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RFP - AGENCY SOLICITATION SPECIFICATIONS

REQUEST FOR PROPOSALS

TITLE: RFP26006654 DEM Design Build Construction and Site Readiness Services for Alton Jones Campus

DESCRIPTION: The Rhode Island Department of Environmental Management (RIDEM) is requesting proposals for a Design Build Project that includes design, permitting, construction and site readiness services for the Alton Jones Campus.

PRE-BID/ PROPOSAL CONFERENCE: Two non-mandatory pre-bid meetings will be held Prebid 1. Date: May 27, 2026 @ 9:00 AM Prebid 2. Date: June 4, 2026 @ 9:00 AM LOCATION: Main Office 401 Victory Highway West Greenwich, Rhode Island, 02817

CONTRACT TERMS

The initial contract period will begin approximately within 2 weeks of issuance of PO for two (2) years. Contracts may be renewed for up to two (2) additional 12-month periods based on vendors performance and the availability of funds.

Insurance Requirements In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions - Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendors(s):

General Requirements:

13a) ☒ Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and

$1,000,000 products/completed operations aggregate.

13b) ☒ Workers compensation - $100,000 each accident, $100,000 disease or policy limit and $10,000 each employee.

13c) ☒ Automobile liability - $1,000,000 each occurrence combined single limit.

Professional Services:

13e) ☒ Professional liability (“errors and omissions”) - $2,000,000 per occurrence, $3,000,000 annual aggregate.

13f) ☒ Environmental/Pollution Liability when past, present or future hazard is possible - $1,000,000 per occurrence and $2,000,000 aggregate.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf

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SECTION A. BACKGROUND

The University of Rhode Island (URI) W. Alton Jones Campus (“Alton Jones”, “Campus”) is located at 401 Victory Highway in West Greenwich, Rhode Island. This solicitation includes three areas within the Campus: Main Office, Woodvale Farm, and the Environmental Education Center (EEC). A campus map is included as Attachment A.

RIDEM has entered into a lease agreement with URI to occupy the Campus. RIDEM will be managing all construction and improvements to the Campus and buildings in the areas identified above.

The campus has been vacant for approximately five years. As a result, repairs and renovations are needed throughout the campus in preparation for RIDEM occupation. The EEC buildings will be utilized for event space, office space, and classroom space. The Woodvale Farm buildings will be utilized for farm use, residential space, and office space. The Main Office and surrounding buildings will be utilized for office space, storage shed space, and garage/workshop space. All site conditions must be restored to provide a safe and comfortable space for occupants.

The buildings included under this scope are as follows. Photos of each building are included in Attachment B and property cards for all buildings apart from the sheds at the Main Office and barns at Woodvale Farm are included as Attachment C:

Main Office Campus:

- Main Office

- Five (5) sheds

- Garage

EEC Campus:

- The Main EEC Building

- Six (6) cabins

- The Mouse House

Woodvale Farm Campus:

- Farm Classroom

- Blacksmith House

- Farmhouse

- Machinery Barn

- Cow Barn

Work is expected to be performed in an order that is consistent with the following list of priorities:

1. Main Office building & main EEC building improvements for occupation

2. Main Office Campus improvements

3. EEC Campus improvements & occupation of the Mouse House and all Cabins

4. Woodvale Farm Campus exterior improvements

5. Woodvale Farm Campus interior improvements for occupation

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SECTION B: OWNER’S CRITERIA

The goals of this project are included in the below Owner’s Criteria. It will be the responsibility of the Vendors to identify the best and most cost-effective approaches that will address all of the Owner’s Criteria.

1. Ensure Code Compliance and Life Safety

Bring all buildings into full compliance with current building, fire, electrical, mechanical, plumbing, and ADA codes to allow safe re-occupancy. Eliminate life-safety hazards and ensure reliable egress, fire protection, and emergency systems.

2. Restore Core Building Functionality and Appearance

Return all architectural, structural, and interior elements to stable, occupiable condition. Repair existing defects, address deferred maintenance, and ensure that all spaces are weather-tight., accessible, and fit for professional use. Restore building exteriors to a professional appearance. New paint will be required on most buildings, which may include the covering of lead paint. Interior floors and walls of the EEC and other public-facing buildings may also need to be painted, stained, or refurbished, depending on conditions identified during the initial inspections. Multiple rooms in the EEC will require the removal of carpeting and resealing of concrete flooring underneath.

3. Modernize Building Systems

Upgrade HVAC, electrical, plumbing, and controls to meet current operational performance expectations.

Provide reliable heating, cooling, ventilation, potable water, power distribution, and building automation suitable for daily professional activity. All buildings apart from the EEC and Main Office have not been connected to water or electric services for approximately five (5) years.

4. Provide a Healthy and High-Quality Indoor Environment

Achieve clean, safe, and comfortable interior conditions. Improve air quality, environmental controls, lighting quality, humidity levels, and cleanliness for occupant health and productivity. Mold testing has been performed at the Main Office and EEC with remediation to satisfy air quality standards. Mold testing and remediation, where necessary, will be required in all other buildings.

5. Preserve Historic Character

Respect and maintain historically significant features while integrating modern requirements. Collaborate with the Rhode Island Historic Preservation and Heritage Commission (HPHC). Ensure work aligns with preservation guidelines and agency approvals. All construction work or changes made to building exteriors must be pre-approved by HPHC.

6. Improve Accessibility and Inclusivity

Provide access throughout the campus, including routes, parking areas, restrooms, entrances, signage, workspaces, and access to recreational trails in coordination with the RI Governor’s Commission on Disability and to enhance RIDEM’s recreational goals for the campus.

7. Establish Operations and Maintenance

Deliver systems and perform building repairs that minimize maintenance burdens, reduce long-term operational costs, and allow facilities staff to manage the campus effectively. Provide clear documentation, training, and maintenance plans for any repairs as well as any utilities or systems.

8. Create a Safe and Secure Environment

Recommend, design, and implement campus-wide security measures including, but not limited to, lighting, controlled access, and written safety protocols.

9. Promote Sustainability and Energy Efficiency

Incorporate energy-efficient systems, materials, and operational strategies to reduce resource consumption, improve performance, and support long-term environmental responsibility, wherever possible.

10. Create Clean, Move-in Ready Conditions for Employee Occupation

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Prepare buildings to create a clean and safe environment for professional occupation, including but not limited to the design, furnishing, and installation of all equipment necessary to achieve a clean, safe, ergonomic, and efficient environment.

11. Ensure Owner’s Requirements for Time Efficiency and Collaboration with URI

Meet with DEM staff on a regular schedule, accommodate the needs of DEM staff that will be occupying parts of the campus during renovations, and ensure compliance with URI’s standards and reporting requirements.

SECTION C: GENERAL REQUIREMENTS

This project will follow the Design-Build process and criteria laid out in AIA contract A141 and A141 Exhibit A: Design-Build Amendment.

RIDEM is seeking a firm to provide comprehensive services to address the Owner’s Criteria.

Vendors will be invited to attend one or both of two pre-bid meetings on-site that will be directed and guided by RIDEM staff. Please note that applicants shall be responsible for verifying on-site conditions.

RIDEM strongly encourages interested bidders to attend one or both of the pre-bid meetings for the purposes of verifying current-day, on-site conditions of the campus. RIDEM has provided supplemental information about the campus within this document’s Appendices, however the accuracy of this information cannot be guaranteed, and the selected design builder shall be responsible for verifying current on-site conditions.

Proposals shall include an evaluation of the Owner’s Criteria, detailed description of the planned scope of work, and plan to achieve all criteria.

The anticipated phases of this project shall be the finalization of scope and approvals from all parties, including permitting; Design of all construction or utility improvements, as needed; and Enactment of all work to be completed. Please note that not all elements of the project will require permitting, approval from all agencies, and/or design. Construction or implementation of these elements may be performed simultaneously with design and permitting to accommodate the needs of DEM.

All materials and methods to address any improvements as required to meet the Owner’s Criteria shall meet industry standards.

COST PROPOSALS: A cost proposal shall be submitted that includes costs for each of the following three phases of the project:

Phase I:

1. The vendors shall schedule and conduct meetings with RIDEM and any other necessary individuals or entities to discuss and review the preliminary proposal, as detailed in the response to this RFP, to address all Owner’s Criteria.

2. The preliminary proposal shall include recommendations and/or additional approaches that can be taken to achieve a cost-effective and accelerated project schedule. The vendors shall advise RIDEM on factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions. Final selections of materials, building improvements, and system equipment will require approval from RIDEM.As part of the initial phase of this project, the vendors shall perform and/or coordinate final existing conditions investigations, field verification, inspections, and supplemental data collection necessary to support the rehabilitation and conversion of the campus into professional office space, including review and verification of existing drawings and records, utility location services, and evaluation of site infrastructure and building conditions resulting from approximately six (6) years of vacancy or limited use.

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3. Inspections beyond the preliminary evaluation included in the proposal will be required to document the required improvements associated with mechanical, electrical, plumbing (MEP), HVAC, fire protection, structural systems, and building envelopes.

Phase II:

1. Develop 30% plans for all elements of the project requiring design. Meet with necessary permitting agencies and DEM and alter plans as necessary. Finalize 30% plans with approval from DEM.

2. The vendors shall prepare and deliver 60%, 90%, and 100% design plans and construction specifications) for review and approval by DEM. A detailed schedule demonstrating concurrent engineering design and construction implementation shall accompany each deliverable stated above. Comments, questions, and requests made by DEM shall be incorporated at every design submission. Design submissions must be made electronically via the design build team’s project management software. It is expected that the DEM will engage heavily with the vendors during the design process to achieve a high-quality design. All design submissions and material proposals must be approved by the DEM before final submission.

3. Please note that it is expected that all materials selected for work on this project shall have a service life of at least 30 years.

4. 90% design plans shall also be reviewed by all necessary permitting agencies.

5. The Vendors shall prepare all permit applications and secure all required permits for the project in advance of any construction activities. The Vendors shall pay all permit application fees and update any plans, drawings, details, or specifications as directed by permitting agencies for approval. The Vendors shall be responsible for coordination with all permitting agencies and for all necessary certifications and inspections before, during, and after the construction of the project.

6. Proposed final plans will be reviewed by RIDEM, URI and other relevant agencies may also review upon request.

7. During Phase II, it is expected that the Vendors shall move forward with any critical or time sensitive construction elements of the project or elements that do not require design plans (including repairing minor interior damage, painting, carpet removal, interior floor and wall finishing, and any minor carpentry that is approved by DEM to move forward).

Phase III: Construction Phase

1. 1. Upon RIDEM and URI’s approval of final plans and schedules prepared within Phase II and upon receipt of all necessary permits, the vendors shall execute all tasks laid forth in the plan developed in Phase I and II.

Throughout all phases of the project, the following shall be required:

The vendors shall organize and lead weekly meetings with DEM during the entirety of the project to discuss design elements and project status. Depending on the phase of the project, meetings may be called off or an additional meeting per week may be required, to be determined by RIDEM. The design-build team shall:

1. Spearhead the meetings and present proposed design elements.

2. Record any questions or comments from DEM.

3. Prepare minutes of the meeting for distribution to the group.

4. Highlight through discussion any revisions made since the previous submission.

5. Address how earlier comments or questions from DEM were resolved.

6. Provide large scale print copies of the submission package for use during each of the meetings.

The Vendors shall organize and lead meetings with necessary permitting agencies, including, but not limited to, RI State Building Commission, RIDEM, URI, RI Historical Preservation and Heritage Commission (HPHC), and the Governor’s Commission on Disabilities (GCD). The first meeting shall be after the submittal of 30% design plans, during Phase I of the project. Subsequent meetings shall be scheduled as needed based on the outcomes of the first meeting with each agency. A final meeting shall be conducted after the submittal of 90% design plans in Phase II. The design-build team shall:

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1. Spearhead the meetings and present proposed design elements.

2. Record any questions, comments, or requests from meeting attendees.

3. Prepare minutes of the meeting for distribution to the group.

4. Highlight any revisions made since the previous submission.

5. Address how earlier comments or questions were resolved.

6. Provide large scale print copies of the submission package for use during each of the meetings.

Following the execution of utility and systems installations, maintenance plans shall be required to ensure long-term upkeep of all improvements and systems.

SECTION D: PROPOSAL REQUIREMENTS AND FORMAT

1. Proposal Narrative and format: Vendors must submit a technical proposal which addresses each of the following elements and is limited to ten (10) pages (this excludes any Attachments and as appropriate, resumes of key staff that will provide services covered by this request). Upload your technical proposal to the “Attach Documents” Technical Proposal Section in OSP as a separate document:

The proposal should address specifically each of the following elements:

A. Experience, Capability, and Qualifications of the Project Team. Describe the breadth of experience of the Project team and the key team members across the range of disciplines described in this RFP. Provide a detailed description of the Vendor’s experience in civil, mechanical, and electrical engineering and construction, specifically. provide examples demonstrating management of projects that include multiple tasks and disciplines within a single scope. Within the proposal, the vendors must demonstrate experience with and capability of performing all of the tasks described in Attachments D, E, and F.

Please identify a minimum of three (3) projects that are similar to the proposed project which have been successfully completed within the last five (5) years. Provide a brief description of each project, including the complexity of the project, size and dollar amount of project, completion date of project, and references for each of the projects. Indicate examples of work within similar project sites, relate the example sites and projects to this one, the approaches the Vendors undertook which led to each solution, and how that experience is reasonably transferrable to this project and site. Reference information shall include the contact information of the owner or owner’s representatives for the particular projects.

Provide staff resumes/CV and describe qualifications and experience of key staff who will be involved in all phases of this project, including their experience in permitting, engineering design, and historic preservation requirements as well as expertise in construction and utility services. Resumes shall be limited to two pages per staff member and tailored to highlight relevant project experience completed within the last 5 years.

B. Project Schedule. Provide a detailed project schedule that demonstrates that the vendors has a clear understanding of the project requirements and how activities will be sequenced. Charts may be utilized to show the start dates, activity durations, and finish dates for the largest and/or most critical Subcontractors/vendors. Describe how the Vendor’s management effort, support staff, and resources will be committed to the timely completion of the project.

C. Project Understanding and Approach. Describe how the Vendors will execute the project and anticipated methods for executing design, construction and improvements. Vendors should clearly identify within their proposal their understanding of the scope of work, their approach to complete the project successfully, and how their approach distinguishes themselves from other proposers. To demonstrate project understanding and approach, the Vendors may wish to:

Describe the Vendor’s understanding of the Owner’s Criteria and how the Vendors will address each criterion.

Describe how the various project components will be completed.

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Describe how the Vendors will achieve DEM’s Owner’s Criteria including demonstrating a specific plan showing what work will be performed. identification of work needed.

Describe any construction means, methods, or design concepts that may be utilized in the Post Contract Phase.

Describe scope items that will be included and will be required to complete the work Describe project management methods (e.g., software/templates used to track submittals, schedules, etc.).

Identify major elements of the inspection, design and construction work (based on the pre-bid campus tour as well as the photos and expected work requirements described in Attachments B, C, D, E & F).

Identify construction related issues that may arise and approaches to correct them.

Propose alternative approaches, substitute material selections, or other cost saving measures that could be implemented to reduce overall project costs.

Vendors may include conceptual drawings within their submission to illustrate their intended scope of work.

Conceptual drawings may include building plans, sections and elevations, renderings, perspective sketches, or other media to convey design concepts.

If all work required to fulfill the Owner’s Criteria cannot be performed under the GMP, all work that will be able to be performed within the limits of the GMP shall be specified in detail. Should there be work proposed to not be performed, it shall be consistent with the priority list as described in Section A.

2. Interview Only those vendors that meet the minimum scoring requirements of the Technical Proposal shall be interviewed for further evaluation.

3. Cost Proposal

A cost proposal form, included as Exhibit A, must be completed. The construction budget for the project is $2.5 million. Costs shall be shown on the cost proposal form as vendor cost as a breakdown of costs for each phase of the project, as described above.

A cost narrative/spreadsheet that describes cost allocation and delineation as well as the extent of work to be completed shall accompany the cost proposal form.

Upload the Cost proposal under the “Attached Document” Cost Evaluation Attachment in OSP. Do not include any other document with your Cost Proposal.

3. Supplemental Bidder Attestation Form

See Attachment A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign. Upload this form to the “Attach Documents” Technical Proposal Section in OSP as a separate document. Do not include with your technical proposal.

4. ISBE Proposal

See Attachment B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

Upload the ISBE form to the “Attach Documents Page” Cost proposal upload Section in OSP as a separate upload. Do not include with your cost.

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SECTION E: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

The evaluation of Technical Proposals will be split into three phases, the first phase will be the review and scoring of the Technical Proposal, the second phase will be the scoring of the Interview, and the third will be the evaluation of costs.

In Phase 1, proposals that meet or exceed a minimum threshold of 55 out of a maximum 65 points shall advance to the Phase 2 Interview. Any proposals scoring less than 55 points shall not receive further consideration.

In Phase 2, the selected vendors will be interviewed and scored accordingly out of a maximum of 20 points.

Proposals that meet or exceed a minimum threshold of 75 out of the total 85 points shall advance to the Phase 3 Cost Estimate. Any proposals scoring less than 75 points shall not receive further consideration

In Phase 3, cost estimates will be evaluated and scored out of total of 15 points

Proposals scoring less than 75 points shall not have the accompanying ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.

As total possible evaluation points are determined, vendors ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Possible Points

Phase I: Evaluation of Written Technical Proposal

Experience/Capability/Qualifications of Vendors Team and Staff

15 Points

Project Schedule/Timeline 15 Points

Project Understanding and Approach 35 Points Total Possible Evaluation Points 65 Points

Phase 2: Interview 20 Points

Total Possible Evaluation Points 85 Points Phase 3: Cost Proposal 15 Points

ISBE Participation 6 Bonus Points

Total Possible Points

106 Points

See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

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ALTERNATES

Alternate 1: Addition of the Quail House, located within the Woodvale Farm campus, into the scope.

Alternate 2: Addition of Poor Farm as a fourth campus area to add to the scope.

ATTACHMENT DOCUMENTS

Attachment A – Campus Map

Attachment B – Photo Logs

Attachment C – Property Cards

Attachment D – Anticipated inspection Services

Attachment E – Scope of anticipated mechanical services

Attachment F – Previously identified carpentry/construction deficiencies

SECTION E: EVALUATION AND SELECTION - SOLICITATION SPECIFIC