Scribe_ICE.docx
DOCX document 107 KB Posted
- Solicitation number
- 250317
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a procurement of software licenses. The project seeks to establish an authority blanket purchase order for Scribe Enterprise Core and Creator licenses to support the organization's operational needs. The request was submitted on January 28, 2026, by Morgan Levar, IS Section Manager, with Purchase Requisition No. R001561. The procurement will be processed through CAMM (Contracts Administration & Materials Management) once all required documentation is received. The contract term is for one year, with a budget allocation of $27,000 to cover the cost of enterprise software licenses and associated delivery costs.
The cost estimate of $27,000 is based on market research of Scribe's available products using the enterprise core tier with per-seat creator licenses, estimated at approximately $900 per user per year for up to 30 licenses. The entire estimated cost is categorized under Information Technology Support with no additional labor, overhead, travel, or subcontractor costs included. The procurement is open to authorized resellers, and all submitting firms must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States. Written questions or clarifications must be submitted no later than 11:00 a.m. on April 30, 2026, with OCTA providing written responses via addendum by May 6, 2026.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 250317__RFQ_Procurement_Plan-2026-04-22-APPROVED.pdf | ||
| RFQ_250317_Exhibit_A-General_Provisions.pdf | ||
| 250317__RFQ_Procurement_Plan-2026-04-22.docx | DOCX document | |
| 250317_Draft_RFQ_Procurement_Plan-2026-04-08_gmedits.docx | DOCX document | |
| 250317_RFQ_Procurement_Schedule_for_Release-2026-04-08.docx | DOCX document | |
| 250317_R001561.pdf | ||
| Req_SOWV_Memo_Scribe.docx | DOCX document | |
| Req_001561_SOWV_Scribe_Ent._Lic._Signed_by_Josh_02-04-26.pdf |
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Text version
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
| Project Description: Establish an Authority blanket purchase order to be utilized to purchase Scribe Enterprise Core and Creator licenses. |
| SHADED AREA FOR PROCUREMENT USE ONLY |
| Assigned Buyer No.: |
| D/M/WBE%: |
| Purchase Requisition No.: |
| R001561 |
|_| New Contract / Procurement
| |_| Contract Amendment |
| Contract / PO No.: |
| |_| Contract Task Order |
| Contract / PO No.: |
| |_| Option Term |
| Contract / PO No.: |
| Date: |
| 1/28/2026 |
| Requestor: |
| Morgan Levar |
| IS Section Manager |
| Phone Ext.: |
| 5364 |
Name
Title
Signature:
Cost
| Estimate: $ |
| 27,000.00 |
| (include shipping, handling and taxes, if applicable) |
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
| Estimate Type |
| Items to Include |
| Where to Find Supporting Information |
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
INDEPENDENT COST ESTIMATE (ICE)
| FA-CAMM-006.docm (07/07/10) | Page 3 of 3 |
| Estimate Type | |
| Items to Include | |
| Where to Find Supporting Information |
| Architects, Engineers, Designers |
| 1. Tasks you want done |
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
| Goods/Equipment |
| 1. Product needed |
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
| Construction |
| 1. Product needed |
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: We are committing to use $27,000 on adding Scribe Core and Creator licenses, this estimate is based on market research of Scribes’ available products using enterprise core tier with a per seat creator license. We are estimating the cost of Canva enterprise to be approximately $900 per user per year and estimate on utilizing up to 30 licenses.
PART III – INDEPENDENTCOST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
| Prepared By: |
| Morgan Levar |
| Date: |
| 01/28/2026 |
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
| Estimated Hours |
| Rate Per |
Hour ($) Estimated Cost ($) Total Est.
Cost ($)
| NA |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| Total Direct Labor: |
| $ 0.00 |
| 2. OVERHEAD |
| Rate (%) |
(use decimal input) Total Labor ($) Estimated Cost ($) Total Est.
Cost ($)
| NA |
| % |
| $ 0.00 |
| $ 0.00 |
| $ 0.00 |
| 3. MATERIALS/SERVICES (Excluding Information Technology [IT]) |
| Estimated |
Cost ($) Total Est.
Cost ($)
| $ |
| $ 0.00 |
| 4. INFORMATION TECHNOLOGY SUPPORT |
| Estimated |
Cost ($) Total Est.
Cost ($)
| Scribe Enterprise Core and Creator licenses |
| $ 27,000.00 |
| $ |
| Total IT Support: | |
| $ 27,000.00 |
5. TRAVEL
Estimated Cost ($) Total Est.
Cost ($)
| none |
| $ |
| $ 0.00 |
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($) Total Est.
Cost ($)
| none |
| $ |
| $ |
| Total Subcontractor(s) / Consultant(s): |
| $ 0.00 |
7. OTHER DIRECT COSTS
Estimated Cost ($) Total Est.
Cost ($)
| none |
| $ |
| $ 0.00 |
| 8. TOTAL ESTIMATED COST: |
| $ 27,000.00 |
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