Instructions to Offers.docx

Project # 630A4-26-401 Project Title: MRI AHU Modification

Project # 630A4-26-401 Project Title: MRI AHU Modification

Project # 630A4-26-401 Project Title: MRI AHU Modification

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA

1. Overview.

The intent of this solicitation is to select one contractor to provide professional design and construction services in accordance with the Statement of Work (SOW) for the Design Build MRI AHU Modification.

The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive, responsible offeror whose offer, in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. A single award shall be generated for the project. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for an SDVOSB firm is in compliance with regulations to meet our goals and fulfill the VA’s mission to meet socioeconomic goals.

This Request for Proposal is issued as a Two-Phase Design-Build procurement (Reference Federal Acquisition Regulation Part 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the Contracting Officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design-Build project.

The Phase II Request for Proposal (RFP), in the form of an amendment to this original solicitation, shall be issued to only those successful offerors that were determined to be the most highly qualified from Phase I.

Submittal of offers.

Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein; however, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed in Phase I to clearly describe the offeror's technical approach, technical qualifications and past performance to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request For Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums.

Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

PHASE I PROPOSAL SUBMITTAL – OPEN TO ALL SDVOSB OFFERORS

Phase I of the Request for Proposal is open to ALL Offerors. All proposals shall be submitted electronically with a table of contents. The Phase I proposal shall address the evaluation factors listed below:

Offerors shall submit a PDF electronically to the contract containing all the information for Phase I submittal. Failure to place the required submission information under the appropriate tab (factor or subfactor) may result in a lower rating if the evaluators cannot readily find the appropriate information.

Phase I proposals shall be received by 05/26/2026 3:00 PM Local Time (EASTERN). Proposals that are received after this time shall be late and may not be considered. There will be no public opening of the proposals.

All proposals - shall be submitted to:

Kim Gomez at kimberly.gomez@va.gov.

Vladimir Stoyanov at vladimir.stoyanov@va.gov

1.3 EVALUATION FACTORS

The below technical evaluation criteria (EC) EC-1 through EC-7 are listed in descending order of importance, and combined are significantly more important than non- technical factor EC-6 through EC-7:

EC-1 Professional Qualifications Professional Qualifications necessary for satisfactory performance of required services with a balanced licensed and certified workforce for the disciplines anticipated to be necessary, including:

· Mechanical Engineering

· Electrical Engineering

· Structural Engineering

· Architecture

· Health Facility Design

· Information Technology

· Communications Systems

· Control Systems Engineering

· Systems Integration

· Fire Protection Engineering

· Hazardous Material Abate

· Physical Security

· The construction team’s proposal shall emphasize the team’s expertise in:

· Construction in a Medical Center/DVA facility while maintaining normal operations of the existing adjacent facility.

· Site-Prep High Tech High-Cost renovation project. o Its capacity to devote time to the project.

· The degree to which the contractor has previous project experience with critical team members.

· Identify all key members of the construction team in an organizational chart which demonstrates:

· The specific responsibilities.

· Specific Control of the project.

· Include biographical data of all key project personnel to include the following:

a. Name of individual

b. Company employed by

c. Company position title

d. Years with the company

e. Work experience with projects that were of a similar nature.

EC-2 Management Plan QA/QC, Risk Management

· Demonstrate that they understand and are familiar with local Brooklyn VAMC site and its conditions. This includes understanding the various complexities with the specific site.

· Effectively and realistically demonstrate its ability to maintain quality assurance and quality control construction practices. Provide a copy of a Quality Assurance/Quality Control Plan from a previous project of similar size and scope that is in compliance with the Contract Clause titled "Inspection of Construction:

· QC consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. Cover all construction operations, both onsite and offsite, and be keyed to the pro- posed construction design and construction sequence. The project super- intendent will be held responsible for the quality of work and is subject to removal by the Contracting Officer for non- compliance with the quality requirements specified in the contract. In this context the highest-level manager responsible for the overall construction activities at the site, including quality and production is the project superintendent. The project superintendent must maintain a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

· Submit no later than 10 days after receipt of Notice to Proceed, the Con- tractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled "Inspection of Construction." The Government will consider an interim plan for the first 7 days of operation. Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.

EC-3 Previous Experience of Proposed Team

· Contractor must show documentation and demonstrate that the contractor and proposed subcontractors have had previous experience in performing work on similar projects. This includes working on High Tech High-Cost site renovation.

· Offeror shall demonstrate corporate experience with no less than 4 projects completed within the last five years similar in size and scope to this Project.

· In describing project construction experience, provide the following information:

· Project title, location and brief description including local government agency coordination and contracting method (design-build, design bid construction, CM at risk, RFP etc.), Project owner, contact name and telephone number and email addresses of owners’ contract person;

· Project Design Architect and Engineers (If Design/Build) and names and telephone number of contact person(s). Note each firm and employee al- so proposed for this solicitation

· Project prime contractor and major subcontractors and name and tele- phone number of contact person(s). Note each firm and managing per- sons also proposed for this solicitation.

· Project statistics including start and completion dates (original vs actual) for construction; cost (with brief explanation of what is included in the cost), linear footage, significant traffic control or phasing and any awards received.

· Referenced projects should preferably have dealt with the situation where adjacent areas were required to be protected and all services maintained to keep remaining building occupants in operation.

· The contractor shall respond within 48 hours of attempted contact either by the Contracting Officer or VAMC Engineering staff. Failure to respond within the specified time may result in your technical score being lowered for this area of evaluation.

· Demonstrate successful construction safety management and practices on past projects. Provide a copy of the overall company Construction Safety Policy that is in harmony with the requirements of the Code of Federal Regulations 29, Part 1926.

· Clearly outline utility shutdown needed to perform work and the proposed timeframes for outages in the proposed construction schedule as required by EC-5 below. Also state how you will ensure that the main hospital will continue to maintain normal operating activities throughout the site-prep renovation project.

EC-4 Schedule, Capacity to accomplish the work in the required time.

· The proposed schedule will be evaluated as to how well it meets the objectives of the project:

· Explain how you would be Maintaining Normal Operations of Building 15, Outpatient Clinic and Building 1, Main Building.

· Explain your procedures of Planned outages for Building 15, Outpatient Clinic

· Explain your procedures of fire protection phasing to maintain coverage

· Discuss the process in scheduling work to be done.

· Discuss Testing procedures such as medical gas etc…

· Unless other objectives are stated, the shorter the construction duration that is evaluated to be feasible while maintaining safety and quality in conformance with the RFP is preferred and will receive a higher evaluation.

· The construction team schedule will:

· Describe the project schedule (Gantt or CPM type bar chart) identifying major work items including long lead items with start and stop dates that are realistic. The schedule will show the critical path activities highlighted in red. (i.e., main building utility, medical gas outages, etc.)

· Describe critical suppliers and subcontractors and if they have reviewed and agree to the schedule.

· The Government required finish date for this Project is Four Hundred Fifty (365) days after NTP for base bid. This includes all design, construction, site work, all contracted modifications, final punch list, site cleanup, com- missioning, and demobilization from the site.

EC-5 Miscellaneous Experience & Capabilities

• Contractor shall provide their philosophy and method of implementing. Contractor shall provide example of specialized experiences or capabilities beneficial to the completion of the project, including: o Interior Design o CADD & Other Computer Applications. BIM o Value Engineering & Life Cycle Cost Analyses o Energy Conservation & New Energy Resources o CPM & Fast Track Construction o Seismic Design o Alternate Delivery Method – CMc, D/B, etc.

EC-6 Location and Facilities of Working Offices

• Contractor shall provide location of prime firm, consultants, subcontractor location and their distance to Brooklyn VAMC.

EC-7 Price

· All teams must include a firm fixed lump sum price for the Project work with sufficient breakdown to assure that the Team understands the types of work in- volved in the project. The proposal will be evaluated for cost/price realism. The price proposal MUST include a breakdown of the lump sum price by all current CSI Divisions and show discreet quantities and prices for all equipment including but not necessarily limited to HVAC and associated components etc.

· Quantities of labor hours and labor hour rates which are at least equal Davis Bacon Wage Determination for all trades and hourly rates are also required. Construction teams are encouraged to propose any value added items that they can deliver within the budget under a section titled “Value Engineering”.

· Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of lowest cost. A proposal that is unrealistic in terms of technical level of effort or unrealistically low in cost and/or price will be considered to reflect a lack of technical competence or inability to comprehend the complexity and risk of contract requirements.

The Government Technical Evaluation Team will use the following adjectival rating system, rating each proposal’s response to the above evaluation criteria using the follow- ing adjectival rating schemes for both past performance and non-past performance fac- tors:

Past Performance Only (NEUTRAL RATING INCLUDED):

Excellent (Raw score 1) Based on the offeror’s performance record, no doubt exists that the offeror will successfully perform the required effort. There is a very low performance risk.

Very Good ( Raw score .8) Based on the offeror’s performance record, little doubt exists that the offeror will successfully perform the required effort. There is a low performance risk.

Satisfactory (Raw score .6) Based on the offeror’s performance record, some doubt exists that the offeror will successfully perform the required effort. Normal contractor emphasis should preclude any problems. There is a moderate performance risk.

Marginal (Raw score .4) Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully per- form the required effort. There is a high-performance risk.

Unacceptable (Raw score .2) Based on the offeror’s performance record, extreme doubt exists that the offeror will successfully perform the required effort. There is a very high-performance risk.

Neutral

No performance record is identifiable.

Non-past-performance Factors (No NEUTRAL Rating):

Excellent (Raw score 1) The proposal demonstrates an excellent understand- Ing of requirements and approach that significantly exceeds performance or capability standards. Has exceptional strengths that will significantly benefit the Government.

Good (Raw score .8) The proposal demonstrates a good understanding of requirements and approach that exceeds performance or capability standards. Has one or more strengths that will benefit the Government.

Satisfactory (Raw score .6) The proposal demonstrates an acceptable under- standing of requirements and approach that meets performance or capability standards. Acceptable so- lution. Few or no strengths.

Marginal (Raw score .4) The proposal demonstrates a shallow understanding of requirements and approach that only marginally meets performance or capability standards necessary for minimal but acceptable performance.

Unacceptable (Raw score .2) Fails to meet performance or capability standards. Requirements can only be met by major changes to the proposal.

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