Attachment D - TORP 1

ATTACHMENT D: Task Order 1 to RFP SAQMMA08R0237

Department of State

Bureau of African Affairs

Task Order Request for Proposal 1

(Somalia Peacekeeping Operations)

This is a task order request for proposal (TORP) to provide offeror’s with an example of the format and content of TORP’s to be issued under the contract resulting from RFP SAQMMA08R0237 and to solicit a specific technical and price proposal for the work described below. The offeror’s response to this TORP will be evaluated as indicated in Section M of the RFP, and the task order will be awarded after award of the IDIQ’s.

Task Order Requirements

1. Background U.S. Government (USG) strategy is to stabilize Somalia and bolster the Transitional Federal Government’s (TFG’s) governing capacity so that the country is no longer a source of instability and terrorist activity. As a key component of this policy, the USG is supporting the United Nations (UN)-sanctioned African Union (AU)-led peacekeeping mission in Somalia, currently named AMISOM.

This AU mission was initially led by the Ugandan Peoples Defense Force (UPDF), which deployed in late Janaury 2007. To support this deployment, the USG provided comprehensive logistics support, including strategic transport, equipment procurement, and other logistics-related support services. This early deployment was key to supporting Ethiopian National Defense Force (ENDF) troops already in Somalia, and for instilling confidence in the TFG and Somali people that the peace process was underway with full support from the international community.

In providing support to the deploying UPDF forces, several equipment items with varying acquisition lead times were required. The equipment was needed immediately to meet the deployment timeline established by the AU.

In addition to equipment procurement, the UPDF had existing heavy equipment, including tanks and armored personnel carriers (APCs), which required transportation to Mogadishu for use by deploying troops as they arrived. This equipment was deployed in a two-phased operation employing various transport methodologies, including rail transport, airlift, and sealift elements.

The initial UPDF deployment phase (Phase 1) consisted of procurement of life support equipment such as body armor, helmets, water trucks, generators, and dry rations for 90 day sustainment as well as medical supplies. This initial phase also provided for limited training on various specialized items, such as water purification equipment.

The second UPDF deployment phase (Phase 2) consisted of deployment of additional troops and provision of all consumable and medical supplies necessary to sustain deployed UPDF troops through the end of June 2007.

Currently, other AU member states (Burundi, Nigeria ) are considering deploying or have deployed forces to Somalia to bolster the AU’s mission. These additional troops will require similar logistics support as was provided to the UPDF in deploying to Somalia, and for continuing sustainment of deployed troops.

The continuing and expanding AU mission looks to proceed along the following lines:

· A phased rotation of deployed UPDF personnel from Somalia to Uganda, consisting of 1,925 personel with individual equipment.

· Deployment of an additional follow-on battalion of approximatly 850 personel from Burundi, as well as individual equipment and supplies. Anticipated deployment date is within the next 120 days.

· Deployment of approximatly 750 military personel from Nigeria, as well as individual equipment and supplies. Anticipated deployment date is 60-90 days after the Burundi deployment.

· Deployment of approximatly 750 military personel as well as individual equipment and supplies. Deployment timing is unknown, but anticipated within the next 120 days.

· Deployment of one battalion size light infantry element from each Burundi, Nigeria and to include equipment such as APCs, Tanks, 5 ton trucks, water buffalos, and other variouse military support equipment.

· Provision of sustainment items such as food, fuel, and lubricants, as outlined in the and Nigerian requirment (Attachment 1), and the Burundi requirements (Attachment 2).

· Airlift operations to support deployed troops for purposes of medical evacuation and delivery of sustainment items.

2. Requirements

Task 1 – Transportation:

1.0 The Contractor shall provide all necessary transportation and equipment for the movement of the AU-sponsored Ugandan, Burundian and Nigerian military peacekeeping forces to Somalia, as specified in Attachment 1. In the case of Uganda, the contractor shall also provide the necessary transportation to facilitate rotations of UPDF personnel. In addition, the contractor shall transport all sustainment items necessary to support deployed forces.

2.0 Transportation services shall consist of the provision of ground, sea, and aviation assets and all required support to include labor, parts, material, fuel, transportation, drivers and supervision to assist a given state’s preparation, deployment, and sustainment operations.

3.0 The Contractor shall make each procurement decision based on the best interest of the USG in terms of responsiveness and cost.

4.0 The Contractor shall ensure that transportation (either by air, rail, sea, or a combination thereof) considers the needs of deploying forces, the availability of assets to meet a given deployment requirement, and the relative cost of each transportation alternative.

5.0 The Contractor may combine equipment and personnel transportation operations, when practicable and cost-effective to do so.

6.0 The Contractor shall not exceed two air flights per month per contributing nation for delivery of sustainment items.

7.0 The Contractor shall provide medical evacuation flights from Somalia to Uganda, Burundi and Nigeria as may be necessary from time to time when authorized by the COR. The Contractor must be able to execute such flights on short notice.

Task 2 - Support Services (Uganda, Burundi, Nigeria peacekeeping forces):

1.0 The Contractor shall provide logistics support services necessary to sustain the continued deployment of peacekeeping personnel, as coordinated by the Department of State. To this end, the Contractor shall furnish deployed troops with those items specified in Attachment 2.

2.0 The Contractor shall handle all logistics required to ensure that sustainment items are furnished to deployed troops. This may include, but is not limited to, procurement, warehousing, transportation, and safeguarding.

3.0 In providing logistics support, the Contractor may be required to establish a limited presence within Somalia. However, due to security concerns, such presence shall not exceed three weeks on the ground in Somalia at any one time.

4.0 The Contractor shall work closely with the Ugandan, Burundian and Nigerian militaries to deliver any equipment procured and authorized by the USG, Contractor must be prepared to procure and deliver items as directed by the Department of State.

5.0 The Contractor shall renovate a logistics warehouse in Mogadishu for use by the UPDF, as specified in Attachment 3, and furnish weekly reports on renovation progress.

6.0 The Contractor shall be prepared to procure additional items beyond those specified in the attachments as may be necessary for sustaining troop deployments.

7.0 Contractor will not procure, acquire, react, or provide any assistance that is not enumerated in the attachments without prior express authorization from the Contracting Officer.

3. Place of Performance

Work shall be performed at the contractor’s own facilities and on-site(s) in Burundi, Nigeria, Somalia, and Uganda as necessary.

4. Period of Performance

Base period through month 12.

Period Two (Option) Month 13-24

Period Three (Option) Month 25-36

Period Four (Option) Month 37-48

Period Five (Option) Month 49-60

5. Invoicing Procedures The Contractors shall submit their invoices within xxx days of task completion to the Contracting Officer’s Representative for the program.

NAME TBD

Office of Regional and Security Affairs

Bureau of African Affairs

U.S. Department of State

2201 C. St. NW – Room ___

Washington, DC, 20520

PHONE

EMAIL

6. Security Requirements

For work performed outside of Somalia, there are no additional security requirements beyond those stipulated in the contract under which this task order is issued.

Somalia remains a hostile area. Contractor personnel shall not travel to Somalia without prior approval by the COR. Additional country clearance procedures coordinated with USG officials in Burundi, Nigeria, and Uganda may also be required before Contractor personnel are permitted to travel to Somalia.

Any Contractor presence in Somalia shall not exceed three consecutive weeks at any one time.

7. Government Furnished Property or Information All items procured under this order on a cost-reimbursable basis are the property of the USG. The Contractor shall maintain all Government-owned property in accordance with the procedures prescribed by FAR Part 45.

The Contractor shall maintain a detailed listing of all items acquired under this task order separated by country.

8. Travel

All travel shall be conducted in accordance with the terms and conditions of the contract under which this task order is issued.

9. Government Task Manager (GTM)

NAME TBD

Office of Regional and Security Affairs

Bureau of African Affairs

U.S. Department of State

2201 C. St. NW – Room ___

Washington, DC, 20520

PHONE

EMAIL

10. Key Personnel At a minimum, the Contractor shall assign to this order the following key personnel:

LABOR CATEGORY

NAME

Project Manager

TBD at time of award

1.0 The Project Manager shall bear ultimate responsibility for ensuring that all work required herein is performed satisfactorily and all terms and conditions of this order are met. The Project Manager shall serve as the Government’s primary point of contact for all technical matters pertaining to this order.

2.0 The Contractor agrees that a partial basis for award of this order is the list of key personnel proposed. Accordingly, the Contractor agrees to assign to this order those key persons whose resumes were submitted with the proposal. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

3.0 All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

3.1 An explanation of the circumstances necessitating the substitution; A complete resume of the proposed substitute; and Any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award. This clause shall apply to any other key personnel that may be identified as such in the Contractor’s proposal.

11. General Provisions

All contract clauses contained in the supplies and equipment IDIQ contract are hereby incorporated into this solicitation and the resultant task order. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the contract language takes precedence over the information in the task order.

12. Performance Standards and DoS Monitoring Method

In addition to the performance standards contained in IDIQ Contract #??????????, the following performance standards apply to this task order:

Performance Objective

Performance Standard

Monitoring Method

Complete, accurate, detailed, and timely mobilization and transition plan

· A detailed, complete, and accurate mobilization plan and transition plan is provided no later than one week from task order award.

· 100% COR inspection.

Timely, accurate, and comprehensive reports

· A complete status report of the movement of the Ugandan, Burundian and Nigerian military, equipment, materials, supplies procured as well as total equipment and personnel at air load and off load points is provided no later than 9:00am Eastern Time each Wednesday throughout the period of performance.

· The report is submitted via electronic mail to the COR, GTM, military attaches in Uganda, Burundi, Nigeria and to the Department of State’s Bureau of African Affairs’ Regional Security Affairs Office (AF/RSA) (attn: Mike Bittrick, Susan McCarty, Jimmy Savino, Jun Bando and Chris Tringale).

· 100% inspection by the COR/GTM.

· 100% inspection by the COR/GTM.

Transportation and equipment

· All necessary transportation and equipment for the movement of the AU-sponsored Ugandan, Burundian and Nigerian military peacekeeping forces to Somalia are provided in accordance with Attachment 1.

· Periodic inspection by COR, GTM or designee.

Logistics support services

· All logistics support services necessary to sustain the continued deployment of peacekeeping personnel are provided within agreed upon time frames.

· Troops are deployed in accordance with Attachment 2.

· Periodic random inspection by COR, GTM or designee.

· Periodic random inspection by COR, GTM or designee.

Maintain Government-approved procurement system

· A master file/data base (separated by country) is maintained and updated on a regular basis.

· 100% compliance with USG contracting policies and directives for selecting vendors conducting procurement activities.

· Periodic random inspection by COR, GTM or designee.

· Periodic random inspection by COR, GTM or designee and review of vendor feedback.

Proposal Submission Requirements

The contractor shall submit a proposal for the above requirements in two parts as follows:

Volume One –Technical Proposal (not to exceed 25 pages): Outline technical approach to task. Explain how you will monitor and report performance against all performance standards in Activity 2 of the IDIQ and the performance standards contained in this specific task order proposal. In preparing your technical proposal, you should:

· Discuss the steps you will take to ensure that all subtasks are adequately executed in accordance with USG timetables;

· Discuss how quickly you could commence major deployment operations, demonstrating your ability to meet that timeframe;

· Discuss your firm’s capabilities and experience with conducting similar work on a similar scale on short notice;

· Identify all labor categories under which the work will be completed;

· Discuss your employees’ experience and expertise with similar work, and identify and provide resumes for all proposed key personnel either proposed by the contractor or identified in this statement of work; Identify any subcontractor(s), if any, who will be used in performing under the task order, specifying what role each will play; and

· Any other information that you feel materially supports your Technical Proposal

Volume Two-Price Proposal (not to exceed 5 pages): This volume must provide a detailed breakdown of all proposed costs and fee. This is the only volume in which cost information may appear. In preparing your cost proposal, you should:

· Identify all estimated costs (direct and indirect) for the base and each option period;

· As a separate line item, clearly indicate your proposed total fixed fee for the base period and each option period;

· Provide supporting rational showing how your costs and fee were calculated; and

· Any other information that you feel materially supports your cost proposal.

Each of the above volumes shall be labeled as a response to Task Order Request for Proposal 1 and submitted as corresponding parts of the technical and cost proposals in response to the RFP.

Proposal Evaluation

Proposals in response to the sample task order will be considered as described in Section M of the RFP.

Standard Battalion support requirements for

Nigeria

Attachment 1

(Attachment 1)

Standard Battalion support requirements for

Nigeria

“Estimated” requirements for and Nigeria

DRY RATION

Estimated requirements for 150 man deployment

HOT MEALS

(i) NON PERISHABLES

PERISHABLES

F/WOOD-CHARCOAL

(TRIPS)

OPERATIONAL AID

DEFENCE STORES

MESS UTENCILS

ACCOMMODATION

FIRE FIGHTING EQUIPMENT

VEHICLES

MAINTENANCE & SPARE PARTS

COMMUNICATION

COMMUNICATIONS SUPPORT

VHF RADIOS (MULTI-CHANNEL)

(FREQ.PROG.SOFTWARE AND

ASTRA SPECTRA

SOFTWARE

CABLES

MORALE AND RECREATION

INDOOR BOARD GAMES:

AMISOM Battalion Summary

(x 3)

VEHICLES

IFVs / APCs (e.g. MAMBA, BTR-80)

Patrol Trucks

6 (18)

Ambulance

Fuel Tanker Truck

Recovery Vehicle (Wrecker)

Mobile Workshop

Water Tanker Truck (10,000 Liters)*

WEAPONS

RPG

9 (27)

LMG / PK

9 (27)

60MM Mortar

3 (9)

82MM Mortar

12.7mm Anti-Aircraft Gun

3 (9)

Estimated” equipment transport and procurement for and Nigeria

(Provided as a working bases only)

Burundi Battalion

Support Requirement

Attachment 2

(Attachment 2)

Additional Burundi Battalion transportation requirement

Transportation and some procurement requirements for Burundi.

Burundi Battalion Summary

(x 3)

L. Hot Meals *

(i) Non-Perishables

(ii) Perishables

M. Personal hygiene Items

Uganda Sustainment

Uganda Sustainment

Requirements for Uganda Sustainment

1 year spare parts for all vehicles, generators and ROWPUS

ROWPU Chemicals, 1 year

POL PRODUCTS

Expendable Supplies

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