AFRICAP IDIQ Solicitation SAQMMA08R0237 27 June 2008.doc

Solicitation SAQMMA08R0237

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

BRIEF DESCRIPTION OF SERVICES

The purpose of this contract is to provide training and advisory services, equipment procurement, logistical support services, and construction services to African countries.

B. 2

REQUIREMENT TO PROVIDE LABOR CATEGORIES/RATES SUMMARY

Offerors are to use the specified labor categories and position descriptions identified in Attachment A to build their proposed NTE rates for the Base Year and all Option Years, ensuring that their submitted rates will guarantee staffing of any assigned tasks with personnel having the skill and training levels required. The Offeror may add rows to the tables to accommodate additional labor categories.

B.3

TYPE OF CONTRACT

This is a multiple award indefinite delivery/indefinite quantity (IDIQ) contract. Fixed-Price, Cost-Reimbursement, Time-and-Materials (T&M), and Labor-Hour (L-H) are permissible for Orders under the Basic Contract. Specific tasks and/or work to be performed will be detailed in individual task orders issued under this IDIQ contract.

B.4

DETERMINATION OF ORDER TYPE

Each Task Order Request for Proposal (TORP) sent to the contractor will state the pricing mechanism deemed appropriate by the Department of State (DOS) for that task order. The type of order is subject to negotiation.

B.5

MINIMUM AND MAXIMUM QUANTITIES

During the contract period of performance (including any options exercised), DOS shall place orders with each IDIQ contractor totaling a minimum of $500,000 (inclusive of all costs and fee) over the life of the contract.

The maximum IDIQ amount (i.e., the maximum ceiling across all IDIQ holders) shall not exceed $1 billion (inclusive of all costs and fee) over the life of the contract.

B.6

MATERIAL/TRAVEL/OTHER DIRECT COST (COST REIMBURSEMENT TASK ORDERS)

These items will not be separately priced in this contract, but will be set forth, when applicable, in each task order.

B.7

FIXED FEE (COST REIMBURSEMENT TASK ORDERS)

The fixed fee will be negotiated on a task order by task order basis as appropriate.

B.8

FIXED FEE PAYMENT SCHEDULE (COST REIMBURSEMENT TASK ORDERS)

For any task order issued under this contract, at the time of each payment of allowable costs to the Contractor, the DoS paying office ordinarily pays the Contractor a percentage of fixed-fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed-fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed-fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(b) Because the clauses entitled “Allowable Cost and Payment” (FAR 52.216-7) and “Fixed-Fee” (FAR 52.216-8) are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five (85%) of the total fixed-fee.

B-9 INDIRECT COSTS (Cost-Reimbursement)

Pending establishment of revised provisional or final indirect costs, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional indirect cost rates and indirect cost rate bases of allocation. However, the Offeror shall separately list for each period of performance and propose (for cost/price evaluation purposes only) its ceiling indirect cost rates.

Description

Rate

Base

Type

Period

(To Be Inserted At Award)

1/

2/

3/

4/

5/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/ Base of Application:

Type of Rate:

Period:

4/ Base of Application:

Type of Rate:

Period:

5/ Base of Application:

Type of Rate:

Period:

Note 1: Contractors are allowed to recover applicable indirect costs (i.e. overhead, G&A, etc.) on other direct costs (ODCs) if it is part of the contractor’s usual accounting procedures, consistent with FAR 31, and Negotiated Indirect Cost Rate Agreement (NICRA).

Note 2: While Subcontractors indirect cost rates are not incorporated above, subcontractor indirect cost rates as indicated in Note 1 above may be included in task order proposals, and are subject to approval of the CO in accordance with FAR 52.244-2, Subcontracts.

B-10 ADVANCE UNDERSTANDING ON CEILINGS ON INDIRECT COST RATES AND FINAL PERFORMANCE FOR INDIRECT COSTS (Cost-Reimbursement)

(a) For each of the contractor's accounting periods during the term of this contract, the parties agree as follows:

1. The distribution base for establishment of final fringe benefit rate is -----------, final overhead rate is --------------, and final G&A rate is -------------------.

2. The contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

B-11

CEILING ON FIXED FEE (CPFF)

For each cost-plus-fixed-fee CLIN under a task order issued under this IDIQ, the CO and the Contractor agree to negotiate a set dollar amount for fixed-fee. In negotiating the fixed dollar amount for fee, the CO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable DoS policy on establishing a fixed-fee amount. In no event, however, may the amount of fixed-fee in any individual cost-plus-fixed-fee CLIN exceed ______ percent (Offeror proposes ceiling percentage) of the CLIN's estimated cost, excluding fee.

B-12

PERSONAL COMPENSATION

Direct compensation of the Contractor’s personnel will be in accordance with the Contractor’s established policies, procedures, and practices, and the cost principles applicable to this contract.

B-13

TASK ORDER LIMITATIONS

(a) Cost-Plus-Fixed-Fee (CPFF) CLINs. When issuing CPFF CLINs, the CO must state in the task order the total estimated cost plus fixed fee, which is the total amount of the CLIN order and the maximum amount the Contractor may be paid without the advance written approval of the Contracting Officer. This maximum amount represents the negotiated mix of the prime contractor’s and subcontractor’s professional labor categories and salaries, an estimated number of workdays, other direct costs, and fixed-fee.

(b) Firm-Fixed-Price (FFP) CLINs. When issuing FFP CLINs, the CO must state in the task order the firm-fixed-price, which represents the total amount for the CLIN and the maximum price the contractor may be paid to perform the services or other deliverables in the task order.

SECTION C

TASK DESCRIPTIONS AND SPECIFICATIONS

C. 1

BACKGROUND

One of the Administration's key policy goals in Africa is regional stability. The U.S. Department of State (DOS) uses its Peacekeeping Operations (PKO) funds to advance that goal by working with African countries and regional organizations to enhance their capacity to prevent, manage, and resolve their own conflicts. The DOS uses tools such as security sector reform and technical support for African peacekeeping forces to enhance African stability.

DOS has a number of programs and initiatives throughout Africa. There are currently programs in Sudan, the Democratic Republic of Congo (DRC), Somalia, Liberia, Sierra Leone, the Economic Community of West African States (ECOWAS) and the African Union (AU). U.S. assistance under this contract will include: logistics support, construction, military training, maritime security capacity building, equipment procurement, operational deployment for peacekeeping troops, aerial surveillance, counter-terrorism, and conference facilitation.

C.2

SCOPE AND OBJECTIVES

The purpose of this contract is to establish an ordering mechanism to provide training and advisory services, equipment procurement, logistical support services, and construction services to African countries. The Contractor will work under the oversight of the DOS Bureau of African Affairs, Office of Regional and Security Affairs (AF/RSA) and in close coordination with DOS organizational elements, other Government agencies and other Contractors as directed. The Contractor is expected to interact and communicate well with all kinds of stakeholders. The Contractor will perform detailed planning and analysis services that will provide AF/RSA with individual project-defined scope, proposed schedule and cost for each Task Order needed.

The critical nature of the required services necessitates a Contractor that has the highest quality of services performed in a cost effective manner, with effective standard operating procedures in place so as to reduce the Government’s administrative burden, and is professional at all times. Performance will be carefully monitored and delays will not be tolerated. The Government may use cure notices and terminations for default if the Contractor fails to perform in an acceptable manner. It is critical that the Contractor have effective quality control procedures and processes in place.

C.3

PERFORMANCE BASED

Pursuant to FAR 37.102(a)(2), the contracting officer may use a performance-based approach on individual task orders.

C.4

WORK ACTIVITIES

This is an IDIQ contract that provides for the issuance of individual task orders. The task orders will define specific work activities and tasks to be performed. Activity areas covered by this contract and representative work tasks are as follows:

Activity 1: Training and Advisory Services: The Contractor may be tasked to provide training. These services will include all training work outlined in the schedule of supplies and services outlined in the specific task order. The Contractor will provide all programs of instruction for proposed courses associated with training. The program manager must have experience in managing programs, training and oversight. A selected project team will be located on-site during work hours, and will coordinate with the U.S. Government representatives in country for all scheduled work. The Contractor will provide detailed transition plans, and report issues that may or would likely impede the work. The Contractor shall provide a complete progress report on the training schedule, programs of instruction associated with the proposed training, progress reports, and inventory lists for all equipment and materials procured for the training support, as well as total equipment and personnel on site.

The Contractor may also be tasked to identify advisors and provide guidance and assistance as set forth in specific task orders. The Contractor will be required to submit a Mobilization and Transition Plan, due no later than one week from date of task order award. The Contractor will provide a complete progress report of the efforts of the team(s) that includes the status of all proposed activities, authorized equipment and personnel on site.

1.1 Conduct military training to include Basic and Advanced NCO and Enlisted Training and Junior and Senior Officers Training that includes:

· Preparing mobilization and transition plans

· Providing list of all materials and equipment procured/acquired

· Providing progress report

· Conducting a pre-assessment of the training

· Procuring training equipment and aids

1.2 Monitor peace support operations to include:

· Cease-fire/ cessation of hostilities, as directed by COR

· Human rights and violations thereof

· Aerial surveillance

· Maintaining security

· Capacity building

1.3 Conduct advisory services in areas associated with, but not limited, to the following:

· Professional development programs

· Budgeting and strategic planning

· Development of operational combat training centers

· Military staff training

· Force development and management

· Organizational assessment design and structuring

· Evaluations and assessments

· Logistics management

· Doctrine development

· Peacekeeping and humanitarian affairs/aid

· Consequence management

· Counter-terrorism

· Conference facilitation, e.g., maritime security conference

An example of a current funded task order in this activity area is training of the FARDC Military located in Kinshasa, Democratic Republic of Congo, who intend to deploy to eastern Congo for post conflict military operations. The purpose of the program is to enhance the capacity of Forces Armées de la République Démocratique du Congo (FARDC) senior military personnel by providing basic and advance military training. In response to the task order, the Contractor will recommend courses to assist in achieving a professional military force and focus on the assistance for transitioning training and management to the DRC’s Ministry of Defense Chief of Training for FARDC. The Contractor will provide 8 to 10 Light Infantry subject matter experts to conduct a seventeen-week Quick Reaction/Response Force (Light Infantry Battalion) training program. The contractor shall plan and facilitate a Training Strategy Conference (TSC) for senior military officers and civilian officials of the FARDC. As many as 20 officials will participate in the TSC. The TSC will assist the FARDC in defining its training doctrine, goals, strategy, resources and management structure, with an emphasis on training for participation in post conflict operations in Eastern Congo. At the completion of training, the participating FARDC battalion will be able to plan and conduct company level light infantry operations in order quickly respond to any situation determined to require immediate reaction and force. The Contractor shall also conduct reaction forces training, which includes Command and Staff Operations Skills Training and a Command Post Exercise.

Performance Standards and DOS Monitoring Method Applicable to each Task Order for Training and Advisory Services

· Final mobilization plan and budget submitted within three working days of government comment.

· Contractor meets or is under budget estimate 95% of time.

· Tracking of project consistently produces accurate descriptions of the current status and cost of all essential activities as well as reliable trends in schedule and cost performance.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· Periodic inspection by COR, GTM or designee.

· Deliverables and work products address completely the content requirements contained in the Task Order and are consistent with DOS policies.

· 100% inspection by the COR/GTM.

· All activities are coordinated with AF technical leads, posts, host nation, and other interested parties in a timely and effective manner.

· Periodic random inspection by COR, GTM or designee.

· Periodic random inspection by COR, GTM or designee.

· All material is customized for appropriate delivery to location(s) identified in specific task order request.

· Training sessions are fully supported with:

· appropriate training texts

· binders containing translated copies of presentations

· thumb drives or CDs containing supporting materials

· necessary A/V equipment (typically rented for the event)

· interpretation equipment (again, typically rented)

· nametags

· welcome/orientation packets

· simple event memorabilia (such as pens, folios, mugs, etc.), and arrangements for a group photo.

· Periodic random inspection by COR, GTM or designee.

· Periodic random inspection by COR, GTM or designee.

· Periodic random inspection by COR, GTM or designee.

Activity 2: Logistics Support Services: The Contractor may be tasked to perform a broad range of logistics and support services as outlined below. The Contractor will be required to submit a Mobilization and Transition Plan, due no later than one week from date of task order award. The Contractor will be required to provide the COR and GTM with a detailed listing of all materials procured/acquired under the task order as may be requested from time to time, but not less than monthly. The Contractor will be required to provide a complete status report on a weekly basis.

2.1 Transportation services- consisting of the provision of ground, sea, and aviation assets and all required support to include labor, parts, material, fuel, transportation, drivers and supervision to assist the a given state’s preparation, deployment, and sustainment operations

2.2 Air cargo handling and warehousing services

2.3 Communications/Information Technology Equipment, Maintenance and Repairs including provision of:

· An inventory of communications IT equipment.

· Full preventive and corrective maintenance and testing to include operator level maintenance for operational communications equipment (regardless of donor) used in conjunction with AMIS including, but not limited to:

· Portable VHF and HF systems

· VHF repeaters

· IT equipment such as computers, copiers, printers, faxes, and scanners

· Mobile technical support for tactical and strategic networks.

· Inventory management services for communications equipment, spare parts and consumables including, but not limited to:

· HF Base Stations

· HF vehicular radios

· Handheld VHF radios, repeaters, and Thuraya and/or VSAT telephones

2.4 Procurement of

· Medical equipment and supplies including:

· Set up of equipment (if requested)

· Conducting new equipment training on medical equipment

· Operational equipment including:

· Sensitive items

· Commercial use items

· Motor vehicles (military and commercial)

· Office equipment-Providing procurement, installation and inventory management services for replacement of office equipment, office furniture, and other equipment in support of operations, including but not limited to:

· Cartridges and batteries

· Office furnishings (such as desks, chairs, tables, filing cabinets, and safes)

· Office supplies and consumables

*Procurement purchases over $100,000 must have prior approval of COR.

2.5 New equipment training, to include

· Initial inspection procedures

· Operator-level setup

· Operational use

· Disassembly and reassembly for onward movement

2.6 Provide all sustainment services that include, but are not limited to:

· Clothing exchange and repair

· Laundry services

· Bathing of personnel

· Food service

· Mortuary affairs

· Sanitation

· Disposal of hazardous waste

· Billeting

· Facilities management

· Morale/health/welfare/recreation

· Information management

· Postal operations

· Medical evacuations

· Security Support (if requested)

2.7 Provide Medical Support to include, but not limited to:

· Immediate lifesaving measures

· Disease and non-battle injury prevention

· Combat stress control preventive measures

· Casualty collection

· Evacuation from supported location to supporting medical treatment

· Interim pre-evacuation treatment measures to stabilize and allow for the evacuation of the patient to the next echelon of care (measures include: maintaining the airway, stooping the bleeding, preventing shock, protecting wounds, immobilizing fractures, and other emergency measures as indicated)

· Necessary medical logistics

An example of a current funded task order in this activity area is the provision of logistical support to the independent Assessment and Evaluation Commission (AEC) mandated to oversee implementation of the Comprehensive Peace Agreement (CPA). The CPA calls for the creation and operation of the AEC to monitor and evaluate implementation of the CPA in Sudan. The AEC will be based in Khartoum and Juba, Sudan, and will require mobility to travel to other parts of Sudan on a regular basis. The Contractor shall establish and maintain the facilities, equipment, and operations for the AEC in at least two locations: Khartoum (primary headquarters) and Juba in Southern Sudan. Logistical support for the AEC shall include: transportation, communications, water purification equipment, fuel, maintenance services for vehicles and equipment, office setup and maintenance, supply point operations, provision of required technical or expert personnel, and other critical services required to support the AEC operations.

Performance Standards and DOS Monitoring Method Applicable to each Task Order for Logistical Support

· Final mobilization plan and budget submitted within three working days of government comment.

· Contractor meets or is under original budget estimate 95% of time.

· Tracking of project consistently produces accurate descriptions of the current status and cost of all essential activities as well as reliable trends in schedule and cost performance.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· Periodic random inspection by COR, GTM or designee.

· Accurate, complete and current database records are maintained concerning all accountable delivered material.

· 100% inspection by the COR/GTM.

· Periodic random inspection by COR, GTM or designee.

· All activities are coordinated with AF technical leads, posts, host nation, and other interested parties in a timely and effective manner.

· 100% inspection by the COR/GTM.

· Periodic random inspection by COR, GTM or designee.

Activity 3: Construction Services and Activities: The Contractor may be tasked to construct facilities and camps, which will include furnishing all management supervision, labor, materials, tools, machinery, equipment, supplies, services, consumables and all other things necessary to execute and complete the work. The Contractor may be required to perform services in a rapid response. Site assessments may be required in addition to construction services. All design is required to be performed by a licensed architect.

3.1 Conduct site assessments and/or surveys to include, but not limited to:

· Hydrology study

· Analysis of geological conditions, wetland and floodplains

· Site soil test

· Ecological study

· Technical information reports, such as

· Operations and maintenance study

· Social impact review and study

· Availability of materials for construction

· Infrastructure support and/or from locality

3.2 Provide drawings/designs to include, but not be limited to:

· Site layout diagrams

· Water flow and piping diagrams

· Electrical diagrams

· Roadwork and fencing diagrams

· Project schedule development

3.3 Construct temporary camp development for

· Contractors

· Host Nation Military

· Or as requested

3.4 Conduct civil work construction activities, to include the design, construction and maintenance of the physical and natural built environment, including works such as bridges, roads, canals, dams and buildings, as for example:

· Site grub and clearing inclusive of the removal of all vegetation, topsoil and existing obstructions.

· Excavation and backfill of water distribution piping

· Excavation and backfill of electrical supply and distribution system

· Excavation and backfill of water drains and septic system

· Excavation and backfill of LAN cabling system

· Placement, grading and compaction of engineered fill

· Placement, grading, and compaction of stone

· Provision and Installation of fencing

· Setup and installation of HESCO barriers if required

· Provision and Installation of roadway barriers

· Area concrete paving (Walkways, pads Etc.)

· CMU / concrete block placement

3.5 Conduct mechanical construction services, to include:

· Plumbing

· Piping

· Septic system

· Lines

· Tanks

· Cabling system

· Water supply/system maintenance

· Electrical supply and distribution system

3.6 Prepare mobilization plan

· Mobilization plan due one week from date of task order award, unless otherwise stated.

3.7 Construct IAW mobilization plan

· All work is performed in accordance with mobilization plan

3.8 Attend contractor work coordination meetings with other project employees and subcontractors

3.9 Provide reports

· Status report of construction project via electronic mail to designated State Department contract representative as well as to the U.S. Bureau of African Affairs Regional and Security Office

· Contractor’s weekly work report to include

· Identification of all work completed

· Work planned to be completed within the next week

· Identification of all deficiencies noted and a recovery plan

Note: Failure to comply may cause the Department to withhold payment until such deficiencies are corrected.

3.10 Submit Certificate of Completion

· Contractor submits to the Department a request for a Certificate of Completion upon completion of all work. Thereafter the Department and contractor shall schedule a day and time for all work to be inspected. If the work has been completed in accordance with the task order agreement the Department will execute the Certificate of Completion.

3.11 Maintain Government Property

· Provide a detailed list of all materials acquired under project

· Maintain all U.S. Government funded property and materials, and contractor acquired property procured under project in accordance with U.S. Government property regulations

· Property is to be maintained until the proper receiving documents have been signed by the Department of State designated representative.

3.12 Perform operations and maintenance in support of project, to include such activities as

· Food services

· Facility maintenance

· Vehicle repairs

· Medical support services

An example of a current funded task order in this activity is the design and construction of the residential facilities in Southern Sudan. Camp and life support for the Security Sector Transformation program in South Sudan provides complete camp services for isolated camps to house contractor employees and U.S, Government personnel, as well as identified SPLA officials with an anticipated commencement date of 1 Oct 2008 and lasting for the duration of U.S. Government assistance to this program in South Sudan. The contractor is to assist the U.S. Government by developing, planning and constructing a camp approximately 3 kilometers outside of Juba in Southern Sudan. The camp shall be installed and furnished on a turnkey bases to include but not limited to the following: Individual bedroom living quarters for contractor personnel including bathrooms; Bunk house-- type housing for Local National Security manpower; Communal bathroom / shower wash rooms for Local Nationals; Dining facilities and cookery; Laundry facilities; Recreation facilities; Offices; Maintenance facility; All necessary furnishings to include bedroom furniture, televisions, office furniture; Self sufficient power generation supply; Self sufficient water source or delivered water supply; Diesel and gasoline fuel storage.

Performance Standards and DOS Monitoring Method Applicable to each Task Order for Construction Services and Activities

· Final mobilization plan and budget submitted within three working days of government comment.

· Contractor meets or is under original budget estimate 95% of time.

· Tracking of project consistently produces accurate descriptions of the current status and cost of all essential activities as well as reliable trends in schedule and cost performance.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· Periodic inspection by COR, GTM or designee.

· Identification of all work completed

· Work planned to be completed within the next week

· All deficiencies noted and a recovery plan

· Status report of construction project is sent via electronic mail to designated State Department contract representative as well as to the U.S. Bureau of African Affairs Regional and Security Office

· Certificate of Completion is submitted to DOS upon completion of all work. Certificate is complete and accurate.

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

· All U.S. Government funded property and materials and contractor acquired property procured under project is maintained IAW U.S. Government property regulations.

· All property is maintained until the proper receiving documents have been signed by the DOS designated representative.

· Periodic random inspection by CPR, GTM or designee.

· Periodic random inspection by CPR, GTM or designee.

· Periodic random inspection by CPR, GTM or designee.

C.5

STANDARD OPERATING PROCEDURES FOR WORK ACTIVITIES

Performance Standards and DOS Monitoring Method Applicable all Task Orders

· Uniform operating procedures (including templates for detailed description of activities for invoicing)

· Staffing details

· Professionalism standards

· Clothing and appearance standards (Contractor personnel are prohibited from wearing military clothing and insignia)

· Reporting requirements

· Point of contact (include single point of contact to reduce administrative burden on Government)

· Safety and health program

· Security procedures

· OSHA requirements

· Demobilization and contingency plans

· Quality control procedures and processes

· The draft SOP is to be provided within 30 days of contract award.

· The final SOP is to be delivered within ten days of Government comment. The SOP shall be updated on an annual basis or sooner if required. The SOP will guide the contractor’s performance throughout the term of the contract.

· 100% inspection by the COR/GTM.

C.6

TRAVEL COSTS

(a) Travel will be reimbursed to the extent allowable pursuant to the Federal Travel Regulations (FTR).

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall not be permitted to request funding for both lodging and per diem.

(d) The Contractor shall obtain the express approval of the Contracting Officer’s Representative (COR) prior to incurring any travel-related costs.

(e) The Contractor shall be reimbursed for its reasonable actual travel expenses, excluding profit or fee, in accordance with its usual accounting practices consistent with FAR Subpart 31. All travel shall be directly related to and required for performance under this contract.

(f) The Contractor shall include a breakdown of all authorized travel expenses as an attachment to each invoice. In no event shall travel expenses be burdened with profit or fee. The COR may require submission of additional supporting documentation (such as ticket stubs or receipts) before authorizing payment for invoiced travel costs.

(g) Regular commuting expenses of Contractor personnel shall not be reimbursable.

(h) Notwithstanding business class travel authorizations permitted by the Federal Travel Regulation, the Government will only reimburse the Contractor for economy (coach) class airfare for all travel conducted under this contract. Any airfare costs beyond economy class will be at the Contractor’s own expense, and shall not be directly reimbursable under this contract.

(i) The Contractor shall be responsible for timely and complete submittal of the necessary information and forms directly to the appropriate entity for all required passports, visas, licenses, and permits.

C.7

DEMOBILIZATION COSTS

Each task order shall price demobilization costs as a separate CLIN.

C.8

PROCUREMENTS OVER $100,000

Procurement purchases over $100,000 shall have prior approval of COR.

SECTION D — PACKAGING AND MARKING

D-1 DATA PACKAGING REQUIREMENTS (11/96) (When Applicable)

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D-2 MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and task order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D-3 PACKING AND MARKING OF SUPPLIES FOR SHIPMENT

All packages shall be marked in accordance with Bureau of African Affairs standards as set forth in each individual task order. Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D-4 PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and task order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

D.4

WARRANTY NOTIFICATION (05/95)

In accordance with FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the supplies are found to be defective.

SECTION E — INSPECTION AND ACCEPTANCE

E-1

52.252-2 -- CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR SOURCE

TITLE AND DATE

52.246-2

INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)

52.246-3

INSPECTION OF SUPPLIES—COST REIMBURSEMENT (MAY 2001)

(Applicable to ISSC Contract Cost-Reimbursement CLINS)

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

52.246-5

INSPECTION OF SERVICES-- COST REIMBURSEMENT (APR 1984)

(Applicable to ISSC Contract Cost-Reimbursement CLINS)

52.246-12

INSPECTION OF CONSTRUCTION

52.246-16

RESPONSIBILITY FOR SUPPLIES (APR 1984)

E-2 Government Surveillance Plan

(a) The Government Surveillance Plan will be based upon the Contractor’s Performance Plan and will be used to evaluate the Contractor’s efforts. More specifically, it will document the Government's process for ensuring that the Contractor's activities (i.e., technical and quality control) delineated within the Contractor's Performance Plan are performed in accordance with Contractor's Performance Plan. In addition to assessing the Contractor’s performance under the current task order(s), the Government will use the results of its surveillance of current task order(s) in the issuance of future task order(s).

(b) The Government Surveillance Plan will be unilaterally produced and maintained by the Government and incorporated into the resulting contract within thirty (30) calendar days of contract award. It will become effective upon receipt.

E-3 Inspection System - Subcontract

Per FAR 46.105, the Prime Contractor shall hold all subcontractors to the same standards of performance as required from the Contractor in fulfilling the objectives delineated within the Performance Work Statement applicable to this contract.

SECTION F — DELIVERIES OR PERFORMANCE

F-1

CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE

TITLE AND DATE

52.242-15

STOP-WORK ORDER (AUG 1989)

52.242-17

GOVERNMENT DELAY OF WORK (APR 1984)

F-2

PERIOD OF PERFORMANCE (05/95)

This contract is comprised of one (1) base period and four (4) option periods. It shall be effective on the date of the cognizant Contracting Officer’s signature, unless otherwise so noted. More specifically, the Contract’s Period-of-Performance shall subscribe to the following schedule:

Period/Option Period

Period-of-Performance Base Period

Date of award through month 12 Period Two (Option) Month 13-24

Period Three (Option) Month 25-36

Period Four (Option) Month 37-48

Period Five (Option) Month 49-60

F-3

PLACE OF PERFORMANCE (05/95)

The principal place of performance for this contract shall be as specified in each task order.

F-4

TIME OF PERFORMANCE (05/95)

The Contractor shall perform the stated services as stated in each task order.

SECTION G — CONTRACT ADMINISTRATION DATA

G.1

CONTRACT ADMINISTRATION DATA (07/01)

Contracting Officer:

Michael S. Larson

(703) 875-6643

Contract Specialist:

James P. Meehan

(703) 875-4983

FAX (703) 875-7370

Email: MeehanJP@state.gov First Class Mailing:

U.S. Department of State

Office of Acquisition Management

P.O. Box 9115, Rosslyn Station

Arlington, Virginia 22219

Courier or Hand Delivery:

U.S. Department of State

Office of Acquisition Management

Room 200 (Visitor's entrance via 17th Street)

1701 N. Ft. Myer Drive

Arlington, Virginia 22209

Contracting Officer's

TBD

Representative (COR):

U.S. Department of State

G-2

CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE

TITLE AND DATE

52.216-7

ALLOWABLE COST AND PAYMENT (APR 1998)

52.232-1

PAYMENTS (APR 1984)

52.232-13

NOTICE OF PROGRESS PAYMENTS (APR 1984)

52.232-16

PROGRESS PAYMENTS (DEC 2002) ALTERNATE III (FEB 2002)

G.3

INVOICING AND PAYING INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, unless otherwise indicated. Each invoice must be transmitted separately. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information, see below line item information instructions.

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the Central Contractor Registration (CCR) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State

Global Financial Services

Attn: Office of Claims (RM/GFS/F/C)

Charleston Financial Service Center

Mailing Address:

Post Office Box 150008

Charleston, SC 29415-5008

Telephone Numbers:

Voice 843-202-3761

Fax 843-746-0749

Person to Contact: Mike Washington, Office of Claims

Email: WashingtonM@state.gov Phone: 843-202-3761

To request Payment Status on a Past Due Invoice contact: Office of Claims Customer Service

Email: commercialclaims@state.gov

Phone: 877-704-9473 Toll Free

(End of clause)

G.4 G-4 DOSAR 652.242-70 Contracting Officer’s Representative (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The initial COR is identified in Section G of this contract under "CONTRACT ADMINISTRATION DATA." Subsequent designation of a new COR to this contract will be accomplished by the Contracting Officer by letter to the Contractor. Such a designation shall not require a modification to this contract.

G.5

ORDERING PROCEDURES (11/96)

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder: Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING."

(d) Each Contractor shall be provided a fair opportunity to compete for each task order for requirements that are not satisfied by direct orders under G.6 below.

(e) A Task Order Request for Proposal (TORP) shall be issued in writing to the Contractor by the Contracting Officer or the Contracting Officer's Representative (COR) and will describe the specific support required by the Department of State. A TORP is a request for proposal; it is not a Task Order and does not authorize performance.

(f) Each TORP shall include, at a minimum:

(1) A list of the services to be performed and/or supplies/equipment to be delivered;

(2) Reporting, briefings, and/or other deliverable requirements;

(3) The estimated period of performance or required completion date;

(4) Any specific proposal preparation instructions; and

(5) Technical proposal evaluation criteria if price alone will not be the basis for award of the task order.

(g) The Contractor shall, within ten working days of the receipt of a TORP, submit to the Contracting Officer a written technical proposal and a separate detailed cost proposal that conform to the requirements of the TORP.

(h) The Contracting Officer’s Representative shall review the proposal and forward his or her written recommendations, to the Contracting Officer. Following successful negotiations of the Contractor's proposal, the Contracting Officer shall issue a written Task Order to the Contractor providing the necessary funding and authorizing the Contractor to begin work.

(i) The Government shall not be obligated to pay the Contractor any amount in excess of the total Task Order amount.

G.6

EXCEPTIONS TO FAIR OPPORTUNITY

Conditions for exception to the fair opportunity requirement for Task Order issuance under the ID/IQ contract include:

(1) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(2) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(3) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(4) It is necessary to place an order to satisfy a minimum guarantee.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Key Personnel

(a) The Contractor shall assign to this contract the following key personnel:

LABOR CATEGORY NAME

Program Manager TBD at Time of Award Project Manager TBD at Time of Award (Offerors may propose multiple Project Managers)

The Program Manager shall bear ultimate responsibility for compliance with the terms and conditions of the contract, and shall serve as the Government’s principal point of contact for all contract-level matters. The Project Manager shall oversee execution of individual task orders on behalf of the Contractor, and shall serve as the Government’s primary point of contact for all task order-level matters.

(b) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this task order those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(c) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

i. An explanation of the circumstances necessitating the substitution;

ii. A complete resume of the proposed substitute; and

iii. Any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(d) The provisions of Paragraphs (b) and (c) above shall flow-down to additional Key Personnel positions identified under individual task orders.

H.2.

IDIQ CONTRACTOR COMMITMENTS, WARRANTIES AND REPRESENTATIONS (05/95)

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H.3

INSURANCE REQUIREMENTS (05/95)

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and…