RFQ 482107.pdf
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- Attached to
- Traffic Study and Safety Consulting Services
- Solicitation number
- SJ482107
- Issued by
-
Department of Energy Office of Science
About this file
This is a Request for Quotation (RFQ) for Traffic Study and Safety Consulting Services issued by Brookhaven Science Associates, LLC on behalf of Brookhaven National Laboratory under a U.S. Department of Energy prime contract (DE-SC0012704). The RFQ number is 482107, with a quote due date of August 14, 2026, by close of business. Questions must be submitted by August 7, 2026. The anticipated period of performance runs from the date of award through September 25, 2027, with four additional option years exercisable in one-year increments at BSA's sole discretion, potentially extending performance through 2031. The contract will be firm fixed price with payment terms of NET 10 for small businesses and NET 30 for large businesses. Freight terms are FOB Destination with freight prepaid to Brookhaven National Laboratory in Upton, New York.
Award will be made to the responsive and responsible offeror submitting the lowest total price (including options) that meets all technical requirements. The NAICS code is 541330 with a size standard of $25.5 million. Offerors must submit email quotations including the signed Quotation Pricing Sheet (Enclosure C) and required qualification criteria documentation (Enclosure F) evaluated on a Pass/Fail basis. All prices must be all-inclusive and quoted in U.S. dollars, FOB Brookhaven National Laboratory, including freight, import duties, and customs costs. Vendors must register in the System for Award Management (SAM) with their Unique Entity ID number unless they are foreign vendors, who must complete AMS-Form-050. The successful offeror will be required to complete additional forms including Vendor ACH Authorization Form (Enclosure D), W-9 Form (Enclosure E), and Representations and Certifications (AMS-Form-050, Enclosure B).
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Request for Quotation (RFQ) 482107
February 2025 AMS-Template-003 Rev. 4
Procurement & Property Management Division
Building 101 P.O. Box 5000
Upton, NY 11973-5000 Phone 631-344-5742 sjohnston@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov
DATE: 7/31/2026
REQUEST FOR QUOTE (RFQ) NUMBER 482107
DESCRIPTION: Traffic Study and Safety Consulting Services Issued By:
Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000
Buyer/Contracts Specialist:
Name: Stephen Johnston Telephone No.: 631-344-5742 Email: sjohnston@bnl.gov
Ship To Address:
Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000
Anticipated Freight Terms:
FOB Destination, Freight Prepaid
Anticipated Period of Performance: Date of Award through 9/25/2027
BSA is requesting four (4) additional option years that are exercisable in one (1) year increments at the unilateral discretion of BSA.
The options, if exercised, will be executed by written Change Order at unit pricing agreed to at time of Award. If all option years are exercised, period of performance would end 2031.
Questions Due Date: COB 8/7/2026 Quote Due Date & Time: Close of Business
(COB) 8/14/2026
Contract Type: Firm Fixed Price Payment Terms: NET10 Small Business / NET30 Large Business
*Brookhaven is a tax-exempt entity.
1.0 INTRODUCTION
This is a solicitation for commercial products or commercial services notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Traffic Study and Safety Consulting Services as outlined in the Draft Contract (Enclosure A)
NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 541330. The stated size standard is $25.5 Million. The stated size shall be the
February 2025 2 of 4 AMS-Template-003 Rev. 4 sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).
This procurement is being competitively solicited from qualified firms identified through market research
2.0 SCOPE OF WORK
The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Contract (Enclosure A).
3.0 BASIS OF AWARD
BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine the lowest price.
As part of its quotation, each Offeror shall submit the information required by Enclosure F – Qualification Criteria. Qualification submittals will be evaluated on a Pass/Fail basis to determine whether the Offeror possesses the experience, personnel qualifications, and technical capability necessary to successfully perform the work described in the Statement of Work. Failure to provide the required qualification documentation may result in the quotation being determined non-responsive and ineligible for award.
The resultant award shall be subject to the terms & conditions of Enclosure A.
An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.
4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION
A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
BSA will only accept email submissions of formal quotations:
• Email submissions must include the signed Quotation Pricing Sheet
(Enclosure C) and required submittals from Qualification Criteria (Enclosure F). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.
All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.
http://www.sam.gov/
February 2025 3 of 4 AMS-Template-003 Rev. 4
5.0 PRICING AND SUPPORTING DOCUMENTATION
5.1 Pricing Quotation and Supporting Documentation:
The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.
dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.
5.2 System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.
If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.
* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).
5.3 Representations and Certifications:
AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.
6.0 OTHER REQUIRED FORMS AND DOCUMENTS
The successful Offeror will be required to complete the following forms (if applicable):
• Vendor ACH Authorization Form, Enclosure D.
• W-9 Form, Enclosure E.
• Enclosure F – Qualification Criteria (Required with Quotation) https://napex.us/
February 2025 4 of 4 AMS-Template-003 Rev. 4
7.0 CLOSURE
We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.
Enclosures: A. Draft Contract B. Reps and Certs C. Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form F. Qualification Criteria
| 1.0 INTRODUCTION |
| 2.0 SCOPE OF WORK |
| 3.0 BASIS OF AWARD |
| 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION |
| 5.0 PRICING AND SUPPORTING DOCUMENTATION |
7.0 CLOSURE
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