RFQ_250285__Procurement_Schedule_for_Release.doc

This is a Procurement Schedule document from the Orange County Transportation Authority (OCTA) outlining the timeline for Request for Quote (RFQ) 250285 for SmartDeploy Pro Subscription Renewal. The RFQ seeks quotes from authorized SmartDeploy Pro resellers to provide a one-year subscription renewal service. The procurement schedule establishes the following key dates: RFQ issuance on May 6, 2026; written questions submission deadline of 11:00 a.m. on May 8, 2026; OCTA's written response to questions by May 12, 2026; quote submission deadline of 12:00 midnight PDT on May 14, 2026; quote review period through May 18, 2026; and purchase order issuance projected for June 14, 2026. The document requires project manager concurrence from Morgan Levar, IS Section Manager III, Information Systems.

The contract budget is $10,793 for the one-year term. Award will be made to the lowest responsive and responsible firm on a lump sum basis. All bidders must be authorized SmartDeploy Pro resellers for U.S. Government Accounts only and must provide proof of authorization; unauthorized quotes will be deemed non-responsive. Delivery shall be by electronic download only with no tangible items accepted. Quoted prices must remain firm for the entire purchase order term. All bidders must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Alternative manufacturers, models, or part numbers will result in a "No Bid" determination and will not be considered for award.