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673-22-107 Renovate Fire Alarm System
REQUEST FOR PROPOSAL TO DESIGN-BUILD
RENOVATE FIRE ALARM SYSTEM
673-22-107
| A. | PROJECT OBJECTIVES |
| A1. | Definition |
Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services for a specific project.
A2. Scope of Work Provide all labor, materials, tools and equipment, and Design-Build services necessary for 673-22-107 Renovate Fire Alarm System. The project encompasses upgrades to the current VAMC James A. Haley campus-wide Simplex fire alarm system located at 13000 Bruce B. Downs Boulevard, Tampa, Florida, 33612. The project includes replacing all the existing 4100u fire alarm panels, 4009 fire alarm panels, 4010 fire alarm panels, and the TSWs (computers) on campus. The Campus Main Network Communication Loop will receive upgrades replacing any building inter-connections that are not fiberoptic as well as various additional upgrades described in the SOW. The work includes, but is not limited to site investigation, design and preparation of drawings, phase planning, specifications, construction and installation of the Fire Alarm System as designed in the hospital areas identified in the project description of the SOW and this RFP.
A3. Cost Range The anticipated cost range for this project is between $ 3,500,000 and $4,500,000.
A4. Schedule Objectives The anticipated completion of this project is 360 days after “notice to proceed”.
B. SELECTION PROCEDURE
The Government expects its selection of the Design-Build Contractor will encompass several steps. However, the Government may initiate action to award a contract at any point after review of the offers. Therefore, each offer should reflect the Offeror’s best terms, both from a cost and technical standpoint. See FAR 52. 215-1, Instructions to Offerors - Competitive Acquisition (OCT 1997).
| B1. | Offers |
| A. | Offers shall be based on this solicitation, together with General Requirements listed in Division 1, Section 01010, Contract Documents listed for Project 673-22-107. Offers will be in the format stipulated elsewhere in this section; |
| B. | Sealed Offers, will be presented, separately bound by cost and technical parts in original and three copies. Offers shall include a completed SF 1442 (Solicitation Offer and Award) which acknowledges receiving all amendments, by number. There will be no public opening of the offers; and |
| C. | A Pre-Proposal Conference will be held on TBD. Offerors, subcontractors, manufacturers and suppliers are invited to attend. |
| B2. | Best and Final Offer |
| A. | If determined to be necessary, best and final offers will be requested from the original offers received. The Contracting Officer will identify those offerors whose proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those offerors falling within the competitive range, after which best and final offers will be requested. Those selected as within the competitive range will be given 14 calendar days to prepare their best and final offer. Sealed best and final offers will be submitted as per A2.1.B except as noted below and will be due at a time and place to be determined. There will be no public opening of the offers; and |
| B. | Offerors submitting best and final offers will not be requested to re-submit any documents which are unchanged from their initial proposals. Provide necessary changes as individual paragraphs or otherwise as briefly as possible, together with a table of contents, which clarifies where within the initial proposal additional or changed documents would be placed. Cost proposals shall include a completed SF 1442 (Solicitation Offer and Award) which acknowledges receiving all amendments, by number. A new Bid Bond shall be submitted only if the best and final offeror’s price proposal is greater than its initial price proposal. |
| B3. | Selection Criteria and Weightings |
| A. | Proposals will be evaluated on the basis of both cost and technical considerations. In descending order of importance, evaluations will be based on cost, construction management, past experience, and schedule; |
| B. | Award will be made to the offeror whose proposal is most advantageous to the government, price, and other factors considered. Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest price; and |
| C. | The weightings will be based on a total of 100%, with the cost evaluation at 50% and the technical evaluation at 50%. The weightings are as follows: |
| 1. | Cost Evaluation = 50% of total: |
Formula = [A/B] X C = D A = Lowest price proposal (maximum points) B = Each remaining price proposal C = Maximum points for price D = Point value for each remaining price proposal
| 2. | Technical Evaluation = 50% of total: |
| a. | Construction Management: (20% of total); |
| b. | Past Experience: (15% of total); and |
| c. | Schedule: (15% of total). |
| D. | Responsibility determination will be made in accordance with FAR 9.1, responsible Prospective Contractors. |
| B4. | Cost Evaluation |
Offers shall be prepared for a 360-day schedule. Offeror’s may propose an alternate schedule, in addition to the 360-day base schedule, which will also be evaluated per article A2.3, Selection Criteria and Weightings.
| B5. | Technical Evaluation |
| A. | Construction Management - Design-Build Team engineering/technical consultants shall be the subcontractor of the Design-Build Architect Engineer (DB A/E), not the Design-Build contractor or sub-contractors, assuming that the DB A/E and DB contractor are not one and the same firm. The Offeror shall demonstrate relevant experience of key personnel to be involved in this procurement. Supply biographical data including name of individual, company position, years with the company, work and educational background, tasks to be assigned on this project, percentage of work week to be committed to this project: |
| 1. | Key personnel shall include: |
| a. | Project Manager. |
| b. | Architect. |
| c. | Structural Engineer. |
| d. | Mechanical (HVAC, Plumbing/Sanitary, and Steam Generation) Engineer. |
| e. | Electrical Engineer. |
| f. | Interior Designer. |
| g. | Construction Project Manager. |
| h. | Construction Superintendent. |
| i. | Certified Industrial Hygienist; and |
| j. | Qualified Fire Protection Engineer. |
| 2. | The Offeror shall demonstrate techniques for maintaining on-time schedule performance. |
| 3. | The Offeror shall demonstrate a plan for utilizing the staging area, indicated on site drawings; and |
| 4. | The Offeror shall demonstrate techniques for maintaining workmanship and material quality control. |
| B. | Past Experience - The Offeror shall demonstrate prior corporate experience listing only projects awarded within the last five years with either of the following criteria: 1) projects completed by a DB contract (DB as defined by the VA (See article A1.2), and 2) project was one similar in size and scope to this project. Scoring may be more favorable if both criteria are met. Also include the following information for each project listed (Items are of equal importance): |
| 1. | The Offeror’s design experience in the Design-Build process; |
| 2. | The Offeror’s construction experience in the Design-Build process; |
| 3. | The Offeror’s recent experience in meeting the completion schedule for similar projects; |
| 4. | The Offeror’s awards that have been won for similar projects; and |
| 5. | The Offeror the major equipment supplier and their qualifications. |
| C. | Schedule - The Offeror shall provide a detailed schedule with narrative: |
| 1. | Design Period: |
| a. | The design period and provisions for Government reviews; |
| b. | A list of drawings to be included with each design submittal for VA reviews; and |
| c. | A phasing plan for coordination of interruptions to the utility service due to relocation site utility work. |
| 2. | Construction Period: |
| a. | Mobilization; |
| b. | Demolition method and sequencing; |
| c. | Excavation; |
| d. | Enclosure; |
| e. | Interior construction; |
| f. | Procurement and installation of equipment; |
| g. | Provisions for overtime or shift work; |
| h. | Timing of relocation of existing equipment. (list any existing equipment to be relocated); |
| i. | Site utilities, temporary stairs, and roadway realignment; and |
| j. | Tests and final inspection. |
| B6. | Role for VA’s consultant A/E Team |
| A. | The Government has determined that the Department of Veterans Affairs team of architect and engineering (A/E) consultant firms who developed this project to date (and produced these RFP documents) are not available to be named as members of the Offerer’s design team. The VA will retain their team for the remainder of the project’s development for review and monitoring purposes; and |
| B. | For clarity the A/E team who produced these RFP documents are listed below: |
JAHVA FMS Project Engineering Section
| C. | OFFER REQUIREMENTS |
| C1. | Proposal Sections |
Cost and Technical sections of the Offerors proposals will be evaluated independently. Offeror shall separately bind each section. Each section must therefore be labeled with the Offeror’s organization, business address, and VA Project Number 673-22-10.
| C2. | Cost Proposal Requirements |
| A. | Carefully follow “Instructions, Conditions, and Notices to Offerors.” Standard Form 1442 (Solicitation, Offer, and Award) shall be used for submitting offers. Offerors shall affix their names and return addresses in the lower left corner of the Offeror’s envelope. Envelopes containing offers must be sealed. Submit four copies of Standard Form 1442 with an offer guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”; |
| B. | Offerors shall submit separate prices for architect-engineer services, construction work and other activities (and the equipment). Under Section 304(b) of the Federal Property and Administrative Services Act, VA is not authorized to obligate funds or pay for architect-engineer services that exceed 6 percent of the estimated project cost, exclusive of fees; and |
| C. | Offeror shall include all required Representations and Certifications. |
| C3. | Technical Proposal Requirements |
| A. | The proposal shall meet the following requirements and evaluation will be based upon the criteria mentioned in article A2.5, Technical Evaluation; |
| B. | The Offeror shall provide a narrative description of the proposed building system or technology; and |
| C. | Construction Management: The Offeror shall demonstrate the relevant experience of key project personnel. Supply biographical data for key personnel for both the design and build portions of the work. Biographical data shall include the following: name of individual, company position, years with the company, work and educational background, and position that the individual will hold in regard to this contract: |
| 1. | Key personnel shall include: |
| a. | Overall Project Manager; |
| b. | Architect; |
| c. | Structural Engineer; |
| d. | Mechanical Engineer; |
| e. | Electrical Engineer; |
| f. | Certified Industrial Hygienist; |
| g. | Qualified Fire Protection Engineer; |
| h. | Construction Project Manager; and |
| i. | Construction Superintendent. |
| 2. | Indicate which individuals are used for the design phase and which are used during the construction phrase. Indicate what percentage of each individual’s time would be committed to the project during both the design and construction phases. |
| D. | Past (Corporate) Experience: The Offeror shall demonstrate prior corporate experience in the last five years with Design-Build. In describing project design and construction experience, provide the following information: |
| 1. | Project location; |
| 2. | Project owner; |
| 3. | Name and telephone number of Owner’s contact person; |
| 4. | Design Architect and Engineers; |
| 5. | Completion Date; |
| 6. | Construction Cost; |
| 7. | Names of Major Subcontractors; |
| 8. | Square Footage; |
| 9. | Foundation Type; |
| 10. | Number of Levels; |
| 11. | Length of Design Effort; |
| 12. | Length of Construction; and |
| 13. | A list of all consultants and all proposed major subcontractors. |
Also include experience in meeting the completion schedule, awards, and major equipment suppliers and their qualifications for similar Design-Build projects.
| E. | Detailed Schedule and Narrative: The Offeror shall provide a detailed schedule and narrative, indicating specific dates for each step of the process: |
| 1. | Contract progress schedule: The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date; |
| 2. | The Offeror shall describe in a written narrative its plans for phasing the work so that the Medical Center remains operational while utilities and access roadways are realigned. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the Medical Center within the specified time limits; |
| 3. | The Offeror shall clarify its intended uses of portions of the site for materials staging, temporary trailer offices, employee parking, and other activities; |
| 4. | The Offeror shall specify how much allowance has been made for bad weather in the schedule; |
| 5. | The Offeror shall specify the days of the week and the hours of construction operations during each phase of the work; and |
| 6. | The Offeror shall specify the percentage of contract completion that will be achieved at the completion of design and thereafter at each month of construction. |
| F. | CADD Drawings: The Offeror shall submit all drawings in both hard copy and electronic form in AutoCAD. |
| D. | GENERAL CONTRACT REQUIREMENTS |
A. Project Description: Provide design build services to accommodate the replacement of the devices and cabling infrastructure of the current Fire Alarm System (Simplex) within the JAHVA Campus as identified in this SOW. The project will bring the systems up to date with the most current product, infrastructure, hardware, and software available.
The following fire alarm system areas have been identified as in need of the upgrade. The DB Team shall review all the existing field conditions and perform a survey of these affected areas (to verify the existing conditions):
· Upgrade the following 18 Nodes from 4100U CPU/Display to latest version of 4100ES CPU/Display
| NODE |
| BUILDING |
| LOCATION |
| EQUIPMENT ID |
| 5 |
| BLD 38 SCIU/BLD 40 |
| A224-38 |
| 84122 |
| 6 |
| BLD 32 RTU/BLD 63/T98 |
| 127-32 |
| 83137 |
| 7 |
| BLD 1 MRI/BLD 56 |
| C052-01 |
| 83133 |
| 9 |
| BLD 1/BLD 19/T33 PULLS |
| GA-023 |
| 83134 |
| 10 |
| BLD 2 |
| 1FL ELEC CLOSET |
| 25073 |
| 13 |
| BLD 68/T62/T80/T81/T82/T83 |
| 119-68 |
| 80844 |
| 14 |
| BLD 53 FH1 |
| 117-53 |
| 80843 |
| 15 |
| BLD 1 ER EXPANSION |
| GE005-01 |
| 72619 |
| 16 |
| BLD 1 A WING/T33 SMKS |
| GA-016C |
| 83135 |
| 17 |
| BLD 30/BLD 64/T77/T78 |
| 171-30 |
| 80869 |
| 19 |
| BLD 1 OR EXPANSION |
| BD-11 |
| 74194 |
| 20 |
| BLD 1 D WING |
| D131B-01 |
| 83136 |
| 21 |
| BLD 42/T73/T74/T75/T76 |
| 228-42 |
| 80406 |
· Update existing 4100ES software to the latest revision in the following nodes:
| NODE |
| BUILDING |
| LOCATION |
| EQUIPMENT ID |
| 8 |
| BLD 1 C WING |
| C101C-01 |
| 84121 |
| 24 |
| BLD 52 FH2 |
| KITCHEN |
| 139813 |
· Replace the following 4010 fire alarm panels to the latest version of 4100ES:
| NODE |
| BUILDING |
| LOCATION |
| EQUIPMENT ID |
| 22 |
| BLD 54 MAINT |
| 004-54 |
| 114698 |
| 23 |
| BLD 55 GARAGE |
| 104-55 |
| 100483 |
· Replace the following TSW Computers and upgrade graphics to reflect the current floor plans:
| NODE |
| BUILDING |
| LOCATION |
| EQUIPMENT ID |
| 18 |
| ELECTRONICS SHOP |
| GD-023 |
· Determine which 4009 NAC Extender panels will remain and ones that do remain will be updated with new chips/firmware. The quantity of 4009’s will be affected by the addressable notification portion of the project.
· The Campus Main Network Communication Loop will receive upgrades replacing any building inter-connections that are not fiberoptic. It will replace the two copper networks for the fire alarm system. One is the node-to-node connection for comms, the other is the connection for the audio riser. According to the product specifications, both networks can utilize a common fiber route as described as follows:
| NODE |
| FROM BUILDING |
| NODE |
| TO BUILDING |
| 4 |
| BLD 39 CEP |
| 5 |
| BLD 38 SCIU/BLD 40 |
| 5 |
| BLD 38 SCIU/BLD 40 |
| 6 |
| BLD 32 RTU/BLD 63/T98 |
| 6 |
| BLD 32 RTU/BLD 63/T98 |
| 7 |
| BLD 1 MRI/BLD 56 |
| 7 |
| BLD 1 MRI/BLD 56 |
| 8 |
| BLD 1 C WING |
| 8 |
| BLD 1 C WING |
| 9 |
| BLD 1/BLD 19/T33 PULLS |
| 9 |
| BLD 1/BLD 19/T33 PULLS |
| 10 |
| BLD 2 |
| 24 |
| BLD 52 FH2 |
| 13 |
| BLD 68/T62/T80/T81/T82/T83 |
| 13 |
| BLD 53 FH1 |
| 22 |
| BLD 54 MAINT |
| 22 |
| BLD 54 MAINT |
| 23 |
| BLD 55 GARAGE |
| 23 |
| BLD 55 GARAGE |
| 14 |
| BLD 53 FH1 |
| 14 |
| FH1 |
| 15 |
| BLD 1 ER EXPANSION |
| 15 |
| BLD 1 ER EXPANSION |
| 16 |
| BLD 1 A WING/T33 SMKS |
| 16 |
| BLD 1 A WING/T33 SMKS |
| 17 |
| BLD 30/BLD 64/T77/T78 |
| 17 |
| BLD 30/BLD 64/T77/T78 |
| 18 |
| ELECTRONICS SHOP |
| 18 |
| ELECTRONICS SHOP |
| 19 |
| BLD 1 OR EXPANSION |
| 19 |
| BLD 1 OR EXPANSION |
| 20 |
| BLD 1 D WING |
| 20 |
| BLD 1 D WING |
| 21 |
| BLD 42/T73/T74/T75/T76 |
| 21 |
| BLD 42/T73/T74/T75/T76 |
| 1 |
| CEP TSW |
· Addressable notification alterations:
1. For the entire facility the existing speakers, speaker/strobes and strobes will be replaced with addressable devices.
2. The following areas will be replaced with addressable horn strobes only: Fisher house 1 (Bldg 53), Maintenance Bldg (Bldg 54), and the Parking Garage (Bldg 55).
· Provide and install a new smoke detector, along with any conduit/wiring needed for the following locations and devices:
1. 7 locations: Bldg 38 Third FL
2. 6 locations: Bldg 38 Second Fl
3. 4 locations: Bldg 38 Ground Fl
4. 5 locations: Bldg 1 Second Fl
5. 4 locations: Bldg 1 Fifth floor
6. 1 location : Bldg 1 Seventh Fl
· Incidentals:
1. Any troubles, grounds, opens or shorts found during the installation shall be recorded in detail and documentation submitted to the COR. This will be addressed as a possible change order or separate project depending on the magnitude of the findings.
D1. Design-Build (DB) Team’s Responsibilities Intent: The DB contractor shall construct the project in accordance with the VA RFP documents and approved construction documents prepared by the DB A/E within the required time period (contract length).
| D2. | Construction Documents |
| A. | General: |
| 1. | The RFP documents are intended to define the room layout, the basic materials, and systems to be installed in the project. It is the DB team’s responsibility to complete the documents and construction in a manner consistent with the intent of the solicitation documents; |
| 2. | The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Request for Proposal (VA RFP), and prevailing codes. The DB A/E shall submit the construction documents for review at (65%) and (95%) completion stage; |
| 3. | The DB team shall allow a minimum of (15) working day for each review cycle. A cycle commences with the VA’s receipt of the review documents and concludes with the DB team’s receipt of comments, either electronically by fax, or by hard copy delivery. The DB Team shall allow for (1) full day meetings with the staff of VA Medical Center James A Haley to review each submission and resolve design issues; |
| 4. | Each submission shall include 10 hard copy sets and 3 sets on computer floppy disks; |
| 5. | Each submittal shall be made to the VA Project Manager for coordination with the VA Medical Center, VA Resident Engineer; |
| 6. | Mandatory schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team; |
| 7. | The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD Version for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files; |
| 8. | The specifications included in the VA RFP shall be available to the DB team in electronic format in (Word 6.0) for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the RFP Architect/Engineer as to accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files; |
| 9. | The DB A/E who prepares the construction documents shall be professional architect/engineers licensed in the state in which the design work is completed. The professional seal indicating such license by the state shall appear on the documents. The architect whose seal is shown will be known as the architect of record. The DB A/E shall certify compliance with the VA RFP; and |
| 10. | The construction drawings shall comply with the VA RFP and be prepared to include such details that the project can be constructed. The construction record drawings shall be completed in AutoCAD. Construction shop drawings are not required to be completed in AutoCAD. Drawings shall be plotted at scales no smaller than those used for equivalent information in the RFP (solicitation)documents. |
| B. | Construction Drawings: The construction drawings shall include a coordinated set of: |
| 1. | Civil engineering drawings including grading and drainage plans, paving plans, utility plans, schedules, and details; |
| 2. | Landscape drawings including landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, and details; |
| 3. | Structural drawings including foundation plans, roof framing plans, schedules, and details, including general notes and all calculations; |
| 4. | Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, cabinetry elevations, door schedules and details, window schedules and details, room finish schedules, loading dock details, auto transport and pneumatic tube details, and other details; |
| 5. | Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations; |
| 6. | Food service Equipment drawings including floor plans, elevators, equipment schedules, and details; |
| 7. | Plumbing drawings including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations; |
| 8. | HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment; |
| 9. | Outside Steam Distribution drawings including system plans and profiles, manhole piping plans and sections, equipment schedules, and details; and |
| 10. | Electrical drawings including floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules and details. |
| C. | Construction Specifications: Project Specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings and to be incorporated in the project: |
| 1. | The DB Team shall prepare and submit 100 per cent complete construction specifications in accordance with standard professional practice and the VA RFP; |
| 2. | The construction specifications shall be at a comparable level of detail and demonstrate compliance with the VA RFP. The specification submitted for review shall be a “redline and strikeout” version of the VA RFP Specifications that clearly indicate the locations of deletions, revisions, and additions to the VA RFP Specifications; and |
| 3. | The construction specifications shall include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. |
| D3. | Construction Period Submittals |
| A. | The DB Contractor shall prepare and submit shop drawings, product data, and samples during construction as required by the VA RFP documents. The shop drawings, product data, and samples shall bear the stamp of the licensed architect or engineer of record certifying compliance with the RFP (See B.1.1.A); |
| B. | Other Submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications; and |
| C. | Project Record Drawings: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times. |
| D4. | Project Close-out |
The DB team shall comply with the requirements in the “General Conditions”, 01001, and “General Requirements”, 01010, for submission of final RFP as-built drawings, shop drawings, manuals, and other documents as noted.
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