S02. JA Sole Source - Notifier Fire Alarm_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

Acquisition Plan Action ID: 36C250-20-AP-5174

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Program Contracting Activity Central (PCAC), Louis Stokes Cleveland VAMC, will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. The 2237 number for the Renovate Radiation Therapy project is 541-21-1-5986-0005.

2. Nature and/or Description of the Action Being Processed: This project is named “Renovate Radiation Therapy” and its purpose is to renovate and reconfigure the Radiation Therapy department in the basement. This project includes all labor, material, equipment and supervision to perform the required construction work on this project to include the installation of a manual pull station, horn/strobe alarm signal, and smoke detectors throughout the Radiation Therapy area. After the installation of the new devices, the entire fire alarm system shall be reprogrammed to incorporate new devices into applicable detection zones.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The fire alarm notification system and all associated equipment are required by NFPA 72 (National Fire Alarm Code). “Notifier” is the existing fire alarm system in the hospital, and only parts, software and firmware from the same manufacturer will work with the system. Signal devices of another manufacture may work with the “Notifier” panels but are not acceptable based on tested and approved UL listing. The estimated value of the “Notifier” materials is $19,000.

4. Statutory Authority Permitting Other than Full and Open Competition: The product is being procured under the authority of 41 U.S.C. 253 (c) (1), FAR Part 6.302-1 (a) (2).

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority. Provide notification of fire alarm, supervisory, and trouble conditions; to alert the occupants; to summon appropriate aid; and to control fire safety functions.

Required by NFPA 72 Fire Alarm Code. The “Notifier 3030” panels and associated equipment perform all required functions of the NFPA 72 Fire Alarm Code.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed and synopsized on Fed Biz Ops (www.fbo.gov) as an http://www.fbo.gov/ VHACOSBurdiS Text Box

Invitation for Bid (IFB) and will indicate a Brand Name Requirement in the specifications and drawings for the “Notifier” Fire Alarm. Since the entire construction project is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: It is anticipated that two (2) or more bids will be received through the sealed bidding process.

If two (2) or more bids are received than the cost of the entire project will be considered fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No other manufacturer will integrate with the existing system.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. See Items 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. (Market research will be completed on the entire construction project).

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Not Applicable

– See Item 5.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date Jared M. Woodard, PE

COR, General Engineer Louis Stokes Cleveland VAMC

VHACLEWoodaJ2 Typewritten Text 11/10/20

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

Name Brian S. Kish Contracting Officer Network Contracting Office (NCO) 10

VHACOSKISHB1

Typewritten Text 12/3/2020