21R0202 - Attachment A7 Bunker Contract Email Recipients.pdf

ATTACHMENT 7 – Bunker Contract Email Recipients

This table contains a listing of each contract action and the recipient of the email notification. The column titled Email Notice contains a number that corresponds with the email messages in Attachment

6.

Email

Notice CONTRACT Action Recipients by Role

15 RFQ Placed Fuel supplier and HL6

1 Back Dated Fuel Order Requires Approval HL1, HL2, Contract Specialists, HL6

2 Back Dated Fuel Order Approval HL6

9 Contract Order Acknowledged HL6

3 Counteroffer Proposed HL1, HL2, HL6

4 Counteroffer Accepted Fuel supplier, HL1, HL2, HL6

5 Counteroffer Declined Fuel supplier, Contracting Officer, Contract

Specialists, HL1, HL2, HL6 6 Order Declined HL1, Contracting Officer, Contract

Specialists, HL2, HL3, HL4, HL5, HL6

14 Order Modified Fuel supplier

13 Order Cancelled Fuel supplier, Contracting Officer

8 Order Fulfilled and Requires Approval HL5. If not accepted after 7 days, proceed to include all HL2s every

24 hours until approved

11 Order Approved Fuel supplier

7 Fulfillment Disputed Fuel supplier, HL1, HL2, Contracting

Officer, Contract Specialists

19 Vessel Name Masked HL2, HL3, HL4, HL6

20 Vessel Name Unmasked Fuel supplier, HL6