S02_Att1 SPECS COMBINED 36C25225B0005 556-23-101_06212024.pdf

Project No.: 556-23-101

Specifications

For:

At:

Renovate Building 134-2C CLC

Specifications

Divisions 00 - 48

Department of Veterans Affairs

Captain James A. Lovell FHCC

North Chicago, IL

Issue: 100% Construction Documents - For Construction June 14, 2024

Property of US Department of Veterans Affairs

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 13 Project Seals Page

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21

01 33 23 Shop Drawings, Product Data, and Samples 09-22

01 35 26 Construction Safety 12-24

01 35 33 Infection Control Requirements 11-22

01 40 00 Quality Requirements 01-24

01 41 00 Regulatory Requirements 08-23

01 42 16 Definitions and Abbreviations 04-23

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 01-24

01 45 29 Testing Laboratory Services 11-18

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

02 82 11 Traditional Asbestos Abatement 01-21

02 82 13.13 Glovebag Asbestos Abatement 01-21

02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE – NOT USED

DIVISION 04 – MASONRY – NOT USED

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

00 01 10-2

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Thermal Insulation 01-21

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 04-22

07 95 13 Expansion Joint Cover Assemblies 01-21

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21

08 14 00 Interior Wood Doors 01-21

08 17 10 Integrated Door Assemblies 01-21

08 31 13 Access Doors and Frames 04-22

08 71 00 Door Hardware 05-22

08 71 13 Automatic Door Operators 01-21

08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21

09 06 00 Schedule for Finishes 01-21

09 22 16 Non-Structural Metal Framing 06-18

09 29 00 Gypsum Board 04-20

09 30 13 Ceramic/Porcelain Tiling 01-21

09 51 00 Acoustical Ceilings 12-18

09 65 13 Resilient Base and Accessories 01-21

09 65 16 Resilient Sheet Flooring 06-22

09 67 23.20 Resinous (Epoxy Base) with Vinyl Chip Broadcast (RES-2) 12-21

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 01-21

10 26 00 Wall and Door Protection 01-21

10 28 00 Toilet, Bath, and Laundry Accessories 01-21

10 44 13 Fire Extinguisher Cabinets 08-18

DIVISION 11 – EQUIPMENT

11 73 00 Ceiling Mounted Patient Lift System 08-20

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17

12 32 00 Manufactured Wood Casework 02-23

12 36 00 Countertops 12-18

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components

01-21

00 01 10-3

DIVISION 14– CONVEYING EQUIPEMENT – NOT USED

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 12-22

22 05 12 General Motor Requirements for Plumbing Equipment 09-20

22 05 19 Meters and Gages for Plumbing Piping 09-20

22 05 23 General-Duty Valves for Plumbing Piping 09-20

22 07 11 Plumbing Insulation 09-19

22 08 00 Commissioning of Plumbing Systems 11-16

22 11 00 Facility Water Distribution 05-21

22 11 23 Domestic Water Pumps 09-15

22 13 00 Facility Sanitary and Vent Piping 09-20

22 40 00 Plumbing Fixtures 12-22

22 63 00 Gas Systems for Laboratory and Healthcare Facilities 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 04-22

23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment

02-20

23 05 93 Testing, Adjusting, and Balancing for HVAC 02-20

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 08 00 Commissioning of HVAC Systems 04-22

23 09 23 Direct-Digital Control System for HVAC 09-11

23 21 13 Hydronic Piping 02-20

23 23 00 Refrigerant Piping 02-20

23 31 00 HVAC Ducts and Casings 02-20

23 36 00 Air Terminal Units 02-20

23 37 00 Air Outlets and Inlets 02-20

23 81 00 Decentralized Unitary HVAC Equipment 03-20

23 82 00 Convection Heating and Cooling Units 03-20

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 05 73 Overcurrent Protective Device Coordination Study 11-22

26 08 00 Commissioning of Electrical Systems 11-22

26 09 23 Lighting Controls 11-22

00 01 10-4

26 24 13 Distribution Switchboards 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

26 29 11 Motor Controllers 11-22

26 29 21 Enclosed Switches and Circuit Breakers 11-22

26 36 23 Automatic Transfer Switches 11-22

26 41 00 Facility Lightning Protection 11-22

26 43 13 Surge Protective Devices 11-22

26 51 00 Interior Lighting 11-22

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 08 00 Commissioning of Communications Systems 11-16

27 10 00 Control, Communication and Signal Wiring 06-15

27 15 00 Communications Structured Cabling 01-16

27 52 23 Nurse Call and Code Blue Systems 10-18

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

28 05 13 Conductors and Cables for Electronic Safety and

Security

10-18

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16

28 13 00 Physical Access Control System 10-11

28 16 00 Intrusion Detection System 10-11

28 23 00 Video Surveillance 09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and

Security

09-11

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK – NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS – NOT USED

DIVISION 33 – UTILITIES – NOT USED

DIVISION 34 – TRANSPORTATION – NOT USED

DIVISION 48 – Electrical Power Generation – NOT USED

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI000 COVER SHEET

GI001 NOTES AND LEGEND

GI102 SECOND FLOOR LIFE SAFETY PLAN

GI200 UL DETAILS

GENERAL CONDITIONS

GC101 FIRST FLOOR - ICRA PLAN

GC102 SECOND FLOOR - ICRA PLAN

HA100 FIRST FLOOR HAZARDOUS ABATEMENT PLAN

HA101 SECOND FLOOR HAZARDOUS ABATEMENT PLAN

ARCHITECTURAL SITE

AS001 ARCHITECTURAL SITE PLAN

ARCHITECTURAL

AE001 ARCHITECTURAL ABBREVIATION

AE002 PARTITION TYPES AND STANDARD DETAILS

AE003 PARTITION DETAILS

AE004 PARTITION DETAILS

AE005 ACCESSIBILITY LEGEND

AE006 EQUIPMENT MOUNTING LEGEND

AD101

FIRST FLOOR DEMOLITION REFLECTED CEILING

PLAN

AD102 SECOND FLOOR DEMOLITION PLAN

AE102 SECOND FLOOR ANNOTATED ARCHITECTURAL PLAN

AE112 SECOND FLOOR REFLECTED CEILING PLAN

AE300 BUILDING SECTIONS

AE400

ENLARGED ARCHITECTURAL AND REFLECTED

CEILING PLANS

AE401

ENLARGED ARCHITECTURAL AND REFLECTED

CEILING PLANS

AE501 DETAILS

00 01 15 - 2

AE502 DETAILS

AE510 DETAILS

AE600 DOOR SCHEDULE, DOOR AND WINDOW DETAILS

EQUIPMENT

QH101 SECOND FLOOR EQUIPMENT SCHEDULE AND PLAN

INTERIORS

AI101 SECOND FLOOR FINISH WALL TREATMENT PLAN

AI121 SECOND FLOOR FINISH PLAN

AI200 INTERIOR ELEVATIONS AND PLANS

AI201 INTERIOR ELEVATION

AI202 INTERIOR ELEVATIONS AND PLANS

AI501 CASEWORK DETAILS

AI601 INTERIOR FINISH SCHEDULE

AI901 LEVEL 2 SIGNAGE PLAN

AI911 SIGNAGE TYPE

FIRE ALARM

FA001 GENERAL NOTES AND SCHEDULES

FA101 SECOND FLOOR FIRE ALARM PLANS

FIRE PROTECTION

FX001 GENERAL NOTES, SYMBOLS & LEGENDS

FD101

SECOND FLOOR FIRE PROTECTION PLAN -

DEMOLITION

FX101 SECOND FLOOR FIRE PROTECTION PLANS

PLUMBING

PL001 GENERAL NOTES, LEGENDS, & SCHEDULES

PD101 SECOND FLOOR PLUMBING PLAN - DEMOLITION

PL100 FIRST FLOOR PLUMBING PLAN - RENOVATION

PL101 SECOND FLOOR WASTE PIPING PLANS

PL102 SECOND FLOOR DOMESTIC WATER PIPING PLANS

PG101 SECOND FLOOR MEDICAL GAS PLANS

PL501 PLUMBING DETAILS

PL701 SECOND FLOOR WASTE ISOMETRIC

PL702 SECOND FLOOR DOMESTIC SUPPLY ISOMETRIC

PL703 SECOND FLOOR MEDICAL GAS ISOMETRIC

MECHANICAL

MH001 GENERAL NOTES & LEGENDS

MD100 FIRST FLOOR DEMOLITION PLANS

00 01 15 - 3

MD101 SECOND FLOOR DEMOLITION PLANS

MH101 SECOND FLOOR DUCTWORK PLANS

MP101 SECOND FLOOR MECHANICAL PIPING PLANS

MH301 MECHANICAL SECTIONS

MH401 RISER DIAGRAMS

MH501 DETAILS

MH502 DETAILS

MH601 SCHEDULES

MI701 CONTROLS SCHEMATICS

ELECTRICAL

EG001 GENERAL NOTES AND SCHEDULES

ED101 FIRST FLOOR DEMOLITION PLANS

ED102 SECOND FLOOR DEMOLITION PLAN

EL101 SECOND FLOOR LIGHTING PLANS

EP101 SECOND FLOOR POWER PLANS

EY101 SECOND FLOOR SYSTEMS PLANS

EE401 ENLARGED ELECTRICAL PLANS

EE501 DETAILS

EE502 DETAILS

EE503 DETAILS

EE504 DETAILS

EE601 ELECTRICAL ONE-LINE

EE701 ELECTRICAL EQUIPMENT SCHEDULE

EE702 PANEL SCHEDULES

- - - E N D - - -

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES WITH LONG LEAD ITEMS

(DESIGN/BID/BUILD PROJECTS AT FHCC)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a resource-loaded (time, cost, and resource) Critical Path Method (CPM) plan and schedule, presented and maintained as a Gantt Chart, demonstrating fulfillment of all contract requirements, and shall keep the Project Schedule up-to-date in accordance with the requirements of this specification, and shall utilize the plan for scheduling, coordinating, and monitoring work under this contract, including all activities of subcontractors, equipment vendors, and suppliers. Conventional CPM technique shall be utilized to satisfy both time, cost, and resource applications.

B. Mobilization is not allowed to start until the Final Project Schedule and all other required submittals of this project have been submitted and approved by the Contracting Officer and Contracting Officer's

Representative (COR).

C. Long-lead items are materials or systems that have a long manufacturing or delivery time, and therefore need to be ordered well in advance of when they are required for a construction project. These items can include specialized equipment, custom-built machinery, or materials that are in high demand and have long manufacturing lead times.

Materials and systems necessary for complete and compliant prosecution of the work that can interrupt continuous progress due to fabricator or manufacturer fulfillment duration. Examples include HVAC equipment, often requiring 40 to 50 weeks lead time from approved submittals to delivery, preventing optimized continuous progress of the work, or delaying completion of the work by the contract completion date. One of the results of long duration fulfillment along the critical path is significantly increased administrative and general costs for the

General Contractor, and challenges with getting subcontractors to re-mobilize and resume the work. Of course, the specter of not completing the project on time impacts all involved. Procurement of long lead items in advance of mobilizing and beginning the work improves project schedule reliability, reduces contractor costs, impacts to the

01 32 16.15 - 2 facility, and risks associated with schedule variability for all involved.

D. The Initial Project Schedule lists all work activities required to complete the project in accordance with the Contract, including requirements of this specification, including time, cost, and resource loading, accompanied by the Schedule of Values matching the costs of each part of the work listed in the Initial Project Schedule.

E. The Final Project Schedule revises the dates of the VA-approved

Initial Project Schedule based on the milestone date for delivery of the longest duration long-lead item of material(s) and system(s) of this project, based on the submitted written delivery commitment of the manufacturer(s). The delivery date of the longest lead time material(s) and system(s) of this project becomes the milestone driving the rest of the Project Schedule. Work activities leading up to the delivery of the longest duration lead item are listed in sequence to occur prior to the delivery date, now with revised start dates, establishing the start date for construction work activities, but not changing their cost, assigned resource, sequence logic, or duration.

Work activities following the delivery of the longest duration lead time are similarly revised to show their proper start dates, culminating in establishment of the construction end date. Upon VA approval of the revised construction end date, the Contracting Officer shall issue a contract modification extending the end date to 30 days beyond the revised construction completion date to accommodate GC submittal of the closeout package and VA review and approval. As there is no change to the quantity or quality of the work, the contract value shall not change. The GC warranty shall commence on the day after VA approval of the closeout package. Upon approval, the Final Project

Schedule becomes the Baseline Schedule.

01 32 16.15 - 3

Matrix Depicting Planning Logic Based on Delivery Date of HVAC

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule (usually the Project Executive or Manager), including preparation, review, and progress reporting with and to the

Contracting Officer and Contracting Officer’s Representative (COR).

B. The Contractor's Representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification, as evidenced by a written

Delegation of Authority to be submitted with the Qualification Proposal described at 1.3.B.

C. The Contractor shall engage the services of a third-party Scheduling

Consultant, as defined at Section 1.3 of this specification, for preparation and maintenance of the Project Schedule throughout the duration of the subject project. The consultant shall report directly to the Contractor’s Representative.

1.3 CONTRACTOR'S SCHEDULING CONSULTANT:

A. To fulfill all the requirements of this specification section, the

Contractor shall engage an independent Scheduling Consultant who is skilled in time and cost application of scheduling techniques for similar-sized construction projects, the cost of which shall be included in the Contractor's bid price. This consultant shall not have any financial ties, business ties, affiliation with, or be a subsidiary company of the Contractor. The consultant is expected to provide unbiased professional services to the contractor and also to the

Contracting Officer and COR in developing and maintaining the project schedule throughout construction.

01 32 16.15 - 4

B. Prior to engaging a Scheduling Consultant, the Contractor shall submit a qualification proposal to the Contracting Officer and COR within 10 business days of bid acceptance, or no less than one business day before Notice to Proceed (NTP) if scheduled earlier than 10 business days after bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant in the business of preparing and managing construction project schedules.

2. Information to show that the proposed consultant holds a current

Project Management Institute Scheduling Professional (PMI-SP) or equivalent internationally recognized certification, or bachelor’s degree in engineering or construction management.

3. Submission of not less than three representative examples of initial and final schedules and reports developed for prior construction projects of similar size, scope, and complexity within the past five years, demonstrating performance effectiveness of the proposed consultant. Include current contact information for the client representative of each example submission.

C. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of their decision within seven calendar days of receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly computer-produced time, cost, and resource schedules and reports generated from monthly project updates.

These must be submitted with and substantively support the contractor’s monthly payment request and the signed look-ahead report listing all near-term activities and tasks in detail.

B. The contractor shall be responsible for the correctness and timeliness of all computer-produced reports. The Contractor shall also be responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment requests.

C. Monthly schedule updates are required to maintain all previously approved content while showing elapsed time, including slippage of each activity along the critical path. Where slippage has occurred, the

01 32 16.15 - 5

Contractor shall prepare and submit with each monthly schedule a report listing the actual percentage of completion of the project and each activity along the critical path, along with a brief description of cause, and the Contractor’s planned remedial response.

D. In no case should the original ending date be changed without written approval of the Contracting Officer.

E. VA will report errors in computer-produced reports to the Contractor’s

Representative within ten calendar days from receipt of reports. The

Contractor shall develop, revise, update, and transmit the computer-produced reports when requested by the COR to correct errors which affect the payment and schedule for the project. Failure to do so will result in withholding payment.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 14 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review the

Interim Project Schedule as an electronic file in the previously approved CPM schedule program. The submittal shall also include a computer-produced activity ID schedule showing project duration, phase completion dates, and other data, including the actual event cost.

Each activity on the computer-produced schedule shall contain as a minimum, but not limited to, activity ID, activity description, duration, resource assigned for fulfillment (GC or subcontractor), budget amount, early start date, early finish date, late start date, late finish date, and total float. Work activity relationships shall be restricted to finish-to-start or start-to-start (or as applicable before and after the Long Lead Delivery milestone) without lead or lag constraints. Activity date constraints not required by the contract will not be accepted unless submitted to and approved by the

Contracting Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints, accompanied by an explanatory narrative, and secure the

Contracting Officer’s written approval before incorporating them into the Project Schedule. The Contracting Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events but must have zero duration and cost. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The Final Project

01 32 16.15 - 6

Schedule (Baseline Project Schedule) in its original form shall contain no contract changes or delays which may have been incurred during the

Final Project Schedule development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the Baseline

Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis resulting from contract changes/delays, after this update, and in accordance with

Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 30 calendar days of receipt of the complete and compliant

Interim Project Schedule and (then) the complete Final Project

Schedule, the Contracting Officer and COR will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. Schedule and conduct a meeting with the Contractor at or near the job site for joint review, correction, or adjustment of the proposed plan. Within 14 calendar days following the joint review, the

Contractor shall revise and shall submit the revised Interim or

Final Project Schedule, and the revised computer-produced activity

ID schedule as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and COR, and if found to be as previously agreed upon, will be approved.

C. The approved computer-produced schedule baseline schedule shall remain unchanged until subsequently revised in accordance with the requirements of this section.

1.6 WORK ACTIVITY COST DATA

A. The Contractor shall cost load all work (construction) activities, which does not include procurement activities, mobilization, and demobilization. The cumulative amount of all cost-loaded work activities shall equal the total contract price. Prorate all non-work values such as overhead, profit, administrative, and general conditions costs into all work activities for the entire project length. Costs listed with each activity are required to be the true and actual costs.

The contractor shall generate from this information cash flow curves graphically indicating the total percentage of work activity dollar value scheduled to be in place upon completion of each work activity.

These cash flow curves will be used by the Contracting Officer to

01 32 16.15 - 7 assist in determining approval or disapproval of the cost loading.

Negative work activity cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost-load work activities for test, balance, and adjust various systems in accordance with the provisions in the FAR and

VAAR Articles of this Contract regarding payments and scheduling.

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall include in each activity listed in the schedule those being self-performed or performed by the subcontractor(s).

D. The Contractor shall cost-load work activities for all BID ITEMS including ASBESTOS ABATEMENT (if included in the contract). The sum of each BID ITEM work shall equal the value of the bid item in the

Contractors' bid.

Note: Verify with the Contracting Officer which costs are applicable to calculating SDVOSB self-performance requirements. Example, administrative and overhead costs prorated into each line item of the

Project Schedule are excluded by 852.236-72.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities required for complete performance of all items of work. The Contractor Shall:

1. Show activities as:

a. Contractor's time required for each submittal of shop drawings, templates, fabrication, delivery, and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of each required submittal package for each item or system as appropriate.

c. Interruption of VA facilities utilities, delivery of Government furnished equipment, and other activities requiring support from or participation by VA and or the Architect-Engineer and or

Commissioning Agent. Assign VA and GC as the resource for these activities, listing which resource(s) is required in the activity name.

d. Test, balance, and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions/training, and preventive maintenance tasks.

01 32 16.15 - 8

e. For phased projects: VA inspection and acceptance activity with a minimum duration of five workdays at the end of each phase, and immediately preceding any VA move activity required for that phase.

2. Show not only the activities for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, who are performing work under this contract.

3. Break up the work (construction) into activities and their associated costs into durations no longer than 20 workdays each, or one reporting period, except as to non-work activities (i.e., procurement of materials, delivery of equipment, (incl.)

mobilization, concrete and asphalt curing, and the like) and any other activities for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 workdays. With this in mind, in order to complete the submittal phase compliantly, ensure that all submittals have been transmitted no later than 20 days before the end of the phase duration.

4. Describe work activities clearly, so the work is readily identifiable for assessment of completion. Activities labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase, or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

Note: When holidays occur on Thursday or Tuesday, include the adjacent Friday or Monday as blackout days for scheduling VA, AE, and CxA support activities.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

01 32 16.15 - 9

C. To the extent that any Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the Contracting Officer and COR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the Contracting

Officer and COR’s approval of the Project Schedule.

D. Compact Disk media requirements and CPM Activity Record Specifications:

Submit to the Contracting Officer and COR electronic files containing one file of the data required to produce the Project Schedule, reflecting all the activities of the complete project schedule being submitted. All electronic documents must be named beginning with the

VA project number, then document name identifying exactly what it is, and then the version date formatted as DDMMMYY (i.e. 9JAN24) – and nothing else. Do not include contractor project numbers, VA, Lovell, or other deleterious content. Compliance with this ensures effective archiving, and clearer communication.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a Contract Progress Report, accompanied by

Contractors Request for Progress Payment, and Subcontractor Payment

Summary reflecting updated schedule activities and cost data in accordance with the provisions of this Contract specific to Payment and

Progress Reporting, as described in applicable FAR and VAAR clauses describing payment and associated schedule requirements. The

Contractor shall be entitled to a monthly progress payment upon

Contracting Officer and COR approval of submitted values earned as determined from the current Contracting Officer-approved project schedule. Monthly payment requests shall include: A listing of all agreed upon project schedule changes and associated data, and electronic files of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their Scheduling

Consultant shall attend all monthly schedule update meetings. The

01 32 16.15 - 10

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the Contracting Officer and COR three workdays in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities.

2. Remaining duration for each activity started, or scheduled to start, but not completed.

3. Logic, time, and cost data for change orders and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities.

6. Logic and duration revisions required by this specification.

7. Activity duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and provide the COR with reports in accordance with the Article, COMPUTER PRODUCED

SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s

Scheduling Consultant shall rerun all current-period contract change(s) against the prior approved monthly project schedule. The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and Contracting Officer for the contract change(s). When there is a disagreement on logic and/or durations, the

Contractor shall use the schedule logic and/or durations provided and approved by the Contracting Officer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the Contracting Officer in accordance with the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram

01 32 16.15 - 11 is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed recordkeeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the Contracting Officer and

COR, the General Contractor, its approved Scheduling Consultant, and all subcontractors needed, as determined by the COR, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule, and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the

Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the Contracting Officer for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the

Contractor into the Project Schedule before the next update, at no additional cost to the Government.

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1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit revised electronic files and a list of any activity changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity or group of activities, which may be involved with contract changes, strike/work stoppage, unusually severe weather event (disaster; acts of God), and other delays will not relieve the Contractor from the requirements specified unless the conditions are shown on the project schedule as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in material deliveries are encountered which make rescheduling of the work necessary.

Note: The requirement to maintain Project Schedule accuracy does not relieve the contractor of responsibility for delayed work – regardless of reason other than sole and direct causes attributable to the Government. Failure to diligently plan and execute the work, including ordering (the correct) materials well in advance of need remains under the sole control of the Contractor. This condition is one of the contributing factors behind the requirement to submit and gain approval of all submittals at the very beginning of the project.

3. The schedule does not represent the actual prosecution and progress of the project. Again, requiring the accuracy requirements of the

Project Schedule does not relieve the Contractor of responsibility for and requirement to diligently prosecute the work and deliver it within the Contract schedule.

B. Project schedule revisions made under this paragraph which affect previously approved computer-produced schedules for Government furnished equipment, vacating areas by the VA Facility, contract phase(s) and sub phase(s), utilities furnished by the Government to the

Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval. Government costs associated with AE or CxA trips planned and conducted for activities experiencing schedule slippage, without at least 7 calendar days’ notice to VA, will be recovered from the Contractor by contract value modification.

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C. Contracting Officer's approval for the revised project schedule, and all relevant data, is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the

Contracting Officer.

D. The cost of revisions to the project schedule resulting from contract changes solely attributable to Government action or inaction will be included in the proposal for changes in work as specified at FAR 52.243

– 4 (Changes) shall be based on the complexity of the revision or contract change, manhours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from

Government-caused contract changes is the responsibility of the

Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data, and supporting evidence as the Contracting Officer may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract.

Submission of proof based on revised activity logic, durations (in workdays) and costs are obligatory to any approvals. The schedule must clearly display that the Contractor has previously adhered to the approved project schedule, in full, justifying only the amount of time required for work involved in this request. The Contracting Officer's determination regarding the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question, and all other relevant information.

B. Actual delays in activities which, according to the computer- produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date.

The Contracting Officer will, within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the

01 32 16.15 - 14 provisions specified under FAR 52.243 – 4 (Changes). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in workdays) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities, such as RFI’s, submittal reviews, modification requests, issues described at 1.11A, and similar non-work activities shall be analyzed on a month-by-month basis.

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

D. This specification supplements the following requirements: 52.236-5 Material and Workmanship, 52.236-21 Specifications and Drawings for

Construction, and 52.246-12 Inspection of Construction, 852.236-71

Specifications and Drawings for Construction, and 836.202-70

Specifications–use of equal products where applicable.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

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F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications or the Contracting Officer. The Contractor is not relieved from supplying submittals required by the contract documents but omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. VA will provide the initial submittal register in electronic format.

Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by VA.

D. The Contractor shall update the submittal register as submittal actions occur, and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal updates to the submittal register in electronic format prior to each project coordination meeting. Each update shall document actual submission and approval or disapproval dates for each.

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1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. THIS DOES NOT MEAN

INCLUSION IN THE CONSTRUCTION CPM SCHEDULE REQUIRED ELSEWHERE IN THE

CONTRACT. DO NOT INCLUDE SUBMITTALS IN THE CPM SCHEDULE or SCHEDULE OF

VALUES.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. DO NOT plan or transmit submittals by subcontractor, or ad-hoc as subcontractors transmit to the GC. All subcontractors and suppliers are required to be on board immediately after Award, and prior to

Notice to Proceed. As stated elsewhere, submittal packages often include the work and products of multiple subcontractors and suppliers. Not submitting long-lead item materials and systems immediately following Notice to Proceed is basis for rejection of, or reduction of time extension requests.

D. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

E. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review. Examples include submission of entire product lines or catalogues.

E. Provide a transmittal form for each submittal with the following information:

1. DO NOT use contractor-developed or standard nomenclature to identify documents.

2. VA project title (name) and number.

3. MasterFormat® division, specification section, paragraph number associated with each submittal.

4. Supplementary information such as sheet number of the contract drawings associated with the submittal should also be provided.

5. Name, address, and telephone number of subcontractor, or supplier associated with the submittal.

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6. When a resubmission, add alphabetic suffix on submittal description.

For example, resubmittal under this specification would be 013323-A, to indicate resubmission.

F. The Contractor is responsible for reviewing and certifying that all submittals comply with contract requirements before submitting for VA review.

G. 52.236-5 Material and Workmanship supplemental information:

(a)The burden of proof regarding equivalence of products proposed vs.

specified remains the sole responsibility of the contractor. Time consumed by the review of such contractor requests shall not be allowed as basis for an extension of the period of performance.

(b)All materials or systems indented for inclusion in this work shall be submitted for review and approval. Contractor-proposed equivalents to products or systems included in the contract documents shall be clearly identified as such. All deviations submitted must include a side-by-side comparison of item being proposed against item specified.

Failure to point out deviations will result in VA requiring removal and replacement of such work at the Contractor's expense. Also see 52.236-

21, and 852.236-71.

H. Stamp, sign, and date each submittal transmittal form indicating action taken.

I. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements similar to the following:

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| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

The following hereby certifies on behalf of [general contractor] that this submittal(s) have been reviewed for compliance with the contract documents. |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is searchable, editable (add/modify text), and can be copied. If documents are scanned, Optical Character Recognition

(OCR) settings must be enabled. When saving PDF documents, especially those including electronic signatures, unselect the security settings preventing copying, editing, or other free use of the document.

D. All documents, including submittals, shall be transmitted through FTP file sharing system, or as directed by the Contracting Officer.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to VA.

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1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or…