Sec_J_EXH_A_Task_Order_Requests.pdf

Department of State SAQMMA-12-R-0130 Baghdad Life

Request For Proposal Support Services

SECTION J

EXHIBIT A

To: OFFERORS

Subject: Sample Task Order Request – Baghdad Life Support Services (BLiSS)

Reference: Sample Task Order Requests (TOR) Number 1 through 6

The Department of State requests you submit task order proposals in response to the

Statement of Objectives (SOO) provided in Section J, Exhibit A.1 and Attachments.

Offerors are requested to submit a performance work statements (PWS) including standards and metrics, for each proposal. The six proposal requests are as follows:

1) TOR 1. Food Services for DOS Sites country wide within Iraq as indicated on the

BLiSS Requirement Matrix (Note: Excludes EDSC) and in accordance with RFP

Section B Provision B.7.1 and Section J Exhibit A.1 Attachment 1 The anticipated CLIN structure is as follows:

a. Food Labor Services (FFP) for a one-year base period and 4 one-year options; labor shall not include food supply chain responsibilities under the PMO task order. The base period shall include the following transitions:

- Transition from Incumbent (Est 3 months)

- Transition from DLA to Contractor sourcing (Est. 6 months)

b. Purchase of approved meal-card system, equipment, supplies and travel

(CPFF) as required and directed by the Government.

2) TOR 2. BLiSS Services for DOS Sites located in the central region within the

International Zone (IZ) as indicated in BLiSS Requirement Matrix and in accordance with Section J Exhibit A.1. Sites include Baghdad Embassy

Compound (BEC), Camp Olympia, and Embassy Heliport. The anticipated

CLIN structure is as follows:

a. Labor services (FFP) for a one-year base period and 4 one-year options;

the base period shall include a transition period (Est 3 months). See

Section J Exhibit A.1 Attachment 10 for specific required services for IZ sites.

b. Purchase of equipment, supplies and travel (CPFF) as required and directed by the Government.

3) TOR 3. BLiSS Services for Baghdad Diplomatic Support Center (BDSC) located in the central region. The anticipated CLIN structure is as follows:

Section J Exhibit A.1 Attachment 10 for summary description of specific required services for the BDSC.

4) TOR 4. BLiSS Services for DOS Sites located in the south region. Sites include the U.S. Consulate General in Basrah. The anticipated CLIN structure is as follows:

a. Labor services (FFP) for a one- year base period and 4 one-year options;

Section J Exhibit A.1 Attachment 10 for summary description specific required services for the Basrah and the Basrah Air Operations.

5) TOR 5. Supplemental Staffing and Maintenance Services to RSO country-wide within Mission Iraq in accordance with Section J Exhibit A.1 Attachment 3A, 3B/3C, 3D, and 3E. The anticipated CLIN structure is as follows:

the base period shall include a transition period (Est 6 months). See

Section J Exhibit A.1 Attachment 10 (BLiSS Requirement Matrix) for specific required services for the Supplemental Staffing and Maintenance

Services to RSO.

b. Purchase of equipment, spares, supplies and travel (CPFF) as required and

6) TOR 6. Program Management Office (PMO) requirement country wide within

Mission Iraq in accordance with Section J Exhibit A.1 Attachment 11 (PMO

SOO). The anticipated CLIN structure is as follows:

the base period shall include a transition period (Est. 3 months).

b. Purchase of equipment, supplies and travel (CPFF) as required and

c. Monthly Reports, including Cost Report by Sites and Total (NSP)

Anticipated Task Order Period of Performance:

Each Task Order shall include a transition period in the initial 12-months base period that ranges from approximately three (3) to nine (9) months, and four one-year option periods.

For pricing purposes, use a start date of May 1, 2013 as the beginning of the transition period.

Proposal Validity Period

Proposals shall be valid for a period of 120 days.

Task Order Types

The Government contemplates a task order types consisting of firm fixed price (FFP), fixed unit price with variable quantities; fixed price with economic price adjustment, and cost plus fixed fee (CPFF).

As indicated above, most BLiSS and PMO Services will be firm-fixed-price, as defined in FAR 16.202.

The food operation services will initially be a firm fixed price (FFP) for the labor with food provided by the Government and gradually phase-in to the Contractor’s supply chain on a CPFF basis. By the start of the first option period, the Government anticipates to establish a form of FFP arrangement, utilizing fixed unit prices for various menu items

(breakfast, lunch, dinner, etc…) with variation in quantities.

The fuel services under the PMO task will be a form of fixed price type, utilizing a fixed unit price per gallon plus an economic price adjustment factor (EPA) tied to the PLATT’s market price index.

The BLiSS Other Direct Costs (equipment, supplies and travel) under all task orders will be cost-plus-fixed-fee (completion form), as defined in Federal Acquisition Regulation

(FAR) 16.306.

Pricing Information and Instructions -- Provided in Section L of the RFP

Department of State Acquisition Regulation (DOSAR) DBA Insurance Provisions and Clause

Offerors are advised that “task order” replaces “contract” in DOSAR 652.228-70.

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

Category Yes/No Number

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’

Local nationals: ________

Third country nationals:___ compensation laws

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals: _______

Third country nationals:___

(b) The contracting officer has determined that for performance in the country of Iraq:

Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated “yes” in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees.

However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

((End of provision)

DOSAR 652.228-71 Worker’s Compensation Insurance (Defense Base Act) -

Services

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, “covered contractor employees” includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws.

(b) Reserved.

(c) Reserved.

(d) Reserved.

(e) Reserved.

(f) Reserved.

(g)(1) Section 16 of the State Basic Authorities Act (22 U.S.C. 2680a), as amended, provides that the Defense Base Act shall not apply with respect to such contracts as the

Secretary of State determines are contracts with persons employed to perform work for the Department of State on an intermittent basis for not more than 90 days in a calendar year. “Persons” includes individuals hired by companies under contract with the

Department. The Procurement Executive has the authority to issue the waivers for

Contractor employees who work on an intermittent or short-term basis.

(2) The Contractor shall submit waiver requests to the contracting officer. The request shall contain the following information:

(i) Contract number;

(ii) Name of Contractor;

(iii) Brief description of the services to be provided under the contract and country of performance;

(iv) Name and position title of individual(s);

(v) Nationality of individual(s) (must be U.S. citizen or U.S. resident);

(vi) Dates (or timeframe) of performance at the overseas location; and,

(vii) Evidence of alternative workers’ compensation coverage for these employees (e.g., evidence that the State workers’ compensation program covers workers on short-term foreign assignments).

(3) The contracting officer shall provide to the Contractor the original of the approved or disapproved document and maintain a copy in the contract file.

(End of clause)

Technical Evaluation

The Government will evaluate the non-price related proposal(s) to ensure that the

Contractor can satisfy the non-price-related requirements of the task order.

Price Evaluation

The Government will conduct an evaluation to determine ultimately that the final agreed-to price from Section J Exhibit F Pricing Tables is fair and reasonable. In doing so, the

Government will examine the completeness, accuracy, and reasonableness of the

Contractor’s proposed prices and estimated costs in Section J Exhibit F Pricing Tables.

The Government will use one or more of the proposal analysis techniques stipulated in

FAR 15.404 to conduct the evaluation.