250317__RFQ_Procurement_Plan-2026-04-22.docx
DOCX document 45 KB Posted
- Solicitation number
- 250317
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memorandum from the Orange County Transportation Authority (OCTA) Information Systems Section for Request for Quotes (RFQ) 250317 regarding Scribe Enterprise Core software licensing. The procurement seeks authorized resellers to provide Scribe Enterprise Core with user licenses for a one-year term. The project involves renewal of the Core Management Module and 15 existing user licenses, with provisions for additional licenses to be ordered on an as-needed basis through a blanket purchase order arrangement. Questions or clarifications regarding the RFQ must be submitted in writing by 11:00 a.m. on April 30, 2026, with OCTA providing written responses via addendum by May 6, 2026.
The total budget for this procurement is $27,000.00, funded from local sources. The contract will be structured as Time & Expense with a one-year term. Evaluation will be based solely on cost at 100 percent weight, as no specialized firm qualifications, staffing requirements, or detailed work plans are deemed necessary for this renewal acquisition. An independent cost estimate has been received, and Requisition Number R001561 supports this procurement. No prevailing wage requirements, liquidated damages, retention provisions, or Disadvantaged Business Enterprise goals apply to this procurement. All submitting firms must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by California or the United States government.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 250317__RFQ_Procurement_Plan-2026-04-22-APPROVED.pdf | ||
| RFQ_250317_Exhibit_A-General_Provisions.pdf | ||
| 250317_Draft_RFQ_Procurement_Plan-2026-04-08_gmedits.docx | DOCX document | |
| 250317_RFQ_Procurement_Schedule_for_Release-2026-04-08.docx | DOCX document | |
| Scribe_ICE.docx | DOCX document | |
| 250317_R001561.pdf | ||
| Req_SOWV_Memo_Scribe.docx | DOCX document | |
| Req_001561_SOWV_Scribe_Ent._Lic._Signed_by_Josh_02-04-26.pdf |
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Text version
INTEROFFICE MEMO
Procurement Plan – RFQ 250317
Date: April 8, 2026
To: Morgan Levar, IS Section Manager III, Information Systems
From: Monica Verduzco, Associate Buyer, CAMM
| Subject: | Procurement Plan – RFQ 250317 |
| “Scribe Enterprise Core” |
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: |_| RFP |_| IFB |X| RFQ
Justification:
Request for Quotes (RFQ) is issued as the nature of the requirements allows the lowest responsive, responsible firm to be selected for award.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 0% |
| Staffing/Project Organization |
| 0% |
| Work Plan |
| 0% |
| Cost |
| 100% |
Justification:
There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. Therefore, cost is the only determining factor for the evaluation of this project.
Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type): Comment by Georgia Martinez: Is it time and expense because we’re going to order on an as-needed basis? Or is it going to be a fixed one-time quantity being ordered. Comment by Monica Verduzco: PM confirmed this would be Time & Expense for the renewal of 15 existing licenses & Core Mgmt module plus more as needed.
A blanket purchase order will be issued to the lowest responsive, responsible firm. This is for renewal of the Core Management Module and 15 existing user licenses, with the intent of adding more as needed.
| Retention: |
| |_| Yes |
| % |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Procurement Schedule: |
| |X| Attached |
Contract Term: One (1)-year term
Funding Source: |X| Local |_| Measure M |_| FTA |_| FHWA
Dollar Amount: |X| $27,000.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes, Req No. R001561
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| _________________________________ | ______________ | |
| Morgan Levar, IS Section Manager III, Information Systems | Date |
CAMM Section/Department Manager Concurrence:
| _________________________________ | ______________ | |
| Georgia Martinez, Department Manager, Procurement | Date |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
File details come from the government source that posted it. Updated .