Attachment H - TORP 5

ATTACHMENT H: Task Order 5 to RFP SAQMMA08R0237

Revision 01

Department of State

Bureau of African Affairs

Sample Task Order Request for Proposal 5 U.S. Government Support to Chad

Basic Staff Skills Training

Juba, Sudan

This is a sample task order request for proposal (TORP) to provide offeror’s with an example of the format and content of Task Order Request for Proposal’s to be issued under the contract resulting from RFP#SAQMMA08R237 and to solicit a specific technical and price proposal for the work described below. The offeror’s response to this TORP will be evaluated as indicated in Section M of the RFP.

Task Order Requirements

1. Background

1.1 The U.S. Department of State (“The Department”) will assist in the transformation of the Sudan People’s Liberation Army (SPLA) from a largely guerrilla force to a regular military operating under the Government of Southern Sudan (GOSS), or, at an appropriate future juncture, as part of a national army under the Government of National Unity or its successor.

1.2 The Comprehensive Peace Agreement (CPA) signed by the Government of Sudan (GOS) and the Sudan People’s Liberation Movement (SPLM) January 9, 2005 ended two decades of civil war. SPLM Chairman Dr. John Garang made appeals to the administration and the Hill during his June 2005 visit to Washington to support the transformation of his guerrilla forces, the SPLA, into a modern military.

1.3 Transforming the SPLA from a dispersed guerrilla army to a conventional military will prove one of the most challenging and important aspects of cementing the north-south peace and the reconstruction of southern Sudan. Failure to make progress on security sector transformation (SST) will endanger peace and development in Sudan. This contract will focus more directly on the key confidence-building process of training and reforming the SPLA to prepare for a unified Sudan. This requires a lengthy process supported by a professional infrastructure to transform the SPLA from a dispersed guerrilla force into a regular, right-sized, and disciplined army.

1.4 The short-term goal is to turn the SPLA guerrillas into a professional GOSS-controlled military, which can also participate in JIUS and other aspects of the CPA on par with the GOS-controlled Sudanese armed forces (SAF).

1.5 The long-term goal is to help create a regular, modern army that is ethnically balanced, aware of moral imperatives, professionally trained and led, and apolitical to the point of contributing in a positive manner to national as well as southern reconciliation.

2. Requirements

· The contractor will recommend a structure that will have oversight for the execution of this contract

· The Program Manager must have experience in training military personnel.

· The selected Project Team will be located on-site at the SPLA Interim General Headquarters compound or General Staff Compound, and will coordinate with U.S. Government representatives at the Consul General’s Office in Juba, the GTM in Juba, and the Department of State in Washington.

· The contractor shall perform and provide pricing for Task A, Task B and Task C, for the first, second and third iterations of each class and/or proposed courses, and include all proposed coordination meetings or conferences anticipated by the contractor during the base period and any option periods identified in the statement of work.

Task 1

1.0 Develop and Present Curriculum

1.1 The contractor will develop curriculum for courses outlined **below and provide the programs of instruction (POI).

1.2 In the proposal the contractor should include tasks, conditions and standards for each course identified herein, a listing of required blocks of instruction, the length of the course in hours, required course material and maximum student attendance allowed.

2.0 Courses/Training

2.1 In responding to this task order, contractor recommended courses should assist in achieving a professional military force and focus on the assistance for transitioning training and management of training to the Government of Southern Sudan. The conduct of these programs should be priced separately from the base contract.

**The following courses are to be conducted: Task 2 (A1,), Task 3 (B1), Task 4 (C1). Contractor will propose the training that will initially be conducted to the senior military leadership and will be proposed for approximately 4 hours everyday for a period of 2 months. The 2nd group of students/training will be for the junior officers for which the training will last for 2 months. Each of the outlined courses of training will be followed by a culmination exercise to reinforce the foundational common core competencies listed below in the training task.

Training Task 2

A-1 Foundational Staff Competencies:

The contractor shall conduct Basic Staff Skills (BSS) training for the SPLA based on U.S. Army doctrine FM 5-0 and FM 101-0. The BSS training shall consist of 2 class cycles (8 weeks for the junior officers) (8 weeks for senior military leadership). The BSS training shall be designed to prepare and strengthen the command and staff personnel for the SPLA military. The contractor should apply a train the trainer approach to instruction.

1.0 The foundational staff competencies training and functions shall include:

1.1 Military decision making process (MDMP)

1.2 Memoranda, written and oral briefings: preparation and delivery

1.1 The combat estimate process.

1.2 Staff estimates and the preparation of course of action briefs.

1.3 Preparation.

1.4 COA development.

1.5 War Gaming.

1.6 Orders processes.

1.7 Presentation of detailed orders.

1.4 Written and oral communications skills, to include:

1.4 Training in information and communications technology ( Currently available to the SPLA.) classes should include training in:

1.4.1 Word processing

1.4.2 Spreadsheets

1.4.3 Presentation software

1.4.4 Electronic mail fundamentals

1.4.5 Internet use and search engines

Training Task 3

B-1 Operational Applications of Staff Competencies The contractor shall conduct Basic Command Staff Skills (BSS) training for the SPLA based on U.S. Army doctrine FM 5-0 and FM 101-0, and in conjunction with the Memorandum issued by the Director of Training for the SPLA. The BSS training shall consist of 2 class cycles (8 weeks for the junior officers) (8 weeks for senior military leadership). The BSS training shall be designed to prepare and strengthen the command and staff personnel for the SPLA military. The contractor should apply a train the trainer approach to instruction.

2.0 The Operational Applications of Staff Competencies training and functions shall include:

2.1 Operational Applications of Staff Competencies

2.2 Practice and evaluation in core staff competencies learned in part 1.

2.3 Fundamentals of operational planning and preparation of military staff work.

2.4 Staff operational support to commanders.

2.5 Problem-solving processes.

2.6 Instruction in command, communications and control.

Training Task 4

C-1 Advanced Education and Certification:

The contractor shall conduct Basic Command Staff Skills (BSS) training for the SPLA based on U.S. Army doctrine FM 5-0 and FM 101-0 and in conjunction with the Memorandum issued by the Director of Training for the SPLA. The BSS training shall consist of 2 class cycles (8 weeks for the junior officers) (8 weeks for senior military leadership). The BSS training shall be designed to prepare and strengthen the command and staff personnel for the SPLA military. The contractor should apply a train the trainer approach to instruction.

3.0 The Advanced Education and Certification training and functions shall include:

3.1 Introduction to management and logistical support.

3.2 Challenges of staff support to mixed combat and non-combat operations, interwoven with training in the law of land warfare.

3.3 Practical exercise encompassing all prior instruction to ensure proficiency.

3.4 Final evaluation and certification.

· The contractor shall deliver the POI and all instructional material, as well as a proposed list of support equipment, by electronic medium (not paper) to the Bureau of African Affairs Office of Regional and Security Affairs for review and approval at least fifteen (15) days prior to the scheduled commencement of training.

4.0 Documentation submittal requirements

4.1 All data must be submitted in accordance with this Statement of Work.

5.0 Contractor work coordination meetings

5.1 Contractor will be required to attend a weekly contractor coordination meeting with other project employees and or other subcontractors on site, during which safety and schedule details will be discussed.

6.0 Project Schedule

6.1 The following is not a list of all activities to be performed in this project, but are milestones that must be met to ensure proper coordination and completion of the overall program.

6.2 The contractor is expected to examine timing and coordination issues and to investigate pull-ahead opportunities. Time is of the essence with regards to the milestones below:

6.3 Master schedule and milestones

Item

Activity / task description

Start

Finish

1.

Mobilize on site

1 Oct 2008 30 Sept 2009 2.

Deploy trainers to site

11 Oct 2008 15 Oct 2008 3.

Begin training

25 Oct 2008 30 Sept 2009

7.0 Contractor reference schedule and milestone

7.1 The reference dates below are for contractor’s use in planning, scheduling, and coordinating work for this project.

7.2 Reference dates are estimated and subject to change.

7.3 Contractor must review the project master schedule regularly for updated information.

7.4 Contractor is required to submit to owner a detailed schedule that is acceptable by both parties.

7.5 The contractor may reference the table below in an effort to meet owner’s milestones.

8.0 Work breakdown structure

8.1 The schedule includes sufficient detail for tracking progress and planning work with others.

9.0 Contractor must provide the following details:

9.1 A detailed schedule is required from each sub-contractor being used by the contractor.

8.1 The detailed schedule will be rolled-up into the breakdown above, unless U.S. Department of State approves an alternate breakdown.

8.2 Contractor will provide a detailed layout showing all activity and progress.

8.3 Detailed procurement report is required of all materials used for the above schedule.

8.4 A weekly schedule review will be held with U.S. Department of State. This meeting will include coordination of activities of all subcontractors and in any other area(s) that include contractor responsibility.

8.5 Scheduled dates will not be revised without consent of the U.S. Department of State.

10.0 Start and completion of Work

10.1 The contractor agrees to familiarize itself with the progress being made in scheduled and or proposed work.

10.1.1 To conduct the work and make delivery of all contractually required POIs, material and equipment, so as not to delay its work or to interfere with or delay related work, or postpone or arrange such deliveries as to delay the project.

10.1.2 Contractor will conform to the requirements of the owner’s project schedule(s) listed in 10.1 of this statement of work.

10.2 In the opinion of the contractor, if it becomes necessary to work after regular hours or on holidays in order to maintain the course development schedule and to complete the work within the time specified for the requested training to begin, the contractor, upon request to or by the owner, will do so forthwith. Unless failure to maintain schedule is due to causes beyond the reasonable control of the contractor or subcontractors, such work after regular hours or on holidays will be without additional cost to the Owner. Any reimbursement paid to the contractor for premium overtime for productive labor will include applicable payroll taxes and insurance thereon, but will not include any compensation for general burden, overhead or profit.

10.3 Contractor hereby acknowledges that the date of commencement of the work, intermediate milestones as may be set forth herein, and the scheduled completion date of the work are essential conditions. It is hereby acknowledged and agreed by contractor that the time for completion of all work described in this statement of work is a reasonable time for the completion of same, taking into consideration the climatic conditions and other factors prevailing in the locality of the work.

11.0 Contractor Responsibilities

11.1 Contractor is also responsible for conducting a pre-assessment of the training program being requested and for providing additional suggestions for training.

11.2 The contractor is responsible for the procurement of all identified supplies and services outlined in the schedule of supplies and services and the delivery of these materials, equipment and or supplies and or services to the center.

11.3 The contractor will procure and provide all supplies and equipment needed for the performance of this project by its company personnel to accomplish the project goals.

11.4 The contractor is also responsible for any subcontracted work awarded under their contract guidelines which may be in whole or part of this statement of work.

11.5 Contractor shall provide all logistics and life support services to the team while performing work under this task order.

11.6 Contractor shall provide living accommodations for the project personnel assigned to this Task order.

11.7 At the conclusion of the contract, the contractor will provide all records in digital format and hard copy to the U.S. Government in English format.

12.0 Place of Performance

12.1 The location of all training will be in Juba, Sudan.

Location will be conveyed through the Contracting Officer assigned to this Task Order.

13.0 Period of Performance

13.1 This task order shall consist of a period of performance of 1 year with one 1 year option.

13.1.1 1 October 2008 through 30 September 2009

13.1.2 Option Month 13-24

14.0 Invoicing Procedures

The Contractors shall submit monthly invoices no later than 15 days after month end. Monthly invoices shall be submitted in accordance with G.3 of the solicitation to the Contracting Officer’s Representative for the Bureau of African Affairs. The appropriate documentation supporting the invoice shall accompany each invoice or it may be rejected.

NAME TBD

Office of Regional and Security Affairs

Bureau of African Affairs

U.S. Department of State

2201 C. St. NW – Room ___

Washington, DC, 20520

PHONE

EMAIL

15.0 Security Requirements

15.1 There are no additional security requirements beyond those stipulated in the contract under which this task order is issued.

16.0 Government Furnished Property or Information

16.1 If provided, the contractor shall maintain all U.S. Government-owned property and contractor-acquired property as outlined in FAR 45 until the proper receiving documents have been signed by the appropriate Department of State representative(s), or until which time any grants documents have been completed by the proper warranted grants officer of the U.S. Government.

16.2 The Contractor shall maintain a detailed listing of all materials procured and or acquired under this task order.

17.0 Key Personnel

17.1 At a minimum, the contractor shall assign to this task order the following key personnel to serve as Project Manager:

17.1.1 LABOR CATEGORY

NAME

(To be determined at the time of task order award.)

17.2 The Project Manager shall be the Contractor’s primary point of contact for all matters pertaining to this task order, and shall bear ultimate responsibility for ensuring that the requirements described herein are met. Other key personnel as may be identified in the contractor’s proposal shall also be subject to the terms of this section.

17.3 The Contractor agrees that a partial basis for award of this task order is the list of key personnel proposed. Accordingly, the contractor agrees to assign to this order those key persons whose resumes were submitted with their proposal. No substitution shall be made without prior notification to and concurrence of the contracting officer during the period of performance. The Contractor shall not make any substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

17.4 All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The contracting officer shall be notified in writing of any proposed substitution at least 10 days, or in advance of the proposed substitution. Such notification shall include:

17.5 An explanation of the circumstances necessitating the substitution

17.6 A complete resume of the proposed substitute; and any other information requested by the contracting officer to enable him or her to judge whether or not the contractor is maintaining the same high quality of personnel that was provided and evaluated for the partial basis of the award.

18.0 Access to data

18.1 Contractor agrees that the owner may have access to and the right to examine and to duplicate any pertinent books, documents, papers and accounting records of the contractor, which pertains to any part of the transactions under this agreement, for a period of no less then three (3) years after the expiration of the contract.

19.0 Other Special Requirements

19.1 The Contractor shall be aware of the progress being made under this task order.

19.2 The Contractor shall conduct all work and deliver all materials and equipment so as not to interfere with or delay any activities being conducted by the trainers or interfere with ANT personnel.

19.3 The program manager will insure that personnel will not wear U.S. Government insignia on uniforms that would suggest that they are representatives of the U.S. Department of Defense.

19.4 The Contractor shall conform to the requirements of the U.S. Government project schedules. Delays occasioned by weather conditions, which are within the climatic range prevailing in the locality, shall not constitute excusable delays.

19.5 The Contractor shall perform work after regular hours, or on holidays, as may be necessary to U.S. government project schedules. The government will not be obligated to reimburse the contractor for any overtime/holiday work necessitated by circumstances within the contractor’s reasonable control.

19.6 Contractor will use local labor to the fullest extent possible for all work being conducted.

20.0 Government Task Manager (GTM)

20.1 The GTM serves as the Government’s on-the-ground representative overseeing contractor performance. The GTM monitors task order compliance, answers the contractor’s task order-level technical questions, and provides direction for all task order-level technical matters.

20.2 The GTM is not authorized to direct the contractor to begin work, change task order funding, alter periods of performance, authorize deviations from Government requirements or direct the contractor to take any action with cost/price implications, or otherwise modify the task order in any way. Only the contracting officer may take such actions.

20.3 The GTM for this task order will be:

NAME TBD

Office of Regional and Security Affairs Bureau of African Affairs

U.S. Department of State

2201 C. St. NW – Room ___

Washington, DC, 20520

PHONE

EMAIL

21.0 General Provisions

21.1 All contract clauses contained in the supplies and equipment IDIQ contract are hereby incorporated into this solicitation and the resultant task order. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the contract language takes precedence over the information in the task order.

22.0 Performance Standards and DoS Monitoring Method

22.1 In addition to the performance standards contained in IDIQ Contract, the following performance standards apply to this task order:

Performance Objective

Performance Standard

Monitoring Method

Detailed listing of all materials and equipment procured/acquired

· A complete and accurate detailed listing of all materials and equipment procured/acquired under this task order is provided to the COR/GTM from time to time, but no less than bi-weekly.

· Periodic random inspection by the COR, GTM or designee.

Timely accurate, and comprehensive progress reports

· A complete progress report of the training schedule, programs of instruction associated to proposed training, progress reports, inventory lists—for all equipment and materials procured for the training support as well as total equipment and personnel on site is provided no later than 9:00am Eastern Standard time each Wednesday throughout the period of performance. (Attachment C—Weekly Work Report)

· The report is submitted via electronic mail to the COR, GTM, DATT. POLOFF and to the Department of State’s Bureau of African Affairs’ Regional Security Affairs Office (AF/RSA) (attn: Mike Bittrick, Susan McCarty, Julie Chalfin, and Jimmy Savino), and Department of State’s Bureau of African Affairs’ Sudan Programs Group (attn: Jason Smalls, David Rodgers and Mike Christian)

· 100% inspection by the COR, GTM or designee.

· 100%inspection by the COR, GTM or designee.

Safety, health and Security Measures

· Proactively briefs and overseas safety, security and health matters with employees and subcontractors.

· Periodic random inspection by the COR, GTM or designee.

Proposal Submission Requirements

The contractor shall submit a proposal for the above requirements in two parts as follows:

Volume One –Technical Proposal (not to exceed 15 pages): Outline technical approach to task. Explain how you will monitor and report performance against all performance standards in Activity 1 of the IDIQ and the performance standards contained in this specific task order proposal. In preparing your technical proposal, you should:

· Discuss the steps you will take to ensure that all subtasks are adequately executed in accordance with USG timetables;

· Discuss how quickly you could commence major deployment operations, demonstrating your ability to meet that timeframe;

· Discuss your firm’s capabilities and experience with conducting similar work on a similar scale on short notice;

· Include summaries of professional qualifications for key personnel to include the proposed program manager, proposed country leader and proposed lead trainers for CPX Trainers. As stated in “Key Personnel” of this SOW;

· Provide a description of proposed training attire for contracted trainers as well as company employees to ensure that a professional appearance is maintained in accordance with the contract. Contractor will ensure that all proposed attire does not nor will have any insignias indicating any affiliation to the U.S military or any representation that is a U.S Government employee or representative.

· Identify all labor categories under which the work will be completed;

· Discuss your employees’ experience and expertise with similar work, and identify and provide resumes for all proposed key personnel either proposed by the contractor or identified in this statement of work;

· Identify any subcontractor(s), if any, who will be used in performing under the task order, specifying what role each will play; and any other information that you feel materially supports your Technical Proposal

Volume Two-Price Proposal (not to exceed 10 pages, narrative is excluded from page count): The price proposal, the only volume in which cost/price information may appear. The Offeror shall submit a price proposal pursuant to the following instructions:

(1) The offeror shall propose based upon the following CLIN structure:

CLIN 0001 – Direct Labor (Exclusive of Overtime) FFP/LOE

CLIN 0002 - Direct Labor, Overtime (Note: This is a pool that will be funded at the discretion of DOS) FFP/LOE

CLIN 0003 - Material (CPFF)

CLIN 0004 - Travel (Cost Reimbursable only)

CLIN 0005 - Special Pay and Allowances (Cost Reimbursable only)

(2) All subtasks under Tasks C shall be priced as if the subtasks are sequential and contiguous. The contractor shall assume that the CPX will immediately follow the CSOS training, and the Quick Reaction Force Operations Training.

(3) Direct Labor shall be provided as loaded rate (Salary and applicable indirect rates) with the proposed profit as a separate line item totaling a final Firm Fixed Price rate.

Labor Category

Fixed Rate

Proposed Profit

Total FFP Rate

Proposed Labor Hours

Total Extended Price

Translator

$50.33

12%

$56.00

$105,280.00

(4) Overtime does not require a proposed amount. It will be a funded pool by DOS.

(5) Material shall be proposed based upon cost reimbursable format: Price, applicable indirect rates, and proposed fixed fee.

(6) Travel does not require a proposed amount. It will be a funded pool by DOS and reimbursed based upon current FTR.

(7) Special Pay and Allowances may be proposed based upon DOS requirements.

(8) This volume must be provided utilizing Microsoft Excel where all formulas are visible. It must contain a Summary Page (Entire Period of Performance), a separate spreadsheet for each period of performance (Base – Option 1).

(9) Cost Narrative: The offeror shall provide a Basis of Estimate (Justification for labor, material, and special pay proposed). A separate justification showing how your profit was calculated. Profit will be fixed throughout the base and option periods. If the offeror is utilizing subcontract labor, documentation to support

(10) Offeror shall provide a statement certifying that the fixed rates proposed were derived from the accounting practices, Disclosure Statement and approved indirect rates submitted in response to Base ID/IQ. This statement should be included on the Price Proposal cover page and signed by the approving official.

(11) Any other information that you feel materially supports your price proposal.

Each of the above volumes shall be labeled as a response to Task Order Request for Proposal 5 and submitted as corresponding parts of the technical and cost proposals in response to the RFP.

Proposal Evaluation

Proposals in response to the sample task order will be considered as described in Section M of the RFP.

Exhibit A

Training Specific Details

Base Period

SUPPLIES/SERVICES

Item

QTY

Task 2

Specific Tasks for Training

In accordance with section Task 2 of the

Statement of Work.

( Per Statement of work) Task 2

Task 3

Specific Tasks for Training

In accordance with section Task 3 B1 of the

Statement of Work.

B1

( Per Statement of work) Task 3( B-1)

( Per Statement of work) Task 3(B-1)

(Per Statement of work) Task 3(B-1)

Task 4

Specific Tasks for Training

In accordance with section Task 4 C1 of the

Statement of Work.

( Per Statement of work) Task 4( C-1)

1 Class

2 Classes

(Exhibit B)

Equipment and Materials Request

1.0 Contractor shall state here the manufacturer’s name and catalog number, where applicable, of materials and equipment upon which this contract is based.

Catalog No.

Material description

Manufacturer

Type

Country of Origin

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

USE ADDITIONAL SHEETS AS REQUIRED.

(Exhibit C)

“Contractors’

Weekly Work Report”

Number of Employees on site(s) – Plan versus Actual

Identify Major Work Activities

Completed This Week– Plan versus Actual

(Include corrective action as appropriate)

Planned For Next Week

Distribution Print

Susan McCarty

Name of contractor Representative

U.S. Department of State

Bureau of African Affairs (AF/RSA)

Signature__________________

Report Number _____