S-73000-00009423 _Addendum 1.docx
DOCX document 69 KB Posted
- Attached to
- new expanded EVR program contract
- Solicitation number
- S-73000-00009423
- Issued by
- Marion County, Oregon
About this file
Addendum 1 for the Oregon Department of Transportation (ODOT) Driver and Motor Vehicles Services Division details a Request for Applications (RFA #S-73000-00009423) for Electronic Vehicle Registration (EVR) Service Providers. The procurement seeks to expand the existing third-party electronic vehicle registration program by contracting with multiple providers to process vehicle title and registration transactions for Oregon-certified dealers, out-of-state dealers, financial institutions, and high-volume customers. The contract opportunity was posted on March 11, 2025, with proposals due by April 10, 2025, and an anticipated contract duration of approximately 5 years, potentially extending to May 31, 2039. The project will be implemented in three phases: Planning, Design, Coding, and Testing (Phase 1), EVR Program Implementation (Phase 2), and a 180-day Post-Operational Review warranty period (Phase 3).
The contract does not specify direct compensation from ODOT but allows EVR Service Providers to charge fees to EVR Account Holders after completing Phase 1. Providers must establish a separate bank account for DMV fees and conduct daily electronic funds transfers. The evaluation will use a 1,000-point scoring system across ten criteria, including services provided, applicant experience, staff qualifications, IT standards compliance, project planning, and quality assurance. The procurement anticipates awarding contracts to the 5 highest-ranked applicants, with ODOT reserving the right to adjust this based on service category coverage and business needs. Minimum qualifications require applicants to have experience providing third-party electronic vehicle registration services in at least one other state and demonstrate technical capabilities in secure network management and system interface compatibility. No specific set-aside designations or Disadvantaged Business Enterprise (DBE) goals are mentioned in the documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| 35613 Attachment 4_Disclosure Exemption Certification_Final.doc | DOC document | |
| 35613 RFA_Attachment_A_Application Cover Sheet_Final.doc | DOC document | |
| 35613 Sample Contract_Final.docx | DOCX document | |
| 35613_ITA.docx | DOCX document | |
| 35613 EVR 2.0 SOW_Final.docx | DOCX document | |
| 35613 RFA_Final.docx | DOCX document | |
| 35613_EvaluationScoreMatrix_Final.xlsx | XLSX spreadsheet | |
| 35613 RFA_Attachment_3_Tax_Compliance_Affidavit_Final.DOCX | DOCX document | |
| S-73000-00009423 _QA 1_Final.docx | DOCX document | |
| Insurance Requirements.pdf |
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Text version
Form S003-B080715
ODOT Procurement Office 355 Capitol St MS 2-2 Salem, OR 97302
Telephone: 503-871-7881 Email: david.brudnok@odot.oregon.gov
| Date: | 04/03/2025 |
| To: | BID # S-73000-00009423 Proposers |
From: David Brudnok, Procurement and Contracts Specialist
Re: BID # S-73000-00009423 – Electronic Vehicle Registration Expansion ADDENDUM # 1 to BID S-73000-00009423 – Electronic Vehicle Registration Expansion
This Addendum modifies the Request for Applications (RFA) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFA document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFA. Failure to do so may result in Proposal rejection. See the RFA regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.
Due date and time for addendum protests:
Protests to this Addendum must be submitted to the Single Point of Contact for this RFA via email, no later than 04/03/2025, 5:00 p.m. Pacific Time, or they will not be considered.
The purpose of this Addendum is to:
1. Revise RFP Section 1.4 schedule as: (added language is Bold and Underline, deleted language is struckthrough) The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFA.
| EVENT |
| SCHEDULE |
| Pre-Application Conference |
| xxxx ##, 20## #:## XM |
| Questions / Requests for Clarification Due |
| 10 calendar days prior to the Bid Opening Date in OregonBuys for this RFA |
| Answers to Questions / Requests for Clarification Issued (approx.) |
| Estimated 7 calendar days prior to Bid Opening Date in OregonBuys for this RFA |
| RFA Protest Period Ends |
| 7 calendar days prior to the Bid Opening Date in OregonBuys for this RFA |
| Opening (RFA Due) |
| See Bid Opening Date and time in OregonBuys for this RFA |
| Opening of RFAs |
| See RFA section 4.8 |
After Bid opening date and time for this RFA in OregonBuys
| Presentations, Demonstrations, or Interviews |
| Will be used as evaluation option if determined by Agency. If used Agency will provide more information regarding this. |
| Issuance of Notice of Intent to Award |
| Estimated 3 weeks following Bid Opening Date in OregonBuys for this RFA |
| Award Protest Period Ends |
| 7 calendar days after issuance of Notice of Intent to Award |
2. Revise Attachment A – “PASS/FAIL” Items - Application Submission Checklist as: (deleted language is struckthrough)
“PASS/FAIL” Items - Application Submission Checklist (for Applicant use)
| |_| | |
| |_| | Application Does Not Include Conditional Language about Terms and Conditions |
| |_| | Meets Minimum Qualifications (See RFA Section 2.3) |
“REQUIRED” Items – Application Submission Items Checklist* *Any checklists that may be contained in this RFA are provided only as a courtesy to prospective Applicant. Agency makes no representation as to the completeness or accuracy of any Checklist. Prospective Applicant is solely responsible for reviewing and understanding the RFA and complying with all the requirements of this RFA, whether listed in a checklist or not. Neither the State nor Agency is liable for any claims, or subject to any defenses, asserted by Applicant based upon, resulting from, or related to, Applicant’s failure to comprehend all requirements of this RFA.
|_| Application Cover Sheet with authorized signature |_| Application submitted in OregonBuys
| |_| | Tax Compliance Affidavit (see RFA Attachment 3) |
| |_| | Response to Minimum Qualifications (see RFA section 2.3) |
| |_| | Copy of EVR Account Holder Agreement submitted |
| |_| | Training Plan (see RFA section 3.6) |
| |_| | Example of class materials used in previous EVR Training Programs (see RFA section 3.6) |
| |_| | Marketing Plan (see RFA section 3.5) |
| |_| | Inventory Plan (see RFA section 3.10) |
| |_| | References included below (see RFA section 3.9) |
| |_| | Subcontractor List (see RFA section 3.3) |
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