MIL https://www.dla.mil/Energy

Fuel Card and Bunker Programs- SEA Card® RFP# SPE608-21-R-0202

SPECIAL INSTRUCTIONS FOR OFFERORS

I. GENERAL INFORMATION

A. REGULATIONS: This Solicitation incorporates provisions & clauses in effect through the Federal

Acquisition Circular (FAC) 2021-03 Effective January 14, 2021; Defense Federal Acquisition

Regulation Supplement (DFARS) Effective March 24, 2020; Defense Logistics Agency Directive

(DLAD) Effective February 24, 2021, and DLA Energy Procurement Instruction (DEPI) effective

May 2021.

B. SOLICITATION NUMBER: Solicitation Number SPE608-21-R-0202 is issued as a Request for

Proposals (RFP).

C. SET ASIDES: The DLA Energy Ships’ Easy Access (SEA Card®) Program solicitation is an

Unrestricted procurement. Therefore, is has not been set for Set Asides.

This solicitation falls under the North American Industrial Classification System (NAICS) code

522320- Financial Transaction Processing, Reserve, and Clearinghouse Activities.

D. SCHEDULE: The description, quantities, locations, delivery hours, equipment, and other details required for this solicitation are identified in the Performance Statement of Work (PWS).

E. PRE-AWARD SURVEY: DLA Energy may conduct pre-award surveys to determine responsibility.

F. QUESTION AND ANSWER PERIOD: To encourage maximum participation, a question-and-answer period has been established. Starting from the issue date of this solicitation to August 27, 2021 3:00 p.m. Eastern Time, Ft. Belvoir, VA local time, all potential offerors may ask any and as many questions as they may need to fully participate and respond to the Performance Work

Statement included in Attachment (A). No further questions will be received after the above stated date and time. All questions shall be submitted to Energyfuelcards@dla.mil. Questions will be consolidated and answered via official amendment(s) to the solicitation. Extensions of the closing date to an open solicitation are at the sole discretion of the Contracting Officer and will be issued via an amendment, if applicable.

PEFORMANCE PERIOD (Base and Option Periods): The period of performance for contract(s) awarded under this solicitation will be July 1, 2022 through June 30, 2025. The transition period for the contract(s) awarded under this solicitation will be from January 1, 2022 through June 30, 2022. The first option year for the contract(s) award under this solicitation will be July 1, 2025 through June 30, 2026; and the second option year will be July 1, 2026 through June 30, 2027.

G. CONTRACT TYPE: Contract awarded as a result of this solicitation will be a “Firm Fixed Price” contract. Please refer to FAR 52.216-1, “Type of Contract (APR 1984)”.

mailto:Energyfuelcards@dla.mil

II. OFFER SUBMISSION AND EVALUATION INFORMATION

A. CLOSING DATE: The closing date for this solicitation is September 7, 2021, 3:00 p.m. Eastern

Time. Solicitation No. SPE608-21-R-0202 has a base period from July 1, 2022 through June 30, 2025. The contract has transition period of 6 months from January 1, 2022 through June 30, 2022.

The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers. (Ref: FAR 52.212-1).

B. LATE OFFERS: Offers must be received by September 7, 2021, 3:00 p.m. Eastern Daylight

Time, Ft. Belvoir, VA LOCAL TIME. Any offer received after 3:00 PM will be considered “Late” and may be determined to be unacceptable. (See FAR 52.212-1). A 3:00 PM Eastern Time closing time for the signed solicitation (and any subsequent amendments) AND proposal submission form is intentionally set to avoid any potential receipt issues due to electronic transmission delays such as fire walls. Each offer is encouraged to submit proposals as early as possible to the closing time to ensure a timely proposal and to allow system transmission time. TIMELINESS OF AN OFFER WILL

BE BASED UPON THE RECEIPT TIME STAMP ON THE SUBMISSION INBOX.

C. PERIOD FOR ACCEPTANCE OF OFFERS: Pursuant to FAR 52.212-1, “Instructions to

Offerors—Commercial Items (JUN 2020),” Offerors agree to honor prices indicated in their offer for

180 calendar days from the date specified for receipt of offers.

D. ACKNOWLEDGEMENT OF AMENDMENTS: OFFERORS MUST ACKNOWLEDGE

RECEIPT OF ANY AMENDMENTS TO THIS SOLICITATION. You may do this by completing

Block 8, 15A, signing 15B, 15C, and returning one (1) copy of each amendment issued to send to

Energyfuelcards@dla.mil.

F. TAX AND FEE INFORMATION: Offerors are responsible for ensuring ALL applicable taxes and fees are included in their offer price.

G. AWARD WITHOUT DISCUSSIONS: Offerors are directed to FAR 52.212-1, “Instructions to

Offerors – Commercial Items (JUN 2020).” While the Government intends to evaluate proposals in accordance with FAR 15.101-1, Trade Offs source selection process and award a contract without discussions, it reserves the right to conduct discussions if determined by the Contracting Officer to be necessary. Offerors are advised to submit their best prices with their initial offer.

H. EVALUATION: Proposals will be evaluated in accordance with FAR 52.212-2, Evaluation –

Commercial Items (OCT 2014) and FAR 15.101-1 Trade Offs Source Selection Process. Offerors should thoroughly read and understand the terms and conditions contained in the solicitation.

Offerors shall submit their proposals in the format prescribed in Section L. Failure to provide any information requested in the solicitation may render an offer unacceptable and preclude it from any further consideration. Offerors shall ensure that the information contained in their proposals is factual, accurate, and complete.

I. ORAL PRESENTATIONS: Offerors shall give an oral presentation as part of their proposal for the SEA Card® Online. The offerors shall develop proposal presentation packages to assist DLA

Energy in selecting a Contractor and associated payment solutions offered under the proposal. Offerors shall have their finalized presentation package ready for distribution at the proposal forum. The SEA Card® Online EAS proposal presentation package shall not exceed sixty

(60) PowerPoint slides or PDF slides in length. The offeror shall be responsible for the design, publication, and distribution of these presentation packages. The offeror shall submit its final presentation package to the DLA Energy Contracting Officer for written approval at least 15 calendar days prior to the proposal forum. The presentation package shall include such items as contract line item number pricing, products, services, points of contact, e-mail address, website, and information on the Contractor’s capabilities, business solutions, discounts and Refunds initiatives to support the SEA Card® program. The oral presentation should also include substantial details on the offeror’s proposed solutions to the Government PWS requirements. Oral presentations are scheduled for 3 hours, which comprises of 2 hours to offerors present and 1 hour for questions and answers.

J. SYSTEM FOR AWARD MANAGEMENT (SAM): Registration in SAM is required at the time of submission of initial proposals, and at all points through contract award and during performance of any resultant contract. SAM is an official U.S. Government system and remains the authoritative source for entity information. All offerors are required to be registered in this system. Contractors register one time and annually confirm that their SAM registration is complete and accurate. There is

NO fee to register in this site.

Offerors may obtain information on registration and annual confirmation requirements at the Federal

Service Desk at:

https://www.fsd.gov/fsd-gov/home.do

Hours of Operation

Monday - Friday 8 a.m. to 8 p.m. ET

U.S. calls: 866-606-8220

K. COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE REPORTING: Insert your

CAGE code in Block 17a of the SF 1449, in the space marked “Facility Code.”

L. DUNS NUMBER: Insert your company’s Data Universal Numbering System (DUNS) number in

Block 17a of the SF 1449.

N. NOTICE: ANY CONTRACT AWARDED TO A CONTRACTOR WHO AT THE TIME OF

AWARD WAS SUSPENDED, DEBARRED, OR INELIGIBLE FOR RECEIPT OF A

CONTRACT WITH GOVERNMENT AGENCIES OR IN RECEIPT OF PROPOSED

DEBARMENT FROM ANY GOVERNMENT AGENCY IS VOIDABLE AT THE OPTION OF

THE GOVERNMENT.

O. POINTS OF CONTACT:

Points of contact for information regarding this solicitation are:

MAJ JOVANY MUNOZ DAISY WILLIAMS

(571) 431-9619 (571) 363-7182

Jovany.Munoz.res@dla.mil Daisy.williams@dla.mil

P. SUMMARY OF OFFER REQUIREMENTS:

In addition to meeting the offer submission requirements of FAR 52.212-1, offerors shall do the following:

https://www.fsd.gov/fsd-gov/home.do mailto:Jovany.Munoz.res@dla.mil mailto:Daisy.williams@dla.mil

1. Offerors shall be registered in the following systems:

a. System for Award Management www.sam.gov

b. Wide Area Work Flow (WAWF) at https://wawf.eb.mil/ (which includes MyInvoice)

REGISTRATION IN THESE SYSTEMS IS REQUIRED BY THE OFFER SUBMISSION

DUE DATE AND TIME.

3. The remainder of the offer and all of the documents listed below must be emailed to

Energyfuelcards@dla.mil by the offer submission due date and time.

4. Offerors shall submit a signed Standard Form (SF) 1449, “Solicitation/Contract/Order for

Commercial Items” for Solicitation SPE608-21-R-0202.

5. Offerors shall submit completed copies of all fillable clauses provided on the Solicitation.

6. Offerors shall submit past performance information as requested in FAR 52.212-2.

7. Electronic Proposals shall be submitted in accordance with Solicitation Contract Text L2.11-4

E-MAIL PROPOSALS (DLA Energy OCT 2010). Submit proposals via email to:

Energyfuelcards@dla.mil.

8. By submitting an offer, the offeror accepts the terms and conditions of the entire solicitation, and accepts that these terms and conditions are applicable to the offer. Any exceptions to the terms and conditions must be clearly stated within the offer via letter (on Company letterhead)

9. All offers must comply with the instructions in FAR 52.212-1, to include paragraph (b), which requires that offerors provide the following information:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) “Remit to” address, if different than mailing address;

(5) A completed copy of the representations and certifications at FAR 52.212-3

(see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(6) Acknowledgment of Solicitation Amendments;

(7) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(8) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

* Detailed proposal format instructions are provided on Section L of the solicitation.

TABLE OF CONTENTS

SECTION B: SUPPLIES OR SERVICES AND PRICE/COST

SECTION NO. TITLE PAGE

REFUNDS: CALCULATIONS, PAYMENTS AND REMITTANCE 14

SECTION C: DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

SECTION NO. TITLE PAGE

CYBERSECURITY PLAN 16

CONTINGENCY PLAN FOR CONTINUITY FOR CONTINUITY OF OPERATIONS 17

DEFECT MANAGEMENT PLAN 17

DLA ENERGY BUNKER CONTRACT AND RETAIL FUEL SUPPLIER 17

SEA CARD® ONLINE 17

OPEN MARKETS 18

PURCHASE SOLUTIONS 18

VIEW PORT FUEL SUPPORT 18

WEB APPLICATION SECURITY AND SYSTEMS SECURITY TEST PLAN 18

SECTION E: INSPECTION AND ACCEPTANCE

CLAUSE NO. CLAUSE TITLE PAGE

FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996) 19

SECTION F: DELIVERIES OR PERFORMANCE

NOT APPLICABLE

SECTION G: CONTRACT ADMINISTRATION DATA

FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989) IBR

DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEC 2018)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) 21

G3 INVOICE NUMBERING REQUIREMENTS (DLA ENERGY AUG 1998) 24

G9.06

ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY

JAN 2017)

G9.07-5

ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE

TRANSFER SYSTEM (DLA ENERGY JAN 2012)

*IBR= Incorporated by Reference

SECTION H: SPECIAL CONTRACT REQUIREMENTS

DLA CONTRACTING OFFICER'S AUTHORITY 28

CONTRACT MODIFICATIONS 28

SERVICE IMPROVEMENTS 28

ADDITIONAL ITEMS OR SERVICES WITHIN A CLIN 29

SECTION I: CONTRACT CLAUSES

FAR 52.203-3 GRATUITIES (APR 1984) IBR

FAR 52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014) IBR

FAR 52.203-6

RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN

2020) IBR

FAR 52.203-7 ANTI-KICKBACK PROCEDURES (JUN 2020) IBR

FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (JUN 2020) IBR

FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

IBR

FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

IBR

FAR 52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

IBR

FAR 52.204-12 UNIQUE ENTITY IDENTIFIER MAINTENANCE (OCT 2016)

IBR

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

FAR 52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

2020)

FAR 52.204-21

BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JUN 2016)

FAR 52.204-23

PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

IBR

FAR 52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

FAR 52.209-6

PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING

WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR

DEBARMENT (JUN 2020)

IBR

FAR 52.209-9

UPDATES OF INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

IBR

FAR 52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATION (NOV 2015)

IBR

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (OCT 2018)

FAR 52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JAN 2021)

FAR 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (JUN 2020)

IBR

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

FAR 52.219-4

NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL

BUSINESS CONCERNS (MAR 2020) (DEVIATION 2020-O0008)

FAR 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (OCT 2018) IBR

FAR 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (JUN 2020) IBR

FAR 52.219-16 LIQUIDATED DAMAGES-SUBCONTRACTING PLAN (JAN 1999) IBR

FAR 52.222-3 CONVICT LABOR (JUN 2003) IBR

FAR 52.222-19

CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (JAN

2020)

IBR

FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015) IBR

FAR 52.222-26 EQUAL OPPORTUNITY (SEP 2016) IBR

FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020) IBR

FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020) IBR

FAR 52.222-37 EMPLOYMENT REPORTS ON VETERANS (JUN 2020) IBR

FAR 52.222-40

NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

IBR

FAR 52.222-41 SERVICE CONTRACT LABOR STANDARDS (AUG 2018) IBR

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2020) IBR

FAR 52.222-53

EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR

STANDARDS TO CONTRACTS FOR CERTAIN SERVICES-CERTIFICATION

(MAY 2014)

IBR

FAR 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (OCT 2015) IBR

FAR 52.223-18

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JUN 2020)

IBR

FAR 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984) IBR

FAR 52.224-2 PRIVACY ACT (APR 1984) IBR

FAR 52.224-3 PRIVACY ACT TRAINING (APR 1984) IBR

FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) IBR

FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013) 49

FAR 52.232-17 INTEREST (MAY 2014)

IBR

FAR 52.232-18 AVAILABILITY OF FUNDS (APR 1984) IBR

FAR 52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

IBR

FAR 52.232-40

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

FAR 52.233-1 DISPUTES (MAY 2014) IBR

FAR 52.233-3 PROTEST AFTER AWARD (AUG 1996) IBR

FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) IBR

FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991) IBR

FAR 52.242-13 BANKRUPTCY (JUL 1995) 50

FAR 52.244-5 COMPETITION IN SUBCONTRACTING (DEC 1996) IBR

FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (NOV 2020) IBR

FAR 52.246-25 LIMITATION OF LIABILITY - SERVICES (FEB 1997) IBR

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 50

DFARS 252.203-

REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2011)

IBR

DFARS 252.203-

PROHIBITION ON PERSONS CONVICTED OF FRAUD OR OTHER DEFENSE

CONTRACT-RELATED FELONIES (DEC 2008)

IBR

DFARS 252.203-

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWERS RIGHTS

(SEP 2013)

IBR

DFARS 252.203-

DISPLAY OF HOTLINE POSTER(S) (AUG 2019)

IBR

DFARS 252.204-

DISCLOSURE OF INFORMATION (OCT 2016)

IBR

DFARS 252.204-

CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

IBR

DFARS 252.204-

LEVEL I ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS

(FEB 2019)

DFARS 252.204-

SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING (DEC 2019)

DFARS 252.204-

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES (DEC 2019)

DFARS 252.204-

NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2020)

DFARS 252.205-

PROVISION OF INFORMATION TO COOPERATIVE AGREEMENT HOLDERS

(DEC 1991)

DFARS 252.209-

SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR CONTROLLED BY

THE GOVERNMENT OF A COUNTRY THAT IS A STATE SPONSOR OF

TERRORISM (MAY 2019)

IBR

DFARS 252.211-

ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

DFARS 252.219-

SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS) - BASIC

(DEC 2019)

DFARS 252.225-

TRADE AGREEMENTS – BASIC (JUL 2020)

DFARS 252.225-

CORRESPONDENCE IN ENGLISH (JUN 1997)

IBR

DFARS 252.226-

UTILIZATION OF INDIAN ORGANIZATIONS, INDIAN-OWNED ECONOMIC

ENTERPRISES, AND NATIVE HAWAIIAN SMALL BUSINESS CONCERN

(APRIL 2019)

DFARS 252.232-

LEVIES ON CONTRACT PAYMENTS (DEC 2006) 70

DFARS 252.237-

PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR

PERSONNEL

IBR

DFARS 252.243-

PRICING OF CONTRACT MODIFICATIONS (DEC 1991) IBR

DFARS 252.243-

REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2012) 70

DFARS 252.244-

SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL

COMPONENTS (DOD CONTRACTS) (SEP 2020)

DFARS 252.247-

TRANSPORTATION OF SUPPLIES BY SEA – BASIC (FEB 2019)

DLAD 52.233-9001

DISPUTES - AGREEMENTS TO USE ALTERNATIVE DISPUTE RESOLUTION

(DEC 2016)

I1.01 DEFINITIONS (DLA ENERGY JUN 2009)

I11.01-2

ADMINISTRATIVE COST OF TERMINATION FOR CAUSE – COMMERCIAL

ITEMS (DLA ENERGY FEB 1996)

SECTION J: LIST OF ATTACHMENTS

THE FOLLOWING ATTACHMENTS ARE INCLUDED IN THIS SOLICITATION:

ATTACHMENTS DESCRIPTIONS

A SEA Card® PERFORMANCE WORK STATEMENT (PWS) SEE ATTACHED

A-1 REFUND CALCULATION REPORTS SEE ATTACHED

A-2 AUTHORIZED FUEL AND ANCILLARY SERVICES SEE ATTACHED

A-3 REQUISITION NUMBER SEE ATTACHED

A-4 SF 1449 SEE ATTACHED

A-5 CUSTOMER INVOICE FORMAT SEE ATTACHED

A-6 CONTENT OF EMAIL NOTIFICATION SEE ATTACHED

A-7 BUNKER CONTRACT EMAIL RECIPIENTS SEE ATTACHED

A-8 OPEN MARKET EMAIL RECIPIENTS SEE ATTACHED

A-9 SEA Card® FILE LAYOUTS AND DIRECTIONS SEE ATTACHED

A-10 FUEL SUPPLIER DELIVERY DETAILS SEE ATTACHED

A-11 OPEN MARKET QUALITY WAIVER LOGIC FLOWCHART SEE ATTACHED

A-12 SEA Card® BRANCH OF SERVICES SEE ATTACHED

A-13 TEST TYPE TABLE SEE ATTACHED

A-14 STANDARD REPORT SCHEDULE SEE ATTACHED

A-15 DELIVERABLES SEE ATTACHED

A-16 DEFINITIONS SEE ATTACHED

B PAST PERFORMANCE QUESTIONNAIRE SEE ATTACHED

C QUALITY ASSURANCE SURVIELLANCE PLAN (QASP) SEE ATTACHED

SECTION K: REPRESENTATIONS AND CERTIFICATIONS

PROVISION NO. PROVISION TITLE PAGE

FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 77

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) 78

FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020) 79

FAR 52.204-24

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

FAR 52.204-26

COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (DEC 2019)

FAR 52.209-2

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS— REPRESENTATION (NOV 2015)

FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020) 83

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 84

FAR 52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

ITEMS (FEB 2021)

FAR 52.222-52

EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR

STANDARDS TO CONTRACTS FOR CERTAIN SERVICES-CERTIFICATION

(MAY 2014)

FAR 52.225-25

PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGED IN CERTAIN

ACTIVITIES OR TRANSACTIONS RELATING TO IRAN – REPRESENTATION

AND CERTIFICATION (JUN 2020)

IBR

DFARS 252.203-7005

REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (NOV 2011)

DFARS 252.204-7016

COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES

REPRESENTATION – BASIC (DEC 2019)

DFARS 252.204-7017

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES – REPRESENTATION

(DEC 2019)

DFARS 252.209-7001

DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A

TERRORIST COUNTRY (JAN 2009)

IBR

DFARS 252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL (JUN 2005)

IBR

DFARS 252.225-7974

REPRESENTATION REGARDING BUSINESS OPERATIONS WITH THE

MADURO REGIME (DEVIATION 2020-O0005) (FEB 2020)

K15 RELEASE OF PRICES (DLA ENERGY MAR 2009)

K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007) 104

K150

WIDE AREA WORKFLOW (WAWF) SUPPLEMENTAL INVOICE

SUBMISSION (DLA ENERGY MAY 2014)

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PROVISION NO. PROVISION TITLE PAGE

FAR 52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016) IBR

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 105

FAR 52.211-7 ALTERNATIVES TO GOVERNMENT-UNIQUE STANDARDS (NOV 1999) IBR

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2020) 106

FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 108

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 109

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 109

DFARS 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

CONTROLS (OCT 2016)

DFARS 252.204-7019 NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2020) 110

DFARS 252.215-

ONLY ONE OFFER (JUL 2019)

DLAD L06 AGENCY PROTESTS (DEC 2016) 112

DLAD L11 SMALL BUSINESS PROGRAM REPRESENTATIONS (AUG 2017) 113

GENERAL INSTRUCTIONS FOR SUBMISSION OF PROPOSALS 114

FORMAT OF PROPOSALS 116

VOLUME 1 – CONTRACT DATA INSTRUCTIONS 116

VOLUME 2 – TECHNICAL PROPOSAL INSTRUCTIONS 118

VOLUME 3 – ELECTRONIC ACCESS SYSTEM INSTRUCTIONS 122

VOLUME 4 – PRICING PROPOSAL INSTRUCTIONS 123

ORAL PRESENTATION INSTRUCTIONS 124

GENERAL CONDITIONS TO OFFERORS 125

L1.02 PROPOSAL ACCEPTANCE PERIOD ((DLA ENERGY NOV 1991) 125

L2.11-4 E-MAIL PROPOSALS (DLA ENERGY OCT 2010) 125

*IBR= Incorporated by Reference in FAR 52.212-5

SECTION M: EVALUATION FACTORS FOR AWARD

FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) 126

M72

EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (DLA ENERGY APR

1997)

SECTION B: SUPPLIES OR SERVICES AND PRICE/COST

REFUNDS: CALCULATION, PAYMENTS AND REMITTANCE

Offerors shall, at a minimum, provide pricing for each CLIN included under each proposal option, for the base and all option periods, as set forth on this section. Refund shall be calculated in accordance with Factor 6 – Price. Offerors shall propose separate minimum refunds for each CLIN based on a 30-day billing cycle for the SEA Card® contract. DLA shall have the option to choose the frequency of the billing cycle for the contract. Standard rounding practices shall be used when determining refunds.

The minimum refund is a single rate which considers volume of spend. Offerors are encouraged to propose higher than the minimum refund rate. The minimum refund rate the Government will accept is one percent of the total amount of non-contract fuel, non-contract fuel related charges and ancillary services. Offerors shall adhere to the minimum refund structure when proposing under the Request for Proposals (RFP). The proposals that contain a lower than contract minimum refund will not be considered. Failure to propose in accordance with the instructions contained in this RFP may render the proposal unacceptable.

TRANSITION PERIOD – 6 MONTHS: JANUARY 1, 2022- JUNE 30, 2022

The Contractor shall prepare to begin performance, as set forth in the Performance Work Statement, at no cost for contract and non-contract transactions to the Government. Offerors may propose charges per transaction that is fixed, percentage base or other.

BASE PERIOD: JULY 1, 2022 – JUNE 30, 2025

SEA Card® Products/Services Description Transaction Processing Services with contractor’s fees inclusive for the

Ships’ Easy Access (SEA Card®) requirements and competitive Refunds offerings herein on the Performance Work Statement.

Base Period of Performance July 01, 2022 through June 30, 2025

Quantity 36 Months

Contract Type Firm Fixed Price (FFP)

Base Year CLIN Unit Per

Transaction Min. Refund

≤ 1%

Total Amount

All Transactions 0001 Months [Specify] [Specify] % $ [Specify]

FIRST OPTION PERIOD: JULY 1, 2025 - JUNE 30, 2026

Ships’ Easy Access (SEA Card®) requirements and competitive Refunds offerings herein on the Performance Work Statement.

Base Period of Performance July 01, 2025 through June 30, 2026

Quantity 12 Months

First Option Year CLIN Unit Per

Min. Refund

≤ 1%

All Transactions 0002 Months [Specify] [Specify] % $ [Specify]

SECOND OPTION PERIOD: JULY 1, 2026 - JUNE 30, 2027

Ships’ Easy Access (SEA Card®) requirements and competitive Refunds offerings herein on the Performance Work Statement.

Base Period of Performance July 01, 2026 through June 30, 2027

Quantity 12 Months

Second Option Year CLIN Unit Per

Min. Refund

≤ 1%

All Transaction 0003 Months [Specify] [Specify] % $ [Specify]

SECTION C: DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

The Performance Work Statement, Attachment A (including Attachments A1 through A16), is incorporated by reference as if fully set forth herein.

CYBERSECURITY PLAN

(1) Independent Verification and Validation

(a) Upon request, the contractor shall provide to the Contracting Officer a copy of the contractor’s most current plan of action to meet the security requirements defined in National Institute of Standards and Technology (NIST) SP 800-

171. The contractor shall use the NIST Controlled Unclassified Information (CUI) Plan of Action template format found at https://csrc.nist.gov/CSRC/media/Publications/sp/800-171/rev-1/final/documents/CUI-Plan-of-Action-

Template-final.docx. The plan of action shall detail the resources required to accomplish the elements of the plan, any milestones in meeting the tasks, and scheduled completion dates for the milestones.

(b) Upon request, the contractor shall provide to the Contracting Officer contingency planning documentation showing compliance with NIST SP 800-171 requirement 3.8.9, “Protect the confidentiality of backup CUI at storage locations.” Compliance with NIST SP 800-171 requirement 3.8.9, “Protect the confidentiality of backup CUI at storage locations” shall be in accordance with NIST SP 800-171A assessment procedures.

(c) Upon request, the contractor shall provide to the Contracting Officer documentation verifying compliance with

NIST SP 800-171 requirement 3.11.1. The documentation shall demonstrate that the contractor periodically assesses the risk to organizational operations (including mission, functions, image, or reputation), organizational assets, and individuals, resulting from the operation of organizational systems and the associated processing, storage, or transmission of CUI. Examples of appropriate documentation include, but are not limited to: risk assessment; risk assessment results; risk assessment reviews; and risk assessment updates. The Contracting Officer may direct the contractor to provide other relevant documents or records if the Contracting Officer determines such documents or records are necessary to verify compliance with NIST SP 800-171 requirement 3.11.1.

(d) The contractor shall allow a Government Cyber Assessment Team or a Third Party Assessor to perform an on-site compliance review for compliance with DFARS 252.204-7012, of the systems owned and operated by the contractor or subcontractor that will be processing, storing, transmitting, or displaying Covered Defense Information or that will be used to perform the requirements of the contract designated as operationally critical support as defined in

DFARS 252.204-7012. If the contractor proposes a Third Party Assessor in lieu of the Government Cyber

Assessment Team, all costs associated with engaging the assessor shall be borne by the contractor. Furthermore, the

Government shall be provided all the standards and requirements of the Third Party Assessor in the contractor’s request to use the Third Party Assessor. If the Government proposes a Third Party Assessor in lieu of the

Government Cyber Assessment Team, the associated costs shall be borne by the Government.

This will be a measured assessment with pre-defined IP address ranges identified at the start of the assessment and will include technical and operational reviews designed to test the rigor of all required security controls implemented. The identification of IP address ranges will be agreed upon by both the Government and the contractor during the planning phase of the assessment. The IP addresses shall include all the systems that processes, stores, or transmits covered defense information in support of the solicitation.

If this assessment is to be performed by DLA’s Cyber Assessment Team or Third Party Assessor engaged by DLA, the rules of engagement that will govern this action will be provided to the contractor at least ninety (90) days prior to the actual engagement.

(2) Other Safeguarding or Reporting Requirements

The cybersecurity requirements identified in this Statement of Work do not abrogate or otherwise modify the contractor’s responsibility for compliance with any other safeguards or cybersecurity-related requirements contained in this contract, or required by other applicable U.S. Government statutes or regulations.

(3) Subcontracts

(a) The contractor shall include all the information security requirements detailed above in all subcontracts and agreements with third parties that are or will be processing, storing, or displaying Covered Defense Information in performance of the contract, or that will be used to perform the requirements of the contract designated as operationally critical support. The contractor shall provide the same information about subcontractor systems that the contractor is required to provide about its own systems as detailed above.

(b) Upon request, the contractor shall identify all subcontractor systems that are or will be processing, storing, or displaying Covered Defense Information in performance of the contract, or that will be used to perform the requirements of the contract designated as operationally critical support.

(4) Definitions

The definitions in DFARS 252.204-7012 apply to the Cybersecurity Requirements stated above.

CONTINGENCY PLAN FOR CONTINUITY FOR CONTINUITY OF OPERATIONS

The Contractor shall submit a comprehensive Contingency Plan for continuity of operations with the proposal. Backup location strategically located so both sites are not impacted by the same catastrophic event.

DEFECT MANAGEMENT PLAN

The Contractor shall submit a comprehensive Defect Management Plan to document how defects are reported by either the

Contractor’s testing or by the customers or fuel suppliers.

DLA ENERGY BUNKER CONTRACT AND RETAIL FUEL SUPPLIER

The contractor shall create a repository and network of DLA Energy bunker contract details and retail fuel supplier details that provide authorized bunker fuel at global port locations in support of the SEA Card® program.

SEA CARD® ONLINE

The Contractor shall develop and maintain a secure website that houses the EAS, titled “DLA Energy SEA CARD®

Online”. The Electronic Access System (EAS) shall provide users a real time, user friendly application to create orders, process and approve fuel deliveries, submit disputes, approve invoices for payment and store comments, communications, and evidentiary documents to satisfy Government auditability requirements.

OPEN MARKETS

The Contractor shall provide fuel suppliers the ability to search for open quotes, display quote results, review the Request for

Quotes (RFQ) and submit a quote or ‘no quote’ option and a comment section.

The Contractor shall provide the ability to search all RFQs by closing date and visibility of the RFQs closing dates (record the international time zone of the closing date) on the same day.

The Contractor shall provide the ability to generate and download an auto populated SF 1449 (current version) in Sea Card with all information pertaining to an order at the time of the Contracting Officer awards the order.

The Contractor shall provide the ability to generate and download an auto populated SF 1449 (current version) in Sea Card with all information pertaining to the order once the Approving Official (AO) approves the award/order.

The Contractor shall provide the ability to generate and process more than one (1) order for the same vessel in a single day.

The Contractor shall provide the ability for RFQs to remain open more than 30 days or more to make changes or indefinitely when required.

PURCHASE SOLUTIONS

The Contractor shall propose purchase solutions for Government consideration with the proposal and during the performance period.

VIEW PORT FUEL SUPPORT

The Contractor shall provide users the ability to search for bunker fuel suppliers using port search tools. A map available pre- and post-login to the EAS shall display DLA Energy bunker contract locations and open market (OM) locations on a global map.

WEB APPLICATION SECURITY AND SYSTEMS SECURITY TEST PLAN

The Contractor shall submit a comprehensive Web Application Security and Systems Security Vulnerabilities Test Plan.

SECTION E: INSPECTION AND ACCEPTANCE

FAR 52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the

Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F: DELIVERIES OR PERFORMANCE

NOT APPLICABLE

SECTION G: CONTRACT ADMINISTRATION DATA

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(DEC 2018)

(a) Definitions. As used in this clause—

Contract financing payment means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition Regulation (FAR) 52.232-16, Progress

Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR 32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, or the clause at FAR 52.232-10, Payments Under

Fixed-Price Architect-Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when

Alternate I of the clause at FAR 52.232-25, Prompt Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

Electronic form means any automated system that transmits information electronically from the initiating system to affected systems.

Invoice payment means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-5, Payments Under Fixed-Price

Construction Contracts, and the clause at 52.232-10, Payments Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when Alternate I of the clause at 52.232-25, Prompt

Payment, is used.

(2) Invoice payments do not include contract financing payments.

Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

Receiving report means the data prepared in the manner and to the extent required by Appendix F, Material Inspection and

Receiving Report, of the Defense Federal Acquisition Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area Work Flow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the Contracting Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE

Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

As prescribed in 232.7004 (b), use the following clause:

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

https://www.acquisition.gov/dfars/232.7004-contract-clauses.#DFARS-232.7004

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment

Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the

“Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the

Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS-252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS-252.232-7003 https://wawf.eb.mil/ https://wawf.eb.mil/

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See

Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation

52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

G3 INVOICE NUMBERING REQUIREMENTS (DLA ENERGY AUG 1998)

Each invoice submitted for payment under this contract shall be identified by an individual invoice number.