draft_BLISS_RFP_12_05_2012.pdf

DRAFT

UNITED STATES DEPARTMENT OF STATE

BAGHDAD

LIFE SUPPORT SERVICES

(BLiSS)

SOLICITATION SAQMMA-12-R-0130

December 5 , 2012

This Draft RFP Release is for information purposes only and does not constitute an invitation for bids, a request for proposals, a solicitation, a request for quotes, or an indication the US Government will contract for services and items contained in this notice. The Government does not reimburse respondents for any costs associated with this Draft RFP release.

Department of State SAQMMA-12-R-0130 Baghdad Life

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 OVERVIEW

This requirement is in support of the U.S. Department of State (DoS) mission in Iraq, providing life support functions for State Department compounds.

The current U.S. Mission, Iraq (USMI) sites are broken down below by regions. USMI sites within Iraq may be added or removed under this contract as future conditions change:

Central – Baghdad Embassy Compound (BEC), to include o Olympia o Embassy Heliport (EHP) o Embassy Annex Prosperity (EAP)

Central - Baghdad Diplomatic Support Center (BDSC), at the Baghdad International

Airport

South – U.S. Consulate General in Basrah, to include o Basrah Air Hub, North o Erbil Diplomatic Support Center (EDSC) o Erbil Air Hub at the Erbil International Airport (EIA)

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract, as defined in FAR 16.504

(Indefinite-Quantity Contracts), for non-commercial items. Contract types for the individual task orders will fall under one or more of the following, depending on the type, complexity, and urgency of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and/or time-and-materials. If a task order will be performance-based, its requirements will be conveyed and administered at the task order level.

B.3 MINIMUM AND MAXIMUM QUANTITIES

a) The Government, through the issuance of task order(s) or otherwise, shall pay a one-time minimum quantity of $100,000 (inclusive of all direct costs, indirect costs, and profit/fee) within the contract’s five-year period of performance (base year plus four option years).

b) The maximum quantity for the contract’s five-year period of performance (base year plus four option years) shall be any quantity or combination of supplies and services not exceeding (TO

BE DETERMINED) (inclusive of all direct costs, indirect costs, and profit/fee).

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B.4 CLIN STRUCTURE (FUNDING)

a) The contract will be funded pursuant to the following CLIN (contract line item number) structure:

CLIN Description

X001 Minimum Quantity

X002 Price (fixed-price)

X003 Price (labor-hour and time-and-materials)

X004 Direct and Indirect Costs (cost-reimbursement)

X005 Fee (e.g., cost-plus-fixed-fee)

b) CLIN X001 will be funded at the contract level if used, and CLINs X002–X005 will be funded at the task order level, except for food services.

c) The dollar amounts listed under CLINS X001 through X005 will represent obligated/allotted dollars, except for food services

d) Funding for food services negotiated amount will be provided directly from DOS Embassy sites to the Contractor’s meal card system (see Exhibit ____).

B.5 SUB-CLIN STRUCTURE (ESTIMATING AND BILLING)

a) Under each applicable CLIN, the Contractor will use sub-CLINs exclusively for estimating and billing purposes at the task order level.

b) The following is the first-tier list of sub-CLINs:

Sub-CLIN Description Reference

X00XA Transition (Description TBP) Sections B.6, C.2.G.1, and

C.2.G.2

X00XB Life Support Services Sections B.7 and C

X00XC Life Support Supplies Sections B.8 and C

X00XD Program Management Office

Sections B.9, C, H.63

(Program Management), and

H.64(g)

c) The sub-CLIN, for each tier, is broken down as follows:

st identifier = contract year nd identifier = static digit rd identifier = static digit th identifier = last digit of CLIN th identifier = sub-CLIN cost element th identifier (if applicable) = continuation of sub-CLIN cost element

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For instance, sub-CLIN 0004A will be used when Transition performance is required during the base year under a cost-reimbursement arrangement (i.e., task order or line item in a task order).

B.6 TRANSITION

a) All costs associated with Transition will be allocated to the following sub-CLINs under sub-

CLIN X00XA:

Sub-CLIN X00XA1: Services

Sub-CLIN X00XA2: Supplies

Sub-CLIN X00XA2A: Travel

b) Each direct labor category and its costs collectively will be assigned a distinct sub-CLIN

(i.e., X00XA1A, X00XA1B, etc.) at the task order level.

c) For a given direct labor category, Post Hardship Differential Pay (if applicable – see Section

B.14), Danger Pay (if applicable – see Section B.14), and DBA Insurance (see Section B.15) costs, in addition to other costs, shall each be allocated on a separate line item under the labor category’s distinct sub-CLIN.

d) Each additional supply will be assigned a distinct sub-CLIN (i.e., X00XA2B, X00XA2C, etc.) at the task order level.

e) Services’ costs are defined as "costs for direct labor activities, as required under Section

C.2.G.1."

f) Supplies’ costs are defined as "direct non-labor costs/other direct costs (ODCs) and costs for materials [as defined in FAR 52.232-7(b)(1)(ii)(A), (B), and (C) (Payments under Time-and-

Materials and Labor-Hour Contracts)], as required under Sections C.2.G.1 and C.2.G.2."

g) Normal workweeks are described in Section B.7.

h) Payment under the different contract types is described in Sections B.7 and B.8.

B.7 LIFE SUPPORT SERVICES

a) This section applies when the Contractor proposes and the Government awards the fixed-price under fixed-price arrangements (i.e., task orders or line items in a task order) or a labor hour / time and material arrangements.

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b) The following table displays, under sub-CLIN X00XB, the negotiated firm fixed unit prices

(FF/FUP) per person and per meal, for operations of the DOS Embassy Cafeteria including

Snack Bars:

Sub-

CLIN

Description

Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Option

Year 4

X00XB1 Breakfast

X00XB2 Lunch

X00XB3 Dinner

X00XB4 Snack Bar

Note: Pricing is anticipated for all Cafeterias to be the same.

c) The negotiated firm-fixed-unit-prices are in United States currency.

d) Each negotiated firm fixed unit price is based on work descriptions provided in

Attachment/Exhibit ____Statement of Objective.

e) Each negotiated FF/FUP consists of all applicable personnel (excluding program management personnel) taxable direct compensation costs (e.g., unloaded labor, bonus, Post

Hardship Differential Pay, and Danger Pay costs), fringe benefits costs (if not included in applicable indirect costs), food and consumable supply, DBA Insurance costs, applicable indirect costs, and profit. No other costs are included. Program management costs will be separately captured in a task order.

f) The unit of measure of each negotiated firm fixed unit price is ―per meal transaction‖

g) The negotiated FF/FUP apply to a normal workweek of 40 or 60 hours for Contractor and subcontractor employees.

1. The Government defines a normal workweek as:

40 hours when performance occurs inside the United States

40 hours when performance occurs by an Iraqi National within Iraq

60 hours when performance occurs outside the United States by those who are not

Iraqi Nationals

2. ―United States‖ means ―the 50 States plus the District of Columbia.‖

3. A 40-hour normal workweek consists of 8 hours per day x 5 days per week.

4. A 60-hour normal workweek consists of 10 hours per day x 6 days per week.

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h) Any costs included in the negotiated FF/FFUP shall not be charged again elsewhere under this contract.

i) At the task order level, the awardee fixed-price will reflect the proposed FF/FUP multiplied by the proposed and awarded number of units, respectively.

j) The following sample table displays, under sub-CLIN X00XB, the negotiated fixed-unit-hourly rates for Life Support Services after award:

Sub-

Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Option

Year 4

X00XB8 Program Manager

X00XB9 Project Manager

X00XB10 Special Matter Expert I

X00XB11 Special Matter Expert II

X00XB12 Special Matter Expert III

X00XB6 Document Preparation Clerk

X00XB7 General Clerk

X00XB8 Personnel Assistant

X00XB9 Receptionist

X00XB10 Rental Clerk

X00XB11 Secretary

X00XB12 Service Order Dispatcher

X00XB13 Supply Technician

X00XB14 Survey Worker

X00XB15 Computer Operator

X00XB16

Personal Computer Support

Technician

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X00XB17

Fuel Distribution System

Mechanic

X00XB18

Fuel Distribution system

Operator

X00XB19 General Maintenance Worker

X00XB20 Desk Clerk

X00XB23 Driver

X00XB24 Travel

X00XB25 Post Hardship Differential Pay

X00XB26 Danger Pay

X00XB27

Other Compensation (excluded from the fully loaded hourly labor rates)

X00XB28 DBA Insurance

X00XB29 Security Office Supervisor

X00XB30 Security Office Administrator

X00XB31 Security Badge Technician

k) The fully loaded hourly labor rates are in United States currency and applied to U.S. citizens only.

l) Each negotiated fully-loaded hourly labor rate consists of an unloaded hourly labor rate, fringe benefits (if not included in applicable indirect costs), bonus cost (if not included in applicable indirect costs), applicable indirect costs and profit amount. It does not consist of any other costs. Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR Part 31 shall be allocated as an ―other direct cost‖ (ODC) under fixed-price and cost-reimbursement arrangements, or as a ―material‖ under time-and materials arrangements at the task order level.

m) Any costs included in the negotiated fully-loaded hourly labor rates shall not be charged again elsewhere under this contract.

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n) At the task order level, the Contractor will be paid only at unit prices that are equal to the respective negotiated fully-loaded hourly labor rates.

o) At the task order level, the proposed and awarded fixed-price will reflect the negotiated fully-loaded hourly labor rates multiplied by the proposed and awarded number of units, respectively.

p) The awarded fully-loaded hourly labor rates will be part of the awarded fixed-price under fixed-price arrangements.

q) For labor-hour arrangements and the time portion of time-and-materials arrangements, the

Contractor will propose and the Government will award the negotiated fully-loaded hourly labor rate for each specified labor category. Any additional labor categories will be specified and their associated labor rates will be proposed and awarded at the task order level. The

Government will pay such rates multiplied by the actual incurred hours that the Contracting

Officer determines allowable, pursuant to FAR 52.232-7 (Payments under Time-and-

Materials and Labor-Hour Contracts).

r) For direct labor costs under arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the

Government will pay the actual incurred unloaded hourly labor rates multiplied by the actual incurred hours, subject to the Contracting Officer’s allowability determination, pursuant to

FAR 31.201-2 (Determining Allowability).

s) Government payment of indirect costs under cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements is described in Sections B.11 and B.12.

B.8 OTHER DIRECT COSTS

a) For purposes of this contract, supplies’ costs are defined as "direct non-labor costs/other direct costs (ODCs) and costs for materials [as defined in FAR 52.232-7(b)(1)(ii)(A), (B), and (C) (Payments under Time-and-Materials and Labor-Hour Contracts)]." This does not include food items and associated sundries.

b) Supplies’ costs and their associated indirect costs will be proposed and awarded at the task order level.

c) For supplies’ costs under arrangements when payment is made based on actual costs incurred

(e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), the

Government will pay the actual incurred costs that the Contracting Officer determines allowable, pursuant to FAR 31.201-2 (Determining Allowability).

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d) Government payment of indirect costs under cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements is described in Sections B.7 and B.8.

f) All costs associated with Life Support Supplies will be allocated to the following sub-CLINs under sub-CLIN X00XC:

Sub-CLIN X00XC1: Fuel

Sub-CLIN X00XC2: Equipment

Sub-CLIN X00XC3: Travel

Each additional supply will be assigned a distinct sub-CLIN at the task order level.

B.9 PROGRAM MANAGEMENT OFFICE (PMO)

a) For purposes of this contract, program management office (PMO) costs are defined as ―all direct and indirect costs associated with the contract-specified program manager labor category, and all direct and indirect costs required to manage overall contract performance both in a domestic location and in Iraq.‖

b) Examples of PMO costs are costs that may include:

1. Performing program management at the contract (country-wide) and task order levels;

2. Preparing contract deliverables (invoices, reports, etc.), excluding the Transition Plan;

3. Communicating with the Government about overall contract performance;

4. Preparing and negotiating task order proposals;

5. Preparing and negotiating contract and task order modification proposals;

6. Managing staff working directly on task order(s); and

7. Managing subcontracts.

c) Costs for Contractor staff leading or working on a specific task order, or Contractor staff performing the technical requirements of the contract, are not considered PMO costs.

d) PMO costs will be proposed and awarded at the task order level.

e) All costs associated with PMO will be allocated to the following sub-CLINs under sub-CLIN

X00XD:

Sub-CLIN X00XD1A: Domestic Services

Sub-CLIN X00XD2A: Domestic Supplies

Sub-CLIN X00XD2A1: Travel

Sub-CLIN X00XD1B: Iraq Services

Sub-CLIN X00XD2B: Iraq Supplies

Sub-CLIN X00XD2B1: Travel

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f) ―Domestic‖ is defined as the ―United States, which means the 50 States plus the District of

Columbia.‖

g) For domestic services’ performance, each direct labor category and its costs collectively will be assigned a distinct sub-CLIN (i.e., X00XD1A1, X00XD1A2, etc.) at the task order level.

h) Each additional domestic supply will be assigned a distinct sub-CLIN (i.e., X00XD2A2, X00XD2A3, etc.) at the task order level.

i) For services’ performance in Iraq, each direct labor category and its costs collectively will be assigned a distinct sub-CLIN (i.e., X00XD1B1, X00XD1B2, etc.) at the task order level.

j) Each additional Iraq supply will be assigned a distinct sub-CLIN (i.e., X00XD2B2, X00XD2B3, etc.) at the task order level.

k) For a given direct labor category, Post Hardship Differential Pay (if applicable – see Section

B.14), Danger Pay (if applicable – see Section B.14), and DBA Insurance (see Section B.15) costs, in addition to other costs, shall each be allocated on a separate line item under the labor category’s distinct sub-CLIN.

l) Services’ costs are defined as "costs for direct labor activities, as required under Sections

H.63 (Program Management) and H.64 (g)."

m) Supplies’ costs are defined as "direct non-labor costs/other direct costs (ODCs) and costs for materials [as defined in FAR 52.232-7(b)(1)(ii)(A), (B), and (C) (Payments under Time-and-

Materials and Labor-Hour Contracts)], as required under Sections H.63 (Program

Management) and H.64(g)."

n) Normal workweeks are described in Section B.7.

o) Payment under the different contract types is described in Sections B.11 and B.12.

B.10 GENERAL PAYMENT INFORMATION

a) At the task order level, the Contractor may be paid for or recover, if consistent with FAR Part

31 and the Contractor’s disclosed cost accounting practices, allowable direct and applicable indirect costs under arrangements when cost analysis is performed and/or under arrangements when the determination, negotiation, or allowance of costs are required by a contract clause (e.g., FAR 52.216-7, FAR 52.232-7, and FAR 52.232-16) (see FAR 31.000).

b) The Contractor may also be paid for applicable indirect costs as part of the awarded fixed-price under competitively-awarded fixed-price task orders.

c) For cost-reimbursement arrangements and the materials portion of time-and-materials arrangements, the Contractor must estimate applicable direct and indirect costs in its task order proposals in order to be eligible to recover such costs after their incurrence after task

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B.11 PROVISIONAL BILLING INDIRECT COST RATES

a) This section applies to cost-reimbursement arrangements (i.e., task orders or line items in a task order), and materials portion of time-and-materials arrangements.

b) The following table displays the negotiated provisional billing indirect cost rates:

Indirect Cost Rate

Negotiated Provisional

Billing Indirect Cost

Rate

Allocation Base

Contractor Fiscal

Year Period

1)

2)

c) The Contractor may recover, if consistent with FAR Part 31 and the Contractor’s disclosed cost accounting practices, allowable indirect costs.

d) Only the Contractor's indirect cost rates are identified above.

e) The Contractor shall be reimbursed:

1. only the indirect cost rate descriptions identified in the table unless prior written approval was obtained by the Contractor’s cognizant Federal agency official; and

2. at the negotiated provisional billing indirect cost rates until revised billing indirect cost rates or final indirect cost rates have been established by the Contractor’s cognizant Federal agency official.

f) If any revised billing indirect cost rate or final indirect cost rate(s) established by the

Contractor’s cognizant Federal agency official exceeds this contract’s respective ceiling indirect cost rate (see Section B.12), the Contractor shall be reimbursed at the contract’s ceiling indirect cost rate.

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g) The Contractor shall make no change to its disclosed method of classifying or allocating indirect costs without the prior written approval of the Contractor’s cognizant Federal agency official.

h) The Contractor’s fiscal year period is the period used by the Contractor for cost accounting purposes.

B.12 CEILING INDIRECT COST RATES

a) This section applies to cost-reimbursement arrangements (i.e., task orders or line items in a task order), materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements.

b) The following table displays the negotiated ceiling indirect cost rates:

Negotiated Ceiling

Allocation Base

Contractor Fiscal

Year Period

1)

2)

c) The negotiated ceiling indirect cost rates will be compared to the respective established final indirect cost rates, and the Government shall pay the lesser of the negotiated ceiling indirect cost rates and the respective established final indirect cost rates. See Section B.11(f) for the other usage of the negotiated ceiling indirect cost rates.

d) If the Government uses the quick-closeout procedure provided in FAR 52.216-7 (Allowable

Cost and Payment), the Government will not pay indirect cost rates that exceed the respective negotiated ceiling indirect cost rates.

B.13 TRAVEL COSTS

a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, travel time, and passport/visa costs.

b) Travel costs shall be allocated accordingly pursuant to Sections B.6(a), B.8(f), and B.9(e).

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c) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

d) Travel costs are authorized only for travel beyond a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

e) No travel costs (or associated labor time during travel) shall be allowable for work performed at a Contractor’s local office or any other work site within a 50-miles’ radius of the

Contractor employee’s local place of performance (official duty station).

f) No travel costs (or associated labor time during travel) shall be allowable for telecommuting beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station).

g) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs are reasonable and do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

h) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

i) Costs for car rentals for official travel are allowable pursuant to the following:

1. such rentals are consistent with good business practice;

2. such costs are reasonable and do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and

3. such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances

(e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

4. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

j) The Government will pay the Contractor for each Contractor employee’s travel time to or from authorized work locations as long as the following are met:

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1. Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

2. For travel to/from outside the United States, travel time begins no earlier than three (3) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

3. ―United States‖ means the 50 States plus the District of Columbia.

4. For travel inside the United States, travel time begins no earlier than two (2) hours prior to the scheduled departure time and concludes upon arrival to the initial destination point (e.g., airport) at the place of performance.

5. The Government will not pay for a Contractor employee's time spent in layovers that are for the convenience of the Contractor employee or Contractor.

6. The Government will not pay more than eight (8) hours per day per Contractor employee for travel time when the employee is traveling inside the United States.

7. The Government will not pay more than 10 hours per day per Contractor employee for travel time when the employee is traveling to/from outside the United States.

8. The Government will not pay for a Contractor employee’s travel time that is outside the employee’s regular working hours during the employee's normal workweek. A normal workweek is defined in Section B.7 (g).

9. The Government will not pay for a given hour of a Contractor employee’s travel time more than the actual incurred unloaded hourly labor rate earned during the employee’s normal workweek.

10. The Government will not pay for a Contractor employee more than the number of hours in the employee’s normal workweek. ―Number of hours‖ includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

11. ―Productive time hours‖ consist of hours that, other than travel time hours, directly benefit the contract.

12. Exceptions must be authorized in advance and in writing by the Contracting Officer.

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k) After task order award under a cost-reimbursement arrangement or the materials portion of a time-and-materials arrangement, travel must be authorized in advance by the Contracting

Officer’s Representative or Government Technical Monitor.

l) The following items concern passports and visas:

1. The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid U.S. passport.

2. The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

3. The Contractor’s costs for obtaining and maintaining passports and/or visas will be generally allowable, but the Contractor shall pro-rate equitably such costs if they will benefit cost objectives (e.g., contracts) other than this cost objective.

4. The Government will not reimburse the Contractor for travel expenses when travel is cancelled or modified as a result of the Contractor’s failure to obtain a visa.

5. The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party.

m) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise exceeded the control of the Contractor.

n) If work under this contract will be performed at the Government site at the Department of

State main building, 21st and Virginia Avenue, NW, Washington, DC 20520, or other State

Annexes in the metropolitan Washington, DC area, daily commuting time and expenses between the Department of State site and some other location, such as a home office, shall not be allowable under this contract. However, commuting time and expenses between the

Department of State site and some other location, such as a home office, shall be allowable when performing occasional official business (e.g., to attend a meeting at the Department of

State site).

o) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist under a fixed-price arrangement (i.e., task order or line item in a task order), the Contractor shall submit with its task order proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the awarded fixed-price is contingent upon

Government acceptance of such explanation.

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If such conditions exist under arrangements when payment is made based on actual costs arrangements, and progress payments based on costs under fixed-price arrangements), the

Contractor shall submit with its voucher a memorandum explaining why it did not use a

U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

p) The costs of going from post of duty in the host country to the Washington, D.C., area shall be generally allowable when a Contractor employee must interrupt his/her overseas

Temporary Duty (TDY) and return to the U.S. and the Contractor makes a written determination that such travel is necessary due to death, or serious illness or injury of a member of the immediate family of the employee or the immediate family of the employee's spouse. "Serious illness or injury" and "immediate family" are defined in accordance with

Section 699.5 of the Uniform State/AID/USIA Regulations, in effect of the date of such travel. A copy of the written determination shall be furnished to the Contracting Officer.

q) When, for any reason other than emergency medical evacuation (MEDEVAC), the COM determines it is necessary to evacuate the Contractor's employees, these employees’ travel costs from post of duty in the host country to the Washington, D.C. area shall be generally allowable.

r) The COR may also authorize emergency or irregular travel and transportation in other situations, when in his/her opinion, the circumstances warrant such action. In such cases, the

Contractor employees’ travel costs shall be generally allowable.

s) Except as noted above, any costs resulting from a failure of a Contractor's employee to complete his/her assignment because of a personal reason shall not be allowable.

B.14 POST HARDSHIP DIFFERENTIAL PAY AND DANGER PAY

Post Hardship Differential Pay and Danger Pay, which are forms of incentive compensation, will be generally allowable. If applicable, they shall be allocated to sub-CLIN X00XB25. However, Government payment of such costs is contingent on the Contractor meeting all of the following requirements:

a) Paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, or employer/employee agreement entered into in good faith before the services are rendered, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and

Incentive Compensation).

b) When paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, such plan or policy is followed consistently as to imply, in effect, an agreement to make such payment, pursuant to FAR

31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

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c) The Contractor's basis for paying Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR 31.205-6(f)(1)(ii) (Bonuses and Incentive Compensation).

d) Payment of such costs is otherwise consistent with FAR Part 31.

e) Payment will be made only for areas identified as Post Hardship Differential Pay areas and/or

Danger Pay areas in Section 920 of the Department of State Standardized Regulations

(DSSR).

f) Payment will be made only for eligible employees. Eligible employees are employees:

i. whose country of citizenship is not in the task order place of performance; and

ii. whose primary residence is in an area not identified in Section 920 of the DSSR, or an area identified in Section 920 of the DSSR with an applicable DSSR percentage that is less than the respective applicable DSSR percentage for the task order place of performance.

g) Payment for a given workweek for an eligible employee will not exceed the dollar amount resulting from multiplying the applicable DSSR percentage by the employee’s basic compensation for the given workweek.

h) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order proposal(s) (or later time until task order award, if feasible) when the Contractor proposes and the Government awards the fixed-price under fixed-price arrangements (i.e., task orders or line items in a task order).

i) The applicable DSSR percentage will be the DSSR percentage effective at the time of task order performance for arrangements when payment is made based on actual costs incurred arrangements, and progress payments based on costs under fixed-price arrangements).

j) An eligible employee’s basic compensation for a given workweek is the dollar amount attributable to the employee as a result of the employee’s productive hours and paid time off

(e.g., sick, vacation, holiday) hours for the given workweek. It is the employee’s base salary/unloaded compensation for the given workweek. However, such compensation must:

i. benefit the task order; and/or

ii. be an equitable amount that is necessary to the overall operation of the business, although a direct relationship to any particular cost objective (e.g., task order) cannot be shown.

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k) The number of hours included in an eligible employee’s basic compensation for a given workweek cannot exceed the number of hours for the task order’s normal workweek. A normal workweek is defined in Section B.7 (g).

l) Basic compensation included in the negotiated firm-fixed-unit-prices in Section B.7 (b) consists of each eligible employee’s negotiated base salary/unloaded compensation for the contract period of performance.

m) Basic compensation will consist of proposed (or later time until task order award, if feasible) base salary/unloaded compensation for labor-hour arrangements and the time portion of time-and-materials arrangements.

n) Basic compensation will consist of actual incurred base salary/unloaded compensation for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

o) An eligible employee may receive Post Hardship Differential Pay and Danger Pay during paid time off only when the employee takes paid time off in the task order place of performance or in another Post Hardship Differential Pay and Danger Pay area, respectively.

When an eligible employee takes paid time off in another Post Hardship Differential Pay and/or Danger Pay area, payment will be based on the applicable DSSR percentage(s) for the task order place of performance.

p) Payment of Post Hardship Differential Pay for an eligible employee will not commence until the eligible employee has served 42 calendar days in the task order place of performance.

Payment will commence on the first productive or non-productive day after day 42, and will be retroactive to day 1 served unless Iraq is removed from Footnote N in the Post

Classification and Payment Tables in Section 920 of the DSSR (in which case, payment will not be retroactive). The 42 calendar days are not required to be consecutive, and ―served‖ consists of productive time, paid time off, and time otherwise spent in the task order place of

q) Payment of Post Hardship Differential Pay for an eligible employee will conclude when the eligible employee departs the task order place of performance, unless such departure is to another Post Hardship Differential Pay area during paid time off.

r) For Post Hardship Differential Pay, when an eligible employee has not yet served 42 calendar days and returns to the task order place of performance after an absence from the task order place of performance, the number of days served resumes on the day of return.

For example, if an eligible employee served 30 calendar days in the task order place of performance and departed the task order place of performance for 14 days, the day of return

(day 44) will be considered day 31 of days served.

s) Payment of Danger Pay for an eligible employee will commence on the day of arrival in the task order place of performance and conclude on the day of departure from the task order

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B.15 DEFENSE BASE ACT (DBA) INSURANCE

a) Defense Base Act (DBA) Insurance costs shall be allocated to sub-CLIN X00XB28.

b) Reserved.

c) The Contractor will have a DBA self-insurance program approved by the Department of

Labor, the Government will pay the Contractor at the DBA Insurance rates stipulated in this program. .

d) Payment will be made only for performance occurring outside the United States of America.

e) Payment will be made only to covered Contractor and subcontractor employees. They are:

United States citizens or residents;

hired in the United States or its possessions, regardless of citizenship; or local nationals and third country nationals where task order performance takes place in a country where there are no local worker’s compensation laws.

f) DBA Insurance costs included in the proposed and awarded fixed-price under fixed-price arrangements (i.e., task orders or line items in a task order) will reflect each covered employee’s proposed and awarded taxable compensation, respectively, for the task order period multiplied by the DBA Insurance rate negotiated in the Contractor’s DBA Insurance policy or established in the Contractor’s DOL-approved self-insurance program.

g) For arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements), Government payment of

DBA Insurance costs will reflect each covered employee’s actual incurred taxable compensation multiplied by the DBA Insurance rate negotiated in the Contractor’s DBA

Insurance policy or established in the Contractor’s DOL-approved self-insurance program.

h) The employee’s taxable compensation for the period is:

the amount that benefits the task order(s); or an equitable amount that is necessary to the overall operation of the business, although a direct relationship to any particular cost objective (e.g., task order) cannot be shown.

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i) ―Taxable compensation‖ is compensation considered by the Internal Revenue Service as gross income for income tax purposes (e.g., Unloaded Labor, Bonus, Post Hardship

Differential Pay, and Danger Pay).

B.16 OVERTIME

a) Overtime is defined as time worked in excess of the number of hours in a normal workweek.

b) ―Number of hours‖ includes productive time hours, travel time hours, and paid time off hours

(e.g., sick, vacation, holiday).

c) ―Productive time hours‖ consist of hours that, other than travel time hours, directly benefit the contract.

d) ―Travel time hours‖ consist of hours spent by the employee traveling to or from authorized work locations. See Section B.13 (j) for further information.

e) A normal workweek is defined in Section B.7 (g).

f) Payment for overtime must be authorized in writing by the Contracting Officer and prior to the employee performing any overtime.

g) Payment for overtime must not conflict with any Contractor uncompensated overtime policy or practice.

h) For fixed-price arrangements (i.e., task orders or line items in a task order), the Government will not pay for overtime.

i) For labor-hour arrangements and the time portion of time-and-materials arrangements, any

Government payment for Contracting Officer-authorized-employee overtime will be made at the fixed fully-loaded hourly labor rates negotiated in the task order for normal workweek

j) For cost-reimbursement arrangements and the materials portion of time-and-materials arrangements, any Government payment for Contractor employee overtime will be made at the actual incurred hourly labor rate that the Contractor pays the Contracting Officer-authorized employee and determined allowable by the Contracting Officer. Such payment will be based on law, regulation, and Contractor policy or practice.

k) A Contracting Officer-authorized employee is a Contractor employee who has been granted permission by the Contracting Officer to work overtime.

l) The Government generally discourages overtime, so the Contractor agrees to use its best efforts to avoid (and when applicable, control) overtime.

B.17 DATA OTHER THAN CERTIFIED COST OR PRICING DATA

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The Government did not require and rely upon certified cost or pricing data, as described in FAR

Subpart 15.4, for award of the contract because adequate price competition had been obtained.

Instead, where applicable, the Government required and relied upon data other than certified cost or pricing data.

SECTION C – STATEMENT OF WORK

C.1 STATEMENT OF WORK

C.1.A Background

This requirement is in support of the U.S. Department of State (DoS) mission in Iraq, providing life support functions for State Department compounds. This document defines the general contract scope and will serve as the basis for all task orders issued for support services.

This SOW establishes general Contractor requirements for Baghdad Life Support Services

(BLiSS) contract for support functions to the DoS in the country of Iraq. The Contractor shall furnish all supervision, labor, housing (unless provided by the USG for a limited number of contractor employees providing critical services), and transportation required for the satisfactory performance of work, as specified in each task order.

For the purpose of this contract, the current U.S. Mission, Iraq (USMI) sites are broken down below by regions. DOS sites within Iraq may be added or removed under this contract as future conditions changes.

• Central - Baghdad Embassy Compound (BEC), to include:

• Camp Olympia

• Embassy Heliport (EHP)

• Embassy Annex Prosperity (EAP)

• Central - Baghdad Diplomatic Support Center (BDSC), at the Baghdad International Airport

• South – U.S. Consulate General in Basrah, to include:

• Basrah Air Hub,

• North

• Erbil Diplomatic Support Center (EDSC)

• Erbil Air Hub at the Erbil International Airport (EIA)

The Government reserves the right to expand the list of sites within Iraq during the life of this contract. This may be in the form of a comprehensive assignment of BLISS tasks to a specific location, or a menu of tasks assigned on an as-needed basis.

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The BLISS Statement of Objectives (SOO) is furnished in Section J (TO BE DETERMINED).

This SOO defines the objectives by services and site locations. Offerors are to propose a

Performance Work Statement (PWS) to include all performance metrics, as a part of their technical proposal for evaluation for each site (BEC, BDSC, EDSC and Basrah).

Current life support for these sites is provided by the U.S. Army Materiel Command's "LOGCAP

IV" (Logistic Civil Augmentation Program), Defense Logistics Agency (DLA), and Army

Sustainment Command (ASC) Green Equipment Maintenance contract. These contracts are due to end in December 2013. The intent is to award this contract prior to May 1, 2013 and transition to a new DoS contract no later than November 30, 2013.

C.1.B A general description of each site is provided below:

Baghdad Embassy Compound –

The BEC is located in the International Zone (IZ) in Baghdad, Iraq and consists of 104 acres.

This is the largest U.S. Embassy in the world. The mission of the United States Embassy in

Baghdad is to represent the United States of America to the Government of Iraq (GOI).

The U.S. Ambassador COM (Chief of Mission) is the U.S. President's representation to the GOI.

The BEC contains several different dining facilities: 2 major cafeterias with one on the main Embassy compound and the second at Camp Condor, and 3 snack bar operations located in the Embassy compound.

The main dining facility cafeteria area on the Embassy Compound is a 3,000 square meter facility that currently has a feeding and seating capacity of roughly 2,500 personnel. This area does not include the various refrigerated vans and containers used for storage of frozen, chilled and dry storage of food, or supplies. The dining area is 2100m2, kitchen 760m2, and serving lines 460m2. The food preparation areas and equipment are state-of-the-art, and all equipment and furnishings are in serviceable condition. Additional feeding capacity projects are being contemplated to accommodate personnel surges. The maximum occupancy on the BEC is 2600, while Camp Condor houses 1129 and has its own dining facility.

Local Nationals (LNs) are only entitled to lunch meals, not breakfast or dinner. The largest feeding requirement occurs during lunch time on week days as LN direct hire personnel are entitled to eat lunch meals. Three snack bar operations located on the Embassy compound (1 within Annex 1, 1 in Annex 2, and 1 in the Chancery) alleviate the feeding demand during the lunch meal at the cafeterias. Two of the snack bar operations serve only cold sandwiches and hot soup. The Annex 1 snack bar is equipped with a grill that provides a hot entrée lunch item 5 days a week: Sunday through Thursday.

Hours of Operation: See Section J Exhibit A.1

When BEC is used in this document, it includes Camp Olympia, EAP, Camp Condor and the

Embassy Heliport, unless otherwise stated.

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Diplomatic Security Man Camp (Camp Condor). Considered part of the Baghdad Embassy

Compound and located adjacent to it, is the 104 15 acres Diplomatic Security (DS) Man Camp, Camp Condor. The site houses approximately 1200 people. Camp Condor contains five one-megawatt backup generators, a water treatment system with two wells and a waste water treatment plant. The Condor DFAC is a 1600 square meter facility that serves 1,200 residents three meals per day, consisting of a dining area, kitchen and serving lines. The food preparation areas and equipment are state-of-the-art, and all equipment and furnishings are in serviceable condition.

Camp Olympia –

Is a 45-acre site, consisting of the Embassy HeliPort (EHP), the RSO Firing

Range, and lay down Yard, located within the International Zone.

Embassy Heliport –

Located within the International Zone, consists of a landing strip, control tower, passenger control area, hangar, and a large concrete apron for rotary wing operations.

EAP –

Located within the International Zone with 2600 occupants currently, consists of two CAC locations, a fuel farm, a refugee and RSO vetting area, a vehicle maintenance area, a snack bar operations, and a dispatch/wash rack area.

Baghdad Diplomatic Support Center (BDSC) –

This is a 350-acre State Department-managed facility located next to the Baghdad International

Airport (not within the IZ). BDSC is the U.S. Mission to Iraq’s primary platform for aviation, medical, maintenance, munitions storage, and property disposition services.

Currently, BDSC houses 41 individual agencies or groups, totaling approximately 1600 personnel. The BDSC dining facility is a 2244 square meter facility that serves 1800 residents and transient personnel three meals per day. A Snack Bar (soup and sandwich bar) is open 14 hours daily (0830 – 2230). The dining area is 1182 sq meters, kitchen 531 sq meters (warehouse

531 sq meters, which is connected to the kitchen) and serving lines 55 linear meters. The food

The BDSC DFAC is a 2244 square meter facility that serves 1800* residents and transient personnel three meals per day. A Snack Bar (soup and sandwich bar) is open 14 hours daily

(0830 – 2230). The dining area is 1182 m , kitchen 531 m

(warehouse 531 m

, which is connected to the kitchen) and serving lines 55 linear meter. The food preparation areas and equipment are state-of-the-art, and all equipment and furnishings are in serviceable condition.

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Note: * The number of meals served will change under BLISS as the number of authorized patrons is reduced.

Erbil Diplomatic Support Center (EDSC) –

EDSC is a 276 acre compound that supports the logistic and programmatic needs of the Erbil

Consulate General. It has an office building, gym, warehouse, motor vehicle center, 800-plus containerized housing units (CHUs), a fire station and other facilities. The EDSC DFAC is a

915square meter facility that serves 790 residents three meals per day the dining area is 423 square meters (m2), kitchen 376 m2, and serving lines 116 m2.

The food preparation areas and equipment are limited to some cooking and reheating, and all equipment and furnishings are in serviceable condition.

U.S. Consulate General Basrah -

The Consulate is located on 153 acres, with the Consulate General building occupying 119 acres and the Air Hub occupying 34 acres. The Consulate area has a warehouse, a dining facility, and offices, while the Air Hub consists of a passenger waiting area, a landing strip, hangar as well as a fire station and housing for firefighters.

The Basrah dining facility currently serves 790 residents three meals per day. The food

C.1.C Objectives

Life Support- The life support services requirements may include services in the following areas as specified under each individual task orders:

• Postal Services

• Food Services, to include o Procurement of food and supplies o Planning o Financial Management o Storage o Preparation o Serving o Cleaning of facilities

• Waste Management, to include o Demilitarization Operations

• Fuel Services, to include o Procurement o Delivery o Planning

• Recreation Services

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• Airfield Services to include o air crash and rescue o airfield maintenance

• Transportation Services

• Warehouse Operations

• Supplemental staffing and maintenance services to Regional Security Office (RSO)

The Contractor shall comply with U.S. and GOI laws and regulations. The Contractor shall also plan for and provide all personnel, transportation, supervision, and other items and services necessary to accomplish the requirements of this contract. The Contractor shall insure adequately trained personnel are available to meet the stated workload to avoid delays to work services throughout the contract.

Program Management- The Contractor will be required to establish and perform program management…