250317_Draft_RFQ_Procurement_Plan-2026-04-08_gmedits.docx

This is a Procurement Plan and Request for Quotes (RFQ) issued by the Orange County Transportation Authority (OCTA) in California for Scribe Enterprise Core with User Licenses. The RFQ seeks quotes from authorized resellers for a one-year contract term with a budget of $27,000. Written questions or clarifications must be submitted via OpenGov no later than 11:00 a.m. on April 30, 2026, and OCTA will respond with a written addendum by May 6, 2026. The procurement is structured as a blanket purchase order to be awarded to the lowest responsive, responsible firm, with no specific site visits or bidders' meetings noted in the documentation.

The evaluation criteria for this RFQ is based solely on cost at 100% weight, as no specialized firm qualifications, staffing requirements, or detailed work plans are necessary to complete the scope. The contract is structured as a Time & Expense arrangement rather than firm fixed price. Funding for the $27,000 effort is from local sources, with an independent cost estimate having been received and Requisition Number R001561 already in place. There are no prevailing wage requirements, liquidated damages provisions, retention provisions, Disadvantaged Business Enterprise (DBE) goals, or Measure M, FTA, or FHWA funding involved. Submitting firms must certify they are not subject to any Ukraine/Russia-related economic sanctions imposed by California or the United States and must agree to comply with all applicable economic sanctions and the terms and conditions outlined in Exhibit C, OCTA General Provisions.