S02 Exhibit C ASR_SOW Dental Clinic Final_slj.9.22.25.pdf

DURHAM VA HEALTHCARE SYSTEM

STAND ALONE DENTAL CLINIC

AGENCY SPECIFIC REQUIREMENTS

& STATEMENT OF WORK

DURHAM VA HEALTHCARE SYSTEM

STAND ALONE DENTAL CLINIC

Any conflict with lease documents the ASR/SOW shall govern.

If conflict exist in this ASR/SOW, the most restricted will apply.

After completion of all tenant improvements, the Department of Veterans Affairs will obtain 10,130 (contiguous) usable square feet/11,650 rentable square feet of clinical space for a Standalone Dental Clinic in the Raleigh-Durham area. The space should be appropriate to retrofit or as existing space for general dental services that include the diagnosis, treatment, and overall management of the oral health needs of patients, including periodontal care, fillings, crowns, veneers, bridges and preventive education. General dentistry is dental services that provide routine checkups, examinations, and cleanings. Where there are discrepancies in the lease document and the Agency Specific Requirement (ASR), the ASR supersedes.

Space shall be available for use of the Durham VA Health Care System for personnel, furnishings, and equipment to meet the needs for a Standalone Dental Clinic. Space must provide administrative and dental staff providing services to our patients on one-floor. The space shall be of contiguous office space in a professional and aesthetically pleasing Building.

Space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use.

Space shall be located in a class A/B building, prime commercial office space with attractive, professional surroundings, not industrial. Streets and public walkways shall be well maintained.

Space shall have access to one or more modes of public transportation, specifically bus transportation that would allow access to the VA facility. Space must be within a walking distance of 400m or ¼ miles of mass transit system, bus stop or rail system. Space must be of modern quality building of sound and substantial construction.

Specific questions regarding the layout should be directed to the Lease Contracting Officer for resolution. The Government shall not be responsible for errors, omissions, or assumptions made by the Lessor in the adaption of the Government’s requirements to the Lessor’s Space.

The Lessor is responsible for using the VA Dental Design Guide, the Technical Information Library (TIL), the Design and Leasing Criteria to adapt the Government’s requirements to the Space. TIL Catalog - Office of Construction & Facilities Management (va.gov) https://www.cfm.va.gov/til/catalog.asp

HOURS OF OPERATION

The hours of operation are defined as the following: 7:00am to 5:30 p.m. Monday through Friday.

The Government shall have access to the subject office space Monday through Friday, 6:00am to 8:00pm without additional payment, including the use, during other than normal hours, of necessary services and utilities, such as elevators, toilets, lights, and electric power.

The Durham VA Dental Clinic Team will provide a seven (7)-day advance notice for access on weekends and holidays. Weekend access notification will be provided by the Lease Contracting Officer or Contracting Office Representative, without additional payment.

(Weekend and holiday access will be a rare occurrence).

Government Holidays are as Follows: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth National Independence Day Act, The Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and any other day authorized by the President of the United States. Any federal holidays that fall on a Saturday will be observed on the preceding Friday and holidays on Sunday are observed on the following Monday.

Lessor shall notify the government of any observed holidays that are not recognized by the government and a contact for emergency access.

VA Police Service must have access to the space 24/7, 365 days a year.

EXHAUST/HVAC SYSTEM

Heating, Ventilation and Air Conditioning General Air conditioning systems will be provided by the Lessor to heat, cool and ventilate the Dental Clinic as required to satisfy VA design criteria.

The Lessor shall follow criteria in VA Technical Information Library (TIL) HVAC Design Manual (PG-18-10) listed on VA web site under Office of Construction & Facilities Management (CFM). DESIGN MANUALS (PG-18-10) – Office of Construction & Facilities Management (va.gov) (See Appendix A and the Dental Design Guide).

Also refer to (PG-18-1) Master Construction Specifications and (PG-18-4) Standard Details and CAD Standards for items that may apply within the Dental Service. See Sustainable Design and Energy Reduction Manual (May 2014) for additional information and requirements. Technical Information Library (TIL) – Office of Construction & Facilities Management (va.gov).

https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/

The air conditioning system serving the Dental Service shall be designed to operate in occupied/unoccupied modes to suit applicable schedules. Controlling odor with proper exhaust is critical within the Dental Lab.

The HVAC design shall provide for exhaust air from spaces to control the transfer of odors and provide proper room pressurization and proper air changes per hour that may be required by the VA HVAC Design Manual or code standards

The lessor shall calculate the supply air volume based on the required air changes per hour by the applicable codes, criteria, and the project-specific parameters, such as, ceiling height and air distribution mode, and the required space heating load.

The lessor must review the Minimum Air Handling Unit (AHU) Requirements to service VA Dental Clinic Spaces shall be according to the VA HVAC Design Manual on pages 6-47, 6-48 and 6-49. https://www.cfm.va.gov/til/dManual/dmHVAC.pdf.

The lessors must review the Dental Clinic -Room Data Sheet found in the VA HVAC Design Manual to determine the AHU requirements for specific rooms within the dental clinic. Air-handling units must serve the specific dental clinic functions to maintain their functional and operational integrity. The system shall have a minimum of three levels of password protection to restrict altering the device setpoints, data trends, schedules, and overrides.

The A/E shall ensure that all HVAC Controls Software is specified to be DIACAP certified and that submittals include proof of said certification.

The lessor shall provide commercial grade room temperature sensors with programmable temperature adjustment limits and night setback push button override capabilities commercial grade room temperature sensors with programmable temperature adjustment limits and night setback push button override capabilities.

Sensor locations will be in accordance with VA OIT standards and approved by OIT and DVAHCS Interior Design Team. Room sensors shall not be placed on exterior walls or on partitions between the conditioned space and adjacent non conditioned space. Sensor locations shall be coordinated with existing furniture layout where applicable or proposed furniture layout on new construction and renovations

See AHU data sheets for specific temperature, pressure, and humidity data logging requirements https://www.cfm.va.gov/til/dManual/dmHVAC.pdf https://www.cfm.va.gov/til/dManual/dmHVAC.pdf

TELECOMMUNICATION CLOSET (IT CLOSET)

All perimeter walls shall extend from floor slab to structural system (deck) to prevent up and over access. There telecommunication closet requires four (4) electrical 20 amp ports.

A PIV Card reader should be installed for OIT access. The telecommunication closet must have PIV Card RPK40 readers with Keypad.

There should be no windows or other openings. Door hinges inside the room door Metal frame and door with dead lock pin, automatic locking upon entry and exit for a secure File Room. Doors shall be 1-3/4 in hardwood or hollow steel with welded pins. All doors shall be outfitted with 2 locksets. Doors with metal frames shall have a mortise lock with a deadlock pin feature and automatically latch on closure. If the door is not in a steel frame, one of the two locks must be a jimmy-proof rim dead lock.

Building ground should be supplied to closet via green jacketed #2 stranded copper wire.

Building ground cables should enter the room via ½” or smaller conduit that is securely fastened to the wall. (Unistrut or similar device) The conduit should not extend lower than 7’ 10” from the floor. This will accommodate room for a cable tray connected to a 7’ equipment rack.The Lessor shall install a 4 foot by 8 foot ¾ inch thick fire retardant plywood board on the wall of the telephone closet for the mounting of equipment.

Cat 6A cables should enter the room via 6” or larger conduit that is securely fastened to the wall. (Unistrut or similar device) The conduit should not extend lower than 7’ 10” from the floor (8’ to 8’ 6” would be ideal if possible). This will accommodate room for a cable tray connected to a 7’ equipment rack.

The telecommunication closet should have a dedicated A/C to ensure continuous operations and cooling. The lessor shall provide commercial grade room temperature sensors with programmable temperature adjustment limits and night setback push button override capabilities commercial grade room temperature sensors with programmable temperature adjustment limits and night setback push button override capabilities.

Sensor locations will be in accordance with VA OIT standards and approved by OIT and DVAHCS Interior Design Team. Room sensors shall not be placed on exterior walls or on partitions between the conditioned space and adjacent non conditioned space.

Sensor locations shall be coordinated with existing furniture layout where applicable or proposed furniture layout on new construction and renovations. Room shall be temperature controlled according to the Data/Voice Equipment Room Data Sheet found at on page 6-109 at https://www.cfm.va.gov/til/dManual/dmHVAC.pdf. See Appendix D, OIT Closet Standards for cooling temperatures, indoor relative humidity, etc.

Additional OIT requirements can be reviewed on pages 6-107 through 6-109 at

Any conflict with lease documents the ASR/SOW shall govern. If conflict exist in this ASR/SOW, the most restricted will apply. https://www.cfm.va.gov/til/spclRqmts.asp#TelecomInfraStds

DATA CLOSET/OIT AREAS

All OIT areas will be constructed to latest version of VA OIT-Infrastructure Standards, see the below referenced link. https://www.cfm.va.gov/til/dguide/OIT- InfrastrucStdTelecomSpaces.pdf

The data closet should be no less than 100 square feet. Overhead lighting should be established for a full view of the room. Reverse door of solid construction - open into hallway.

Two (2) inch conduit from building Demarc to OIT closet. The data closet shall be secured to VA access only and not be shared with any other tenant.

Conduit should have four Cat6A cables and space for 2 fiber connections. Services such as a T1/T3/DSL/CAT 6A Cable and a 911 line shall be extended from the telecomm demarcation point to the data closet by the lessor. This can be accomplished by providing 4 cat 6 data cables from demark to data closet.

Data closet shall have a dedicated 110 (quad outlet) electrical circuit near the data rack and a two (2) inch conduit from building Demarc to OIT closet. Conduit should have four Cat6A cables and space for 2 fiber connections. All cabling from OIT closet to room needs to be Category 6A. Each room should have at minimum of two, four port ethernet connections.

Data closet shall have an available ground and the data racks shall be grounded. All ethernet connections should be punched down to TIA-568B standards. The OIT closet needs to have a dedicated 208v dual outlet with a L6-20 twist lock connection located at top of rack.

The data rack will be a four-post open rack (preferably two racks). Patch Panels should be angled category 6A 24 port 1U or 48 port 2U. Rack mounted Power distribution Unit with C13 / C14 outlets is required.

https://www.cfm.va.gov/til/dManual/dmHVAC.pdf https://www.cfm.va.gov/til/spclRqmts.asp#TelecomInfraStds https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

Lessor will need to provide the rack mounted Uninterruptible Power Supply (UPS) Vertiv

RACK·MOUNTED 5KW 206V UNINTERRUPTIBLE POWER SUPPLY (UPS) WITH NEMA ZOA LZI·

20P INPUT ANO L21-20R OUTPUT. The data rack will be a four-post open rack (preferably two racks). Data racks shall be securely bolted to the floor. The plywood board should be placed so that stenciling is facing away from the wall to clearly display it. (Ortronics Series or equal).

Room shall be temperature controlled according to the Data/Voice Equipment Room Data Sheet found at on page 6-104 through 6-108 at https://www.cfm.va.gov/til/dManual/dmHVAC.pdf

See Appendix D, OIT or Data/Voice Equipment Rooms – Room Data Sheets for temperature and humidity standards.

Data closet must be a secured wallfrom floor to ceiling (deck) and not be able to be accessed by removing a ceiling tile. The specific location to be identified by the tenant once the area has been reviewed. The lessor shall provide an under floor, water leak detection system and a smoke detector to detect smoke and initiate corrective actions with alarms.

A single cable will be required in the data closet for a wall phone to be terminated on a wall jack at 48” center. Data racks shall have sufficient space to mount patch panels, data equipment, PBX and UPS. The data closet shall be secured to VA access only and not be shared with any other tenant.

The OIT closet needs to have a dedicated 208v dual outlet with a L6-20 twist lock connection located at top of rack. Adequate space for growth must be figured in. Data racks shall have vertical and horizontal organizers affixed.

A 110 electrical outlet and a single cat 6 data cable shall be provided in the data closet in the ceiling for a Netbotz environmental monitoring system. The specific location to be identified by the tenant once the area has been reviewed. There should be a 2” Conduit from Building DMARC to OIT closet. The conduit should have four Cat 6A cables and space for 2 fiber connections.

Horizontal organizers shall be installed between each patch panel and 1 vertical organizer shall be installed on the right side. All cabling shall be tested and certified. All cabling and materials shall be guaranteed for the term of the lease. Cabling should be above the ceiling tiles throughout the space, not visible or able to be accessed by tenants or visitors.

A cable location shall consist of 3 Cat 6A cables in a triplex jack with a minimum of two locations per room. VA may request additional locations based on furniture layout to be provided at no cost to the VA.

All cabling shall be home run to the data closet to be terminated on a Cat 6 patch panel, housed in a data rack. All cable shall have its own identifiable number that is labeled on both ends.

Data closets must have PIV Card RPK40 readers with Keypad. Door shall have an automatic closure installed, with mortise lockset and deadbolt lock according to VA security regulations. Main door to the data closet shall be solid core wood or metal and shall be 42” wide. The data/OIT closets must have At least one 240-volt 30-amp outlet.

The data closet will be provided a separate, thermostatically controlled cooling unit capable of maintaining 60 degrees F with computer equipment producing a 12,000 btu heat load.

The data closet shall have a ceiling that is hard (fixed) to prevent over wall access. Access to the closet will be restricted to include only those persons specifically authorized by the VA- OIT, including facility lessors.

DATA JACKS (TO CONNECT INTO THE VHA NETWORK)

There must be a minimum of two data location in each room (excluding bathrooms and to be based on tenant furniture layout) that consists of three CAT 6A cables that can be used for voice or data, each to have its own location number and all to be terminated on a patch panel in the grounded data rack (not a server rack) in the data closet sequentially.

There should be one data location per wall on opposite sides. Each room should have at minimum of two, four port ethernet connections. Jacks shall be quad with a 4-position faceplate, Category 6A compliant.

Each room should have eight position RJ-45 jacks designed for Voice/Data (jacks wired for 568B Category 6A standards), Ortronics Series. All ethernet connections should be punched down to TIA-568B standards.

Cabling must be installed according to BISCI standards. All cabling shall be continuous runs with no splices and be less than 328’. Patch Panels, jacks and cable shall all be rated at Cat 6 or higher and be tested and certified with a pass rating.

Must have the capability to add additional data locations as determined by occupants to be provided by the lessor within ten days from request. VAMC can recommend a cable contractor if necessary.

All connection and network shall be tested, and a report provided to the COR/IT staff.

INFORMATION TECHNOLOGY SPECIFICS

General: The scope of work herein describes the installation of a network infrastructure (cabling system), and telephone system located at location to be determined (TBD). The telephone, data, and wireless equipment shall encompass all common and peripheral equipment as specified in this document. The contractor shall be responsible for meeting all the contract requirements/specifications for the Durham VAHCS. All telephone and data systems installed shall operate according to manufacturer’s specifications.

Information Security: The contractor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations.

The contractor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall.

Any security violations or attempted violations shall be reported to the VA project manager and the VBA Headquarters Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

The Veterans Affair Acquisition Regulation (VAAR) security clause (cited below) must be included in all contracts: VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED

INFORMATION TECHNOLOGY RESOURCES.

a. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

b. To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site:

http://www.iprm.oit.va.gov.”

http://checklists.nist.gov/ http://www.iprm.oit.va.gov/

COMPUTERS/TELEPHONE

No special requirements above the standard requirements. All offices must have at least two data ports with an additional data/phone jack to accommodate growth of the section and/or students, postdocs or interns. All offices must have at least 1 multi-line phone with data/phone to accommodate growth of the section and/or students, postdocs or interns.

SAFETY/SECURITY:

Security: Space must be a secure area with fully functional doors and contain locking systems that are acceptable to the Government needs for such space. All entrances, high security spaces and suite separation points shall receive fully operational badge access systems. Camera security systems are required at the same points of badge access. All doors to receive 5-pin locks.

All space must contain Fire Protection (Sprinkler and Alarm) and meet or exceed minimum code requirements. All provider spaces shall receive Panic Alarms fully compatible with the latest VA emergency response system. Every room listed as a patient care room should have a panic alarm and at least 28 of the rooms listed have this requirement.

All NFPA standards to include but not limited to shall be adhered to, NFPA 101. NFPA 99, NFPA, 10, NFPA 25, NFPA 1, NFPA 3, NFPA 4, NFPA 70, NFPA 110 etc. that apply to the occupancy classification(s).

Lessor shall be responsible for maintaining and providing all NFPA inspections within 24 hrs of notification of The Joint Commission (TJC), Office of Inspector General (OIG), and Annual Workplace Evaluation (AWE) documentation to ensure compliance with all Life Safety code requirements for patient and/or VA personnel.

The lessor shall maintain a key inventory for all doors (interior and exterior doors) – access to the spaces shall be coordinated with COR to ensure that no patient records are accessible to non-VA personnel.

Master keys shall be coordinate through the COR. The Contracting Officer (or the Contracting Officer’s Designated Representative) will identify all required security standards.

Keyed, locks, keycard, or similar security measures, such as provided Sonitrol, shall strictly control access to all areas. Additional controls for access to keys, keycards, and key codes shall be strictly maintained.

At the lessor’s expense, all interior doors shall have installed hardware to ensure key(s), keycard, and key codes are used in accordance with VA security requirements All interior doors shall at a minimum have assigned keys and associated hardware.

All doors are to comply with the VA Security Level II.

Sterile Processing, Lab, and X-Ray fall under Low-Risk Radiation and will require Special Key and Physical Access Control System (PACS) in addition to a Mortise Lock on all doors.

https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=93&FType=2

Any controlled access doors must report to the VA Police Department (VAPD) located on 508 Fulton St, Durham, NC 27705.

All support areas in Appendix A, to include all rooms, fall under VA Handbook 0730 with specific requirements for each room, to have PACS/ w pin code for OIT Communications closet, Security Closet, and Secure File Room with all room having an Intrusion Detection system with Alarm that is of 80db or more in addition to Mortise Locks on all doors.

The VAPD shall be given the rights to add/subtract personnel from badge access.

OTHER CONSIDERATIONS

Centralized reception area (check-in/check-out) at the front of the building for efficient utilization of staff. The reception area is to be strategically located to give the office manager and/or team leader clear observation of waiting areas.

60 percent of the offices must have exterior windows. Each office, without an exterior window, shall have glass pane adjacent to door frame, in the door, or in the office with horizontal blinds for secure view of visitors (or other privacy mechanism as approved by

CO).

Corridors may be 6 feet in clear width. Signage outside building provided by the Lessor, according to VA specifications and meets City Ordinances.

All rooms (except IT Closet) should be master keyed, locking mechanism should be on the inside of the frame, and locking mechanism must be approved by the VA. A 5-pin keypad system must be provided for rooms used for Sterile Processing and rooms with X-rays.

Multi-functional Dental Treatment Rooms should allow for different procedures to occur including dental hygiene, general dentistry, prosthodontics, periodontics and orthodontics. These rooms should be arranged to have exterior windows with views to nature and natural lighting to the greatest extent possible. Multi-functional are the rooms where most of the dental procedures will occur.

Facilities shall be non-smoking, and Lessor must provide designated smoking areas along with signage prohibiting smoking and directing visitors and tenants to the designated smoking areas. The VA requires two walls with a series of exterior windows, maximizing the amount of natural light, unless waived by the LCO.

HANDRAILS

Bases for design is Inpro HR190 or equal and submittals to be provided for Durham-VA approval and installed by lessor.

ENVIRONMENTAL REQUIREMENTS

Space must be free of Asbestos Containing Materials (ACM) and Lead containing products. If such products exist in the space, then certification must be provided that products exist in safe functioning condition and are fully contained and do not present a possible health hazard. Lessor will be responsible for maintaining documentation and retaining all NFPA requirements for Joint Commission or equal inspection.

GENERAL TECHNICAL REQUIREMENTS:

ACCESSIBILITY

Facility must be in full compliance with American Disabilities Act (ADA) requirements, including building, building access, and parking. A minimum of 60 parking spaces are required.

Accessibility for new construction: to be considered for award, building to be constructed must fully meet the new construction requirements of the Americans with Disabilities Act Accessibility Guide (ADAAG) (36 CFR Par 36, App. A), the Uniform Federal Accessibility Standards (UFAS) and Department of Veterans Affairs Barrier Free Design Guide (PG-18-13, April 2006).

The VA Barrier Free Design Guide can be found at the following website:

http://www.wbdg.org/ccb/VA/VADEGUID/barrfree.pdf.

All doors to patient accessible areas shall be 48” minimum width. The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease.

These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.

http://www.wbdg.org/ccb/VA/VADEGUID/barrfree.pdf

CODES

Structure shall be in compliance with local, national, and the International Building Code, and all applicable current NFPA Fire and Life Safety codes. The Lessor shall develop and submit a design that is clearly defined, meets the overall solution for the primary Standalone Dental Clinic project.

The design shall be in accordance with the Criteria For Design And Project Development, General Requirements and address the technical requirements, and new construction.

https://www.cfm.va.gov/til/criteria.asp

The Lessor shall meet with the Contracting Officer’s Representative (COR) prior to start of design to determine detailed requirements of work involved GOVERNMENT-FURNISHED DESIGN CRITERIA. The Lessor shall design the space to conform to the requirements of the following VA documents, in preparing the design specified in this work order amendment.

These documents can be found at the following website:

http://www.cfm.va.gov/til/spec.asp CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT (as applicable to project). Other design criteria may be required to meet specific requirements of the design work scope that are not listed above or are not available on the VA Office of Facilities web site.

Design shall be in accordance with applicable federal, state, and local codes. The Lessor is responsible for obtaining and complying with all such criteria. The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease.

These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.

Specific questions regarding the layout should be directed to the Lease Contracting Officer for resolution. The Government shall not be responsible for errors, omissions, or assumptions made by the Lessor in the adaption of the Government’s requirements to the Lessor’s Space. The Lessor is responsible for using the VA Dental Design Guide, the Technical Information Library (TIL), the Design and Leasing Criteria to adapt the Government’s requirements to the Space. TIL Catalog - Office of Construction & Facilities Management (va.gov) https://www.cfm.va.gov/til/criteria.asp http://www.cfm.va.gov/til/spec.asp

ARCHITECTURAL

FLOORS

Space shall be all on one level with direct parking lot access. Entrance shall be handicap accessible.

WALL FINISHES

Wall coverings shall be washable vinyl or washable paint. VA to select colors. Vendor shall be responsible for moving and returning of furniture to allow painting and vinyl replacement. Painting/vinyl work shall be done after hours and must be odor free when open for business. Perimeters of rooms must have rubber or vinyl base cove. All walls shall be finished, no exposed ductwork, conduit, or piping. Install wood chair rail to protect wall services.

WALLS

The Lessor shall provide sound dampening insulation in all interior walls.

PAINTING

Painted walls shall be washable semi-gloss; ceilings shall be flat paint finish. All other painted surfaces shall be washable semi-gloss. Low VOC Paint shall be used.

FLOOR FINISH

Waiting area, Multipurpose Room, group room, staff offices, and reception area shall be carpet. Vestibule, other rooms with sinks, Restroom floors and wainscoting shall be ceramic tile. MDF room shall have static dissipative tile. VA to select color. Carpet tile shall be used.

Carpet must meet recommended fire/smoke requirements. Flooring materials shall be free of asbestos containing materials.

CEILING FINISH

Ceilings may be sheetrock or lay in tile with a minimum of 11-12 ft in height.

ASBESTOS / ENVIRONMENTAL HAZARDS

Existing buildings must be asbestos, mold and lead free

DOORS

Minimum door width is 36 inches. Doors shall be 1-3/4” solid core wood. Exterior entrance doors and doors to patient care areas shall be a minimum of 48 inches. Automatic door openers are required at the main entrance of The Dental Clinic and waiting room bathrooms for handicap accessibility.

Doors to the clinic area shall be push pad operated on the clinic side and numerical combination operated on the waiting room side. Exterior doors with removable hinge pins will be retained with set pins or spot welded. A locked door will be required from the main waiting room to access the clinic areas. VA will assign locations of doors after award of contract.

DOOR HARDWARE

Doors shall have door handles or door pulls with heavyweight hinges. All doors shall have corresponding doorstops (wall or floor mounted) and silencers. All public use doors and toilet room doors shall be equipped with kick plates.

Exterior doors and all common area doors shall have automatic door closers. All building exterior doors shall have locking devices with panic type devices. All hardware shall provide unrestricted egress and be capable of restricting access from the exterior.

Properly rated and labeled fire door assemblies shall be installed on all fire egress doors.

Doors shall have door handles or door pulls with heavyweight hinges. The Lessor is encouraged to avoid the use of chrome-plated hardware.

All doors shall have corresponding doorstops (wall- or floor- mounted) and silencers. Doors designated by the Government shall be equipped with 5-pin, tumbler cylinder locks and strike plates. All door entrances leading into the Government-demised area from public corridors and exterior doors shall have automatic door closers.

All locks shall be master keyed. Furnish at least two master keys for each lock to the Government. Any exterior entrance shall have a high security lock, with appropriate key control procedures, as determined by Government specifications.

Hinge pins and hasps shall be secured against unauthorized removal by using spot welds or peened mounting bolts. The exterior side of the door shall have a lock guard or astragal to prevent jimmying of the latch hardware.

Doors used for egress only shall not have any operable exterior hardware. All security-locking arrangements on doors used for egress shall comply with requirements of NFPA 101.

Door for Telecommunication closet(s), Suite entry door and all other doors connecting the government space with the rest of the building, shall be equipped with 5-pin Interchangeable Cores and strike plates to be operated by card readers.

LOCKS

All doors must be equipped with cylinder lock locking hardware and master keyed to match existing VA “Best” brand, 5 pin locking system. Egress doors must be equipped with panic hardware and meet NFPA requirements for exit.

Toilets to be equipped with privacy locks that can be unlocked in emergency with coin from outside. The Lessor will be responsible for providing and installing an automatic locking system with a buzzer to be used on the door from the waiting room to access the clinic area.

The Lessor/Owner shall provide all hardware to include the interchangeable cores. The Lessor shall be responsible for the cost of the cores. The Lessor/Owner shall provide a door schedule submittal for VA approval. The key numbering convention will be agreed upon during the design phase. Three master keys will be provided to the government.

An exception to the building entrance will be made when the VA is not sole building tenant.

The entire space will be keyed the same with the exception of the following spaces:

Electrical Closet, OI&T Closet, Janitorial Closet, Mechanical Space.

FINISHES

In accordance with VA Design Guides, as a bases for design reference the TIL document Pg- 18-14 Room Finishes, Door, and Hardware Schedule. Link provided below. PG 18-14 Room Finishes, Door, and Hardware Schedule (va.gov). PG 18-14 Room Finishes, Door, and Hardware Schedule (va.gov)

Flooring and paint to be installed throughout. Reference TIL document Pg-18-14 Room Finishes, Door, and Hardware Schedule, link provided below. Paint to include a field paint and up to 3 accent paint colors. Flooring to include patterns in corridors and lobby for wayfinding. All paint colors and flooring patterns will be submitted for approval. PG 18-14 Room Finishes, Door, and Hardware Schedule (va.gov).

https://www.cfm.va.gov/til/room/RoomFinishes.pdf https://www.cfm.va.gov/til/room/RoomFinishes.pdf

PRIVACY

Aural privacy is required between rooms and between rooms and corridor so that private patient information may be discussed without being overheard. For sound privacy, walls of counselor offices and group/conference rooms must go from deck to deck and be sound insulated with an approved acoustical insulation.

All doors must be solid core and include mechanical door bottom seals where necessary. All doors must be solid core. There is to be a privacy door(s) between the counseling area and the reception/waiting area. Wall construction of STC50. Sound Masking Baseline for Enclosed Office 40-42 dBA40-42 dBA and Open Office 48 dBA45-48 dBA.

Partition Type Options

Option #1 Head Condition: Slab to deck partition extends up to the underside of the deck above, with continuous acoustical sealant.

Option #1 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (roxul or equal), ½” gypsum wall board.

Option #2 Head Condition: partition extends 12" above highest ceiling, both sides of wall.

6" unfaced mineral fiber blanket insulation friction fit for sound deadening (ROXUL or equivalent approved acoustical insulation).

Option #2 Partition Assembly: ½” quiet rock or equal, 3 5/8” metal stud framing, 3 ½” acoustical insulation (ROXUL or equal), ½” gypsum wall board

Partition Type Options (Continued)

Base Condition: Continuous Acoustical Sealant

Outlet boxes: cover all sides of all tel. & elec. Outlets with 1/4" thick acoustical sealant before applying gwb. Do not install outlets back-to-back. To maintain max spacing between outlets on opposite sides of partitions.

ACOUSTICAL REQUIREMENTS

Reverberation Control. Ceilings in carpeted space shall have a noise reduction coefficient (NRC) of not less than 0.55 in accordance with ASTM C-423.

Ceilings in offices, conference rooms, and corridors having resilient flooring shall have an NRC of not less than 0.65.

Ambient Noise Control. Ambient noise from mechanical equipment shall not exceed noise criteria curve (NC) 35 in accordance with the ASHRAE Handbook of Fundamentals in offices and conference rooms; STC 47-50 in corridors, cafeterias, lobbies, and toilets; STC 47-50 in other spaces.

Noise Isolation. Rooms separated from adjacent spaces by ceiling-high partitions (not including doors) shall not be less than the following noise isolation class (NIC) standards when tested in accordance with ASTM E-336:

1. Group Rooms STC 47-50

2. Counseling Offices STC 47-50

The sound resistant enclosures (partitions, doors, duct system) of the spaces listed below shall be designed to suppress generated noise and provide a satisfactory degree of acoustical isolation for adjacent occupied spaces. A minimum Sound Transmission Class (STC) rating of 47-50 shall be achieved.

The required rating may be achieved through the use of construction such as a double layer of GWB on both sides or Quiet Rock product on both sides, slab/slab and/or ROXUL insulation for above ceiling.

Alternatively, a gypsum board ceiling or gypsum board lay-in ceiling panels, both with sound attenuation blanket above the ceiling, shall be provided where ducts, pipes, etc., make it impractical to extend sound partitions to slabs or deck above.

Where gypsum board ceilings with attenuation blankets are used, the double GWB partitions and sound attenuation blanket shall extend 6" above the ceiling.

Studs shall continue to the floor above. Special attention shall be given to prevent possible flanking paths for noise transmission.

The sound resistant enclosures of the following spaces shall be designed to assure speech privacy and achieve an STC rating of 47-50.

Use sound gasketing around doors and door sweeps.

In the design of exterior building walls at sites near airports, freeways, or heavy city traffic, consideration shall be given for the control of noise transmission from external sources.

WINDOW TREATMENT

Windows must be covered with vertical window blinds that utilize traverse rods provided by the Lessor. Blinds that utilize pull cords are not acceptable. Traverse rods shall draw from the center, right or left side. Horizontal blinds are acceptable only for enclosed integrated blinds. Drapery is not acceptable.

BATHROOMS

Sinks shall be equipped with soap dispenser provided by the lessor. The lessor shall provide and install wall-mounted soap dispenser and paper towel dispenser for each sink.

A shelf and mirror provided by the lessor shall be installed above each sink. Each commode shall have a toilet paper dispenser provided by the lessor installed within easy reach. A coat hook shall be installed on inside face of door. A paper towel dispenser provided by the lessor shall be installed near the sink.

All bathrooms shall meet handicap accessibility codes and will include grab bars at commode. The men's toilet shall have a urinal in addition to a commode. All toilets shall meet handicap accessibility codes and will include grab bars at commode.

Metal partitions required at urinals and metal partitions with doors at commodes unless otherwise noted. Commodes and urinals shall be auto sensor flush.

CORRIDORS

All corridors shall be a minimum of 3 feet wide to meet ADA requirements.

FIRE EXTINGUISHERS

Portable 10 lb. fire extinguishers will be provided, hung and maintained by the VA. Lessor is to install recessed fire extinguisher cabinets at appropriate locations to meet NFPA.

COUNTERS

All counter tops shall be solid surface material (ex. Corian type) all exposed edges shall have a minimum ¾” radius (top, bottom, and corners).

CANOPIES

Entrance doors will be recessed 3 feet or a minimum of 3 ft by 3 ft rain canopies will be over each entrance door. Vestibule (air lock) must have 2 sets of doors separated by at least 8 feet. One door in each set must have an automatic door opener.

DRINKING FOUNTAIN

An accessible public refrigerated, wall hung drinking fountain will be provided in the waiting room or adjacent to the waiting room but not in the corridor. Fountain should include capability for bottle refills.

ELECTRIC

Electric panels must be circuit breaker type with 25% excess capacity. Circuit breakers must be identified as to area served. Bathrooms and other wet locations must be equipped with GFCI outlets. All items must be U.L. approved.

Rooms must be equipped with at least one duplex outlet on each of four walls of rooms and an additional outlet for walls longer than 12 feet.Smaller rooms must have at least two outlets. No more than 8 outlets per circuit.

Data closet to have at least 5 120Vduplex outlets on 2 circuits and 1 dedicated 30 amp, 208V, 2 pole, 3 wire circuit with a L6-30R outlet. Lessor to provide one 120 V duplex in the center of the group clinic rooms, above the ceiling for future projector mounting provided and installed by the VA.

Corridors will have outlets at least every 25 feet. All outlets in all rooms to be set ground plug up. All electrical systems shall meet and follow the National Electric Code (NFPA 70).

Standard size ¾” conduit or above shall be used throughout entire space leased by the VA.

Flexible whips are permitted only for lighting of type MC Cable and shall be used in accordance with NFPA 70. Outlet placement will be indicated by the VA during design review.

As part of the lease, the Lessor will provide VA with a cost per electrical outlet for the Lessor to install electrical outlet additions to the facility beyond the previously listed requirements.

Specific questions regarding the layout should be directed to the Lease Contracting Officer for resolution. The Government shall not be responsible for errors, omissions, or assumptions made by the Lessor in the adaption of the Government’s requirements to the

Lessor’s Space. The Lessor is responsible for using the VA Dental Design Guide, the Technical Information Library (TIL), the Design and Leasing Criteria to adapt the Government’s requirements to the Space. TIL Catalog - Office of Construction & Facilities Management (va.gov)

SITE CONSIDERATIONS

LOCATION

Facility must be highly visible and located in an area accessible to and from main thoroughfares. Space must have sufficient ingress and egress to the facility to ensure public transportation access including emergency loading zone.

PARKING

Adequate, safe lighted parking on site for regular vehicles and handicap vehicle parking 60 spaces shall be provided, with one designated van drop off/loading area. Parking spaces should as close to the entrance as possible.

Pedestrians should not be required to cross a drive lane or highway to access the building.

Parking spaces hall not be more than 250’-0” (76 m) from the facility entrance. Parking spaces should be striped every 5 years and resurfaced every 10 years.

The space should have adequate lighting for the parking areas as needed for safety. Lighted parking areas shall provide adequate lighting for safety and comfort, and also minimize nighttime lighting pollution

ACCESSIBLE PARKING

The accessible 60 parking spaces must be immediately adjacent to the building, meeting local code but not exceeding a distance of 60 feet of entrance. Accessible spaces will be marked with signage by lessor. Entrance to the clinic must be handicap accessible in accordance with ADA.

EMERGENCY LIGHTING

Must have adequate power failure lighting in corridors and waiting room. Lessor responsible to maintain function of emergency lighting including bulbs, batteries and all other parts. Lights will be periodically tested by VA. Lights will have dual power source (normal power and battery back-up) and automatic activation to illuminate egress route.

Employ and maintain an automatic emergency lighting that activates in the event of power outage or disruption, and that covers emergency exits and evacuation routes within the vicinity of the telecommunications wiring closet.

BACKUP GENERATOR/BATTERY

EMERGENCY POWER

The Facility Electrical Power System should be supplied from a Utility Power Company (UPC). Backup power is to be delivered within 10 second of power outage. Natural Gas Generators shall be used for backup power.

Maintenance, maintenance inspections, data and testing of the emergency power system to include UPS, ATS, and generators shall be supplied and/or performed by the lessor.

Alternative power for critical operation should be 100 percent generator backup power.

Emergency power must be provided in the form of natural gas generators. (due to surgeries). Where required only for life safety or egress, such emergency power shall comply with Article 700 of the National Electrical Code (NFPA 70) and with the Life Safety Code.

Where emergency power is required for VA medical facilities and affiliate sites, an EES in compliance with the National Electrical Code Article 517 Part III and with NFPA 99 must be provided. The VA medical facility EES must include the following:

a. An alternate source of power capable of powering all dental, ancillary, computers, IT and telecommunication equipment, to include HVAC for heating and air.

b. A minimum of two sources of power: a normal source generally supplying electrical power to the entire Facility Electrical Power System, and one or more independent alternate sources for use when the normal source of power is interrupted.

c. The alternate source must be one or more emergency natural gas generator(s) located on the VA medical facility or affiliate site property.

d. Separate Life Safety, Critical and Equipment branches. Exact configuration must comply with requirements for Type 1 or Type 2 EES, as appropriate.

SECURITY

Provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours.

Tenant shall have security within the tenant space, separate from that of the general building security.

Keys/cipher locks OR key fob/card reader capability for employee access. No public access to the offices will be allowed. Monitoring of the alarm system should be provided by Stanley Convergent Security Solutions, Inc. (Sonitrol).

Every door listed to a room containing medical equipment shall at a minimum require a Mortise Lock under Appendix B of VA Handbook 0730.

SECURITY ALARM SYSTEM

Security System must be Stanley Convergent Security Solutions, Inc. (Sonitrol), version S2 Enterprise 4.11.00, for compatibility with the security system at the main campus, 508 Fulton St.

Durham, NC or latest version. Note: the S2 Enterprise software is proprietary to Stanley Convergent Security Solutions, Inc.

a. Lessor shall provide all materials and equipment required to complete installation of a security alarm system. The security alarm system shall include:

b. Four (4) S2 Emerge panels to include alarm and reader inputs for the following:

c. Ten (10) Dual Technology Motion Detectors throughout the facility

d. Eight (8) Dual Authentication Readers

e. Fourteen (14) Single Authentication Readers

f. Motion detectors for all rooms with windows.

g. Motion detectors in hallways.

h. Door contacts at all perimeter doors.

i. Twenty-eight (28) portable panic buttons/alarms.

j. Fourteen (14) door strikes

k. Four (4) Magbond Locks

l. Two (2) Power supply panels to accommodate strike and magbond devices

m. Two (2) 3KVA rack mount Uninterrupted Power Supplies (UPS).

n. Control pad at primary entrance/ suite entrance.

The security alarm system shall be monitored by Stanley Convergent Security Solutions (vice Sonitrol) and report to the local PD as primary with the VAPD as the 2nd priority. Lessor is responsible to maintaining monthly security monitoring.

CARD READERS

PIV Card readers will need to be installed with the ability to read 75 bit or 128 bit. If 75 bit is use, they must be able to be flashed to the new standard of 128 bit. PIV Card readers must utilize HID pivClass Readers Model RP40 (reader only).

PIV Card readers for OIT and Telecommunication closet must be RPK40 reader with Keypad.

PIV Card readers must be installed by the lessor with the guidance of Veterans Affairs Office of Information and Technology (VA OI&T) staff and regulations.

Access Control shall report back to 508 Fulton St VAPD to allow PIV access to be monitored and managed by the VAPD.

WINDOWS

When below 12 m (40 ft.) from ground level or the roof of a lower abutment, or less than

7.5 m (25 ft.) from windows of an adjoining building, or accessible by a building ledge leading to windows of other floor rooms, security mesh screening for windows is required.

Required specifications for stainless steel security mesh screening is: (1) All #304 stainless steel woven mesh 0.7 mm (.028 in.) wire diameter, with Tensile strength of 15 kg/mm (800 pounds per lineal inch). (2) Mesh 12x12 per 25 mm (inch) with main and sub frames of 2.7 mm (12 gauge) Carbon steel with baked enamel finish and internal key locking slide bolts.

Construct walls deck to deck with no opening to prevent “up and over” access. The barricade must be with a suitable partition in the interstitial space. Ventilation grills on doors and air circulation ducts which exceed 0/06 m2 (100 square inches) must be reinforced to percent their removal from outside the room. Other possible access means such as dumbwaiter shafts, rood or wall ventilator housings, etc. must be secured by an appropriate means.

MECHANICAL LOCKING SYSTEM

Where mechanical lock systems are used, installed lock sets must allow for a single motion egress. The installation of a high security exit device meeting NFPA Life Safety Code standards is required. If a door is not set in a steel frame, one of the two locks must be a jimmy proof rim dead lock.

Doors set in steel frames must be fitted…