S05_RFI Tracking Log PN 673_22_107 DB Renovate Fire Alarm System System_8Feb2023.docx
DOCX document 40 KB Posted
- Solicitation number
- 36C24823R0036
About this file
This document contains a request for information tracking log and details of a federal contract opportunity for renovation of a fire alarm system. The solicitation is for a design-build project to renovate the fire alarm system at the James A. Haley Veterans Medical Center in Tampa, Florida. The project number is 673-22-107 and responses to the solicitation were due by various dates in December 2022. The magnitude of the project is estimated between $2,000,000 to $5,000,000. The solicitation will be evaluated as best value to the government. Key firms involved include the Department of Veterans Affairs Veterans Health Administration and Veterans Integrated Service Network 8.
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Text version
Request for Information (RFI)
D/B Renovate Fire Alarm System Project 673-22-107
| RFI NBR |
| Question/ |
Response
| Company Submitted By |
| Dated Received |
| 1 |
| Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor? |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The ICRA has not been performed. The VA will perform a Pre-Construction Risk Assessment upon award and will utilize information provided by the G.C. to make the determination of the required level in each area for the ICRA.
| 2 |
| Who does inspection and permitting of Infection Control? Is there an Infection Control Permit fee? |
| TJS-Herman JV |
| 20Dec22 |
VA Response: During design there will be collaboration between the Design team and the VA IC and Safety department to ensure these ICRA measures and requirements are in the project construction prints. During construction the Infection Control Department attends weekly safety compliance rounds and inspection. Our IC representative will help guide the project and approve the permit as reviewed, accepted and adjusted (when it comes time to update any conditions). There is no VA imposed fees.
| 3 |
| Has a Limited Source Justification (FAR 6.302-1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)). |
| TJS-Herman JV |
| 20Dec22 |
VA Response:
A separate J&A will be issued, notating that the system must be Johnson Controls, Inc. (JCI) / Simplex Grinnell.
| 4 |
| Confirm that the Government will allow proposers a minimum of seven (7) business days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Proposers will have (7) calendar days to respond from the date of RFI responses being released.
| 5 |
| Instruction to Offerors And Evaluation Information, Proposal Requirements and Formatting (Phase One and Phase Two), Section 6.9 states, "Proposals submitted in response to this solicitation shall be signed by the SDBVOSB 51% owner and dated." Can the Government please confirm that a Joint Venture is acceptable as offeror? |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The SDVOSB is the firm that should be competing for award and must do 15% of the work.
| 6 |
| Instruction to Offerors And Evaluation Information, Phase One - Factor 2: Technical Qualifications, "definitions" states, "Scope - A project in which contemplates the design and construction to either repair or replace parking garage facilities or similar structures." As the primary scope of work noted on the RFP is replacement of a nurse call system, can the Government please confirm that similar in scope refers to design and construction to repair or replace fire alarm systems? |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed. Similar in scope is in regard to repair or replace fire alarm system.
| 7 |
| Instruction to Offerors And Evaluation Information, Phase One - Factor 2: Technical Qualifications, "definitions" Section 4 states, "Offeror experience shall be submitted using Experience Information Sheet attached." Please provide the aforementioned sheet. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Sheet may be found on SAM.gov, attached to solicitation.
| 8 |
| Instruction to Offerors and Evaluation Information, Phase One - Factor 3: Past Performance, indicates the need for a CPARS evaluation or a Past Performance Questionnaire (PPQ) for each project. Please confirm that the Offeror may use previously submitted PPQs for this submission. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: CPARS should be submitted if available. PPQs may be submitted if CPARS are not available.
| 9 |
| As the Experience Information Sheet/Specialized Experience Form (Attachment 3) was not provided with the Solicitation documents, please provide the requirements for past experience writeups (or confirm that the Offeror should use Spec Section 00 11 21, Section C3, D. Past [Corporate] Experience). Additionally, should the form be provided in the future, please confirm that the Offeror can utilize their own format as long as it covers the required information. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Sheet may be found on SAM.gov, attached to solicitation. Updated SPEC 00 11 21 may be found on SAM.gov.
| 10 |
| Please confirm that the RFI window will reopen for Phase Two. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed. RFI window will reopen for Phase Two.
| 11 |
| Instruction to Offerors and Evaluation Information, Evaluation Criteria Factor 3 - Past Performance states, "...the D/B team's recent (substantially completed or turned over no longer than seven (7) years from the date of this solicitation), relevant experience," and Phase One - Factor 2: Technical Qualifications states, "...completed within the past five (5) years from the issuance date of this solicitation, or that are currently ongoing and substantially complete (at least 50% construction progress completed..." Please confirm that recent experience encompasses no longer than seven (7) years from the date of this solicitation or at least 50% construction progress complete. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: No longer than seven (5) years. Updated Instruction to Offerors and Evaluation Information may be found on SAM.gov.
| 12 |
| Spec 01 11 21, para D.2.A.2 states, "The DB team shall allow a minimum of (15) working day for each review cycle;" however, Section I.D.6 (page 13 of 89) calculates the time between submission of contract documents and first review meeting as 15 calendar days. Please confirm that VA review cycle will be no more than 15 calendar days. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The VA will utilize a 15 calendar day review cycle for each submission in the design process. Updated SPEC 00 11 21 may be found on SAM.gov.
| 13 |
| Reference Spec 01 11 21, para D2.B, "Construction Drawings," - Many of these disciplines listed appear to be not applicable to the scope of this project (e.g., civil, structural). Confirm that the listed construction drawings are to be used "as applicable" to this scope of work. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed. Listed construction drawings are to be used as applicable to this scope of work. Additional drawings may be found on SAM.gov. Updated SPEC 00 11 21 may be found on SAM.gov.
| 14 |
| Instructions to Offerors and Evaluation Information, Section I.3 Magnitude of this Project, states the magnitude is between $2,000,000.00 and $5,000,000.00. Spec Section 00 11 21, Section A3 states the anticipated cost range for this project is between $3,000,000 and $ 4,000,000. Please confirm the magnitude is $2,000,000.00 to $5,000,000.00. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The magnitude is $2,000,000 to $5,000,000. Updated SPEC 00 11 21 may be found on SAM.gov.
| 15 |
| Spec Section 00 11 21, Section C3, Subsection C, states "The Offeror shall demonstrate the relevant experience of key project personnel. Supply biographical data for key personnel for both design and build portions of the work. Biographical data shall include the following: name of individual, company position, years with the company, work and educational background, and position that the individual will hold in regard to this contract." Instructions to Offerors and Evaluation Information, Section 7, subsection Phase One - 2nd (Technical Proposal), does not indicate a need for key personnel resumes, nor does Section III. Evaluation Factors for Award. Please confirm there is not a requirement for key personnel resumes. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: There is no requirement for key personnel resumes. Updated SPEC 00 11 21 may be found on SAM.gov.
| 16 |
| Spec Section 00 11 21, Section B5, Subsection C, "Schedule - The Offeror shall provide a detailed schedule with narrative," mentions a schedule as a tenet of evaluation in the Technical Evaluation. The Instructions to Offerors and Evaluation Information, Section 14, Subsection (d), states, "Required Submittals for Factor 2 - Schedule (no page limit)". Please confirm that the schedule requirement for this proposal is for Phase Two only. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Schedule requirement is Phase Two. Updated SPEC 00 11 21 may be found on SAM.gov.
| 17 |
| Instructions to Offerors and Evaluation Information, Section 4 states, "The proposals must conform to the solicitation requirements and judged to represent the Best Value to the Government." Spec Section 00 11 21, Section B3, Subsection A and B, state, "In descending order of importance, evaluations will be based on cost, construction management, past experience, and schedule" and "Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of the lowest price," appearing to be Lowest Price Technically Acceptable (LPTA). Please confirm that this effort will be evaluated as Best Value to the Government. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: It will be evaluated as Best Value to the Government. Updated SPEC 00 11 21 may be found on SAM.gov.
| 18 |
| Reference Spec 01 35 26 - para 1.7.C states "The SSHO has be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO." There are no specs that further discuss the Superintendent or the Quality Control Manager (QCM). Confirm that the Superintendent and the QCM can be the same person. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The Superintendent and the QCM can be the same person
| 19 |
| Please confirm whether each individual PDF (1st and 2nd package) can be 7 MB or whether the total of all submitted documents must be 7 MB. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: 7MB per file.
| 20 |
| Phase One - Technical Proposal Preparation Instructions, Phase One - 2nd (Technical Proposal), Section (c) states that the Factor 1, Technical Approach is 30 pages max, excluding letters of commitment and copy of licenses. The letters of commitment and licenses are not referenced in any other section. Please provide guidance as to who these letters should come from on the Offeror team and which licenses should be provided. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The letters of commitment for an irrevocable letter of credit (See FAR 28.102-1) concerns the Prime’s ability to meet Miller Act requirements. As for licenses, at a minimum, include the Prime offerors General Contractor’s (GC) License.
| 21 |
| Instructions to Offerors and Evaluation Information, Phase Two, Factor 2: Schedule states that the offeror is to submit a "time scaled bar graph format" schedule. Further down in the narrative, it states a "critical path method schedule…in accordance with Section No. 01 32 16 16 - Network Analysis Schedules" which prescribes the use of Primavera P6 software and a fully resource loaded schedule. Please confirm that the schedule need only be a milestone bar graph format that does not require P6 or cost loading, and that any other further requirements from 01 32 16 16 apply to the project schedule after award. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed. Any other further requirements will apply to the project schedule after award.
| 22 |
| The RFP 36C24823R0036 document includes Representations and Certifications on page 40 of 94 but does not require the Offeror to provide these certifications in the proposal. Please confirm that the VA will utilize SAM.gov to confirm these certifications or that these certifications will be provided with the Phase Two price proposal (Spec 00 11 21 C2, C). |
| TJS-Herman JV |
| 20Dec22 |
VA Response: The Government will confirm these certifications.
| 23 |
| Per Spec 00 11 21, Section B4, Offerors may propose an alternate schedule, in addition to the 360-day base schedule, which will also be evaluated per article A2.3. Please confirm that if submitted, this alternate schedule would not result in a lower evaluation rating from the VA if longer than 360 days. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Updated SPEC 00 11 21 may be found on SAM.gov. Submitting an alternate schedule does not automatically result in a lower evaluation. On this project the VA has required to complete the entire work ready for use not later than 360 days after receipt of notice to proceed.
| 24 |
| Spec 00 11 21 Section B5 states that there are three other sections required for the technical proposal: Construction Management, Past Experience, and Schedule. These are not aligned to the Instruction to Offeror Requirements for the Phase One proposal. Please confirm these sections are not required for this Phase One proposal. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: They are not required in the Phase One proposal. Updated SPEC 00 11 21 may be found on SAM.gov.
| 25 |
| Spec 00 11 21 states in section B5.B, "Past Experience," to provide projects to demonstrate corporate experience. Please confirm these are not beyond the three projects required in Factor 2, Technical Qualifications. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed. Updated SPEC 00 11 21 may be found on SAM.gov.
| 26 |
| Spec 00 11 21 states in section in B5.B, "Past Experience," to provide projects to demonstrate corporate experience page (00 11 21-4). Section C3.D of the same document (00 11 21-6) prescribes that the Offeror has to demonstrate design-build experience and provide a list of project information. The first appears to be corporate experience overall and the second appears to tie to Technical Qualifications. Please verify if these are to be two separate sections or whether these are to fall within Factor 2's (Technical Qualifications) three projects. |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Updated SPEC 00 11 21 may be found on SAM.gov.
| 27 |
| Spec 00 11 21 states in Section C3.F that CADD drawings must be submitted in hard copy and electronically. Will Phase Two proposals be required in hard copy, inclusive of drawings? |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Phase Two proposals will only be required electronically. Updated SPEC 00 11 21 may be found on SAM.gov.
| 28 |
| Spec 00 11 21 Section D2 (00 11 21-11) states that the construction documents for review are at the 65% and 95% completion stage. RFP 36C24823R0036 document states on page 7 that the design phases will include 65%, 95% and review stages. Please confirm that draft specifications will be included in these stages and the final specifications will be included in the final 100 percent complete construction specifications (D2, C1 - 00 11 21-14). |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Updated SPEC 00 11 21 may be found on SAM.gov. This is confirmed that draft specifications will be included in these stages and the final specifications will be included in the final 100 percent complete construction specifications.
| 29 |
| Please confirm that the fourth design submission (deliver final contract documents) under D.6. Design Schedules in RFP 36C24823R0036 document does not require a review meeting (as indicated in 7. Review Meetings, page 16 of 94). |
| TJS-Herman JV |
| 20Dec22 |
VA Response: Confirmed.
Page Left Blank Intentionally
Attachment 2 RFI Tracking Log
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