S000000182 Response Packet REVISED 12-12-2022.docx

REVISED TECHNICAL PROPOSAL PACKET

S000000182

Note: Updates to this document are designated by red font.

PROPOSAL SIGNATURE PAGE

Type or print the following information.

PROSPECTIVE CONTRACTOR’S INFORMATION

Company:

Address:

City:

State:

Zip Code:

PROSPECTIVE CONTRACTOR CONTACT INFORMATION

Provide contact information to be used for solicitation related matters.

Contact Person:

Title:

Phone:

Alternate Phone:

Email:

CONFIRMATION OF REDACTED COPY

☐ YES, a redacted copy of submission documents is enclosed.

☐ NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission documents will be released if requested.

Note: If a redacted copy of the submission documents is not provided with Prospective Contractor’s response packet, and neither box is checked, a copy of the non-redacted documents, with the exception of financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See Solicitation Terms and Conditions for additional information.

ILLEGAL IMMIGRANT CONFIRMATION

By signing and submitting a response to this Solicitation, Prospective Contractor agrees and certifies that they do not employ or contract with illegal immigrants and shall not employ or contract with illegal immigrants during the term of a contract awarded as a result of this solicitation.

ISRAEL BOYCOTT RESTRICTION CONFIRMATION

By checking the box below, Prospective Contractor agrees and certifies that they do not boycott Israel and shall not boycott Israel during the term of a contract awarded as a result of this solicitation.

☐ Prospective Contractor does not and shall not boycott Israel.

An official authorized to bind the Prospective Contractor to a resultant contract shall sign below.

The signature below signifies agreement that any exception that conflicts with a Requirement of this Solicitation may cause the Prospective Contractor’s proposal to be rejected.

Authorized Signature: _________________________________ Title: ____________________________

Printed/Typed Name: _________________________________ Date:____________________________ submission requirements checklist The following items must be submitted with the Prospective Contractor’s proposal:

· Proposal Signature Page

· Proposed Subcontractors Form

· Information for Evaluation

· Experience (20 pages or less. Resumes will not count towards the page limit. Narrative and skills matrix will count towards the page limit.)

· Solution (20 pages or less)

· Risk (2 pages or less)

· Recommended Options (2 pages or less)

· Exceptions Form, if applicable

· Completed Pricing Response

The following items, which must be submitted prior to a contract award to the Prospective Contractor, may also be included with the Prospective Contractor’s proposal:

· EO 98-04: Contract and Grant Disclosure Form

· Copy of Prospective Contractor’s Equal Opportunity Policy

· Voluntary Product Accessibility Template (VPAT), if applicable (https://www.itic.org/policy/accessibility/vpat, use the VPAT 2.4Rev 508 version)

PROPOSED SUBCONTRACTORS FORM

· Do not include additional information relating to subcontractors on this form or as an attachment to this form.

PROSPECTIVE CONTRACTOR PROPOSES TO USE THE FOLLOWING SUBCONTRACTOR(S) TO PROVIDE SERVICES.

TABLE 1: SUBCONTRACTORS

Please provide the following information

☐ PROSPECTIVE CONTRACTOR DOES NOT PROPOSE TO USE SUBCONTRACTORS TO PERFORM SERVICES.

INFORMATION FOR EVALUATION – EXPERIENCE

Using this template, Prospective Contractors should provide the Prospective Contractor’s experience and capabilities to meet the Solicitation requirements. The information provided should be prioritized beginning with the most important and/or relevant experience listed first.

Prospective Contractors should provide the following information regarding resources experience and capabilities: organizational chart that shows the reporting structure of your proposed staff, resumes for all proposed resources and a narrative that describes relevant experience, and a skills matrix that summarizes relevant experience of proposed resources that aligns with Attachment 3.

Prospective Contractors may expand the space in each table, add a table, or delete a table as needed, but Prospective Contractors shall not exceed the twenty-page limit for this section. See RFP Section 3.2 for more information about this sub-section.

Prospective Contractors shall not include the Prospective Contractor’s name or any other identifiers, including without limitation names of staff members, projects, products, and addresses on the Information for Evaluation – Experience document.

Prospective Contractors may delete the instructions above and example below.

Example:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

Claim of Expertise:

Documented Performance:

INFORMATION FOR EVALUATION – SOLUTION

Using this template, Prospective Contractors should include a narrative to address and provide a high-level overview of the solution and/or approach proposed using the requirements outlined in the Solicitation. Prospective Contractors should provide a narrative that includes the following:

1. Description of the policies and procedures your company has in place to ensure access to government information is limited to only employees and subcontractors who require access.

2. Employee and subcontractor vetting process for those individuals who will have access to government information.

3. Narrative describing the plans and practices your company will take to ensure a smooth transition of services as described in the RFP, including efficiencies in effort.

4. Narrative describing your company’s plan and methodology to manage the activities and tasks required in the RFP.

5. Narrative describing how you address turnover of staff and the ability to replace resources that meet requirements of the RFP.

6. Narrative describing how you would address remote/hybrid work if allowed under the contract.

Prospective Contractors shall not exceed the twenty-page limit for this section. See RFP Section 3.2 for more information about this sub-section.

Prospective Contractors shall not include the Prospective Contractor’s name or any other identifiers, including without limitation names of staff members, projects, products, and addresses on the Information for Evaluation - Solution document.

Prospective Contractors may delete the instructions above.

INFORMATION FOR EVALUATION – RISK

Using this template, Prospective Contractors should identify and prioritize major risks that they reasonably foresee could potentially prevent or impair the Prospective Contractor’s delivery of the solution as offered in the proposal or to otherwise fail to meet the State’s desired outcome, specifications, and performance standards, and how they will mitigate, manage, and/or minimize each risk listed.

Prospective Contractors may expand the space in each table, add a table, or delete a table as needed, but Prospective Contractors shall not exceed the two-page limit for this section. See RFP Section 3.2 for more information about this sub-section.

Prospective Contractors shall not include the Prospective Contractor’s name or any other identifiers, including without limitation names of staff members, projects, products, and addresses on the Information for Evaluation - Risk document.

Prospective Contractors may delete the instructions above and the example shown below.

Example:

Risk Description:

Solution:

Documented Performance:

Risk Description:

Solution:

Documented Performance:

Risk Description:

Solution:

Documented Performance:

Risk Description:

Solution:

Documented Performance:

Risk Description:

Solution:

Documented Performance:

INFORMATION FOR EVALUATION – Recommended options Using this template, Prospective Contractors should identify recommended options or optional service ideas relating to providing services as required in the Solicitation that may benefit the State. The recommended options or optional service claims should be prioritized beginning with the most impactful claims listed first.

Prospective Contractors may expand the space in each table, add a table, or delete a table as needed, but Prospective Contractors shall not exceed the two-page limit for this section. See RFP Section 3.2 for more information about this sub-section.

Prospective Contractors shall not include the Prospective Contractor’s name or any other identifiers, including without limitation names of staff members, projects, products, and addresses on the Information for Evaluation – Recommended Options document.

Prospective Contractors may delete the instructions above and the example shown below.

Example:

Item Description:

How will this add value?

Documented Performance:

Cost Impact (%):

Schedule Impact (%):

Item Description:

How will this add value?

Documented Performance:

Cost Impact (%):

Schedule Impact (%):

Item Description:

How will this add value?

Documented Performance:

Cost Impact (%):

Schedule Impact (%):

Item Description:

How will this add value?

Documented Performance:

Cost Impact (%):

Schedule Impact (%):

Item Description:

How will this add value?

Documented Performance:

Cost Impact (%):

Schedule Impact (%):

Exceptions FORM Prospective Contractor shall document all exceptions related to requirements in the Solicitation and terms in the Services Contract (SRV-1) Fillable Form and Solicitation Terms and Conditions located on the TSS OSP website. See Sections 1.9 and 1.10 of the Solicitation.

TABLE 2: EXCEPTIONS

1.

2.

3.