21R0202 Amendment 0002.pdf

SPE60821R0202

9B. DATED (SEE ITEM 11)

Jul 22, 2021

10B. DATED (SEE ITEM 13)

CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE

(X)

DLA ENERGY-FEPF

ATTN: Daisy Williams/MAJ Jovany Munoz

8725 JOHN J. KINGMAN ROAD, SUITE 3826

FORT BELVOIR, VA 22060-6222

SPE608

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICIATION NO.

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Sheets

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

(Signature of person authorized to sign)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.2

2. AMENDMENT/MODIFICAITON NO.

PAGE OF PAGES

5. PROJECT NO. (If applicble)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

4. REQUISITION/PURCHASE REQ. NO.

89207872

3. EFFECTIVE DATE

1. CONTRACT ID CODE

Amendment 0002 Solicitation Number SPE608-21-R-0202 Page 2 of 6

This amendment is hereby issued as follows:

* The area highlighted in yellow herein are the only changes to each section.

A. CHANGE: Tabs numbering and adds listed requirements in Section C of the solicitation under for factors 1, 2, and 5 on Page

118. The max page count for Factor 1 increase from 30 pages to 120 pages with all listed subfactors, as follows:

Offeror Responses Required for each Volume 2 Proposal Submission

Tab 1 Factor 1 Technical Approach Tab 2 Subfactor 1a Technical Capability

Tab 3 Subfactor 1a Purchasing Solutions Tab 4 Subfactor 1a Contingency Plan for Continuity of Operations Tab 5 Subfactor 1a Defect Management Plan

Tab 6 Subfactor 1b Quality Management Tab 7 Subfactor 1c Transition/Risk Management Tab 8 Subfactor 1d Corporate Experience Tab 9 Subfactor 1e Security Tab 10 Subfactor 1f Cybersecurity

Tab 11 Factor 2 Management Approach Tab 12 Subfactor 2a Merchant Network Tab 13 Subfactor 2b Key Personnel

Tab 14 Factor 5 Past Performance

Tab 15 Factor 5 Subcontractor Letter of Consent for Past Performance

B. CHANGE: Changes to the tabs numbering and adds listed requirements in Section C in the solicitation under for factors 3 on Page 122. The max page count for Factor 3 increase from 80 pages to 100 pages combined with all listed subfactors, as follows:

Offeror Responses Required for each Volume 3 Proposal Submission Tab 1 Factor 3 SEA Card® Online Tab 2 Factor 3 Open Markets Tab 3 Factor 3 View Port Fuel Support Tab 4 Factor 3 DLA Energy Contract and Retail Fuel Supplier Tab 5 Factor 3 Web Application Security and Systems Security Test Plan

Tab 6 Factor 4 Merchant Acceptance with Enhanced Level III Data Plan

C. Change Weighted Evaluation Factors to add subfactor 1F – Cybersecurity for evaluating its importance among other subfactors under Factor 1 in the solicitation on Page 126, as follows:

CHANGE: WEIGHTED EVALUATION FACTORS

Factors are weighted as follows: Factor 1 (Technical Approach), Factor 3 (AIR Card® EAS), and Factor 4 (Merchant Acceptance with Level III Data Plan) are equal in importance. Factor 2 (Management Approach), Factor 5 (Past Performance), and Factor 6 (Price) are less important than Factors 1, 3, and 4. Factors 2 and 5 are equal. Factor 6 is less important than Factors 2 and 5

Under Factor 1, Subfactors 1A, 1C, 1E and 1F are equal in importance. Subfactors 1B and 1D are less important than Subfactors 1A, 1C, 1E and 1F. Subfactors 1B and 1D are equal.

Under Factor 2, Subfactors 2A and 2B are equal in importance.

Under Factor 4, Subfactors 4A, 4B, and 4C are equal in importance.

Amendment 0002 Solicitation Number SPE608-21-R-0202 Page 3 of 6

D. Adds the following instructions to the solicitation:

ADD: Offerors shall include their Cost/Processing Fees in their price proposals under Volume 4 in Tab 3 for Price-Refunds.

E. ADD: Attachment D – Small Business Subcontracting plan template – DLA Form 2019, JULY 2018 to the solicitation.

F. Changes the Past Performance Questionnaire submission date for client references in Attachment C – Past Performance Questionnaire.

CHANGE: The offeror’s client references must return their completed questionnaire directly to the Point of Contacts listed no later than Tuesday, September 14, 2021, 10:00 AM Eastern Time, FT. Belvoir, VA Local Time, to: Energyfuelcards@dla.mil Attn: MAJ Jovany Munoz and Ms. Daisy Williams.

G. Change to "EAS must support Internet Explorer versions 7-11" in the Attachment A – Performance Work Statement on Page 31.

CHANGE: EAS must support Internet Explorer versions 11 and higher within the Performance Work Statement.

H. ADD: CONUS and OCONUS percentages breakdown of figures listed in the Performance Work Statement (PWS) for AIR Card Sales - FY 13 through FY 20.

SEA Card® Historical Sales

FY14 FY15 FY16 FY17 FY18 FY19 FY20

Non-Contract Fuel Sales ($) $38M $45M $31M $54M $60.5M $75M $96M

Open Market Fuel OCONUS 26% 68% 32% 33% 43% 54% 21%

Open Market Fuel CONUS 74% 32% 68% 67% 57% 46% 79%

Non-Contract Transactions (count) 412 505 488 701 731 645 739

Contract Transactions (count) 2,594 2,386 3,162 2,770 3,022 2,417 1,130

Contract Fuel OCONUS 63% 37% 35% 42% 35% 38% 69%

Contract Fuel CONUS 37% 63% 65% 58% 65% 62% 21%

Ancillary Service ($) $232K $240K $300K $2.4M $1.8M $5.8M $1.1M

Ancillary OCONUS 31% 38% 32% 32% 38% 34% 71%

Ancillary CONUS 69% 62% 68% 68% 62% 66% 29% mailto:Energyfuelcards@dla.mil

Amendment 0002 Solicitation Number SPE608-21-R-0202 Page 4 of 6

I. Adds responses to Offeror’s questions to the solicitation as follows:

Question Attachment(s) Section(s) Offerors Questions Government Responses

1.

SEA Card®

Performance Work Statement

Attachment A, Performance Work Statement (PWS)

Page 6, Section 1 Pricing Requirements, Historic SEA Card® Program Information: This chart shows total global spend. What is the breakout of spend that is CONUS and OCONUS either on a percentage basis, or the respective amounts, for each of the amounts shown in the table?

The Government has provided a historic sales chart showing a breakout of spend for CONUS and OCONUS within this solicitation amendment.

2.

SEA Card®

Performance Work Statement

Attachment A, Performance Work Statement (PWS)

Performance Work Statement (PWS), Page 6, Section 1 Pricing Requirements, Historic SEA Card® Program Information: Please provide the number and locations of ports in scope.

There is an estimate of 47 countries and 109 ports being currently supported by DLA Energy fuel contracts. However, the PWS, section 5:

DLA Energy Bunker Contract and Retail Fuel Supplier requires the offeror to provide retail fuel supplier support at port locations globally.

3.

SEA Card®

Performance Work Statement

Attachment A, Performance Work Statement (PWS)

Page 6, Section 1 Pricing Requirements, Historic SEA Card® Program Information:

Please provide the number and a list of merchants that are paid today by location.

We are unable to provide a list of merchants by location. There is an estimate of 32 merchants currently participating under DLA Energy fuel contracts; however, the expectation is for greater coverage worldwide for contract and open market.

4.

SEA Card®

Performance Work Statement

Attachment A, Performance Work Statement (PWS)

Performance Work Statement, DLA Energy Bunker Contract and Retail Fuel Supplier, Page

30. How are Into Bunker Contract Fuel Purchases currently being paid?

Bunker contracts are being paid through the Defense Finance and Accounting Service (DFAS) for fuel. Ancillary charges are paid by customers directly to the SEA Card contractor.

5.

SEA Card®

Performance Work Statement

Attachment A, Performance Work Statement (PWS)

Is this considered a ‘closed-loop’ card?

The SEA Card is a close-loop card that requires a real time fuel ordering, receipt, invoicing internet application.

6. SEA Card® Solicitation

Attachment A, Performance Work Statement (PWS)

Performance Work Statement, DLA Energy Bunker Contract and Retail Fuel Supplier, Page

30. What are the contract pay terms (i.e. 30 days)?

Contract payments are NET 30 days from when AIR Card contractor submits the customer’s final invoice invoice(s) for payment.

7.

SEA Card®

Performance Work Statement

Attachment C, Past Performance Questionnaire

(PPQ)

Past Performance Questionnaire: The last page of the PPQ states that completed questionnaires are due no later than 3 PM ET on Thursday August 31. However, Thursday of that week is September 2, and proposal responses are not due from contractors until Tuesday September 7. Will the Government please clarify the due date for the PPQs?

The Past Performance Questionnaires (PPQs) are due to the Government before the solicitation closing date of September 14, 2021, no later than 10:00 AM EDT.

8. SEA Card® Solicitation

Instructions for Volume 4 – Price

Proposal: page 123 of 133

Instructions for Volume 4 – Price Proposal:

page 123 of 133 includes a heading (“Cost/Processing Fees:”) that is not identified in the table listing tabs. Should the information requested in this paragraph be included in Tab 3: Price – Refunds, or would DLA Energy prefer that these be placed in a separate tab?

Yes, Offerors shall include Cost/Processing Fees in their price proposals under Tab 3 for Price-Refunds.

9. SEA Card® Solicitation N/A What basis or index is/will SEA contract fuel pricing use?

The Contractor will not be responsible for pricing Bunker contract transactions. Please reference PWS section 20 – Processing Transactions.

10. SEA Card® Solicitation N/A Can you provide historical reports of average # of calls, emails, by category of issue?

A week for customer support may include roughly 5-15 inquiries from customers and merchants. Merchant inquiries include invoice payments, order details, account updates.

Customer inquiries include order details and account updates.

Amendment 0002 Solicitation Number SPE608-21-R-0202 Page 5 of 6

11. SEA Card® Solicitation N/A Can you provide historical reports of average # of calls, emails, by category of issue?

A week for customer support may include roughly 5-15 inquiries from customers and merchants. Merchant inquiries include invoice payments, order details, account updates.

Customer inquiries include order details and account updates.

12. SEA Card® Solicitation N/A How many vessels will be supported by program?

There are roughly 850 vessels participating in the program.

13. SEA Card® Solicitation N/A

Are fuel related documents at time of delivery (delivery ticket, invoice) currently provided in English? If not, what language(s)?

DLA Energy requires all documents to be written in English.

14. SEA Card® Solicitation N/A

Are all contracts written in US dollars and gallons? If not, can you specify currency and

UOM?

For CONUS, DLA Energy Bunkers contracts are written in US dollars and gallons. For OCONUS, DLA Energy Bunkers contracts are written in US dollars and metric tons.

15. SEA Card® Solicitation N/A Can you provide historical reports of average # of calls, emails, by category of dispute?

Disputes varies over time with an average of 4 - 6 monthly. However, the categories of disputes are fuel quality, fuel quantity, ancillary charges, cancellation charges, backhaul charges, demurrage charges, boom fees, and overtime fees.

16. SEA Card® Solicitation N/A

Can we assume users will have access to a computer, tablet, or mobile device with a functioning web browser and internet connection for facilitating transactions?

Yes, customers must maintain a functioning device for accessing a web browser and the internet to facilitate SEA Card transactions.

17. SEA Card® Solicitation N/A

Assuming above answer is yes, can you advise type(s) of devices and web browsers and an approximate % of transactions expected to be conducted by device type?

Unfortunately, this information unavailable as devices, web browsers, and expected transactions can vary from customer to customer.

18.

SEA Card®

Performance Work Statement

Section 3. Electronic Access System

Page 10: "EAS must support Internet Explorer versions 7-11." IE 7-10 are no longer supported by Microsoft and do not receive security updates. Does DLA require support of these browsers, or will DLA provide a revised list of required browsers to support?

The requirement has been revised with this amendment to the solicitation to Internet Explorer versions 11 and higher.

19.

SEA Card®

Performance Work Statement

Section C, Cybersecurity Plan

Page 17: "Note: The Contractor shall submit a comprehensive Contingency Plan for continuity of operations with the proposal. Backup location strategically located so both sites are not impacted by the same catastrophic event." Can you confirm that respondents should send a copy of their Contingency Plan along with, but separate from, its proposal?

Offerors shall submit their Contingency Plan for continuity of operations with their proposal under Factor 1, Subfactor 1F - Cybersecurity.

20.

SEA Card®

Performance Work Statement

Section C, Cybersecurity Plan

& Section L 1.2 Format for Proposals

Page 17: Solicitation requires that the contingency plan be submitted in the proposal, will the government increase the page count for this subfactor 1a to 60 pages to accommodate a thorough contingency plan?

The Government will increase the page number under Factor 1 to accommodate a contingency plan.

21. SEA Card® Solicitation

Section II, I. Oral Presentations

General Information, Page 4, Section I. Oral presentations: Will oral presentations be in person or virtual?

Oral Presentation will be conducted virtually.

Amendment 0002 Solicitation Number SPE608-21-R-0202 Page 6 of 6

22. SEA Card® Solicitation

Section II, I. Oral Presentations

General Information, Page 4, Section I. Oral presentations: Will oral presentations be in person or virtual?

The Government intends to conduct the SEA Card oral presentation virtually on the offeror’s WebEx platform. The offeror shall provide the Government access to view and evaluate the oral presentation on WebEx.

23. SEA Card® Solicitation

Section II. Offer Submission and

Evaluation Information M. Oral Presentations

How long after the RFP closing date will the oral presentations be scheduled? If notification for oral presentations is given 15 days prior to the start date, is the presentation packet due the following day to meet the 14 days prior timeline?

The Government intends to conduct the SEA Card oral presentation from October 4, 2021, through October 8, 2021. Offerors will receive notification confirming the appointment times.

The Government intends to conduct oral presentations virtually on the offeror’s WebEx platform. The offeror shall provide the Government access to view and evaluate the oral presentation on WebEx.

24. SEA Card® Solicitation

Section II. Offer Submission and

Evaluation Information M. Oral Presentations

Is the government intending to award SEA and AIR Contracts together?

No. The Government shall award the SEA Card contract separate from any other contract.

25. SEA Card® Solicitation

Section II. Offer Submission and

Evaluation Information M. Oral Presentations

Would the SEA Card oral presentations be scheduled with AIR Card in tandem?

The Government intends to conduct the SEA Card oral presentation separate and not in tandem with another scheduled presentation.

26. SEA Card® Solicitation

Section L 1.2 Format for Proposals

Table on Page 118: The table includes two Tab 7s. Will you provide a table with new numbering, or should respondents utilize the tab numbering, as currently shown in the table?

A revision of the tab numbering in Volume 2 has been made within this amendment to the solicitation.

27. SEA Card® Solicitation

Section M: Evaluation Factors for Award

Weighted Evaluation Factors, Page 126: The relative importance of Subfactor 1F is not provided. Can you please confirm that Subfactor 1F is of equal importance to Factor 1, Subfactors 1A, 1C and 1E? If this is not the case, how does the evaluation of Subfactor 1F compare with other Factors and Subfactors?

Subfactor 1F - Cybersecurity is equally important to subfactors 1A, 1C and 1E under Factor 1.

J. All other terms and conditions for this solicitation SPE608-21-R-0202 remain unchanged.