SITE_SURVEY_ANNOUNCEMENT.pdf

Contractor Pre-Award Site Survey for Baghdad Life Support Services (BLISS) Requirement for the U.S. Mission in Iraq -- SAQMMA-12-R-0130

Notice Type: Special Notice Response Date: September 27, 2012 Classification Code: M -- Operation of Government Owned Facility NAICS Code: 541 -- 561210 Base Facilities Operation Support Services

1. The Department of State (DOS) Bureau of Information Resources Management will be conducting a Pre-Award Site Survey at the United States Embassy Compound in Baghdad, Iraq.

Contractors who are considering the submission of a proposal as the Prime Contractor for the BLiSS contract are strongly encouraged to make plans to attend this six day event. As space is limited and the time required to apply for and receive a visa from the Government of Iraq may be extensive, DOS is issuing this notice prior to release of the Request for Proposals (RFP), which is tentatively scheduled for December 3, 2012. Proposals in response to this solicitation are tentatively due by February 18, 2013.

2. The Pre-Award Site Survey of select sites in Iraq will be conducted from Sunday, December 9 to

Saturday, December 15, 2012. Due to space limitations, this event is limited to three (3) attendees from companies who are planning to submit proposals as the Prime Contractor for this bid. Attendees are required to have an active security clearance of CONFIDENTIAL or above.

Proof of clearance will be requested once individuals are identified.

Important note: The Pre-Award Site Survey may be delayed or cancelled due to events beyond the control of the DOS. While considered highly desirable by DOS, the conduct of the Site Survey is not a requirement for the awarding of this contract. If a delay or cancellation occurs, this office will make every attempt to notify participants immediately and to post information in FedBizOpps in a timely fashion.

3. The purpose of this visit is to provide specific information to interested companies on the work and living environment, the program scope and schedule, and provide examples of the facilities, equipment, services and support required by this contract.

4. Participation in the Site Survey is not a mandatory requirement for submission of a proposal or to be considered a qualified company in the evaluation of a proposal. However, this level of information sharing by DOS cannot be replicated in any other form. Companies considering making an offer on this solicitation are strongly encouraged to participate in this event.

5. Contactors participating in the Pre-Award Site Survey must meet the Facility Clearance requirements as outline in the National Industrial Security Program Operating Manual (DOD 5220.22M). See “Authorized Attendance” below.

6. The DOS and U.S. Government are not responsible for any costs incurred by any entity in preparation, planning or attendance in this event. Nor can the DOS assist in the obtaining of appropriate visas or any other requirements of the Government of Iraq.

Logisitics

7. The following information is provided to assist in planning your attendance:

a. Air Transportation – Baghdad International Airport (BIAP) is the airport within Baghdad, Iraq, and is serviced by numerous international airlines. Attendees are expected to make their own arrangements to arrive and depart from Baghdad.

b. Housing – Individuals attending the Site Survey are expected to make their own arrangements regarding housing during their stay in Iraq.

c. Ground Transportation – The U.S. Embassy will provide transportation within the various sites visited. Transportation from the hotel to the site, or return to the hotel, is the responsibility of the individuals.

d. Status – Attendees will be visitors to the Embassy Compound and require escorting at all times.

e. Attendees will not be allowed to take photos or video within the facilities. Recording of the sessions will not be allowed.

f. Schedule –TBD. Will be provided to the individuals once identified and approved.

Visas – Interested and qualified parties are advised that obtaining Visas from the Government of Iraq can be a long process, up to 60 days. This notice is being posted now to allow ample time for attendees to apply and obtain the proper approvals. The Department of State cannot assist in getting visas approved or expedited.

Authorized Attendance

8. Any company who wishes to participate in the Pre-Award Site Survey must submit the following to the below contact not later than 6 p.m. November 16, 2012. No substitutions of attendees will be allowed after this time.

a. Letter of Intent to Propose – This letter will announce the intention of the company to be a

Prime Contractor responding to this solicitation. This letter is not considered binding. It should be signed by an officer of the company and provide the following information:

- A written letter (on letterhead) signed by an officer of the company that the company is intending to make an offer on this contract as a Prime Contractor.

- Statement that the company is U.S.-based and possesses a Secret Facilities Clearance or higher as per the DD254 in the solicitation;

- Address and website information for the corporate headquarters, appropriate DUNS number, CAGE Code and a Point of Contact with contact information;

b. Proposed attendees with the following information:

- Full Name, Title;

- Date of Birth;

- Business Phone:

- Email address;

- Passport number;

- Passport type;

- Security clearance (must be CONFIDENTIAL or above);

- Next of kin and contact information (telephone number);

- If sponsoring a Sub-Contractor as an attendee, the same information is required.

9. Send by email to:

Don Schlienz Contracting Officer Acquisition Management/IT/NEA Support Department of State SchlienzDF@state.gov

This announcement is for information and planning purposes only and does not constitute a solicitation, nor is it to be construed as a commitment by the United States Government. The Government will not pay for any effort expended in responding to this notice, nor will the Government accept proposals as a result of this announcement.

If you have any questions regarding this announcement, please contact Don Schlienz via email at SchlienzDF@State.gov or by phone at 703-875-5363.

mailto:SchlienzDF@state.gov