RFP26006654 Attachments D E F.pdf

Attachment D-Inspection services (Including but not limited to)

Structural and General Building Condition

• Visual inspection of structural integrity (walls, floors, roofs, foundations, supports) for signs of deterioration, water damage, or settling that would create unsafe conditions for occupation.

• Check for cracks, corrosion, leaks, or deformation in structural components.

• Confirm that egress pathways (corridors, stairwells, exits) are clear, illuminated, and unobstructed.

• Inspect doors and windows for proper operation and weather sealing.

• Identify exterior components of each building that require replacement or repair due to water damage, rot, pest damage, etc.

Fire Safety Systems

• Visual inspection and functional testing of sprinkler systems, standpipes, and fire pumps.

• Verification that systems have are certified to current standards and are not impaired.

• Confirm valves are open, water supply is available, and pressure readings are within specification.

• Test all smoke detectors, heat detectors, pull stations, and notification appliances.

• Verify connection to monitoring services and emergency power.

• Check for proper type, placement, and accessibility of extinguishers.

• Confirm that each extinguisher has a current inspection tag and is fully charged.

• Confirm all exit signs and emergency lighting function properly under normal and backup power.

• Verify doors swing in the correct direction, have functioning hardware, and are not locked in violation of egress codes.

• Review occupant load signage and posted evacuation diagrams.

Electrical Systems

• Inspect service panels, breakers, wiring, and grounding for damage, corrosion, or code violations.

• Verify emergency and exit lighting circuits are powered and have functioning backup batteries.

• Check for safe electrical clearances and labeling of circuits.

• Ensure any temporary wiring or abandoned circuits are properly removed or terminated.

HVAC Systems

• Inspect HVAC units, ductwork, and ventilation systems for cleanliness, functionality, and proper operation.

• Verify smoke and fire dampers are operational and unobstructed.

• Confirm that air filters are replaced and controls respond properly.

• Test carbon monoxide (CO) and air quality sensors, as needed.

Plumbing Systems

• Test domestic water systems for pressure, leaks, and water quality (including flushing stagnant lines).

• Verify hot water heaters, backflow preventers, and sump pumps are operational.

• Check sewer and drain lines for obstructions or leaks.

• Ensure eyewash stations and safety showers (if required) are functional.

Life Safety and Accessibility Compliance

• Identify required ADA accessibility improvements, as specified by the RI Governor’s Commission on Disability (ramps, door widths, restrooms, signage, parking, path access, etc).

• Inspect for presence and visibility of emergency plans and safety signage.

• Verify presence of first-aid kits and AED units if required by occupancy.

Site and Exterior Conditions

• Inspect site drainage, grading, and exterior lighting.

• Verify fire lanes and hydrant access are clear and maintained.

• Confirm exterior signage, address visibility, and pathways are code-compliant and safe.

Please note that indoor air quality inspections are being managed under a separate contract and are not included as part of this scope of work.

E- Anticipated Mechanical Services (Including but not limited to)

PLUMBING:

Plumbing inspections, testing, and repair services are needed for the Main Office, Mouse House, six cabins, EEC, Blacksmith House, Farmhouse, and Farm Classroom.

Deficiencies identified during inspections will require repair. The labor, materials, equipment, and expertise necessary to perform plumbing repairs will be required, which may include, but are not limited to:

• Repair or replacement of faucets, sinks, and fixtures.

• Repair or replacement of toilets, urinals, and flush mechanisms.

• Repair or replacement of water heaters.

• Repair of leaks in supply lines, drains, or valves.

• Clearing of clogged drains or sewer lines.

• Repair or replacement of pumps, backflow preventers, and related equipment.

• Emergency response for urgent plumbing issues.

• Code compliance inspections and corrective actions.

All work must comply with local building codes, manufacturer specifications, and industry best practices.

It should be additionally noted that water supply has been shut off to the Mouse House, six cabins, Farmhouse, Farm Classroom, and Blacksmith House for approximately five years.

In the cabins, multiple water expansion tanks are in need of replacement.

ELECTRICAL:

Electrical inspection and repair services are needed for the Mouse House, six cabins, EEC, Blacksmith House, Farmhouse, Farm Classroom, Quail House. These services include but are not limited to:

• Repair or replacement of outlets, switches, and receptacles.

• Repair or replacement of light fixtures, ballasts, and lamps.

• Servicing of electrical panels, breakers, and disconnects.

• Testing of emergency lighting and exit signs.

• Troubleshooting of electrical circuits and systems.

• Repair or replacement of wiring runs.

• Code compliance inspections and corrective actions.

All work must comply with all applicable state and local codes and industry best practices.

A generator outside of the EEC that requires inspection and potentially additional permitting.

HEATING, VENTILATION, AND AIR CONDITIONING (HVAC):

HVAC inspections, testing, and repair services - deficiencies identified during inspections will require repairs, including but not limited to:

• Air filter replacement.

• Belt and pulley inspection/replacement.

• Coil cleaning (condenser and evaporator).

• Thermostat testing and calibration.

• Refrigerant testing and recharging.

• Blower motor inspection and repair/replacement.

• Condensate drain inspection and clearing.

• Boiler and furnace inspections

• Equipment repair/replacement

• Code compliant inspections and corrective actions.

All work must comply with local building codes, manufacturer specifications, and industry best practices.

FIRE PROTECTION

Fire protection system inspections services are required for all buildings on the campus. Work includes a review of recent fire inspection reports, the most recent of which was performed in January 2026, to ensure compliance with new uses of each building.

Due to the change of use, all alarm and sprinkler system reports will need to be evaluated for code compliance and applicability for the proposed uses of each building.

If necessary additional fire services may be required including but not limited to:

• System assessment and evaluation for each building

• Identify any missing documentation, disconnected devices, or obsolete equipment.

• Verify that system designs align with planned occupancy classification and building use.

• Evaluate systems against the latest fire codes.

• Flush, clean, and re-pressurize piping systems as needed.

• Replace corroded, damaged, or missing sprinklers, valves, fittings, and hangers.

• Test and service fire pumps, controllers, and jockey pumps.

• Reactivate and reprogram fire alarm panels and notification devices.

• Replace defective detectors, modules, or batteries.

• Label all devices and control valves per current code requirements.

• Coordinate with utility providers as necessary.

• Conduct main drain, flow, and trip tests as applicable.

• Functionally test all alarm initiating and notification devices.

• Record and document all results in a Final Test and Certification Report.

DEEP CLEANING

The following services are needed for the six (6 cabins), Mouse House, EEC, Farmhouse, Blacksmith House, Farm Classroom. Please note that the Main Office will not require cleaning services.

• Thorough cleaning and sanitization of all floors (carpet, tile, hardwood, and other surfaces) including shampooing, stripping, and polishing, as appropriate.

• Dusting, wiping, and sanitizing all surfaces, including desks, shelving, fixtures, baseboards, doors, and high-touch areas.

• Deep cleaning of restrooms, including fixtures, partitions, walls, mirrors, and flooring, with appropriate disinfectants.

• Kitchen and breakroom deep cleaning, including sinks, countertops, appliances (inside and out), and cabinets.

• Cleaning and sanitizing interior glass, windows, and window frames.

• Vent and air return dusting/cleaning.

• Removal of any debris, residue, or construction dust (if applicable).

• Proper disposal of waste and recycling.

• Use of environmentally friendly, non-toxic cleaning products wherever possible.

The vendor must provide all labor, equipment, cleaning supplies, and supervision necessary to complete the services. There is evidence of rodent activity has been identified. Any additional precautionary equipment or PPE will be the responsibility of the vendor.

Attachment F-Known Carpentry/Construction/Structural Deficiencies

There are many structural deficiencies and required envelope repairs that have been noted via walkthroughs of the project site by RIDEM staff. These include integral supporting structural members of buildings, water damage, ADA accessibility improvements, and replacement of insufficient structures that do not meet code requirements, i.e. decks and stairs. RIDEM staff have noted deficiencies in the following areas of each building. Painting will also be required for all buildings, to match existing color and style of current buildings.

Interior flooring and walls in all buildings may need to be refurbished.

Main Office:

• Structural concern in crawl space in basement – support beams resting on stacked rocks

EEC:

• Interior

• Basement- Acoustic tile replacement and general ceiling repair.

• Removal of carpeting in multiple rooms on the bottom floor with resealing of slab underneath

Cabins – All:

• Exterior decks – remove and replace

• ADA requirements

• Replacement of exterior components with potential ADA ramps

• Site work to accommodate shifts in deck/stair footprints

• Water boards along bottom of exterior siding

Cabin 1:

• Elevated radon levels will require remediation

Cabin 6:

• Interior

• Repair to wooden beam in rear room after mold remediation (to be done under a separate contract), if necessary Mouse House:

• ADA requirements

• Exterior

• water table board

• Roofline trim above northwest and southeast entry ways

• Northwest entrance stair replacement

Blacksmith House:

• Interior-Basement

• Structural beams

• 7x7 beam at 112 spacing and 110 span

• Need calculations on stability

• Exterior-Side Porch/stair

• Removal

• Seal off door

• Cut roof line flush with side of house

• Remove deck and stairs

• Repair

• Removal of existing stair

• New stair with new footing, stair to code

• Deck needs new support posts along side of house

• New joist hangers under deck

• New screens and door for deck

• Removal of stair & repair of deck

• Removal of stair

• Seal doorway from deck to stair

• New screening for deck

• new support posts along side of house

• New joist hangers under deck

Cow Barn

• Exterior - new paint

• Interior - upper level

• not structurally sound, light storage only (no hay or heavy equipment)

• 2x5 beam, 18” on center, 10’ span

Farm Classroom

• Exterior

• Side board replacement

• Interior

• Minor floor and wall repairs