Attachment 14 After Action Report.pdf

S-AQMMA-17-R-0163

Antiterrorism Assistance (ATA) Program Attachment 14 - After-Action Report

February 2017 Page 1

Part 1: Program Activity

Program Activity

ATA

Number

Program Activity Type Course Special Program Consultation (optional report format)

Location—City Partner Nation

Start Date End Date

Date of Arrival in Country

Date Report Completed

Part 2: Training Team

Name of Prime Contractor or Other Government Agency

Lead Instructor/Subject- Matter Expert (SME) Name

Names of Staff Instructors/SMEs

Training Team and ATA Guidelines

2.1 Did the Instructors/SMEs check functionality of files and videos prior to delivery? Yes No

2.2 Did all training team members meet stated qualifications? Yes No

2.3 Were all training team members present at the training venue during all hours of instruction? Yes No

2.4 Did all training team members comply with ATA guidelines and standards of conduct? Yes No

Training Team Comments

Provide a detailed explanation of “no” responses.

February 2017 Page 2

Part 3: Participants

# of Participants Graduating

# of Female Participants

Partner Nations Represented

Partner Nation Agencies, Organizations, or Units Represented

Names of Potential Partner Nation Instructors

Were the participants cross-checked against the Leahy vetted list? Yes No

If no, explain why not.

Assessment (Click One Per Row)

Participant Assessment Not Applicable

Not At All

Partially Fully

3.1 If applicable, participants met stated

prerequisites.

3.2 Participants met the target audience description.

Instructor Comments About Participants

Provide a detailed explanation of specific items not rated as “fully.”

February 2017 Page 3

Part 4: Content

Content Assessment Not Applicable

Not At All

Partially Fully

4.1 Learning objectives were covered by the content

presented in the program.

4.2 Modules and topics were relevant to participants

and countries represented.

4.3 Modules and topics were sequenced in a way that

is logical to the participants.

4.4 Depth of content (knowledge and skills

application) was appropriate for meeting the objectives.

4.5 Content level was appropriate for the target

audience (i.e., neither too complex nor too basic).

4.6 Content was accurate and up to date.

4.7 Content was sensitive to the Partner Nation’s

culture.

4.8 Materials included a glossary of technical terms.

4.9 Glossary was adequate to support interpretation

of technical terms and facilitate learning.

Content Comments

Provide a detailed explanation of specific items not rated as “fully” and suggestions for enhancing the curriculum/content.

Identify any content inadequacies or inaccuracies by module and slide number or page in the Instructor Guide.

February 2017 Page 4

Part 5: Design and Instructional Methods

Design and Instructional Methods Assessment Not Applicable

Not At All

Partially Fully

5.1 Program employed a variety of interactive

methods to keep the participants engaged in the learning process.

5.2 Participants were responsive to the human rights

module.

5.3 Content reviews and summaries were included at

appropriate points within the module.

5.4 Exercises allowed participants to achieve the

objectives and demonstrate performance (if applicable).

5.5 Materials, examples, case studies, and images

respected cultural sensitivities of the Partner Nation.

5.6 Exercises were designed to ensure the safety of

Instructors and participants.

5.7 PowerPoint was used effectively to enhance

learning or demonstrate an activity.

5.8 Audiovisual media supported the learning

objectives.

5.9 Audiovisual media operated as intended (i.e., the

videos worked).

5.10 Length of the training was sufficient to present the

content and activities (i.e., discussion questions and exercises) included in the Instructor Guide.

Design and Instructional Methods Comments

Provide a detailed explanation of specific items not rated as “fully” and suggestions for enhancing the design or instructional methods.

February 2017 Page 5

Part 6: Operations and Logistics

Operations and Logistics Assessment Not Applicable

Not At All

Partially Fully

6.1 Venue was conducive to support learning and to

facilitate networking and relationship building.

6.2 Sufficient amounts of materials and equipment

were available to conduct the training.

6.3 Printed materials were of good quality (printing, binding, etc.).

6.4 Lodging, meals, transportation, Internet access, and other arrangements were sufficient to support participants and training team members.

6.5 International Traffic in Arms Regulations (ITAR)

controlled equipment was turned over to the Regional Security Coordinator or ATA representative.

6.6 Training team members received an adequate

briefing about logistics and travel from their company or organization.

6.7 Lead Instructor/SME received a briefing on the

context for the program and situational awareness of intended outcomes.

6.8 Instructors/SMEs were familiar with the training

materials and intended outcomes.

Training Team and ATA Guidelines

6.9 Training team received Instructor Guides and other program materials in advance. Yes No

6.10 Lead Instructor/SME was provided a presentation go-kit (laptop, projector, and pointer). Yes No

6.11 Training team used the presentation kit including laptop, projector, and pointer. Yes No

Operations and Logistics Comments

Provide a detailed explanation of specific items not rated as “fully” and suggestions for enhancing the logistics support.

Identify specific missing or different items or deficiencies in the venue/environment, equipment, or materials.

February 2017 Page 6

Part 6: Operations and Logistics (Continued)

Venue Hotel Partner Nation Academy ATA Facility Camp Other

Venue Comments

Please add any comments about the extent to which the venue:

• Promoted professional networking among participants and between the Partner Nation and Post or Regional Security

Coordinator.

• Provided the required facilities and resources.

February 2017 Page 7

Part 7: Delivery Language, Interpretation, and Translation

Language(s) of Delivery

Language(s) of Translated Materials

Type of Interpretation Simultaneous Consecutive Booth

Source of Interpreters ATA Staff Interpreters U.S.-Based Interpreters TCN or Local Nationals

Names of Interpreters

Delivery Language, Interpretation, and Translation Assessment

Not Applicable

Not At All

Partially Fully

7.1 Participants were able to comprehend the content

in the delivered language.

7.2 Participants were able to comprehend the

translated materials.

7.3 Interpreters were able to provide adequate

interpretation of the module contents and exercise instructions.

7.4 Interpreters were familiar with the translated

glossary and the technical terminology required for conducting this program.

7.5 Interpreters were physically able to perform

during outdoor field training and practical exercises.

7.6 Interpreters translated participant critiques.

Delivery Language, Interpretation, and Translation Comments

Provide a detailed explanation of specific items not rated as “fully” and suggestions for enhancing the translation and interpretation support.

Provide specific words and page numbers where there were translation or interpretation issues.

February 2017 Page 8

Part 8: ATA Staff Support

Name of Training Delivery Coordinator or Special Program Coordinator

Name of ATA In-Country Resident Program Manager (if applicable)

Names of ATA In-Country Staff Support Personnel (if applicable)

Name of Post Point of Contact (if applicable)

Was an On-Site Representative (OSR) assigned to this program? Yes No

If yes . . . Enter the name of the OSR.

ATA Staff Support Assessment Not Applicable

Not At All

Partially Fully

8.1 ATA Training Delivery Coordinator or Special

Program Coordinator provided the additional support needed for delivery.

8.2 ATA In-Country Resident Program Manager

provided the support needed for delivery.

8.3 ATA In-Country Staff Support Personnel provided

the support needed for delivery.

8.4 Training provider provided the support needed for

delivery.

8.5 OSR or other on-site personnel provided a value-

added service.

ATA Staff Support Comments

Please add any comments about the ATA staff support.

February 2017 Page 9

Part 9: Overall Program/Training Outcomes

Knowledge Survey Pre-Test Average % Post-Test Average %

Assessment (Click One Per Row)

Overall Program/Training Outcomes Assessment Not Applicable

Not At All

Partially Fully

9.1 Participants achieved a measurable increase in

learning during this training (as measured by Instructor observations, pre- and post-tests, and/or skills assessments).

9.2 Sufficiency of the participants’ skills and

knowledge levels at the end of training would allow them to perform what they learned on the job.

9.3 At the completion of training, participants had

sufficient knowledge and skills to maintain new technology and/or equipment provided as part of the training.

9.4 Program, after-hours activities, and other

interactions facilitated effective relationship building.

9.5 Program activities and interactions strengthened

U.S. bilateral relations with the Partner Nation.

Overall Program/Training Outcomes Comments and Suggestions

Provide a detailed explanation of specific items not rated as “fully” and actionable suggestions for enhancing the program/training.

Success Stories

Please ask participants to share any success stories.

Situation Reports

9.6 Did an incident or injury occur? Yes No

9.7 Were situation reports prepared and submitted by the Instructor/SME? Yes No

February 2017 Page 10

Completion and Mailing Instructions

Instructions

End-of-Course Reports (ECRs) must be returned within 10 business days after the end of the course. Send hard-copy ECRs via UPS (or hand deliver them) to the below address. Do not send via diplomatic pouch, FedEx, DHL, or U.S. Mail. The U.S. Postal Service does not serve this address. In addition, the AAR and Pre/post Analysis Workbook spreadsheet must be sent via email to the Training Delivery Coordinator (TDC).

U.S. Department of State DS/ATA, Attn: TED Admin 2230 Gallows Rd.

Dunn Loring, VA 22027 Telephone: 571.226.9678

Reports

ECRs include only the following original documents:

• Pre- and Post-Course Knowledge Surveys: – completed by course participants and the answers entered into the pre post workbook by the instructor, no translation required. (Electronic and hard copy sent solely to the

TDC).

• Participant Critiques: – completed by course participants and translated by interpreters on the last day of class. Instructors shall administer critiques no earlier than the day before the last day of class if the interpreters need extra time to translate on the last day of class (Original - Hard copy solely to the TDC).

• Skills Evaluation: – completed by instructors, hard skills courses only (i.e., VIP, CRT, and explosives).

(Electronic and hard copy sent solely to the TDC).

• After Action Report (AAR): – completed by instructors and delivered via email to the TDC (electronic copy).

An electronic copy should be sent directly from the Lead Instructor to the TDC with a copy to the vendor.

• Participant Data Capture Sheet: – includes all available information per format provided for each vetted participant. The spreadsheet is for participants only; no instructors and no client managers (electronic copy solely to the TDC).

No other end-of-course reports are required. Do not send additional critiques from interpreters or instructors. Do not scan student reports; do not send disks; the completed originals must be mailed to the address above. If printed ECRs are not included in the course materials shipped to the training venue, please contact the TDC immediately and make note in the AAR.

After-Action Reports

The AAR is due within 10 business days after the end of the course. AARs must be in the approved format.

AARs should contain no spelling or grammatical errors. Soft-copy AARs must be saved as Word or PDF files using the following standard naming convention: Course- ATA# Country AAR (I.e., ITA-6108 Kenya AAR).

The Pre/post Analysis Workbooks must be saved as an Excel document using the following naming convention:

Course- ATA# Country Pre Post (I.e., ITA-6108 Kenya Pre Post).

Questions

Please direct any questions to the prime contractor responsible for contract performance.

February 2017 Page 11

Instructions for Completing this Form:

The purpose of the After-Action Report (AAR) form is to:

• Provide a simple-to-use form to report standardized information about ATA programs, consultations, and training sessions.

• Allow for automated storage and analysis of information.

• Identify actionable items and track followup actions.

Instructions for Completing the Form

The AAR form allows you to enter information in the gray-shaded fields. Your cursor will be in the first field to be completed. Enter the required numerical or text information where the gray shading appears. You can move from field to field by using your tab button or moving your cursor and clicking once on your mouse.

File Naming and Submission

Make sure to save your completed form using the following file naming convention:

Enter a number in these fields. Note: Enter dates as mm/dd/yyyy

In areas with checkboxes, click the mouse once and the X will appear. Clicking a second time will remove the X. PLEASE ONLY

SELECT ONE RESPONSE!

Several areas require that you add narrative text. All of these fields will expand to allow you to enter sufficient text. In completing these fields, please be clear, succinct, and specific (for example, when referencing course materials, include a page number). Include “actionable” items that can be taken to address any noted issues or deficiencies.

ITA_CHAD_692_AAR.doc

Program Abbreviation

Country ATA #

Use underscores between each element

AAR