35613_EvaluationScoreMatrix_Final.xlsx

XLSX spreadsheet 79 KB Posted Mar 11, 2025

Attached to: new expanded EVR program contract
Solicitation number: S-73000-00009423
Issued by: Marion County, Oregon

About this file

Written by GovTribe AI · Jun 9, 2025

The document is an Evaluation Score Matrix for RFP Number 35613, the EVR Expansion Project, involving the Oregon Department of Transportation (ODOT) Driver and Motor Vehicles Services Division. The procurement seeks Electronic Vehicle Registration (EVR) Service Providers through a competitive Request for Applications (RFA #S-73000-00009423) to expand their existing third-party electronic vehicle registration program. The evaluation utilized a 1,000-point scoring system, with two firms (Cario and Vitu) primarily evaluated across eight criteria including services provided, applicant experience, staff qualifications, IT standards compliance, project planning, training services, program management controls, and quality and security assurance. The contract opportunity was posted on March 11, 2025, with proposals due by April 10, 2025, and an anticipated contract duration of approximately 5 years, potentially extending to May 31, 2039.

The scoring matrix reveals Vitu as the top-ranked firm with a total proposal score of 930 points, compared to Cario's 439 points. The procurement anticipates awarding contracts to multiple providers, with ODOT reserving the right to adjust selections based on service category coverage and business needs. The contract does not specify direct compensation from ODOT but allows EVR Service Providers to charge fees to EVR Account Holders after completing Phase 1 of the work. Providers will be required to establish a separate bank account for DMV fees and conduct daily electronic funds transfers. The project will be implemented in three phases: Planning, Design, Coding, and Testing (Phase 1), EVR Program Implementation (Phase 2), and a 180-day Post-Operational Review warranty period (Phase 3). While no specific budget range is stated, the comprehensive requirements suggest a significant technology and service implementation effort with potential for substantial transactional revenue for successful providers.

View the file

Other files

File	Type	Posted
35613 RFA_Attachment_3_Tax_Compliance_Affidavit_Final.DOCX	DOCX document	Mar 11, 2025
S-73000-00009423 _QA 1_Final.docx	DOCX document	Mar 11, 2025
Insurance Requirements.pdf	PDF	Mar 11, 2025
35613 EVR 2.0 SOW_Final.docx	DOCX document	Mar 11, 2025
35613 RFA_Final.docx	DOCX document	Mar 11, 2025
35613 Attachment 4_Disclosure Exemption Certification_Final.doc	DOC document	Mar 11, 2025
S-73000-00009423 _Addendum 1.docx	DOCX document	Mar 11, 2025
35613 RFA_Attachment_A_Application Cover Sheet_Final.doc	DOC document	Mar 11, 2025
35613 Sample Contract_Final.docx	DOCX document	Mar 11, 2025
35613_ITA.docx	DOCX document	Mar 11, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Summary Scores

RFP Number: 35613 Project Name: EVR Expansion Project
EVALUATION SCORE SUMMARY
	Enter data only in gray highlighted fields on Summary, Proposal, Interview and Reference Score worksheets as applicable.

SOP Evaluation Summary Scores							Number of Proposal evaluators:				5
					Evaluation Team
													Score
Firm	evaluator 1		evaluator 2		evaluator 3		evaluator 4		evaluator 5		Total	Average	Rank
Cario	300	2	320	2	583	2	590	2	400	2	2193	439	2
Vitu	995	1	960	1	850	1	895	1	950	1	4650	930	1
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3
Firm Name	0	3	0	3	0	3	0	3	0	3	0	0	3

	Statistics
High Score	995		960		850		895		950
Low Score	300	1	320	1	583	1	590	1	400
Range	695		640		267		305		550

Interview Evaluation Summary Scores							Number of interview evaluators:				1
					Evaluation Team
													Score
Firm	name1		name2		name3		name4		name5		Total	Average	Rank
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1

	Statistics
High Score	0		0		0		0		0
Low Score	ERROR:#NUM!	1	ERROR:#NUM!	1	ERROR:#NUM!	1	ERROR:#NUM!	1	ERROR:#NUM!
Range	ERROR:#NUM!		ERROR:#NUM!		ERROR:#NUM!		ERROR:#NUM!		ERROR:#NUM!

References Summary Scores							Number of references scored:				1
					References
													Score
Firm	reference1		reference2		reference3		reference4		reference5		Total	Average	Rank
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1
Firm Name	0	1	0	1	0	1	0	1	0	1	0	0	1

FINAL SCORES (with COST SCORES if applicable)

	Proposal		Interview		Enter	References		Final Scores
Firm	Average		Average		Cost Scores	Total			Rank
firm 1	439	2	0	1	0	0	1	439	2
firm 2	930	1	0	1	0	0	1	930	1
firm 3	0	3	0	1	0	0	1	0	3
firm 4	0	3	0	1	0	0	1	0	3
firm 5	0	3	0	1	0	0	1	0	3
firm 6	0	3	0	1	0	0	1	0	3

Ver 10/20/16

Proposal Detail Scores

RFP Number: 35613 Project Name: EVR Expansion Project
SOP SCORE DETAILS
Proposal Evaluation Detail Scores			Enter actual number of evaluators:				5
					Evaluation Team
		Maximum
		Score	evaluator 1	evaluator 2	evaluator 3	evaluator 4	evaluator 5
1	Cario

Administrator: Scoring deductions, if any, are provided by OPO after eval committee has completed SOP evaluation and scoring.

Enter scoring deduction as percentage; i.e., "2%". (See Required Items section of RFP.)	3.1 Services Provided	200		0	50	95	115	30
		3.2 Applicant Experience	150		0	10	75	65	35
		3.3 Staf Qualifications	50		25	25	26	25	30
		3.4 Compliance with IT Standards	150		75	50	98	55	85
		3.5 Project Plan and Schedule	100		25	25	75	65	50
		3.6 Training Services	100		50	25	60	90	0
		3.7 Program Management Controls	100		50	60	62	55	70
		3.8 Quality and Security Assurance	150		75	75	92	120	100
		Enter Eval Criterion 9	0							Scoring Deductions
		Total	1000		300	320	583	590	400	0%
		Scoring Deduction Points			0	0	0	0	0
		TOTAL (incl. Scoring Deductions)			300	320	583	590	400

2	Vitu
	3.1 Services Provided	200	200	180	130	165	175
	3.2 Applicant Experience	150	150	150	139	140	150
	3.3 Staf Qualifications	50	50	50	48	50	50
	3.4 Compliance with IT Standards	150	145	150	140	140	150
	3.5 Project Plan and Schedule	100	100	80	70	85	90
	3.6 Training Services	100	100	100	100	90	100
	3.7 Program Management Controls	100	100	100	78	100	85
	3.8 Quality and Security Assurance	150	150	150	145	125	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	995	960	850	895	950	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		995	960	850	895	950

3	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

4	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

5	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

6	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

7	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

8	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

9	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

10	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

11	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
12	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
13	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
14	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
15	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
16	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
17	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0
18	Firm Name
	3.1 Services Provided	200
	3.2 Applicant Experience	150
	3.3 Staf Qualifications	50
	3.4 Compliance with IT Standards	150
	3.5 Project Plan and Schedule	100
	3.6 Training Services	100
	3.7 Program Management Controls	100
	3.8 Quality and Security Assurance	150
	Enter Eval Criterion 9	0						Scoring Deductions
	TOTAL	1000	0	0	0	0	0	0%
	Scoring Deduction Points		0	0	0	0	0
	TOTAL (incl. Scoring Deductions)		0	0	0	0	0

Interview Detail Scores

RFP Number: 35613 Project Name: EVR Expansion Project
INTERVIEW SCORE DETAILS
			Enter actual number of interview evaluators:				1
					Evaluation Team
		Maximum
		Score	evaluator 1	evaluator 2	evaluator 3	evaluator 4	evaluator 5
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0
	Firm Name
	Eval criterion/question 1	0
	Eval criterion/question 2	0
	Eval criterion/question 3	0
	Eval criterion/question 4	0
	Eval criterion/question 5	0
	Eval criterion/question 6	0
	Eval criterion/question 7	0
	Eval criterion/question 8	0
	Eval criterion/question 9	0
	TOTAL	0	0	0	0	0	0

References Detail Scores

RFP Number: 35613 Project Name: EVR Expansion Project
References Evaluation Detail Scores
			Enter actual number of references scored:				1
					Reference Scores
		Maximum
		Score	reference 1	reference 2	reference 3	reference 4	reference 5
1	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0
2	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0
3	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0
4	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0
5	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0
6	Firm Name
	Criterion/Question 1	0
	Criterion/Question 2	0
	Criterion/Question 3	0
	Criterion/Question 4	0
	Criterion/Question 5	0
	Criterion/Question 6	0
	Criterion/Question 7	0
	Criterion/Question 8	0
	Criterion/Question 9	0
	TOTAL	0	0	0	0	0	0

&"Arial,Bold"&12REFERENCES SCORE DETAIL RFP xxx (PCMS xxx) &"Arial,Bold Italic"[insert project name]

File details come from the government source that posted it. Updated Jun 9, 2025.