S02 Specifications.pdf

VA NY Harbor Healthcare System Design Build RFP Submission – April 8, 2026 Brooklyn, NY 11209 VA Project No. 630A4-26-401 MRI AHU Modification

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

A PART I - GENERAL A1 Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

Location: This project is located at 800 Poly Place, Brooklyn, NY 11209.

Description: Project No. 630A4-26-401, MRI AHU Modification

The design/build contractor will design and construct the following:

1. The contractor will furnish and install a new air-cooled nominal 30-ton capacity electric chiller to supply chilled water to an existing chilled water coil in the existing Air Handler dedicated for the MRI suite in the basement of OPC building 15. The new air-cooled chiller system will utilize an integral skid mounted compressor, evaporator heat exchangers, power panel, control panel and chilled water buffer tank with a remote air-cooled refrigerant condenser located outside and adjacent to the building on grade.

Both the interior below grade compressor and heat exchanger skid and the on-grade air cooled condenser skid shall be mounted atop concrete equipment pads.

The poured in place of concrete equipment pads will be designed and constructed by the Contractor at locations within the below grade MRI suite’s Mechanical Room and outside the building on grade adjacent to the building.

Approximate locations for these two equipment pads are provided on the attached drawings.

2. The existing Air Handling Unit chilled water coil is provided with chilled water by the general building chilled water system. This general building chilled water system is turned off during the heating season, but the MRI suite still requires mechanical cooling to maintain the necessary operating environments for the MRI machine and the patient and staff spaces due to the heat generated by the MRI equipment. The Contractor will design the new chiller equipment and piping to provide shoulder and winter month period supply of chilled water to the MRI AHU. The switch over from summer operation to cool weather operation for the chilled water system, and back again, shall be capable of performing remotely through connection and programming with the existing Honeywell Building automation system (BAS). The contractor shall design, furnish, install, program and commission a complete and fully operational Direct Digital Control system interface between the new air-cooled chiller and the piping connection actuated control valves to the existing Honeywell Building Automation System (BAS).

3. The contractor will provide and install two new electrically actuated three-way flanged three (3) inch full port ball valves in the existing chilled water

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00 11 21 - 2 supply and return piping to the MRI AHU chilled water coil. These valves will be installed in the existing 3-inch diameter pipe sections of the general building chilled water lines supplying chilled water to the MRI Air Handling Unit (AHU) chilled water coil.

4. The contractor will furnish and install two new manual operated full port three (3) inch ball valves upstream of the new three-way automated ball valves to provide isolation of the new three-way valves, the AHU and new air-cooled chiller from the general building chilled water piping system. The contractor will additionally provide two new manually operated full port three-inch ball valves downstream of the piping connections at the three-way valves from and to the new air-cooled chiller. The manual ball valves shall be provided with factory lockable handles for proper LOTO isolation operation.

5. The contractor will furnish and install six (6) new nominal 18000 btu/h chilled water surface mounted fan coil units in the hallway that runs alongside the MRI suite and associated Mechanical room. The contractor will provide all necessary chilled water supply and return piping for the new fan coil units. The new chilled water supply and return lines shall be connected to the existing three inch (3 inch) chilled water lines between the new three-way valves and the MRI AHU chiller coil. This connection shall have manual operated isolation ball valves installed at the general piping connections.

Drain valves will be installed at the isolation ball valves, and vent valves installed at the piping high points to facilitate gravity draining the fan coil supply and return lines.

6. The new fan coil supply line will be provided with a flanged connection in-line circulating pump to provide necessary flows to achieve full fan coil system cooling capacity. The circulating pump will be provided with a wye strainer and isolation valves on each side of the pump to allow ease of replacement. The contractor will provide a piping and pump design which will supply the fan coils with chilled water flows as required for full design cooling capacity taking into account fan coil and piping system pressure drops and be capable of accommodating the full range of fan coil cooling operations, from no flow to full flow within the pumps recommended range of operations.

7. The contractor will provide all necessary onsite investigations, site photographs and measurements for a complete, coordinated and fully functional mechanical system and construction design based on the as-built conditions of existing piping, Air Handling equipment, ductwork, lighting, electrical power distribution equipment and raceway, space availability, wall, floor and ceiling construction and constraints of the floor, walls and ceiling areas and outdoor area designated for the remote air condenser pad and equipment. The contractor will not rely on the availability or accuracy of existing construction or shop drawings in the proposal development, or on developing the new work design drawings. There are two optional locations for the outdoor ground mounted air-cooled condenser equipment shown on the drawings. The contractor shall evaluate both locations for suitability relative to optimized equipment protection, pipe routing, power availability and ground conditions. The VA COR

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00 11 21 - 3 will provide final determination of which location option is utilized.

8. The MRI Air Handler is a DAIKIN Model # CAH012GDGM.

9. The Scope of work includes providing all necessary investigations, design development calculations, construction and coordination drawings, design submittals, submittals required by specifications, equipment, including a liquid chiller system with a remote air cooled condenser, chilled water buffer tank, expansion tank, variable speed drive pumps to provide chilled water flow from the surge tank to the AHU coil, primary chiller pumps to pump water from the surge tank thru the evaporator heat exchanger back to the surge tank, side stream chemical treatment assembly, piping, fittings, vibration isolation connections between the chiller and the piping connections, refrigeration piping and accessories, chilled water piping, fan coil equipment, fan coil condensate collection and pumping system including piping to a sanitary drain pipe connection point (no condensate water can drain across the floor to a drain), manual and automated control devices, analog and DDC system sensors (temperature of air and liquids), flow sensors, condensate pump receiver high water alarms, automated valve actuators with position sensors and closure switches, pipe insulation, electrical power, BAS power and control wiring, BAS programming and testing, and all necessary work for a complete and fully functional system.

The Basis of design chiller with remotely located air cooled condenser is a Thermal Care 30-ton TSE series Central Chiller with dual circuit, low GWP R-4554B refrigerant, BACnet communications, 5- year compressor parts warranty, CONNEX 4.0 for system wide control, Hot Gas By-pass, Model TSER30D, with a dual circuit remote air-cooled condenser, Model KCL047.

The chiller will be provided with optional dual standby pumps. The equipment general specifications can be found at the following Thermal Care website:

https://www.thermalcare.com/tse-with-tank/ Proposed alternative As Equal equipment may be submitted from an alternative single manufacturer, with as equal or greater capacities, energy performance, build features, corrosion protection and options for VA review and consideration.

10. The contractor will furnish all necessary engineering, equipment, Digital control modifications and sequence of operation compatible with the existing Honeywell BMS system for the new chiller equipment, fan coils fans and modulating valves, actuated chilled water valves, valve position indication, condensate receiver pump (high water alarm) and associated sensors and equipment to provide a complete and fully functional system.

https://www.thermalcare.com/tse-with-tank/

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11. The contractor furnishes and installs six new 600 cfm, 18,000 Btu output, two pipe chilled water ceiling mounted fan coils (approx. 45 degrees in 55-degree fluid out), to serve existing MRI building patient access hallways (350 ft x 8 feet wide). Work scope includes necessary distribution piping, control valves, shutoff valves, condensate drain piping, pipe through wall penetrations and fire caulking, condensate pump receivers with automatic control, pipe insulation, connection to the new chiller piping and existing general building chilled water piping, circulation pumps and electrical power wiring for fans, pumps and controls to achieve full fan coil cooling functional performance. New wiring, cooling piping and condensate piping will be designed and installed not to be exposed within patient hallways, offices, diagnostic spaces or waiting room areas. Fan coil condensate drain pans shall be insulated stainless steel construction. Fans shall be multi-speed, controls shall be BACnet communication compatible, control valve shall be provided with a modulating electric actuator. All piping shall be insulated, have easily accessible isolation valves and union connections for maintenance and replacement.

12. All Electrical work necessary for the new chiller, the new chiller air-cooled condenser, the Fan Coil Units, condensate pumps and chilled water pumps, etc. utilizing existing Electrical panel PP-BE-2 480Y/277V 3PH 4W located in Mechanical room. The contractor will comply with the facility lock-out tag out requirements, including requesting power and chilled water outages 14 calendar days in advance for VA COR review and concurrence in writing. Power and chilled water outages will need to be performed during off-shift periods, including evenings and weekends, to mitigate impacts to medical center operations.

Power, grounding and control wiring to the new air-cooled condenser equipment shall be run from the building to the new exterior equipment pad underground and come up thru the new concrete equipment pad utilizing rigid steel conduit wrapped in anti-corrosion tape per VA underground electrical specification 26 05 41 requirements.

13. All wiring in the building, both electrical power and controls, shall be run in steel rigid conduit, EMT conduit and liquid tight flexible metal conduit, where allowed, and all raceways will be properly supported by NEC code, VA Specifications and best industry practices. All exterior conduits shall be rigid metal conduit and liquid tight flexible conduit at equipment connections. Exterior power disconnect boxes shall be Nema 4X rated.

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14. All Unistrut metal channel strut, or equivalent, fittings and rods or anchors used shall be hot dip galvanized if located exterior to the building and chromate zinc plated if used within the building.

15. The contractor will design, furnish and install a new concrete equipment pad to support the new skid-mounted air-cooled chiller near the MRI Air Handling Unit in the building below grade mechanical room. The new concrete equipment pad will be constructed onto the existing floor. The floor area upon which the new concrete pad will be power tool scarified to substantially roughen the existing floor concrete to enhance bounding between the new concrete and the existing concrete and with the addition of an exterior grade latex bounding compound. A minimum of six half inch diameter steel dowels shall be drilled into the existing concrete floor 3 inches and project 4 inches above the concrete floor. The new equipment pad shall be minimally five and one halve inches above the existing floor with width and length dimensions to project at least 6 inches beyond the new chiller skid mounted equipment on all sides. The horizontal and vertical edges of the new slab shall be provided with a 1-1/2 inch formed chamber. The new equipment skid shall be provided with steel plate reinforced neoprene vibration isolators at all anchor bolt locations.

Minimum four 5/8-inch diameter anchor bolts are required to secure the new equipment skid to the concrete pad. After a minimum of 30 days cure time, the new equipment concrete pad shall be primed and painted yellow. Concrete coating systems and final color to be submitted to the VA COR for approval.

16. The contract will design, furnish and install a new concrete pad for the chiller air cooled condenser exterior to the building. Two potential locations are shown on provided drawings. The contractor will evaluate each location and make recommendations to the VA COR as to which location provides the most protection of the equipment relative to potential for vehicle traffic impacts, least impact from snow drifting and maintenance access. The VA COR shall choose the location which best meets these criteria. The new concrete pad must extend a minimum of 12 inches beyond the greatest width and length dimension on each side of the new air-cooled condenser to ensure the new equipment is well set back on the pad to protect from equipment contact. The new concrete pad shall be designed with steel reinforcement rod in both directions top and bottom of the pad to prevent shrinkage cracking. The pad shall extend down in the ground at the perimeter to a minimum of 32 inches below grade and extend a minimum of 12 inches above grade, with the top surface provided with a positive drainage slope equidistant from the long center of the pad. All corners, horizontal and vertical, shall be provided with a formed 1-1/2-inch x 1-1/2-inch chamfer. The new concrete pad shall utilize air entrained concrete for freeze thaw protection. The new pad shall be formed and poured atop 12 inches of vibratory compacted graded gravel. The contractor shall provide a minimum 6-inch-thick layer of 1 inch round washed river stones around the new pad to complete the installation. The new round stone landscaping shall extend minimally 12 inches beyond the new wire mesh fencing and be graded level with the existing grass lawn. There is to be no grass within the fenced equipment area.

17. The contractor will include all the electrical power and controls installations for the new equipment. Functional performance test procedures, including verification of proper wiring, wiring continuity checks, proper flow verification, control actuation, alarming and new BMS system Graphics

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00 11 21 - 6 integration and control, shall be submitted to the VA COR 30 days prior to system pre-functional testing for VA review and approval.

18. The contractor will integrate and connect the new units into the new Honeywell BMS including all necessary programming and new graphics for complete and fully functional installation.

19. The contractor shall furnish and install all individual n/p thermostats.

20. The fan coil units are to be ceiling mounted with a depth of approximately

14" and approximate length 53”. The fan coil units shall be provided with stainless steel externally insulated condensate drip pans, modulating control valves, 0.018-inch minimum thickness copper coils, MERV 8 pleated filters, ECM motors, Side Access Electrical enclosure, digital fan speed controller, Isolation valves, union and P/T ports connections, adjustable flow control valves for balancing. 18-gauge galvanized steel cabinet construction.

21. The contractor will restore work areas to normal pre-construction conditions, including celling restoration, walls and floors etc.

22. The contractor will clean up as needed daily while they are on site.

23. The contractor will provide their own dumpster to throughout the debris.

24. The contractor will furnish and install a 72-inch-high heavy gauge galvanized wire mesh fence with a lockable hinged swing style access door around the new air-cooled unit. Fencing shall be provided via VA specification 32 31 13. The fence shall be located not less than four (4) feet beyond the sides of the new equipment pad. The ground between the new equipment pad and 12 inches beyond the new wire mesh fence shall be a minimum 6-inch-thick layer of 1 inch round washed river stone.

25. The Contractor will review and incorporate in the project design the VA Design Manuals, Design Procedures, Design Checklists, Standard Construction Specifications and Graphic standards provided publicly online at the VA Technical Information Library (VA-TIL). These documents are listed individually in Attachment A of this specification. VA Design and Construction standards take precedence in design document development and construction requirements. The VA design and construction requirements may potentially be revised only when requested in writing to the VA COR and only if approved in writing by the COR. Proposed changes to the VA Standards must include a defined substantial benefit to the VA to potentially allow the change deviation.

26. The Contractor will submit schematic design drawings showing one line piping, electrical and control systems, as well as proposed equipment locations for VA review and approval prior to proceeding with further design development.

27. After approval of schematic design package, the contractor will submit design development drawings showing equipment selection

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00 11 21 - 7 criteria, dimensioned piping locations, equipment locations, concrete pad design details, mechanical and plumbing system elevation views, piping connection details, pipe penetration details, fencing details, landscaping details, electrical power distribution and raceway details and control system details, marked up project specifications and basis of design equipment submittals. Drawings must be completed and submitted in AutoCAD drawing format utilizing the most recent edition per VA drawing standards; project Specifications must be generated in Microsoft Word Format utilizing the VA standard construction specifications for the work being performed.

28. After VA approval of the design development submittal drawings, specifications, and basis of design equipment submittals, the contractor will generate a set of construction design documents, drawings, specifications and equipment submittals, which incorporate all VA comments previously generated and transmitted to the contractor. The construction drawings will be required to be stamped by a registered professional engineer or architect in the location, state, where the installation work is performed.

29. The Contractor shall schedule all work with VA COR. The contractor will utilize the critical path method of scheduling per the requirements set forth in specification 01 32 16.17 (Small Projects – Design/Build). All work, including design and submittals, shall be broken down into individual work activities on the CPM schedule. No individual work activity can exceed 20 working days duration. Work activities are required to be individually cost loaded on the schedule per specification requirements. Equipment and materials will only be allowed to be invoiced upon site delivery and installations. Payment will be made only for work activities that are completed.

30. The Contractor will design and construct construction barriers, finished surface protection, negative pressure work environments and infection control systems to prevent contamination of patient care areas.

31. Contractor to verify outdoor equipment, associated location and protective elements (fencing/physical barriers/lighting) meets the requirements of the VA PSRDM (Physical Security and Resiliency Design Manual) for the type of equipment being installed.

Design will consist of, but is not limited to: Site surveys, coordination/meetings with VA, drawings and specifications preparation, 50% and 100% drawing submittals. Drawings shall be produced by computer

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00 11 21 - 8 automated drafting systems using AutoCAD. At the completion of the design, the A/E shall furnish copies of all drawing files for VA including directory, layering information, drawing and plotting scale, and any pertinent information. Preliminary plans shall be produced with layering such that basic drawing information can be later utilized for working drawings. The design/build team shall be responsible for reproduction costs for reviews and final submittal. Furnish 2 hard copy sets of approved drawings and specifications for VA use during construction. At project completion, provide as-built CAD files, plus one set of final as-built plots on mylar media with Standard VA title block and borders, size

30”x42”. Design for the GI/Endo suite renovation shall include drawings and specifications that shall be of “Bidding Quality and Detail”.

A2 Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to general supervision, direction, control and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Resident Engineer: The Contracting Officer's authorized representative at the construction site. When more than one Resident

Engineer is assigned to a construction project one is designated as being in-charge and is called the "Senior Resident Engineer". The

Resident Engineer is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set

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00 11 21 - 9 forth in his delegation of authority from the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

7. RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the

VA.

B. Selection Procedure - During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from technical and cost standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (Jan 2004.

C. Tentative Schedule:

Request for proposal issued 30 days

Pre-proposal conference 30

Proposal submitted 30

Contract award 60

Notice to proceed 60

Construction completion/final inspection/ custody receipt

D. Schedule Objectives - The anticipated completion of this project is 365 days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

A3 Cost Range

The anticipated cost range for this project is between $1.0M and $1.5M.

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A4 Design-Build Requirements

Basis for design/Construction – The VA Master Specification TIL-Master Construction Specification (PG-18-1) shall be used for all design and construction relating to this project – see https://vatilms.va.gov/vatilms/reports/PG-18-1

A5 Pre-Proposal Conference

A pre-proposal conference will be held on date to be selected by VA and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting;

2. Review of project and design build method for construction contracting;

3. Specifications, Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

A6 Small Business Conference

A7 Selection Criteria and Weightings A. General proposals will be evaluated, and award will be made based on both cost and technical considerations most advantageous to the government as per FAR Part 15. In descending order of importance evaluations will be based on cost, construction management, past performance, schedule and (small disadvantage business participation

*). Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Technical Evaluations - All technical factors when combined are approximately equal in importance to cost or price. Evaluations will be based on the following technical weightings in descending order of importance:

60% - construction management including corporate project experience, personnel experience, technical/management approach

20% - past performance

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10% - schedule

10% - small disadvantaged business participation**

C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest cost.

PART 2 - RESPONSIBILITIES 2.1 VA Team

A. The RFP A/E team shall not be included as members of the offeror’s DB team. The VA will retain their RFP A/E team for the remainder of the project’s development for design and construction period review, and monitoring purposes. The RFP A/E team that produced the RFP documents.

B. The VA team is also comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, a Resident

Engineer (R/E) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team will be the R/E, who will have Contracting Officer authority.

2.2 Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

PART 3 - PROPOSAL REQUIREMENTS 3.1 General

A. Proposals shall be based on solicitation documents issued for RFP Solicitation Number ______, Specification Number ____. Proposals will be in the format stipulated elsewhere in this section.

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B. Proposals shall be received before __________. There will be no public opening of the proposals. C. Submit sealed offers to:

1. US Postal Service Deliveries:

____________, Contracting Officer (183B1,B2, & B3) Office of Facilities Management Department of Veterans Affairs 810 Vermont Ave, NW Washington, DC 20420; OR

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 7:30 am to 4:30 PM):

_________, Contracting Officer Office of Facilities Management Department of Veterans Affairs

811 Vermont Ave N.W, Room 539 Washington, DC 20005.

D. Technical and Cost sections of the Offers proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Number. Offerors shall affix their names and return addresses on their envelope/packaging. E. Carefully follow

“Instructions, Conditions, and Notices to Offerors”. Optional Form 308

(Solicitation and Offer – Negotiated Acquisition) shall be used for submitting cost offers. Submit original and four copies of Optional Form 308 with a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”:

1. Offeror shall submit separate prices for any Bid Items indicated on the RFP Offer and award;

2. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by number.

3.2 Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions will be requested from the proposals received. The Contracting Officer will identify those offerors, whose proposals are within the competitive range, considering the selection criteria identified in this section.

Negotiations may be conducted with those offerors falling within the competitive range, after which proposal revisions will be requested.

Those selected as within the competitive range will be given 7 calendar days to prepare their proposal revisions. Sealed proposal revisions

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00 11 21 - 13 will be submitted as per Part III.C1.C, above, except as noted below and will be due at a time and place to be determined.

B. Offerors submitting proposal revisions will not be requested to resubmit any documents which are unchanged from their initial proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed

Optional Form 308 (Solicitation and Offer – Negotiated Acquisition) and Optional Form 309 Amendment of Solicitation that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions offeror’s price proposal is greater than it’s initial price proposal.

3.3 Technical Proposal Requirements

A. The proposal shall address the following evaluation factors. Evaluation scores will be based, in order of importance, upon the criteria in Part

I, A6:

1. Construction Management:

a. Corporate Project Experience - The Offeror shall demonstrate corporate experience with no more than three projects completed within the last five years by a Design Build contract (Design

Build as defined by the VA, see article A1.2) and/or contract similar in size and scope to this project. Scoring will be more favorable if both criteria are met. In describing project design and construction experience, provide the following information:

1) Project title, location and brief description including the building use (Medical Facility etc) and contracting method

(design build, design bid construct, CM at risk etc).

2) Project owner and name and telephone number of owner’s contact person.

3) Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

Note each firm and employee also proposed for this solicitation.

4) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and

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00 11 21 - 14 managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

5) Project Statistics including start and completion dates

(original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards

(prizes) received.

b. Project Personnel Experience (Specialized experience and technical competence). The Offeror shall demonstrate the relevant experience of key project personnel.

1) Biographical data shall include the following:

a) Name of individual.

b) Company employed by.

c) Company position title.

d) Years with the company.

e) Describe work experience with projects that; were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

f) An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individuals responsibility was for that project.

g) An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Corporate Experience

(above).

h) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

i) Describe job related educational experience including degrees, certificates etc and granting institutions.

2) Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

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a) Overall Project Manager.

b) (Architect) Design Project Manager.

c) Construction Project Manager.

d) Architect/Engineer Field Representative.

c. Technical/Management Approach - The Offeror shall demonstrate the following, relevant to the subject procurement.

1) Project Delivery Philosophy - Include expectation statements concerning:

a) Elements for Successful Partnering: Communication, Commitment and Conflict Resolution.

b) Proposed Design Period Peer Review technical/administrative by VA & RFP AE)

2) Quality Assurance/Quality Control Plan

3) Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above.

Clearly describe the prime responsible firm (or firms if a

J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub contractors.

Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

4) Capability to perform:

a) Provide the offeror's total bonding capacity, current available bonding capacity and expected available capacity in 1999.

b) Provide the offeror's current workload and availability of adequate staff listed under Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

5) The Offeror shall describe in a written narrative the plan for phasing the work so that the facility remains operational while utilities and access roadways are realigned. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits.

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6) Offeror shall clarify its intended uses of the portions of the site indicated to be available to the contractor elsewhere in this RFP for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

2. Past Performance (Client Satisfaction) - Contact persons supplied for projects submitted under Construction Management -Corporate

Project Experience above will be contacted by the Evaluation Panel.

These contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction

Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub contractors and individuals.

a. Client Overall Satisfaction with Project: Contact persons will be asked "does the project fulfill the requirements of the clients stated function, does the project require unexpected maintenance activity, and have latent defects been found?"

b. Client Overall Satisfaction with Design Build Period Services:

Contact persons will be asked "Was the team's response time to clients questions acceptable? Was the staffing level consistent with the project size and complexity? Was communication of schedule and problem issues adequate and consistent? Was there an established problem solving routine? Would the client like to use this firm again?"

3. Schedule:

a. The progress schedule will be in a time scaled bar graph format.

The horizontal axis will be scaled for time beginning with the

Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1) Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE

/QUALITY CONTROL plan reviews, etc.).

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2) Construction Period: Mobilization; Demolition method and sequencing; Excavation; Structure Completion; Exterior finishing; Procurement and installation of equipment;

Provisions for overtime or shift work; Timing of relocation of existing equipment*; Site utilities, roadway realignment; and temporary rerouted medical center vehicular and pedestrian routes, Tests and final inspection.

3) General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for (at a minimum, utility relocation, excavation, substructure, structure, exterior façade, interior finishes, building systems, and site development.

b. The Offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

c. Short Schedules - The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the

Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated on the OF308 (Solicitation and Offer). Shorter schedules, if obtainable, may receive more favorable scoring. The offerors time frame will establish the contract completion date and assessment of liquidated damages

(see FAR 52.211-12 Liquidated Damages) will be based on that date.

4. Small disadvantage business participation: The Offeror shall provide targets, expressed as percentages of the total contract value, in each of the applicable NAICS (North American Industrial

Classification System) major groups, and a total target for SDB participation by the contractor, including joint venture partners

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SDB participation by subcontractors. An SDB Offeror that waives the

SDB price evaluation adjustment in the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business

Concerns is to provide with its offer a target for the work that it intends to perform as the prime construction contractor. Any targets offered will be incorporated into and become a part of any resulting contract.

PART 4 - POST AWARD REQUIREMENTS

4.1 Construction Document Preparation: A.

Design Review Submissions:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of

Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at (30%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (30%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

4. Each review submission package shall include 10 hard copy sets and 3 set on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA

Project Manager, the VA Medical Center, RFP A/E, VA Resident

Engineer and others as determined to be appropriate by the VA

Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

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2. Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The

DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H.

Quality Assurance/Quality Control. C.

Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format //AutoCAD version 2000//

2. The drawings included in the VA RFP will be available to the DB team in electronic format in //AutoCAD version 2000// for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP

Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP

Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the RFP Architect

Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format //Microsoft Office 97, Word 6.0.//

4. The specifications included in the VA RFP shall be available to the

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DB team in electronic format in //Microsoft Office 97, Word 6.0//, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD version

2000 drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in //AutoCAD version 2000//.

6. Construction shop drawings are not required to be completed in // AutoCAD version 2000//. D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes. E.

Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team.

The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

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5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

7. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method (if asbestos is found)

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard

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00 11 21 - 22 professional practice and the VA RFP. The specifications submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building.